City Council

May 2, 2016 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:34 a.m. PUBLIC HEARINGS Amend City Code Article 225 Sub-Section 225-74 Schedule IX – Prohibit Turns at Intersections Commissioner Mathiesen explained this relates to the intersection of Ballston Avenue and Hamilton Street. The amendment is to change the code to prohibit right hand turns from Hamilton Street into Ballston Avenue. Zoning Map Amendment to Historic District Mayor Yepsen advised this will modify the map to include properties located at 199 and 200 Woodlawn Avenue in the City’s Historic District. PRESENTATION 2015 Preliminary Year-End Financial Report Commissioner Madigan stated this is a preliminary report as it has not been audited yet. The auditors will be here mid May until the end of May. City Council Pre-Agenda Meeting May 2, 2016 CONSENT AGENDA 1. Approval of 4/18/16 Pre-Agenda Meeting Minutes 2. Approval of 4/19/16 City Council Meeting Minutes 3. Approval of 4/5/16 City Council Meeting Minutes 4. Approve Budget Amendments (Increases) 5. Approve Budget Transfers – Regular 6. Approve Payroll: 4/22/16 $449,696.12 7. Approve Payroll: 4/29/16 $448,268.38 8. Approve Warrant: 2016 Mid – 16MWAPR3: $107,462.55 9. Approve Warrant: 2016 REG – 16MAY1: $427,586.85 No comments. MAYOR’S DEPARTMENT Appointment: Saratoga Race Course Local Advisory Board Mayor Yepsen will be appointing 5 people from the City of Saratoga Springs. Discussion and Vote: Authorization for Mayor to Sign Agreement with GAR Associates for Appraisal of 209 South Broadway Mayor Yepsen advised the owner of the property would like to donate the property to the City. The only thing the owner asked is the City pay to have the property appraised. Discussion and Vote: Authorization for Mayor to Sign an Affiliation Agreement with SUNY Albany for G3 Partnership Mayor Yepsen stated grad students will work with the city to evaluate how to improve energy efforts. Announcement: NYS Office of Court Administration – Requested Extension Mayor Yepsen advised the request for extension has been filed and a response has been received. Announcement: Pitney Family Farm No comments. Announcement: Grants 2 You Workshop No comments. Announcement: 2016 Memorial Day Parade Mayor Yepsen advised the parade is 5/26. Discussion: Citizens’ Complaints About Aggressive Panhandling No comments. ACCOUNTS DEPARTMENT Discussion and Vote: Approval to Pay Invoice to Northeastern New York Safety & Health Council No comments. Page 2 of 5 City Council Pre-Agenda Meeting May 2, 2016 Announcement: Grievance Day – May 24, 2016 No comments. Award of Bid: Rejection of All Bids for Integrated Pest Management Services No comments. Award of Bid: Adams Street Pump Station Sewer & Forcemain Upgrades to Trinity Construction, Inc. No comments. Announcement: Grievance Class – May 10, 2016 No comments. Commissioner Franck added 1 item to his agenda: Award of Bid: Wayfinding Signs to Ortwein Sign. FINANCE DEPARTMENT Discussion and Vote: Approve Warrant: 2016 REG – 16APR2: $1,248,155.69 (revised) No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Amendments – Benefits No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with William J. Keller for the Casino Dr. and BOCES Pump Station Upgrade Project No comments. Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum with Envision for the City Hall Space Study Commissioner Scirocco advised this addendum is for the continuation of the space study. Discussion and Vote: Authorization for the Mayor to Sign Curbing Contracts Commissioner Scirocco advised there are multiple contracts for the following streets: Set Public Hearing: Amend the 2016 Capital Budget for the Adams Street Pump Station Project Page 3 of 5 City Council Pre-Agenda Meeting May 2, 2016 No comments. Set Public Hearing: Amend the 2016 Capital Budget for the Woodlawn Water Main Improvement Project Tim Wales, city engineer, stated we needed approximately $200,000 in change orders. PUBLIC SAFETY DEPARTMENT Announcement: Public Safety Forum on May 19, 2016 at 7 pm in the City Council Room Commissioner Mathiesen advised the topic for the forum is vagrancy in the City. Discussion and Vote: Amend City Code Article 225, Sub-Section 225-74, Schedule IX: Prohibited Turns at Intersections Commissioner Mathiesen advised this will prohibit turns of trucks from Ballston Avenue on to Hamilton Street. Set Public Hearing: Amend Chapter 118 of the City Code Commissioner Mathiesen stated he will be setting the hearings for June. Set Public Hearing: Amend Chapter 222 of the City Code Commissioner Mathiesen stated he will be setting the hearings for June. Discussion and Vote: Authorization for Mayor to Sign Agreement with First Light Commissioner Mathiesen advised this is for fiber optic communication between City Hall Police Department and the County emergency services building in Ballston Spa. Discussion: History of Town Hall Theater No comments. Discussion: Response to Mayor Yepsen’s Open Letter to the Citizens of Saratoga Springs No comments. SUPERVISORS MATTHEW VEITCH Supervisor Martin reported he will be reading a statement from Supervisor Veitch into the record. PETER MARTIN Supervisor Martin advised he will be providing a report on the seniors and the Office of the Aging. EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Mathiesen seconded to move into executive session to discuss pending litigation regarding the Anderson Group vs. the City of Saratoga Springs, Page 4 of 5 City Council Pre-Agenda Meeting May 2, 2016 collective bargaining regarding CSEA retiree benefits, and potential litigation regarding the Weibel Avenue Landfill at 10:01 a.m. Ayes – All The Council returned from executive session at 10:51 a.m. As a result of the executive session there will be 4 resolutions that will be added to the Mayor’s agenda regarding CSEA and the Anderson case. Mayor Yepsen stated they also added a personnel discussion regarding the resignation of a member of the firefighter’s union. ADJOURN Mayor Yepsen adjourned the meeting at 10:53 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 5/17/16 Vote: 5 - 0 Page 5 of 5