City Council

July 20, 2015 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Vetch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:36 a.m. PUBLIC HEARING Pedalbus Ordinance Maire Masterson, deputy commissioner of accounts, advised the Accounts Department found some pieces that were missing and would like see added. This is being brought back to ‘clean’ things up. Open Space Bond – Loughberry Lake Mayor Yepsen advised this deals with the request to use Open Space Bonding for this project. PRESENTATIONS DCTC New Visions Plan Mayor Yepsen advised she has invited a representative to come to speak about the 25 year plan. City Council Pre-Agenda Meeting July 20, 2015 Role of Counties Nationally No comments. Smart Parking Project – ParkMe App for Municipal Parking Guide Commissioner Madigan advised she will show how the new app works. CONSENT AGENDA 1. Approval Resolution for the Use of the Insurance Reserve – 20 2. Approve Budget Amendments – Insurance Reserve 3. Approve Budget Amendments (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 07/09/15 $457,486.34 6. Approve Payroll 07/17/15 $479,944.27 7. Approve Warrant: 2015 Mid – 15MWJUL2 $94,693.80 8. Approve Warrant: 2015 REG – 15JUL2 $1,401,381.74 No comments. MAYOR’S DEPARTMENT Announcement: Farewell to Johnnie Roberts No comments. Presentation: Housing Task Force Update Mayor Yepsen stated someone will be here to provide a status update. Appointment: Special Assessment District Mayor Yepsen stated she will be making 2 appointments. Appointment: Complete Streets Committee Mayor Yepsen advised she will be making 3 appointments. Discussion and Vote: Accept Donation of a Painting of City Hall from Stu Eichel Mayor Yepsen advised a local artist will be here to donate a painting of City Hall valued at $500. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Saratoga County Animal Shelter Mayor Yepsen stated this is an annual agreement. Discussion and Vote: Resolution Supporting the Grant Application of Coesa, Inc. to Refurbish Roosevelt II in Saratoga Spa State Park Mayor Yepsen advised the City is partnering with Coesa who is applying for a grant. She introduced Stephanie Ferradino to explain. Stephanie Ferradino, attorney at Couch White, advised this group formed in February of this year to establish a holistic wellness retreat center in Roosevelt II in the park. Roosevelt II has been vacant for 30 Page 2 of 5 City Council Pre-Agenda Meeting July 20, 2015 years. The funds they are applying for would be for a 2,000 square foot space in the southerly wing for 2016. Discussion and Vote: SEQRA Review for Adirondack Trust to Purchase a Portion of Long Alley Tony Izzo, assistant city attorney, advised the Council should have all the SEQRA documents in place. Discussion and Vote: Authorization for the Mayor to Sign Contract to Sell a Portion of Long Alley to Adirondack Trust Mayor Yepsen advised the portion of Long Alley that is being proposed to be sold to Adirondack Trust have a value of $31,000. Discussion and Vote: Resolution to Adopt City Wayfinding Program Mayor Yepsen advised the City Planning Board and Design Review Commission have recommended the City adopt this resolution. Mayor Yepsen advised she is adding an item to her agenda: Discussion and Vote: Mayor to Apply for CFA Grant in the Amount of $200,000 for the construction. This is for the Crescent Avenue connector. There is a match of $40,000 from private funds and staff time. Brad Birge of the Planning Department advised there is a combination of sources for the private funds. ACCOUNTS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Change Orders #1 and #2 for Hoosick Valley Contractors for Work at Saratoga Arts Council Marilyn Rivers, director of risk and safety, advised these change orders pertain to glue used for the tiles in the foyer contains asbestos. Discussion and Vote: Safety Committee Resolution Marilyn Rivers advised they will be naming the director of public works as a member of the Committee in addition to the building and zoning inspector, and will be removing the city electrician. FINANCE DEPARTMENT Announcement: Spa Solar Park Planning Board Advisory Opinion Commissioner Madigan advised this project is progressing well and on schedule. They received a favorable advisory opinion. She will share renderings of what the solar park will look like. Discussion and Vote: Resolution from City Council to the New York Racing Association Commissioner Madigan advised she will upload the resolution to the final agenda today. Discussion and Vote: Standard Workday Resolution Commissioner Madigan advised this is filed with the State for elected and appointed officials. This one is for Vince DeLeonardis, city attorney. Discussion and Vote: Budget Transfers – Payroll Page 3 of 5 City Council Pre-Agenda Meeting July 20, 2015 No comments. Budget Transfers – City Center Contingency No comments. Commissioner Madigan advised she is adding one item to her agenda: Discussion: NYRA Mayor’s Box. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Designated Engineering Service Agreements with Creighton Manning Engineering LLP, Foit Albert Associates, Environmental Design Partnership and Greeman Pedersen Inc. Commissioner Scirocco stated these firms are utilized by the Planning Board and city engineer. Discussion and Vote: Authorization for the Mayor to Sign a Change Order with DeBrino Caulking Associates – Time Extension Commissioner Scirocco stated this change order is for time extension only. The contractor was originally given 60 days and needs an additional 15 days. They are having a problem with galvanizing and powder coating the parking deck stairs. PUBLIC SAFETY DEPARTMENT Set Public Hearing: Amend Chapter 148 of the City Code Entitled “Noise” Tony Izzo advised other than construction that is necessary to preserve and protect property and if it is such a nature that it disturbs horses at the Oklahoma Track; noise will be restricted during specific hours. Commissioner Mathiesen advised this ordinance will be effective April 1 – end of November each year. Tony Izzo specified that it is limited to outdoor construction. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for the 2015 Racing Meet Commissioner Mathiesen advised this is an annual agreement between NYRA and the City for Fire Department services. SUPERVISORS MATTHEW VEITCH 1. National Association of Counties Conference 2. Open Space/Trails Grant Program 3. NYS Public Welfare Association Summer Conference 4. August Meetings PETER MARTIN 1. Social program 2. Board of Supervisor’s Meeting Page 4 of 5 City Council Pre-Agenda Meeting July 20, 2015 ADJOURN Mayor Yepsen adjourned the meeting at 10:14 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/18/15 Vote: 5 - 0 Page 5 of 5