City Council

September 30, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Matt Dorsey, City Attorney EXCUSED: Anthony Scirocco, Commissioner of DPW Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Johnson called the meeting to order at 9:38 a.m. PUBLIC HEARINGS NYS ORPS Re: Basic STAR Registration Commissioner Franck advised there will be a brief presentation to explain how to navigate through the system to register for Basic STAR. After the presentation Beth Cervak of New York State Tax and Finance will be available to help people register on line in our Assessment Office. Amend Capital Budget – Water Treatment Plant Emergency Generator Commissioner Madigan stated she is still waiting for the letter from NYS DOH. Tim Wales, city engineer, advised he believes that will be available tomorrow night with the presentation. Amend Capital Budget – Safe Routes to School No comments. PRESENTATION 2014 Comprehensive Budget City Council Preliminary Agenda Meeting September 30, 2013 Commissioner Madigan advised she will be presenting the 2014 comprehensive budget which will include the budget message, the proposed tax rate, and fund balance recommendation. Water Treatment Plant Emergency Generator No comments. Vietnam 50th Commemoration Partnership Program Commissioner Mathiesen stated Supervisor Yepsen will also be presenting on this. This is the 50th anniversary of the beginning of the Vietnam War. Federal and state governments are sponsoring programs to commemorate the war. EXECUTIVE SESSION: None. CONSENT AGENDA 1. Approval of 9/16/13 Pre-Agenda Meeting Minutes 2. Approval of 9/17/13 City Council Meeting Minutes 3. Approve Budget Amendments – Increases 4. Approve Budget Transfers - Regular 5. Approve Payroll 09/20/13 $405,253.14 6. Approve Payroll 09/27/13 $432,888.32 7. Approve Warrant: 2013 Mid – 13MWSEP2 $3,192,135.26 8. Approve Warrant: 2013 REG – 13OCT1 $448,461.30 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Assuming Lead Agency Status on Saratoga Hospital PUD Amendment Mayor Johnson advised they previously declared their intention to become lead agency. The Planning Board has declined to be lead agency. Discussion and Vote: Determination of Significance Under SEQRA for Proposed Saratoga Hospital PUD Amendment No comments. Discussion and Vote: Approval of Zoning Map and Text Amendments for Saratoga Hospital PUD Amendment No comments. Discussion and Vote: Amend the Capital Program and 2013 Capital Budget – Safe Routes to School No comments. Discussion and Vote: Amend the Capital Program and 2013 Capital Budget – Safe Routes to School Grant Commissioner Madigan confirmed this is a 100% program with no match. Page 2 of 6 City Council Preliminary Agenda Meeting September 30, 2013 Mayor Johnson stated that is correct; 100% reimbursable. Discussion and Set Public Hearing: Proposed Adoption of the Master Plan and Phase 1 – Waterfront Park Mayor Johnson stated phase 1 is allowing them to proceed toward the overall plan with the money that is already available through grants. Commissioner Madigan asked if there is a document of the master plan as the only thing loaded is a map. Discussion and Vote: Accept Donation for the Visitor Center Mayor Johnson stated the donation is in the amount of $100 from Bob Ewell. Appointment: Heritage Advisory Board Mayor Johnson stated he will be appointing Roger Caulkin for another term. Discussion and Vote: Amend the Previous Resolutions of the City Council Entitled “Resolution for Benefits for the Mayor and Commissioners” Mayor Johnson stated he is withdrawing this item from his agenda. Discussion: Update on Proposed and Estimated Revenue Sharing Under the NYS Full Gaming Proposal No comments. Mayor Johnson stated he is adding the following: Discussion and Vote: Authorization to Sign Agreement with National Landscaping and Lawn Care for the East Side Big Baseball Diamond Sod. John Hirliman of the Recreation Department advised this project is part of the 2012 capital funds they received from the school. They worked with DPW to come up with a plan and it was approved by the school board. The total cost is $8,516. ACCOUNT’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Direct Energy for Natural Gas No comments. Discussion and Vote: Merit for Review of Beekman Street Art District Zoning and Map Amendment Referral for Concurrent Advisory Opinions to City Planning Board and County Planning Board Commissioner Franck advised he is sponsoring this. This is to enlarge the Beekman Street Art District. Geoff Borneman, volunteer of the Beekman Street Association stated they have been working for 2 years to tweak the existing zoning to