City Council

October 20, 2014 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John P. Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis, city attorney Matthew Veitch, Supervisor Peter Martin, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Yepsen called the meeting to order at 9:34 a.m. PUBLIC HEARING Mayor Yepsen advised there are 2 public hearings: Amend 2014 Capital Budget for Ballston Avenue Traffic Improvement Project and 2015 Comprehensive Budget. PRESENTATION Church Street Waterline Improvement Including Looping Commissioner Scirocco advised Bill Dake will be attending to advise of the upgrade from the Home of the Good Sheppard to his plant (Stewart’s). EXECUTIVE SESSION Commissioner Franck advised the executive session can be pulled as he will not be addressing the Article 7 cases as originally planned. Commissioner Mathiesen requested the Council have an executive session regarding the settlement of the union contract before they take a vote. City Council Pre-Agenda Meeting October 20, 2014 CONSENT AGENDA 1. Approval of 10/6/14 Pre-Agenda Meeting Minutes 2. Approval of 10/7/14 City Council Meeting Minutes 3. Approve Resolution for the Use of the Insurance Reserve (17) 4. Approve Resolution for the Use of the Insurance Reserve (18) 5. Approve Budget Amendments – Insurance Reserve 6. Approve Budget Amendments (Increases) 7. Approve Budget Transfers - Regular 8. Approve Payroll 10/10/14 $431,073.58 9. Approve Payroll 10/17/14 $428,606.63 10. Approve Warrant: 2014 Mid – 14MWOCT2: $110,705.66 11. Approve Warrant: 2014 REG – 14OCT2: $440,106.33 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Authorization to Set Hourly Rate for Part-Time Secretary to Office of Planning and Economic Development Mayor Yepsen stated this is not a new position and she will be asking the Council to approve an hourly rate that will correspond with the part time line created at the last City Council meeting. This allows our current employee to stay on in a part-time capacity to provide training. This will be for a period of approximately 8 weeks. Discussion and Vote: Approval for Mayor to Sign Collective Bargaining Agreement with CSEA/DPW No comments. Discussion and Vote: Accept a Donation of $400.00 from GymRat Basketball, LLC Mayor Yepsen advised this money will pay for the lettering and striping of the court. Commissioner Madigan advised they will need a budget amendment to use funds. John Hirliman of the Recreation Department advised this was sent in last week. Announcement: Saratoga Springs recreation Department Programs & Registration No comments. Announcement: Saratoga Casino and Raceway Foundation Annual Grant Applications Now Accepted No comments. Announcement: Partnership with VET Help Mayor Yepsen announced they are brining VET Help to Saratoga Springs. They will be working with them every Tuesday morning from 9 a.m. – 10 a.m. in the City Council Room. Mayor Yepsen stated she is adding an item to her agenda: Discussion and Vote: Authorization for Mayor to Sign Agreement with Hodgson-Russ for Legal Services. This contract amount is not to exceed $7,500. Page 2 of 5 City Council Pre-Agenda Meeting October 20, 2014 ACCOUNTS DEPARTMENT Announcement: Study: Economic Impact of Saratoga Rowing Association on the City of Saratoga Springs and Saratoga County Commissioner Franck advised the City Council has done similar things over the years. He will be working with Supervisors Veitch and Martin at the County level to potentially get us some funding. We all have direct association with the crew. They believe they can also help some municipalities identify their costs associated with this. Commissioner Madigan stated the Finance Department did a resolution to support their grant to do a build up on the other side of the lake. She was provided detailed documentation of the economic impact. They would be happy to supply him with that information. Commissioner Franck advised he is adding an item to his agenda: Discussion and Vote: Update Workplace Violence Policy. Marilyn Rivers, director of risk and safety, advised the City was subject to an impromptu health audit at the Water Treatment Plant by PESH. PESH liked the City’s 2007 version of workplace violence. She added the 2007 information back into the current policy. In 2011 we gave workplace violence investigations to human resources. It now says that the human resource investigator will work with the city attorney and the Department of Risk and Safety. Other changes were reviewed. FINANCE DEPARTMENT Set Public Hearing: Second Public Hearing for 2015 Budget No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Transfers – City Center Contingency No comments. Discussion and Vote: Budget amendments – Benefits No comments. Commissioner Madigan advised she is adding an item to her agenda: Announcement: Revenue Committee. She will take suggestions from the Council but she will be doing all the appointments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend the 2014 Capital Budget to Accept Additional State Grant Funds for the Ballston Avenue Traffic Improvement Project Page 3 of 5 City Council Pre-Agenda Meeting October 20, 2014 Commissioner Scirocco stated they will be adding $390,000 to the project. Announcement: Household Hazardous Waste Update No comments. Announcement: Trout Unlimited Stream and Habitat Restoration Project on the Geyser Creek in the State Park Commissioner Scirocco stated this is part of the consent order with DEC. The City was required to spend $185,000 in public benefit projects. This project will spend the remaining money; the other part of the money was spent on LED lighting. Commissioner Scirocco added an item to his agenda: Discussion: Water Connection Fees. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Hold Harmless Rider with Fort Miller Commissioner Mathiesen advised Fort Miller owns the Tarrant building. The Police Department will be holding an active shooter drill here. Discussion and Vote: Authorization for Mayor to Sign Change Orders #21 & #23 with Hoosick Valley Contractors Commissioner Mathiesen advised change order #21 is for $3,096 and change order #23 is for $7,182. Discussion and Vote: Authorization for Mayor to Sign Change Order #12 with Harold Clune Commissioner Mathiesen advised this is in the amount of $1,272 for re-wiring power supply and breaker system in the dispatch area for the air conditioner. Discussion and Vote: Invoice for VidaCare Commissioner Mathiesen stated this is for EMS operations and supplies. SUPERVISORS Matthew Veitch 1. Saratoga County 2015 Capital Budget 2. Saratoga County 2015 Operating Budget 3. Saratoga county Prosperity Partnership 4. Saratoga county Youth Advisory Committee 5. Technology Committee 6. Public Safety Committee Peter Martin 1. Veteran’s Affairs 2. County Sewer System 3. Board of Supervisor’s Meeting Page 4 of 5 City Council Pre-Agenda Meeting October 20, 2014 ADJOURN Mayor Yepsen adjourned the meeting at 10:01 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 11/3/14 Vote: 5 - 0 Page 5 of 5