City Council

January 7, 2014 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:50 PM – P.H. – Amend Capital Budget for Police Department Infrastructure Project 6:55 PM – P.H. – Street Acceptance – Hyde Street, Daggs Lane, Richard Avenue, and Taylor Street 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) EXECUTIVE SESSION: Discussion regarding proposed, pending or current litigation; collective negotiations. CONSENT AGENDA 1. Approval of 12/2/13 Pre-Agenda Meeting Minutes 2. Approve Payroll 1/03/14 $267,036.58 3. Approve Payroll 12/20/13 $466,507.15 4. Approve Payroll 12/27/13 $451,535.30 5. Approve Payroll 12/31/13 $167,267.28 6. Approve Warrant: 2013 Mid – 13MWDEC2 $3,060,012.72 7. Approve Warrant: 2013 REG – 13DEC3 $528,060.07 8. Approve Warrant: 2014 REG – 14JAN1 $46,135.86 MAYOR’S DEPARTMENT 1. Discussion and Vote: Accept Donations for Inauguration Ceremony 2. Discussion and Vote: Ratification of Proposed Collective Bargaining Agreement with Police Administrative Officers Unit 3. Discussion: Code Blue 4. Announcement: State of the City Address 5. Appointment: Recreation Commission ACCOUNTS DEPARTMENT 1. Award of Bid: Extension of Flower Bid to Dehn’s Flowers 2. Award of Bid: Saratoga Springs Police Department Infrastructure Project – Electrical Construction to Harold R Clune, Inc. City Council Meeting 1/7/14 3. Award of Bid: Saratoga Springs Police Department Infrastructure Project – General Construction to Eastern Building and Restoration, Inc. 4. Award of Bid: Saratoga Springs Police Department Infrastructure Project – Mechanical Work to Jack Hall Plumbing and Heating, Inc. 5. Award of Bid: Saratoga Springs Police Department Infrastructure Project – Plumbing and Fire Protection to Jack Hall Plumbing and Heating, Inc. FINANCE DEPARTMENT 1. Discussion and Vote: Resolution for the Use of Reserve – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings 2. Discussion and Vote: Capital Budget Amendment – Police Infrastructure 3. Discussion and Vote: Budget Transfers – Payroll 4. Announcement: Retirement Reserve PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Fitzgerald, Morris, Baker & Firth, LLC 2. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Ryan-Biggs Associates, P.C. – Evaluation and Analysis of East Exterior Masonry Wall of the City Hall Annex 3. Discussion and Vote: Authorization for the Mayor to Sign an Addendum Agreement with Stantec Consulting Services, Inc. for the Adams Street Sanitary Pump Station 4. Discussion and Vote: Street Acceptance – Hyde Street – Daggs Lane – Richard Avenue – Taylor Street PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Amend Capital Budget for Police Infrastructure Project 2. Discussion and Vote: Authorization for the Mayor to Sign General Construction & Abatement Contract for Eastern Building & Restoration, Inc. 3. Discussion and Vote: Authorization for the Mayor to Sign Agreement for HVAC Contract with Jack Hall Plumbing & Heating, Inc. 4. Discussion and Vote: Authorization for the Mayor to Sign Agreement for Plumbing & Fire Protection Work with Jack Hall Plumbing & Heating, Inc. 5. Discussion and Vote: Authorization for the Mayor to Sign Agreement for Electrical Work with Harold R. Clune, Inc. 6. Discussion and Vote: Authorization to Pay Hinman & Struab for Services Rendered to Complete Certificate of Need Application 7. Discussion and Vote: Authorization to Pay LLV Office Concepts, LLC 8. Set Public Hearing: Amend Chapter 225 of the City Code SUPERVISORS Matthew Veitch 1. 2014 Board of Supervisors Organizational Meeting 2. 2014 Committee Assignments Peter Martin 1. 2014 Board of Supervisors Organizational Meeting 2. 2014 Committee Assignments ADJOURN Page 2 of 14 City Council Meeting 1/7/14 January 7, 2014 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Matthew Veitch, Supervisor Peter Martin, Supervisor Sarah Burger, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Amend Capital Budget for Police Department Infrastructure Project Mayor Yepsen opened the public hearing at 6:53 p.m. Commissioner Mathiesen stated this amendment is for the Police Department infrastructure. The increase is in the amount of $145,000. It involves the Police Department and administrative offices upstairs. No one spoke. Page 3 of 14 City Council Meeting 1/7/14 Mayor Yepsen closed the public hearing at 6:55 p.m. Street Acceptance – Hyde Street, Daggs Lane, Richard Avenue, and Taylor Street Mayor Yepsen opened the public hearing at 6:55 p.m. Commissioner Scirocco advised they have been in charge of plowing the streets; now they will be taking over all the maintenance. Marcie Taylor of 49 Doten Avenue stated she has lived there for about 6 years now. Every time it rains, Taylor Road floods. She went to the Planning Board and complained; had the city engineer come see the flooding; and contacted Commissioner Scirocco. No one has called her. There is a drainage problem in that area. Some places have sidewalks and some don’t; it’s a ‘hodge-podge’. Mayor Yepsen closed the public hearing at 7:00 p.m. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Yepsen opened the public comment period at 7:01 p.m. Bonnie Sellers of 75 Fifth Avenue wondered about fire codes; how many people are allowed in the Council Room at one time. Also, she was wondering about where the copies are of the agenda that should be made available to the public. Gordon Boyd of 99 State Street and member of Destination Saratoga stated he is speaking on behalf of the workers of the harness track and existing racino. Those jobs would be put at risk. There is a quality of life to have a job that has benefits. It allows families to support themselves and children. This involves 1200 workers and their families. Charlie Samuels of 7 Marion Place stated the proposed casino expansion is the biggest issue facing this City. Destination Saratoga is serving up ‘phony baloney’. It is hard core gambling and will upset the quality of life and the fragile economics of our City. Linda McCallister Balsak of 66 Lakeside Drive, Malta stated she has seen this City go through changes. What is the protest all about, we already have a casino. There are slots and video games. There is no difference between throwing a $10 dollar chip on a black jack table and a $10 on a slot machine roll. These are the same comments we heard when the discussion of slot machines were first suggested. All the corporation is looking to do is expand their business. Robert Davis of 61 Phila Street stated the Saratogians are against casino gambling. The wording on the proposition for casino gambling was skewed. Saratogians rejected casino gambling statewide. He asked the Council to schedule a public hearing on this matter so that they are not limited to 15 minutes. Jay Eckman, former minister of the Presbyterian Church and resident of 40 Bumphill Road, Greenfield, stated the art of politics is compromise. He doubts there was much consultation about this major expansion. He hopes the Council will find the courage to just say no. Page 4 of 14 City Council Meeting 1/7/14 Skip Carlson of Saratoga Gaming and Raceway and 9 Eureka Avenue stated he has worked at the Casino and Raceway for the past 36 years. He is here to represent the 630 people that work there and the over 300 horsemen who earn a living there. This is a very important issue to the folks who earn a living there. He asked for the support along the way. There will be a gaming licensed issued somewhere in our 8 county area. They have operated the past 10 years as a casino and have been a good member of this community. Harness racing has been here for 70 years and also a good member of this community. He hopes the City would support their application for a gaming license and the 600 – 700 jobs it would create. Jose Pasciullo of 1 Beach Court stated the citizens of this community need to be heard besides those who see this as a commercial venture. There is so much documented evidence of the problems that come with casinos. Why would Saratoga invite those problems? She would be willing to pay more taxes to not have the casino but she doesn’t want to chase the racino out. Communities who have had casinos have greatly suffered. Phil Diamond of 55 Railroad Place stated if he had his choice he would say he doesn’t want a casino. It is a little too early to fight it we want a casino or not. He believes there is an excellent chance we will not get it. Let’s wait a while to see what happens. Kathleen Anderson of 2 Rolling Hills Drive stated she has worked at Saratoga Casino and Raceway for the past 10 years. She wants to protect her job. They contribute to this community with taxes; they shop downtown; eat at the restaurants downtown; and go to SPAC. They are already a casino and a hometown casino. Colin Klepetar of 20 Waterbury Street stated he is here as a member of SAVE Saratoga and a resident. He asked the Council to listen to the majority of the residents