make it easier for art related uses to be in the district and expand the neighborhood boundaries of that district. Appointment: Commissioner of Deeds No comments. Award of Bid: City Hall Annex Roof and Masonry Repairs to Mid-State Industries, Ltd. Page 3 of 6 City Council Preliminary Agenda Meeting September 30, 2013 No comments. Award of Bid: West Avenue Fire Station Roof Replacement to Titan Roofing No comments. Announcement: Updated Voting District Locations Commissioner Franck reminded everyone that the Lincoln Baths will no longer be used; everything is going back to the City Center. Also, the recreation center is a new district. Discussion: Enhanced and Senior STAR Exemptions No comments. FINANCE DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign SIEBA Agreement Commissioner Madigan advised there may or may not be on the agenda tomorrow night as it is with the city attorney now. Discussion and Vote: Capital Budget Amendment – Safe Routes to School Grant No comments. Discussion and Vote: Capital Budget Amendment – Water Treatment Plant Emergency Generator No comments. Discussion and Vote: Bond Resolution – Water Treatment Plant Emergency Generator No comments. Discussion and Vote: Budget Transfers – City Center Contingency No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Insurance No comments. Discussion and Vote: Budget Transfers – Interfund No comments. Announcement: 2014 Comprehensive Budget Workshops Commissioner Madigan announced the budget workshops as follows: October 8th at 1 p.m. when they discuss the Mayor and Recreation Departments; October 10th at 6 p.m. when they discuss DPW and capital budget; October 17th at noon they will discuss the Accounts and Finance Departments; October Page 4 of 6 City Council Preliminary Agenda Meeting September 30, 2013 23rd at 5:30 p.m. when they discuss the Department of Public Safety; and then 2 additional workshops on October 29th and 31st if needed. PUBLIC WORKS DEPARTMENT Discussion and Vote: Accept Donation – Bench Tim Wales, city engineer advised this bench is for Congress Park. Discussion and Vote: Amend the Capital Program and the 2013 Capital Budget for the Water Treatment Plant Emergency Generator No comments. Discussion and Vote: Authorization for the Mayor to Sign a Curbing Contract with Saint Peter’s Church No comments. Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Devra Cohen-Tigor No comments. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Mid-State Industries, Ltd. No comments. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Precision Environmental Solutions, Inc. – Water Treatment Plant Tim Wales, city engineer, advised this is for lead based paint removal in the filter boxes, which are under water. Precision will then re-paint with American Waterworks approved paint. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Commemoration of the 50th Anniversary of the Vietnam War No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Titan Roofing for the West Avenue Fire House Roof Replacement No comments. Set Public Hearing: Amend City Code Chapter 225 Article 9, Section 225-77, Schedule XII – Stop Intersections Commissioner Mathiesen advised this relates to the stop sign that has been installed on Ludlow Street at Jumel Place. Set Public Hearing: Amend City Code Chapter 225-94, Schedule XXIX – Alternate Side of the Street Parking to Everyday During the Saratoga Thoroughbred Racing Meet Commissioner Mathiesen advised this relates to outer part of Madison Street and only during track season. This would change alternate side of street parking to be every day. Page 5 of 6 City Council Preliminary Agenda Meeting September 30, 2013 Announcement: Public Safety Forum on October 24 at 7 p.m. in the City Council Room Commissioner Mathiesen advised he plans to discuss noise at this forum. Discussion: Resolution to Accept Purchase Offer of 500 Broadway (Collamer Parking Lot) from The Algonquin Building LLC & for the City to Purchase Tax Parcel 179-3-1 on Union Avenue No comment. Commissioner Mathiesen added: Discussion – Recent SLA Rulings & Affect on Warren and Essex Counties to his agenda. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised the following items will be on her agenda: NYSAC Conference; Sports Tourism Initiative; Formation of a Vietnam Commemorative Committee; and October County Meetings Announcement. MATTHEW VEITCH 1. Update: NYSAC Conference 2. Update: Saratoga County Long-Range Capital Program 3. Update: Office for Aging Public Hearing ADJOURN Mayor Johnson adjourned the meeting at 10:02 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 10/15/13 Vote: 5 - 0 Page 6 of 6