City Council

June 16, 2014 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John P. Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Peter Martin, Supervisor STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Sarah Burger, City Attorney EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:37 a.m. PRESENTATION City Center Parking Garage Update No comments. Saratoga Children’s Theatre and the Music Hall Commissioner Scirocco stated he will be moving this presentation to the next City Council meeting. Small Business Council No comment. EXECUTIVE SESSION Mayor Yepsen advised there will be an executive session regarding 2 items. CONSENT AGENDA 1. Approval of 5/19/14 Pre-Agenda Meeting Minutes 2. Approval of 5/20/14 City Council Meeting Minutes City Council Pre-Agenda Meeting June 16, 2014 3. Approve Resolution for the Use of the Insurance Reserve 4. Approve Budget Amendments – Insurance Reserve 5. Approve Budget Amendments (Increases) 6. Approve Budget Transfers – Regular 7. Approve Budget Transfers – Payroll 8. Approve Budget Amendments – Benefits 9. Approve Payroll 6/6/14 $512,559.37 10. Approve Payroll 6/13/14 $407,494.09 11. Approve Warrant: 2014 Mid – 14MWJUN1 $98,325.65 12. Approve Warrant: 2014 REG – 14JUN2 $570,502.78 Commissioner Madigan advised she will not be at the City Council meeting tomorrow evening; therefore, she put the benefits and payroll transfers on the consent agenda. MAYOR’S DEPARTMENT Discussion: Saratoga Springs Housing Authority Update Lou Schneider of 5 Vallera Road and of the Housing Authority stated their fiscal year begins July 1st. At their meeting on Thursday, they will be voting on their budget and will be able to provide an update after they pass their budget on July 1st. Commissioner Madigan stated they need to come before the Council before their budget is passed. Mr. Schneider stated they will give the Council any information they want but are not prepared to give information on the budget or salaries before then. Eric Weller of 32 White Street stated by the time he received notice that the Council wanted this information, he only had 9 days. He will be here tomorrow night to present and update. Commissioner Madigan stated the Council should approve the salaries before they approve the budget. Mayor Yepsen stated that is what was agreed upon when they met in April. Commissioner Madigan stated approving the budget before the Council approves the salaries is backwards. Discussion and Vote: Authorize the Mayor to Accept Donations for Visitor’s Center 2014 Summer Concerts Mayor Yepsen stated these are generous donations that help support the summer concert series. Discussion and Vote: Mayor to Authorize a Quit Claim Deed for Property at 199 Old Schuylerville Road Commissioner Madigan confirmed if the Commissioner of Finance needs to be authorized to sign this. Tony Izzo stated that was correct. The Commissioner of Finance signs it. Discussion and Vote: Mayor to Authorize Economic Development Revolving Loan Request Mayor Yepsen stated this is for Scallion’s Restaurant. Discussion and Vote: Resolution Authorizing the Expansion of the City Center Authority Board Page 2 of 5 City Council Pre-Agenda Meeting June 16, 2014 Mayor Yepsen advised she would like to add 2 additional members to the board. This would increase the membership from 7 to 9. This is important to do before the Racino expansion. The senate and assembly have asked us to do this. Mark Baker, president of the City Center Authority, stated he opposed this. The City Center Board has also opposed it. The City Center Authority feels the 7 members that have been serving have done so with success and don’t feel there is a need to expand this. Discussion: Spa City Recycling Plant Mayor Yepsen stated they have met with the owners. They are very excited about moving the facility to another location. Announcement: Next Town Hall Meeting - June 18th at 6:30 p.m. at Longfellow’s No comments. Mayor Yepsen added one item to her agenda: Discussion: Gaming Commission Packet. ACCOUNTS DEPARTMENT Announcement: Grievance Day Update No comments. Discussion and Vote: Resolution to Establish a Records Advisory Committee Nancy Wagner, records management, advised that on May 6th the Council approved the establishment of a Records Advisory Committee. To date no names have been provided. We are moving forward with the resolution. There will be one more change to the resolution and the correct version will be loaded for review. FINANCE DEPARTMENT Discussion and Vote: Standard Workday Resolution No comments. PUBLIC WORKS DEPARTMENT Set Public Hearing: Amend the 2014 Capital Budget – Spirit of Life Commissioner Scirocco stated they had a steering committee for this project in 2012. They are working with the Preservation Foundation on this project. The City hired a concrete architect and a landscape architect. They need to amend the capital budget for $196,310. Discussion and Vote: Authorization for the Mayor to Sign an Agreement Addendum with Precision Industrial Maintenance, Inc. Tim Wales, city engineer, advised this is to pump out the wet well at Bog Meadow and clean it. Old equipment failed and mercury spilled on the floor. There was minor mercury in the water and wet well. Announcement: Paving Schedule Page 3 of 5 City Council Pre-Agenda Meeting June 16, 2014 No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign change Order #9 to Hoosick Valley Contractors Commissioner Mathiesen stated the change order is in the amount of $4,428 and involves the installation of a beam in the Police Department. Discussion and cote: Authorization for Mayor to Sign Change Orders 1, 2, & 3 to Harold Clune Commissioner Mathiesen stated these change orders are in the amount of: #1 = $785 for the connection of the dispatch air conditioner unit; #2 =$5,311 for the relocation of existing conduit; and #3 = $776 for the installation of a new receptacle. Discussion and Vote: Authorization for Mayor to Sign Change Orders 1 – 4 for Jack Hall for HVAC Work Commissioner Mathiesen stated change order #1 = $6,371 for the removal of radiator and other work in the server room; #2 = $2,566.81 for the re-insulation of the 6” steam main; #3 = $17,892.30 for the removal of 16 radiators, sandblasting and repair of them; and #4 = $12,411.17 for the removal and replacement of the air conditioning system in the dispatch area. Discussion and Vote: Authorization for Mayor to Sign Change Orders 1 – 4 for Jack Hall Plumbing for Plumbing Work Commissioner Mathiesen stated change order #1 = $800.67 for the removal and replacement of a leaking toilet in the commissioner’s office; #2 = $17,158 for the removal and replacement of men’s holding cell lavatory; #3 = $6,796.41 for the removal and replacement of men’s lavatory on basement level; and #4 = $8,303 for the excavation and removal of 6” sanitary pipes to replace with new pipe. Discussion and Vote: Authorization for Mayor to Sign Agreement with National Grid for Camera Pole Attachment Marilyn Rivers, director of risk and safety stated this item and the next relates to the attachment of a camera on a pole. Discussion and Vote: Authorization for Mayor to Sign Agreement with Verizon for Cameral Pole Attachment No comments. Announcement: Traffic Safety Initiative National Campaign “Click It or Ticket” No comments. SUPERVISORS Matthew Veitch Technology Committee Airport Expansion Public Safety Committee Law & Finance Committee Saratoga County Prosperity Partnership LDC Page 4 of 5 City Council Pre-Agenda Meeting June 16, 2014 Peter Martin Building and Grounds Committee Social Program Committee Racing and Gaming Committee Saratoga Framework for Success County Recycling Facility ADJOURN Mayor Yepsen adjourned the meeting at 10:20 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/15/14 Vote: 5 - 0 Page 5 of 5