of this community and represent their views. They voted against any type of destination casino. Once they are granted a license, they can expand or sell their license. They are asking them to represent the public. Shane Sherapin of 90 Middle Avenue stated he has lived here all his life. He disagrees with the expansion of the casino as it will hurt downtown. Russ Pittenger of 19 George Street stated he calls Saratoga Springs home. He is opposed to a casino. Jobs are important but homes are more important. Leslie Cattlewell of 19 Lafayette Street her family has lived here forever. There has always been a quality of life in Saratoga. There is a big difference between having the type of gambling we have with the race track and casino gambling. We have a vibrant community and don’t need the casino. We have to think about expenses that come with this. Clem Marino of Jackson Street stated the people have spoken. He asked they pass a resolution that says no casino here. A casino is very different from a racino. Maureen Carey of 11 Wedgewood Drive stated she is opposed to a Las Vegas style casino. Any application for a casino must include the amenities of restaurants, bars, and hotel centers. There is no place for any casino expansion in Saratoga Springs. Sara Boven 129 Nelson Avenue stated they are going to make sure they follow this through to the end. The community doesn’t want the casino. The town doesn’t need it; we won’t benefit from it. Brooke McConnell of 69 Second Street stated she is here on behalf of herself and her husband. She is concerned about partnerships to exist between private interest groups, our city, and its businesses. How real are these promises, how binding are these assurances, and how strong are these partnerships? Uphold the vote of your citizens and pass a resolution against the siting of a casino in Saratoga Springs. Page 5 of 14 City Council Meeting 1/7/14 Susan Bokan of 81 Lincoln Avenue stated the politician’s job is to go into this with a clear mind. Their job is to vote our opinion. Susan Steer of 180 Phila Street stated she supports everything said against the casino. There is a gun show this Saturday and another scheduled for March. She has shared a lot of the issues with the gun shows. This has more to do with the man who promotes this gun show and what he writes on his blog. Carol Maxwell of 191 Circular Street stated she has 2 concerns that have not been addressed in great detail. This is not only going to be a gambling casino but a direct competitor with our City Center. There are warning signs that the fear of once they get the casino license they can do whatever they want with it is more than a fear. This is a serious business threat that we should be worried about and keep fighting it. Ed Lindner of 180 Circular Street stated it is his understanding that if the racino does not get the gambling license; they will be able to continue to run as a racino. Also they have plans to expand regardless of the results of the decision if we get the gambling license. He hopes that as they go forward they won’t see employees be used as pawns. Peter Elmendorf of 8 Hillcrest Lane, Wilton, stated he had a young nephew living with him who took cash from his home and invested it in the racino. Debra of 188 Lake Avenue stated she agrees with most of what has been said tonight by people in red shirts. She keeps hearing that if the casino comes in there will be lower taxes. The racino has been here for 10 years and her taxes haven’t gone down yet. Theresa Hammer of 27 Kirby Road stated she came here tonight to listen. She is in support of Destination Saratoga. She is retired from the Hotel and Restaurant Labor Union. She has partnered with the convention centers and caterers – it provided good jobs in the community. She takes exception to people saying ‘those jobs’. ‘Those jobs’ have put kids through school. One of the primary reasons the largest conventions don’t come to Saratoga Springs is because we don’t have the square footage for them. Any expansion is good for this community. Every day she goes to Stewart’s for a coffee and sees people spending money on scratch off tickets and the congestion in the City from SPAC concerts is unbelievable. She told people to give it a chance and get your heads out of the sand. Lynn Whittle of 19 George Street stated her head is spinning with the facts about what casino gambling does to a town. She doesn’t understand the debate on many