City Council

June 3, 2014 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:55 PM – a) Presentation – Weibel Avenue Landfill Gas Project; b) Public Hearing – Establish Weibel Avenue Landfill Gas Project in 2014 Capital Program and Budget 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. Friends of the Saratoga Springs Library 2. Saratoga Springs City Center Parking Garage EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 5/6/14 City Council Meeting Minutes 2. Approve Budget Amendments (Decrease) 3. Approve Budget Transfers – Regular 4. Approve Payroll 5/30/14 $417,138.83 5. Approve Warrant: 2014 REG – 14JUN1 $221,518.50 6. Approve Payroll 05/23/14 $410,004.86 7. Approve Warrant: 2014 Mid – 14MWMAY2 $532,297.23 MAYOR’S DEPARTMENT 1. Discussion: Saratoga Springs Business Advisory Council Update 2. Discussion: Racino Expansion 3. Discussion: City Center Parking Garage Public Meeting Schedule 4. Discussion: Gift from John Hendrickson and Mary Lou Whitney – Centennial Park 5. Discussion: Quarter Pole Gift 6. Discussion: Doten Avenue Neighborhood Association 7. Announcement: National Community Action Award 8. Discussion: Vietnam Commemoration Committee Update 9. Discussion and Vote: Resolution Authorizing the City to Apply for TAP Funding to Construct Geyser Road Bike Pedestrian Trail 10. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with GPI, Inc. for Geyser Road Safe Routes to School Preliminary and Final Design Services City Council Meeting 6/3/14 11. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with GPI for Construction and Inspection Services ACCOUNTS DEPARTMENT 1. Announcement: Grievance Day Update 2. Discussion and Vote: Commissioner Franck Along with Commissioner Scirocco Propose Naming the Geyser Road Baseball Field the Ed Valentine Field 3. Award of Bid: Extension of Bid for Chemicals to Slack Chemical Company 4. Award of Bid: Bid Extension of Sodium Hypochlorite to Surpass Chemical Company, Inc. 5. Award of Bid: Extension of Bid for Polyaluminum Chloride to Holland Company, Inc. FINANCE DEPARTMENT 1. Discussion and Vote: Capital Budget Amendment – Landfill Flaring Project #1228 2. Discussion and Vote: Bond Resolution – Landfill Flaring Project #1228 3. Discussion and Vote: Budget Transfers - Payroll PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum with Wehran Energy Corporation 2. Discussion and vote: Establish the Weibel Avenue Landfill Gas Project in the 2014 Capital Program and Budget 3. Discussion: Letter to the Gaming Commission Establishing the City as an Involved Agency in the SEQRA Process 4. Discussion: progress Report on Dutch Elm Disease and the American Elm Trees in the City PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization to Pay Invoice to Gerald Sabloski SUPERVISORS Matthew Veitch 1. Saratoga County Prosperity Partnership 2. Technology Committee 3. Saratoga County Airport Master Plan Peter Martin 1. County Airport Runway Expansion Proposal 2. Recycling Operations Proposal 3. Maplewood Manor ADJOURN Page 2 of 14 City Council Meeting 6/3/14 June 3, 2014 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Sarah Burger, City Attorney Matthew Veitch, Supervisor Peter Martin, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Establish Weibel Avenue Landfill Gas Project in 2014 Capital program and Budget Mayor Yepsen announced there will be a presentation on this project prior to people speaking on this topic. Tim Wales stated this relates to the Energy to Ice Program where the gas from the landfill was used to run the ice rink. They installed high efficiently chillers which allowed them to discontinue the use of the landfill gas. Fred Wehran has been the consultant all along on this project. He is here to present where we are and where we are going. Page 3 of 14 City Council Meeting 6/3/14 Fred Wehran stated the landfill was capped in late 1995. The City Council decided it would be beneficial to use the gas from the landfill. In 1997 the gas started to be delivered to the ice rink. The gas contains 50% methane, 40% carbon dioxide, and the rest is a mix of nitrogen and air. Peak production is within a year after it has been capped and then it starts to decline. The gen-set can run on natural gas or landfill gas. This is done so that when the landfill gas runs out, it can still operate on natural gas. In 2004 additional piping and gas separators was installed by DPW. In 2007 the City hired Johnson Controls to do an energy audit of the City’s major facilities including the ice rink. Many energy savings measures were made at the ice rink that the gen-set became obsolete. He was hired to work with Bill McTygue to write a grant for reimbursement of eligible construction costs. The City was notified in 2008 that they were rewarded the full 50% of the $1.5 million dollar grant with a 10% holdback. In order for the City to recoup that 10%, the City has to complete the installation of the flare by the end of this year. A flare should be put in no matter what energy use you find. Commissioner Mathiesen asked if the flare is used to burn off any methane that would otherwise go off into the atmosphere. Mr. Wehran advised the intent is to prevent the methane gas from getting into the atmosphere. Mayor Yepsen opened the public hearing