City Council

March 17, 2014 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance Christian Mathiesen, Commissioner of DPS Peter Martin, Supervisor Matthew Veitch, supervisor STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Sarah Burger, City Attorney EXCUSED: John P. Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Yepsen called the meeting to order at 9:43 a.m. PUBLIC HEARINGS Amend Capital Budget for Public Safety Infrastructure Project Commissioner Mathiesen stated this is to accept the $46,100 from the bond company into the capital budget. Community Development Block Grants Brad Birge of the Planning and Economic Development Department advised this is a required public hearing. The vote on the grants will be taken next time. PRESENTATION(S) Commander Garcia – Navy Activities in Saratoga Springs No comments. Commissioner Mathiesen advised they would like to swear in the police officers during the presentation part of the agenda. City Council Pre-Agenda Meeting March 17, 2014 CONSENT AGENDA 1. Approval of 2/18/14 City Council Meeting Minutes 2. Approval of 3/3/14 Pre-Agenda Meeting Minutes 3. Approve Budget Amendments (Increases) 4. Approve Budget Transfers - Regular 5. Approve Payroll 03/07/2014 $489,274.74 6. Approve Payroll 03/14/2014 $405,797.86 7. Approve Warrant: 2014 Mid – 14MWMAR1 $1,142,462.23 8. Approve Warrant: 2014 REG – 14MAR2 $3,416,541.17 No comments. MAYOR’S DEPARTMENT Announcement: Mayor’s Desk No comments. Announcement: Vietnam Commemoration Committee Update No comments. Announcement: Update on Waterfront Park Development Progress No comments. Announcement: Update on Capital District Transportation Committee Mayor Yespen advised that now since she is the mayor she will be on this committee. She attended her first quarterly meeting and will be reporting on this. Announcement: City Initiative for Transparency Mayor Yepsen announced they will be setting up a place in the library for consultant reports in an effort keep things transparent. Discussion: Saratoga Springs City Center Parking Garage Mayor Yepsen thought it was time to start discussions on this and get public feedback on this project. Discussion and Vote: Approval for Mayor to Sign Contract with Pinnacle Resource for Temporary Human Resources Support Mayor Yepsen advised her deputy has been trying to help out with these issues in the absence of a human resource director. There was only one person who took the test that was given. They would like to have the test given again. Carl Gonzalez, the former temporary human resource director has agreed to come back temporarily. Commissioner Madigan asked that a cap on the contract be announced at the Council meeting. Mayor Yepsen added an item to her agenda for Discussion and Vote: Revised Language for Alternates to the Zoning and Planning Boards. Page 2 of 5 City Council Pre-Agenda Meeting March 17, 2014 ACCOUNTS DEPARTMENT Announcement: Legal Aspects of Records Management Workshop Nancy Wagner advised We are hosting a state archives workshop entitled The Legal Aspects of Records Management on Wednesday April 16, from 9 AM to noon in City Council Chambers. The workshop is free, totally sponsored by the New York State Education Department. The intended audience is local governments and the public. The workshop will explain the legal requirements of a records management program; Review federal and state laws that greatly impact records management. The goal is the understanding of and compliance with records management laws. FINANCE DEPARTMENT Discussion and Vote: Capital Budget Amendment – Police Department Infrastructure Project Commissioner Madigan advised that Department of Public Safety’s agenda item #2 will need to come before this item. Discussion: Revise Zoning Designation – Tourist Related Business District Commissioner Madigan advised that when she voted that this item had merit to go to the Planning Board for advisory opinion, she did so with the caveat that she would like more information about the rezoning and the affects it has on the other parts of the City. She is bringing this back to further discuss. Discussion and Vote: Authorization for the Mayor to Sign CDPHP Health Insurance Contract Commissioner Madigan advised a signature is still required even though there are no changes to the contract. There are no rate changes. Discussion and Vote: Resolution for the Use of the Water System Reserve Funds Commissioner Madigan advised a capital reserve fund was established in 2012. This is the fee you see on your water bills. Discussion and Vote: Resolution for the Use of the Insurance Reserve Commissioner Madigan this is for the use of insurance money in reserves; like the last time. Discussion and Vote: Budget Amendments – Insurance Reserve No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion: 2013 4th Quarter Financial Report Commissioner Madigan advised that by Charter they are required to give a report within 45 days. Page 3 of 5 City Council Pre-Agenda Meeting March 17, 2014 PUBLIC WORKS DEPARTMENT Discussion and Vote: City to Sponsor a Reception at the Canfield Casino for the Semi-Conductor Manufacturing Conference Tim Wales, city engineer advised that Commissioner Scirocco will have to provide details on this tomorrow evening. Discussion and Vote: Resolution New York State Grant for the City Sanitary Pump Stations Tim Wales, city engineer, advised this item and the next both relate to the grant we received. We received a grant for $30,000 with a match by the City of $7,500 to do a study and recommend upgrades to the pump stations in the City. Discussion and Vote: Resolution – SEQRA Finding Regarding Waste Water Pump Station Project See above item. PUBLIC SAFETY DEPARTMENT Announcement: 2013 DPS Annual Report Commissioner Mathiesen advised the Council has been provided a copy of their annual report. A copy will also be put on the City’s webpage. Discussion and Vote: Amend Capital Budget for Public Safety Infrastructure Project No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 to Hoosick Valley Contractors Commissioner Mathiesen stated this is the new contractor (second lowest bidder) for the infrastructure project. This relates to asbestos remediation. Discussion and Vote: Authorization for Mayor to Sign Change Order #2 to Hoosick Valley Contractors Commissioner Mathiesen stated additional areas were found that need to be remediated. Discussion and Vote: Accept Donation from Cornell Cooperative Extension of Saratoga County Commissioner Mathiesen stated they have made a donation to the mounted patrol. SUPERVISORS MATTHEW VEITCH 1. Update: Public Safety Committee 2. Update: March Board of Supervisors Meeting Report 3. Update: Saratoga County Economic Development Strategic Plan No comments. PETER MARTIN 1. Report: Social Programs Page 4 of 5 City Council Pre-Agenda Meeting March 17, 2014 2. Report: Buildings and Grounds 3. Report: Meeting with Senator Marchione 4. Report: County Board of Supervisors’ Meeting No comments. Mayor Yepsen advised the Memorial Day Parade will be held on Thursday, May 22, 2014 . ADJOURN Mayor Yepsen adjourned the meeting at 10:14 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 4/1/14 Date: 5 - 0 Page 5 of 5