City Council

November 4, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Matt Dorsey, City Attorney EXCUSED: John Franck, Commissioner of Accounts CALL TO ORDER Mayor Johnson called the meeting to order at 9:36 a.m. PUBLIC HEARINGS Amend City Code Chapter 225-94, Schedule XXIX – Alternate Side of Street Parking No comments. Amend City Code Chapter 225 Article 9 Section 225-77 Schedule XII – Stop Intersections No comments. 2014 Comprehensive Budget No comments. Master Plan and Phase 1 – Waterfront Park No comments. PRESENTATION The Saratoga Children’s Theatre Commissioner Scirocco advised Meg Kelly, director of the Saratoga Children’s Theatre, will be here to present a public/private partnership. City Council Preliminary Agenda Meeting November 4, 2013 CONSENT AGENDA 1. Approval of 10/1/13 City Council Meeting Minutes 2. Approval of 10/10/13 Budget Workshop Meeting Minutes 3. Approval of 10/15/13 City Council Meeting Minutes 4. Approval of 10/15/13 Pre-Agenda Meeting Minutes 5. Approval of 10/17/13 Budget Workshop Meeting Minutes 6. Approval of 10/23/13 Budget Workshop Meeting Minutes 7. Approval of 10/29/13 Budget Workshop Meeting Minutes 8. Approval of 10/8/13 Budget Workshop Meeting Minutes 9. Approve Budget Amendments – (Increases) 10. Approve Budget Transfers - Regular 11. Approve Payroll 10/18/13 $410,766.36 12. Approve Payroll 10/25/13 $416,185.91 13. Approve Payroll 11/01/13 $554,209.11 14. Approve Warrant: 2013 Mid – 13MWOCT3 $532,652.41 15. Approve Warrant: 2013 Mid – 13MWOCTW $75,140.73 16. Approve Warrant: 2013 REG – 13NOV1 $387,087.07 Commissioner Madigan advised there is a transfer for $34,800 for a pick-up truck; the 4th one this year. MAYOR’S DEPARTMENT Discussion and Vote: Approve the Sale of 6,300 SF of City Right of Way Off Loughberry Road South to Congregation & Yeshiva Pardes Yosef D’Chasidei Belz Matt Dorsey, city attorney, advised Congregation & Yeshiva Pardes Yosef D’Chasidei Belz is looking to purchase 6,110 square feet of the right of way for $19,703. This has been reviewed by the Real Estate Committee, DPW, and DPS. The purchaser is considering building a second building. Discussion: Amend the Previous Resolutions of the City Council Entitled “Resolution for Benefits of the Mayor and Commissioners” Mayor Johnson advised he is pulling this item from his agenda. ACCOUNT’S DEPARTMENT Award of Bid: Curtains – Windows & Stage; Sound Absorption Panels, Insulating Blinds & Miscellaneous Hardware to Adirondack Studios No comments. Announcement: Voting District Locations No comments. Deputy Sharon Byrnes added one item to the agenda: Award of Bid: Municipal Solid Waste to County Waste and Recycling. FINANCE DEPARTMENT Discussion: 3rd Quarter Financial Report No comments. Page 2 of 4 City Council Preliminary Agenda Meeting November 4, 2013 Discussion and Vote: 2012 Excess Fund Balance Recommendations Commissioner Madigan advised she reviewed these at budget workshops. Mayor Johnson asked if there have been any changes to her recommendations. Commissioner Madigan advised one has changed. She decided to put $200,000 into the tax stabilization fund but is now moving that money to the set aside for contracts. That set aside will roll into the reserve set up for bonded indebtedness. Discussion and Vote: 2014 Budget No comments. Discussion and Vote: Reserve Funds Policy Commissioner Madigan advised the Accounts Department wanted input regarding the insurance reserve established. This will be a policy for reserve funds and there will be qualifiers specific to the insurance reserve. Discussion and Vote: Resolution to Establish a Reserve Fund for Employee Benefit Accrued Liability Commissioner Madigan stated on May 18, 2005 the City Council established a retirement reserve pursuant to General Municipal Law. This reserve is for employee benefits accrued upon retirement and can be used as a side aside to payout those retirement fees. Discussion and Vote: Budget Transfers - Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Transfers – Contingency Commissioner Madigan advised there are 2 sets of transfers. Discussion and Vote: Budget Transfers – City Center Contingency No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign an Agreement with County Waste & Recycling Services, Inc. No comments. Discussion and Vote: Donation – Saratoga Wilton Elks Lodge #161 – Tempered by Memory Memorial Commissioner Scirocco advised they donated a flag pole to be put up in the amount of $1,495. Announcement: Streets to be Plowed Page 3 of 4 City Council Preliminary Agenda Meeting November 4, 2013 Commissioner Scirocco advised the following streets are being taken on for snow plowing: Jenna Jo, Oak Ridge Blvd., Bliven Way, and Aurora Avenue. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend City Code Chapter 225 Article 9, Section 225-77, Schedule XII; Stop Intersections No comments. Discussion and Vote: Amend City Code Chapter 225-94, Schedule XXIX; Alternate Side of the Street Parking to Everyday During the Saratoga Thoroughbred Racing Meet No comments. Discussion and Vote: Authorization for Mayor to Sign Lease with Saratoga Historic Properties Commissioner Mathiesen stated this is the company that owns the Collamer building. They will be moving the Public Safety office and part of the Police Department while construction is going on. The rent is about $4,500 per month. Mayor Johnson asked if there are any security issues with this location. Commissioner Mathiesen advised there is no issue. Commissioner Mathiesen added the following items to his agenda: Announcement: New Signs at Parking Garages; and Announcement: Public Safety Forum. SUPERVISORS JOANNE YEPSEN 1. County Proposed 2014 Budget 2. Veteran’s Day Ceremonies: 11/11 at 11 a.m. and 2 p.m. 3. Vietnam War Commemoration Committee MATTHEW VEITCH 1. 2014 Saratoga County Budget 2. Announce 2013 Veteran Fund 5K ADJOURN Mayor Johnson adjourned the meeting at 9:50 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 11/19/13 Vote: 4 - 0 Page 4 of 4