at 7:23 p.m. Raina Caldwell of 96 Fifth Avenue stated global warming is not an abstraction. Methane is one of the most damaging greenhouse gases. The Climate Smart Task Force hopes the City will honor its pledge and protect the environment and approve the flaring of the landfill emissions. Bill McTygue, former director of public works stated the Energy to Ice Program won this City awards. Over the years the City struggled to keep the collection system intact. The problem for the City with respect to the gen-set came about with the high efficiency chillers that were installed. The new chillers made the gen- set obsolete. The gen-set was modernized just years prior to the new chillers. Just prior to his retirement, he wrote memos for the file that suggested they put out proposals for the sale of the gen-set; its value was $75,000 - $100,000. He also suggested using the gas to energize the City owned property being leased by National Grid. The project has to be done and needs to be done with the expertise of Fred Wehran. Mayor Yepsen closed the public hearing at 7:32 p.m. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:32 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Yepsen opened the public comment period at 7:33 p.m. Rose Tait of 164 Lincoln Avenue stated her neighbors and she have spoken at the previous 2 City Council meetings regarding the change in traffic direction to one-way. She asked that this be put on the next City Council meeting as 2 minutes is not enough to speak on this issue. Rose Tait also read part of a letter from the attorney representing Siro’s and submitted the letter for the record. Page 4 of 14 City Council Meeting 6/3/14 Robert Davis of Phila Street stated he wants to ask the Council to say ‘no’. We should have the greater authority of an involved agency but we should have lead status. Kent Sanders of the DEC stated he was surprised that the City was listed as only interested. Molly Gagne of 22 Vichy Drive stated she is pleased to see there is going to be discussion and a vote for the Geyser Trails. She requested when the application is nearing completion that they get a chance to review it and make sure it is perfect. Douglas Meyer of 94 State Street stated he is here representing the Saratoga Greenbelt Trail Committee. He thanked the City for its efforts to develop and for applying for TAP funding for the Geyser Road Trail. Mike Lyons of 3 Troon Court, Saratoga Springs, stated if the City enters into an agreement with a contractor for the proposed parking garage that the contractor will utilize local labor. Mark Mincher of 186 Geyser Road stated the favored design uses a fabricator from Vermont who uses an out of state erector and brings an out of state workforce with them. He is afraid that will happen here. The contractor who built the garage on Woodlawn utilized local labor. They are looking for guarantees that local labor will be used on this project. Gary Johnson of 302 Doten Avenue and member of the Doten Avenue Neighborhood Association stated they do have a problem with flooding in that area. They would appreciate any efforts to solve those problems. Marceline Taylor of 49 Doten Avenue stated she too is a member of the Doten Avenue Neighborhood Association. She read a letter from the property owners of 23 Doten Avenue (attached). Diane Pedinotti of 38 Pinewood Avenue stated she is here to comment on a news report that was on Channel 13. The plan for the parking garage was shown and it is does run 20 ft. from the Mouzon House down to High Rock Avenue. A plan like this could put them out of business. Elizabeth Haynes of 152 Grand Avenue stated she is here to talk about the parking garage. The property it will be built on is part of the urban core. The garage will cut off a vital pedestrian corridor. Evelyn Buchanan of 110 Lincoln Avenue stated she is co-chair of the Trackside Neighborhood Association. They would like to address 2 issues; the one-way direction of traffic on Wright Street, Frank Sullivan Place, and Lincoln Avenue to a one-way and the racino expansion. They asked the change in traffic flow be put on hold until a traffic study can be done. The Association is neither nor or against the racino expansion. They are trying to mitigate for damages or hardships that would occur with the expansion proposed. Denise McDonald of 61 Phila Street stated she would like the City Council to say ‘no’ to the Gaming Commission’s intent to become lead agency in the racino expansion. Sam Brewton of 206 Lake Avenue stated they appreciate the City Center and that it needs parking. He asked if there will be a chance to slow the process done and talk about it. It that space is filled in there is no going back. Aaron Pedinotti of 53 York Avenue stated the parking garage would not cut off the view of High Rock Park and the Mouzon House from Lake Avenue. Denise Desmond of Malta stated her concern about the parking garage is the geological impact. She feels Saratoga has to preserve its uniqueness. Charlie Samuels of 7 Marion Place stated he has a problem with the racino expansion. He sees it as a matter of trust. He doesn’t trust the gambling industry. The sign used to say racino and now it sayscasino. Do we want an entity other than us to take lead status? Page 