levels. It is your duty in a democratic society to step up and do what we voted for. Tom Barkley of 93 Nelson Avenue stated we have a wonderful City and passionate people. Most people don’t want the casino sited in Saratoga Springs. This law is a bad law. We can grow smarter than this. We are doing well already and don’t need to add this into the mix. Gambling hurts people and we don’t see it. Once it is there, we can’t get rid of it. Kim Fonda of 4 Peck Avenue stated she was taken by the racino employees. Are the racino employees staying there and gambling? She has been trying to become more educated on the topics. The City has not done enough to ensure the longevity of things like racing. Mark Baker, president of the Saratoga Springs City Center stated this issue has a lot of emotion attached to it. We need to be respectful of the leadership and employees at the racino. The residual impact of the downtown retail district could be devastating. Adding jobs in one sector to lose them in another is not positive economic growth. Also, they do host a gun show. It is part of their market mix. He encouraged the Council to continue to review each component carefully. Dave Bronner of 5 Royal Henley Court stated it is 100% wrong way to go. We do not need any style of casino gambling in Saratoga Springs. The Council has a responsibility to the citizens to say no to this. Page 6 of 14 City Council Meeting 1/7/14 Resident of Circular Street stated there is no comparison of living here. She wants her children to have a future in this town. She doesn’t feel this expansion is good for that and doesn’t want high stakes gambling in this town. Mayor Yepsen closed the public comment period at 8:17 p.m. EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Franck seconded to move into executive session for discussions regarding collective bargaining and pending or current litigation at 8:18 p.m. Ayes – All The Council returned at 9:09 p.m. Mayor Yepsen advised the matter discussed in executive session will be addressed under the Accounts Department agenda. CONSENT AGENDA Mayor Yepsen moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 12/2/13 Pre-Agenda Meeting Minutes 2. Approve Payroll 1/03/14 $267,036.58 3. Approve Payroll 12/20/13 $466,507.15 4. Approve Payroll 12/27/13 $451,535.30 5. Approve Payroll 12/31/13 $167,267.28 6. Approve Warrant: 2013 Mid – 13MWDEC2 $3,060,012.72 7. Approve Warrant: 2013 REG – 13DEC3 $528,060.07 8. Approve Warrant: 2014 REG – 14JAN1 $46,135.86 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Accept Donations for Inauguration Ceremony (14-001) Mayor Yepsen stated the ceremony was held at the Canfield Casino. She thanked DPW and her Inauguration Committee for making sure everything went smoothly. The following donations were made: Bread Basket Bakery for $60; Hannaford Supermarket for $150; Lily & The Rose Catering for $100; Longfellows for linens at $125; Saratoga Guitar for the sound system rental costs at $250; Southpaw Strategies for programs at $250; Stewart’s Shops for water and napkins for $78; Sunnyside Gardens for display flowers for $250; Zest Personal Catering for platters for $100; and the Saratoga Springs Preservation Foundation for books at $1,055. Mayor Yepsen moved and Commissioner Franck seconded to accept the donations as described. Ayes – All Page 7 of 14 City Council Meeting 1/7/14 Discussion and Vote: Ratification of Proposed Collective Bargaining Agreement with Police Administrative Officers Unit Mayor Yepsen pulled this item from her agenda. Discussion: Code Blue Mayor Yepsen advised the Code Blue Shelter was opened Christmas Eve. Tonight will mark the 10th night for the Code Blue and more than 100 volunteers and private donations of over $15,000. She is moved by the outpouring of support by this community. Anyone interested in assisting can go to www.codeblue.org. Announcement: State of the City Address Mayor Yepsen announced the State of the City Address will be held Tuesday, January 28th at the City Center at 7:00 p.m. Appointment: Recreation Commission Mayor Yepsen announced her appointment of Robert W. Mancier to the Recreation Commission. He has experience in marketing and business development. He has been involved with organizations such as the League of Dreams, the MLB Charities, Field of Dreams, and Junior MBA. ACCOUNTS DEPARTMENT Award of Bid: Extension of Flower Bid to Dehn’s Flowers (14-002) Commissioner Franck moved and Commissioner