5 of 14 City Council Meeting 6/3/14 Marjorie Vanmeter of 175 Washington Street stated she would like to see the Council pass the resolution opposing the expansion plans and become involved in the decision making. The expansion would more than likely harm the businesses that are making the City prosperous. Pastor Barios of Jefferson Terrace stated he is here because last week he had several people approach him for a quick meeting regarding trust. The Council needs to keep their word to the people of Saratoga Springs. He is for Saratoga Springs being the host and the lead in the gaming industry. If it is going to be here it should be run by the City and not the state. Jane Weihe of 44 White Street stated when the resolution was passed it clearly stated concerns about the development that was proposed to go along with the addition of table games. She applauded Commissioner Scirocco for introducing a resolution pushing the City to become an involved agency. Bill McTygue of 15 York Street stated the City Center parking garage schedule is missing the opportunity for the public to participate in this process. This project deserves public attention as it affects one of the largest pieces of land the City owns. Mayor Yepsen closed the public comment period at 8:09 p.m. Commissioner Mathiesen stated he was not aware there was a Trackside Neighborhood Association until recently. They have met with some of the neighbors and would be happy to meet with the Trackside Neighborhood Association. PRESENTATIONS Friends of the Saratoga Springs Library Pat Ritzer, president of Friends of the Saratoga Springs Library. They find themselves stuck with an identity crisis. They are on a campaign to educate people who they are, what they do, and why. The library’s role in the community has changed and evolved. Some of the regularly sponsored programs include: the children’s summer reading program; early literacy program; and a library staff development day. Some of the capital improvement projects they have contributed to this year include: expansion of the teen room, the book shop, and café space. The last several years have seen a decline in membership, board members, and working committee members. She asked for help to spread the word. Saratoga Springs City Center Parking Garage Mayor Yepsen introduced Mark Baker, president of the City Center Authority. Mr. Baker stated he is pleased to see the number of people who are in attendance tonight regarding this project. This project started in 2011 and had a meeting with their neighbors in 2012. In that meeting it was stated fee parking was not an objection. Mr. Baker stated they received 5 design proposals. There will be approximately 500 parking spaces and a connector between the parking structure and the City Center. Things that were on everyone’s mind was facade, setback, and green space. There is no construction document signed. This will be a prevailing wage/WICKS project. The development process is still in the works. The set back from York Street is 50 feet plus. This is going to look like the streetscape surrounding it. Mr. Baker provided a sketch of the preferred design to date. The development is going to be respectful of our neighbors and north end businesses. The City Center Authority is paying for this; not the City. A timeline was provided to the public. He hopes to have it all completed by racing season 2015. At this time they are honing in on the SEQRA compliance. Page 6 of 14 City Council Meeting 6/3/14 Commissioner Mathiesen asked if the position of the building could be moved to the south to be further away from the Mouzon House. Mr. Baker stated they can look at that. Commissioner Mathiesen stated there are some valid points made about local labor. Mr. Baker stated he agrees. There are only 2 pre-cast concrete firms and neither one is in New York. Commissioner Scirocco asked what was the criteria to select this design. Mr. Baker advised they interviewed all 5 contractors. This is the lowest price at this point and they had the better program. The general layout of the design was creative. Commissioner Franck stated the entrance seems weird; maybe it could come off Ellsworth Jones. Mr. Baker stated he thought that would work but has been assured it will not. Commissioner Scirocco suggested putting some form of an advertising plan in place for the Mouzon House to mitigate that situation. CONSENT AGENDA Mayor Yepsen moved and Commissioner Franck seconded to accept the consent agenda as follows: 1. Approval of 5/6/14 City Council Meeting Minutes 2. Approve Budget Amendments (Decrease) 3. Approve Budget Transfers – Regular 4. Approve Payroll 5/30/14 $417,138.83 5. Approve Warrant: 2014 REG – 14JUN1 $221,518.50 6. Approve Payroll 05/23/14 $410,004.86 7. Approve Warrant: 2014 Mid – 14MWMAY2 $532,297.23 Ayes - All MAYOR’S DEPARTMENT Discussion: Saratoga Springs Business Advisory Council Update Mayor Yepsen asked Joe Ogden, deputy mayor to provide a brief update. Joe Ogden advised this is a 15 member group that is charged with making recommendations to improve our overall business environment. They hope to have a presentation at the next meeting. Discussion: Racino Expansion Mayor Yepsen advised there seems to be confusion with this issue. She provided a chronological order of events. We received the Gaming Commission letter on May 14th. It contained the consent form if you want to consent to be lead agency. The Planning Board asked the Racino and Raceway to put money in escrow to do additional studies. We are in the 30 day period and compiling comments. A meeting is being held tomorrow night to take comment on this project. On June 13th, she will submit a packet will be to the Gaming Commission. Page 7 of 14 City Council Meeting 6/3/14 Sarah Burger, city attorney, advised she received a letter from Bob Freeman and read it into the record as follows: I recently received a copy of a news release from Robert Davis critical of Mayor Yepsen and the government of the City of Saratoga Springs. His comments suggest that the Mayor has failed to post various materials on the City’s website and, therefore, has failed to comply with law. Despite a lengthy conversation with him, it seems that Mr. Davis has misinterpreted the law, my remarks, and that he has attributed statements to me that were not expressed. First, in my forty years with the Committee on Open Government, I have never said that a public official or government agency has “violated” the law. Only a judge can reach that conclusion, and I am not a judge. Second, the obligation to post records online is limited. Not every record referenced during a meeting must be posted. I attempted, apparently without success, to explain that the new requirement in the Open Meetings Law refers only to records “scheduled to be discussed” during an open meeting, and only to those records that must be disclosed pursuant to FOIL or that consist of a proposed resolution, policy or law. And third, having discussed Mr. Davis’ complaints with Sarah Burger, the City Attorney, and having seen the City’s website, I believe that more information is posted online than the law requires. By doing so, the City has exceeded its legal responsibilities for the benefit of its residents. Sarah Burger read the definitions of the law regarding lead agency, interested agency, and involved agency. Mayor Yepsen stated the Council met with Mark Schactner and decided they will not seek lead agency; they can’t change the VLT law. If the harness track goes, is the flat track next?? Her concern is the design; the comprehensive plan process that is going on right now; and the event space. We want to see something successful out there that will not negatively impact our community. We will hold the extra meeting tomorrow night; create a page on our website to more easily find all the documents; call a meeting with all parties and players; and continue to take comments to integrate into the packet for the Gaming Commission. Commissioner Scirocco stated the City should be an involved agency. This is a non-gaming issue; we are talking about a hotel and event center. The City should be lead agency because our Planning Board has the expertise. He suggested sending the consent form out and let the DEC decide who will be lead agency. Sarah Burger advised the City was not a lead agency in 2006; the DEC Commissioner does not make that decision. Mayor Yepsen stated this is the first she is hearing Commissioner Scirocco state he would like us to be lead agency. Commissioner Scirocco stated he doesn’t have anything that says we are an interested agency. Commissioner Mathiesen stated he agrees with a lot of the sentiments expressed by Commissioner Scirocco. The VLT law precludes us from having any jurisdiction; therefore we can’t be an involved agency. The plans are not consistent with our Comprehensive Plan or our downtown development. The raceway needs to look at their event center and find something that complements the City and does not compete with it. Commissioner Franck stated he is in agreement with Commissioner Mathiesen. We do have better inroads than we did in 2006. Commissioner Madigan stated Mark Schactner did come in and tell us the law has changed since 2006 and it would be very difficult and costly to the taxpayers to try to assert ourselves as lead agency. Page 8 of 14 City Council Meeting 6/3/14 Discussion: City Center Parking Garage Public Meeting Schedule Mayor Yepsen stated this has already been addressed. Discussion: Gift from John Hendrickson and Mary Lou Whitney – Centennial Park Mayor Yepsen introduced Mike Ingersoll to describe the gift from John Hendrickson and Mary Lou Whitney. Mike Ingersoll of the LA Group advised the area being talked about is the current ‘message board’ at the end of Union Avenue. He noted the sketch is very preliminary. The planter would be replaced with a full size sculpture of Native Dancer with a water feature behind it. There would be no cost to the City. There will be a pedestrian path in front of the site. Discussion: Quarter Pole Gift Mayor Yepsen announced the 150th Committee has money left over and would like to transfer the money along with the website (www.seesaratoga.com). They would like to create red and white stripped quarter poles and put them in pedestrian areas along Broadway. There will be 6 or 8 in City right of ways. There will be a bar code and website that you can look up what is going on in Saratoga that day. Discussion: Doten Avenue Neighborhood Association Mayor