Madigan seconded to extend the Flower bid to Dehn’s Flowers for an additional year under the same terms and conditions. Funding is in line A3335014 / 54184. Ayes - All Award of Bid: Saratoga Springs Police Department Infrastructure Project – Electrical Construction to Harold R Clune, Inc. (14-003) Commissioner Franck moved and Commissioner Mathiesen seconded to award the bid for the Saratoga Springs Police Department Infrastructure Project – Electrical Construction to Harold R. Clune, Inc. in the amount of $121,200. Funding is in line H3146952 / 52000 / 1188. Ayes - All Award of Bid: Saratoga Springs Police Department Infrastructure Project – General Construction to Eastern Building and Restoration, Inc. (14-004) Commissioner Franck moved and Commissioner Mathiesen seconded to award the bid for the Saratoga Springs Police Department Infrastructure Project – General Construction to Eastern Building and Restoration, Inc. in the amount of $391,563. Funding is in line H3146952 / 52000 / 1188. Ayes – All Page 8 of 14 City Council Meeting 1/7/14 Award of Bid: Saratoga Springs Police Department Infrastructure Project – Mechanical Work to Jack Hall Plumbing and Heating, Inc. (14-005) Commissioner Franck moved and Commissioner Mathiesen seconded to award the bid for the Saratoga Springs Police Department Infrastructure Project – Mechanical Work to Jack Hall Plumbing and Heating, Inc. in the amount of $116,800. Funding is in line H3146952 / 52000 / 1188. Ayes - All Award of Bid: Saratoga Springs Police Department Infrastructure Project – Plumbing and Fire Protection to Jack Hall Plumbing and Heating, Inc. (14-006) Commissioner Franck moved and Commissioner Mathiesen seconded to award the bid for the Saratoga Springs Police Department Infrastructure Project – Plumbing and Fire Protection to Jack Hall Plumbing and Heating, Inc. in the amount of $48,800. Funding is in line H3146952 / 52000 / 1188. Ayes - All Commissioner Franck moved and Commissioner Madigan seconded to add two items to the agenda to authorize the settlement of an Article 7 case for parcel #s 166.69-3-22.1; and 178.27-1-22, 178.27-1-23, 178.27-1-24, 178.27-1-26, 178.27-1-36, 178.27-1-27, and 178.27-1-28. (14-007) Ayes - All Commissioner Franck moved and Commissioner Madigan seconded for the City Council to settle the Article 7 case for parcel #166.69-3-22.1 with a negotiated assessed value for 2013 of $574,000 with no tax refund. (14-007) Ayes – All Commissioner Franck moved and Commissioner Madigan seconded for the City Council to settle the Article 7 case for parcel #s 178.27-1-22, 178.27-1-23, 178.27-1-24, 178.27-1-26, 178.27-1-36, 178.27-1-27, and 178.27-1-28. The negotiated assessed value and refunds on parcels 178.27-1-22, 178.27-1-23, 178.27-1-24, 178.27-1-26, and 178.27-1-36 for 2012 is as follows: Parcel # Negotiated Assessed Refund Amount Value (2012) 178.27-1-22 $143,582 $539.74 178.27-1-23 $140,630 $103.70 178.27-1-24 $21,100 $0 178.27-1-26 $190,000 $87.14 178.27-1-36 $860,000 $426.33 The negotiated assessed value on parcels 178.27-1-22, 178.27-1-23, 178.27-1-24, 178.27-1-26, 178.27-1-36, 178.27-1-27, and 178.27-1-28 for 2013 is as follows: Parcel # Negotiated Assessed Value (2013) 178.27-1-22 $143,582 178.27-1-23 $140,630 Page 9 of 14 City Council Meeting 1/7/14 178.27-1-24 $21,100 178.27-1-26 $190,000 178.27-1-36 $860,000 178.27-1-27 $400,000 178.27-1-28 $35,000 There are no refunds for year 2013. The total tax refund amount for 2012 totals $1,156.91. (14-008) Ayes - All FINANCE DEPARTMENT Discussion and Vote: Resolution for the Use of Reserve – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings (14-009) Commissioner Madigan stated this account has about $700,000 in it. This account is replenished each year from the Carousel and Casino chair rental. With this resolution, the Council is approving the use of up to $145,000 from building reserve for the Police Department renovations. The Council agreed to waive the reading of the following resolution: RESOLUTION (For Expenditure of CONSTRUCTION, RECONSTRUCTION OR ACQUISITION OF BUILIDINGS RESERVE FUNDS) WHEREAS, the City Council of the City of Saratoga Springs established the CONSTRUCTION, RECONSTRUCTION OR ACQUISITION OF BUILDINGS Reserve Fund on November 7, 2006 “to accumulate moneys to finance the cost of a type of capital improvement…the construction, reconstruction, or acquisition of buildings and additions to or conversion thereof as described in subdivisions 11 and 