Yepsen asked Marcie Taylor to speak on this issue. This is on her agenda because there is a planning issue and heavy growth in this area. Marci Taylor of 39 Doten Avenue advised she has a petition from neighbors regarding their street being under water. They have made requests to the Department of Public Works on numerous occasions and they have been ignored. The city engineer stated at the last real estate meeting there is no water problem on Doten Avenue. As the building and construction has continued, the water table doesn’t allow anywhere for the water to go and it floods. She advised over 20 phone calls have been made over the last 3 ½ years to DPW about this water problem. Mayor Yepsen stated what we want to do is go forward. Commissioner Scirocco asked Ms. Taylor what she suggests they do there. She has pointed the finger and he doesn’t disagree there may be a problem. Commissioner Madigan stated there is an issue on that side when it comes to water. She owns a house on that side and her sump pump runs 24/7. Commissioner Scirocco stated there is a high water table over there. It is not fair to say that whole area is under water as part of that area has new infrastructure. The infrastructure is the responsibility of the developer. ** The City Council broke at 10:35 p.m. ** The City Council resumed at 10:43 p.m. Announcement: National Community Action Award Mayor Yepsen stated the City received an award at the Community Action Award Ceremony held by the Saratoga County Economic Council for the Code Blue Program. Discussion: Vietnam Commemoration Committee Update Page 9 of 14 City Council Meeting 6/3/14 Mayor Yepsen advised the Vietnam Commemoration Committee has held 5 meetings to date and is made up of 15 members. The Committee members met with Mark Baker, president of the City Center Authority, to begin planning the proposed 2015 event. Discussion and Vote: Resolution Authorizing the City to Apply for TAP Funding to Construct Geyser Road Bike Pedestrian Trail (14-209) Mayor Yepsen stated this requires a match in the amount of $200,000 which can be a combination of in- kind services and cash. Brad Birge of the Planning Department advised the project was started by the Southwest Neighborhood Association; they identified the need to make the connection. The Southwest Neighborhood Association provided funding for the conceptual plans. We are seeking federal funds to build the trail. The State Spa Park is contributing $200,000 towards this. Mayor Yepsen moved and Commissioner Madigan seconded to approve the resolution revised and distributed to the Council which authorizes the mayor to file an application for funding through the Transportation and Alternatives Program for the Geyser Road Bike/Pedestrian Trail. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign an Agreement with GPI, Inc. for Geyser Road Safe Routes to School Preliminary and Final Design Services (14-210) Brad Birge of the Planning Department advised the City applied for and received a grant from the state for the Safe Routes to School Program. This is for the installation of sidewalks from Tiffany Place to Casino Drive. This agreement is for the design of that. Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to sign a contract with GPI, Inc. for Geyser Road Safe Routes to School preliminary and final design services. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign an Agreement with GPI for Construction and Inspection Services (14-211) Brad Birge of the Planning Department advised this is the second piece to the same project. It is the same contractor for the construction and inspection services. It is also the same grant. Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement with GPI for construction and inspection services. Ayes - All ACCOUNTS DEPARTMENT Announcement: Grievance Day Update Commissioner Franck pulled this item from his agenda due to the lateness of the meeting. Discussion and Vote: Commissioner Franck Along with Commissioner Scirocco Propose Naming the Geyser Road Baseball Field the Ed Valentine Field (14-212) Page 10 of 14 City Council Meeting 6/3/14 Commissioner Franck advised this venture is a 50/50 with Commissioner Scirocco. He listed the following accomplishments of Ed Valentine:  Commissioner of Accounts for 18 years  Created the senior citizen gold cards for identification, a program which is now run by the county  Served in the Air force and was head of the American Legion Post in Saratoga Springs  Involved in various youth baseball programs in the City  Coached Pop Warner football  Helped start and coach the City’s Biddy Basketball program  Salvaged the Public Works tool bench which is the roll top desk in the Accounts Office  Negotiated with local taxi companies to give seniors a discount on their fares  Minor league baseball coach  President of the American Little League  Pony League baseball coach  Head coach (2 yrs.) of the Green Jackets semi-pro football team – not in the City  Member of the Saratoga Springs Board of Assessment Review Commissioner Scirocco stated Ed was a kind, great hearted guy. Commissioner Franck moved and Commissioner Scirocco seconded to approve the renaming of the Geyer Road baseball field the Ed Valentine Field. Ayes - All Award of Bid: Extension of Bid for Chemicals to Slack Chemical Company (14-213) Commissioner Franck moved and Commissioner Mathiesen seconded to extend the bid for Sodium Hypochlorite (5 gallon), Hydrofluosilicic Acid, and Liquid Sodium Permanganate to Slack Chemical Company for an additional year for the same price, terms, and conditions. Funding is in line F3638334 / 54141 . Ayes - All Award of Bid: Bid Extension of Sodium Hypochlorite to Surpass Chemical Company, Inc. (14-214) Commissioner Franck moved and Commissioner Scirocco seconded to extend the bid for Sodium Hypochlorite to Surpass Chemical Company, Inc. for an additional year for the same price, terms, and conditions. Funding is in line F3638334 / 54141. Ayes - All Award of Bid: Extension of Bid for Polyaluminum Chloride to Holland Company, Inc. (14-215) Commissioner Franck moved and Commissioner Scirocco seconded to extend the bid for Polyaluminum Chloride to Holland Company, Inc. for an additional year for the same price, terms, and conditions. Funding is in line F3638334 / 54141. Ayes - All Page 11 of 14 City Council Meeting 6/3/14 FINANCE DEPARTMENT Discussion and Vote: Capital Budget Amendment – Landfill Flaring Project #1228 (14-216) Commissioner Madigan stated this is in conjunction with the landfill project. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2014 capital budget amendment for the Landfill Flaring Project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Bond Resolution – Landfill Flaring Project #1228 (14-217) Commissioner Madigan stated the resolution is in the amount of $60,000. The Council is being asked to approve the Commissioner of Finance to finance the project as needed but is not the financing itself. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2014 bond resolution that was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen – Aye Discussion and Vote: Budget Transfers – Payroll (14-218) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014 budget transfers – payroll which were distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum with Wehran Energy Corporation (14-219) Commissioner Scirocco stated this is to complete and close out the Weibel Avenue gas project. This includes the installation of the flare system to burn the remaining landfill gas. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign agreement addendum with Wehran Energy Corporation in the amount of $60,000. Funding is in line H3638182 / 52000 / 1228. Ayes - All Discussion and vote: Establish the Weibel Avenue Landfill Gas Project in the 2014 Capital Program and Budget (14-220) Page 12 of 14 City Council Meeting 6/3/14 Commissioner Scirocco advised the NYS DEC has required the City install a flare system to burn up the landfill gas rather than it venting to the atmosphere. A capital budget line was never established for this project. Commissioner Scirocco moved and Commissioner Madigan seconded to approve the establishment of the Weibel Avenue Gas Landfill Project in the 2014 Capital Program and Budget. Ayes - All Discussion: Letter to the Gaming Commission Establishing the City as an Involved Agency in the SEQRA Process Commissioner Scirocco advised this has already been addressed. Discussion: Progress Report on Dutch Elm Disease and the American Elm Trees in the City Commissioner Scirocco advised there has been concern with the Dutch Elm Disease. DPW has removed all city owned diseased trees. The chemical treatment has been started and they are looking into a preventive treatment schedule. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization to Pay Invoice to Gerald Sabloski (14-221) Commissioner Mathiesen advised this is for payment of services rendered for pre-employment polygraph services rendered for 7 police officer candidates in the amount of $2,450. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize payment to Gerald Sabloski in the amount of $2,450. Funding is in line A3143124 / 54720. Ayes – All SUPERVISORS Matthew Veitch Saratoga County Prosperity Partnership Supervisor Veitch pulled this item due to the lateness of the meeting. Technology Committee Supervisor Veitch stated he will put this item on the next meeting due to the lateness of this meeting. Saratoga County Airport Master Plan Supervisor Veitch reported there have plenty of public meetings and a lot of opposition to the master plan. There are 2 runway expansion proposals. Peter Martin Page 13 of 14 City Council Meeting 6/3/14 County Airport Runway Expansion Proposal Supervisor Martin reported an additional proposal is the runway protection zone. The County would need to take property from the Gateway House of Peace to accomplish this should this proposal go forward. Recycling Operations Proposal Supervisor Martin reported the County operates 5 centers. They are considering transferring the recycling operations with cost savings and subsidies to the host communities. Maplewood Manor Supervisor Martin reported the County Administrator sent a letter to the employees of Maplewood Manor explaining the timeline for the transfer to the new operator – Zenith Care. It will probably be a matter of month. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 11:27 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/1/14 Vote: 5 - 0 Page 14 of 14