12 of Section 11.00 of the Local Finance Law”, and, WHEREAS, the Council now finds that additional funds are required for the Police Department Infrastructure project, which includes renovations to the Police Department and the Department of Public Safety, and this is in accordance with the purposes of the CONSTRUCTION, RECONSTRUCTION, OR ACQUISITION OF BUILDINGS Reserve Fund; NOW, THEREFORE, BET IT RESOLVED, that the above-described expenditure up to an amount of $145,000 is hereby approved as authorized as in accordance with the CONSTRUCTION, RECONSTRUCTION, OR ACUQISITION OF BUILDINGS Reserve Fund. Commissioner Madigan moved and Commissioner Franck seconded for the Council to approve the resolution for the use of reserve - Capital Reserve Fund for the construction, reconstruction, or acquisition of buildings that was distributed with the agenda. Ayes - All Discussion and Vote: Capital Budget Amendment – Police Infrastructure (14-010) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2014 capital budget amendment for the DPS Police Department infrastructure project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Budget Transfers – Payroll (14-011) Page 10 of 14 City Council Meeting 1/7/14 Commissioner Madigan moved and Commissioner Franck seconded to approve the 2014 budget transfer – payroll which was distributed with the agenda. Ayes - All Announcement: Retirement Reserve Commissioner Madigan announced in May 2005 the City established a retirement reserve. There is no money at this time in this reserve. In 2012 she suggested using $472,574 of the 2011 fund balance excess for the cost associated with the settlement of City employment contracts or that it would be a designation until all contracts have been settled or until year end 2013. Any amounts remaining were to be placed in the City’s retirement reserve. No funds were used so the entire $472,574 has been placed in the City’s retirement reserve. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with Fitzgerald, Morris, Baker & Firth, LLC (14-012) Commissioner Scirocco advised this is for legal services to the City for a contractual claim for a construction firm hired to do work for the Casino Ramp Restoration Project. The amount is not to exceed $5,000. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with Fitzgerald, Morris, Baker & Firth, LLC for legal services for the Casino Ramp Restoration services. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Agreement with Ryan-Biggs Associates, P.C. – Evaluation and Analysis of East Exterior Masonry Wall of the City Hall Annex (14-013) Commissioner Scirocco stated it was found that the wall in the City Engineer’s Office has a deflection. The cost of the analysis work is $5,300. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement with Ryan-Biggs Associates for the evaluation and analysis of the east exterior masonry wall – City Hall annex in the amount not of $5,300. Funding is in line H3031492 / 52000 / 1141. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign an Addendum Agreement with Stantec Consulting Services, Inc. for the Adams Street Sanitary Pump Station (14-014) Commissioner Scirocco stated this is agreement addendum #2 with Stantec for the study of upgrade options to the Adams Street sanitary pump station. This request comes from additional sewage flow by the Saratoga Racino and Raceway. He has a letter of commitment from the racino to reimburse the City $16,300 for the cost of the additional work. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an addendum agreement with Stantec Consulting Services, Inc. for the upgrade of the Adams Street pump station in the amount of $16,300. Page 11 of 14 City Council Meeting 1/7/14 Funding is in line H3638122 / 5200 / 1137 and H3628142 / 52000 / 1138. Ayes - All Discussion and Vote: Street Acceptance – Hyde Street – Daggs Lane – Richard Avenue – Taylor Street (14-015) Commissioner Scirocco moved and Commissioner Franck seconded that Chapter 201 section 201- 1, the official street list, entitled ‘Street Naming and Numbering’ to be amended to add Daggs Lane, Richard Avenue, Taylor Lane, and Hyde Street. The acceptance of these streets is conditional upon a developer filing all necessary deeds and easements in the Saratoga County Clerk’s Office with written proof provided to the City of Saratoga Springs. Ayes - All PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Capital Budget for Police Infrastructure Project (14-016) Commissioner Mathiesen stated this amendment is needed to obtain sufficient funds and contingency for the Police Department infrastructure project. Commissioner Mathiesen moved and Commissioner Madigan seconded to amend the capital budget in the amount of $145,000 Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign General Construction & Abatement Contract with Eastern Building & Restoration, Inc. (14-017) Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Eastern Building & Restoration, Inc. for general construction work for the Police Department infrastructure project in the amount of $391,563. Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Agreement for HVAC Contract with Jack Hall Plumbing & Heating, Inc. (14-018) Commissioner Mathiesen moved and Commissioner Scirocco seconded to authorize the mayor to sign the a contract with Jack Hall Plumbing and Heating, Inc. for HVAC mechanical work for the Police Department infrastructure project in the amount of $116,800. Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Agreement for Plumbing & Fire Protection Work with Jack Hall Plumbing & Heating, Inc. (14-019) Page 12 of 14 City Council Meeting 1/7/14 Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Jack Hall Plumbing and Heating, Inc. for plumbing and fire protection work for the Police Department infrastructure project in the amount of $48,800. Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Agreement for Electrical Work with Harold R. Clune, Inc. (14-020) Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Harold R. Clune, Inc. for electrical work for the Police Department infrastructure project in the amount of $121,200. Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization to Pay Hinman & Straub for Services Rendered to Complete Certificate of Need Application (14-021) Commissioner Mathiesen advised the contract with Hinman & Straub exceeded the cap of $5,000 by $1,283.80. Commissioner Mathiesen moved and Commissioner Franck seconded to authorize payment to Hinman & Straub in the amount of $1,283.80. Funding is in line A3143414 / 54720. Ayes - All Discussion and Vote: Authorization to Pay LLV Office Concepts, LLC (14-022) Commissioner Mathiesen stated this bill was incurred due to the moving and storage of equipment and furniture so the police and public safety project could proceed. Commissioner Mathiesen moved and Commissioner Franck seconded to authorize payment in the amount of $5,746 to LLV Office Concepts, LLC. Funding is in line A3143124 / 54720. Ayes - All Set Public Hearing: Amend Chapter 225 of the City Code Commissioner Mathiesen set a public hearing for Tuesday, January 21, 2014 at 6:55 p.m. SUPERVISORS Matthew Veitch 2014 Board of Supervisors Organizational Meeting Page 13 of 14 City Council Meeting 1/7/14 Supervisor Veitch reported Paul Sausville was voted in as chair of the board. Two changes were made to the rules this year in regards to the following committees: Economic Development Committee and the Racing Committee. 2014 Committee Assignments Supervisor Veitch reported he has been voted as vice chair of the Board of Supervisors, Chair of the Law and Finance Committee, appointed to the Buildings and Grounds Committee, appointed to the Public Safety Committee, appointed to the Trails Committee, Technology Committee, and appointed to the Gaming and Raceway Foundation. Peter Martin 2014 Board of Supervisors Organizational Meeting Supervisor Martin reported the County Board adopted 17 resolutions, designated newspapers for publication of County notices, authorized a bond, and filled vacancies on numerous boards. 2014 Committee Assignments Supervisor Martin reported he has been appointed to the Racing and Gaming Committee, Social Programs Committee, Buildings and Grounds, Trails Committee, and Veteran’s Affairs. Supervisor Martin added 1 item – today was the first meeting of the year of the Economic Development Committee. A public hearing has been set for February 12 to amend the agricultural district boundaries. Commissioner Madigan advised they have designated areas on the City’s website for the supervisors. They can add their biography or whatever they want. Mayor Yepsen thanked all for their support. ADJOURNMENT Mayor Yepsen moved and Commissioner Franck seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Yepsen adjourned the meeting at 9:54 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 2/4/14 Vote: 5 - 0 Page 14 of 14