City Council

May 17, 2016 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM 6:50 PM P.H. – Amend Capital Budget – Woodlawn Water Main Improvement 6:55 PM P.H. – Amend Capital Budget – Adam Street Pump Station 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENATIONS 1. Housing Task Force – Affordable Housing Update 2. Update on Bike Share Program EXEUTIVE SESSION Pending litigation in regards to the Mouzon House vs. the City of Saratoga Springs. CONSENT AGENDA 1. Approval of 5/2/16 Pre-Agenda Meeting Minutes 2. Approval of 5/3/16 City Council Meeting Minutes 3. Approve Resolution for the use of the Insurance Reserve – 8 4. Approve Resolution for the Use of the Insurance Reserve – 9 5. Approve Budget Amendments Insurance Reserve (8,9) 6. Approve Budget Amendments (Increases) 7. Approve Budget Transfers – Regular 8. Approve Budget Transfers – Regular (Capital) 9. Approve Payroll: 05/06/16 $449,788.38 10. Approve Payroll: 05/13/16 $451,027.48 11. Approve Warrant: 2016 REG – 16MAY2 $1,797,583.78 MAYOR’S DEPARTMENT 1. Appointment: Recreation Commission 2. Discussion and Vote: Accept Donation from Stewart’s Shops for 2016 Memorial Day Parade 3. Discussion and Vote: Accept Donation from Sutton & Tarantino Insurance Agency, Inc. for 2016 Memorial Day Parade 4. Discussion and Vote: Accept Donation from Adirondack Trust for 2016 Memorial Day Parade 5. Discussion and Vote: Approval for Mayor to Sign Agreement with Martin Deposition Services City Council Meeting 5/17/16 6. Discussion and Vote: Authorize the Mayor to Execute Amendment and Renewal of Tax Exemption Agreement Between the City of Saratoga Springs and Saratoga Area Limited Partnership 7. Discussion and Vote: Authorization for Mayor to Sign Agreement Between the City of Saratoga Springs, Greenman-Pedersen Incorporated, and the Saratoga County IDA in Relation to Geyser Road Trail Project th 8. Announcement: Memorial Day Parade – May 26 at 6:30 p.m. ACCOUNTS DEPARTMENT 1. Award of Bid: Adams Street Pump Station Mechanical Upgrades to Trinity Construction 2. Award of Bid: Extension of Bid for Chemicals 3. Award of Bid: Extension of Bid for Pre-Cast Manholes, Catch Basin, Dry Wells, Frames and Covers 4. Announcement: Grievance Day – May 24, 2016 5. Discussion and Vote: Historian Archives Microfilm Scanning Project 6. Award of Bid: Woodlawn Avenue Water Main Replacement to August Bohl Contracting FINANCE DEPARTMENT 1. Discussion and Vote: Budget Amendment – VLT Funds for Saratoga Springs Housing Authority for Security Cameras 2. Discussion and Vote: Authorization for the Mayor to Sign an Intermunicipal Agreement with Saratoga Springs Housing Authority for Security Cameras 3. Discussion and Vote: 2016 Mid Warrant 16MWMAY2 - $105,473.20 st 4. Discussion: 1 Quarter 2016 Financial Report 5. Discussion and Vote: 2015 Excess Fund Balance Recommendations – Water and Sewer Funds 6. Discussion and Vote: Capital Budget Amendment – Adams Street Pump Station (Mechanical Upgrades) 7. Discussion and Vote: Capital Budget Amendment – Water Main Improvements (Woodlawn) 8. Discussion and Vote: Budget Transfers – Payroll 9. Discussion and Vote: Budget Amendment – Assignment for IT Initiatives (14XB) PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Amend the 2016 Capital Budget for the Adams Street Pump Station Project 2. Discussion and Vote: Amend the 2016 Capital Budget for the Woodlawn Water Main Improvement Project 3. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Trinity Construction, Inc. for the Adams Street Pump Station Sewer & Forcemain Upgrades 4. Discussion and Vote: Authorization for the Mayor to Sign Property Access Agreement with Niagara Mohawk Power Corporation DBA National Grid 5. Discussion and Vote: Authorization for the Mayor to Sign Curbing Contracts 6. Discussion and Vote: Approval to Pay Invoice – Schindler Elevator Corporation 7. Discussion and Vote: Authorization for the Mayor to Sign Change Order #2 with Mid-State Industries Ltd. for the Canfield Casino Clerestory Window Restoration Project 8. Set Public Hearing: Amend the 2016 Capital Program & Budget for the Adams Street Pump Station Project PUBLIC SAFETY DEPARTMENT 1. Discussion: SEQRA Determination for Proposed Comprehensive Plan Map Amendment 2. Discussion and Vote: Comprehensive Plan Amendment – Institutional Designation to Prior Location 3. Announcement: Public Safety Forum on May 19, 2016 at 7 pm in the City Council Room 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Fitzgerald, Morris, Baker & Firth, PC 5. Set Public Hearing: Amend Section 203 of the City Code Page 2 of 16 City Council Meeting 5/17/16 SUPERVISORS Matthew Veitch 1. Nothing at this time. Peter Martin 1. Public Health 2. Social Programs 3. Economic Development 4. Water Authority & Sewer District ADJOURN Page 3 of 16 City Council Meeting 5/17/16 May 17, 2016 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Peter Martin, Supervisor ABSENT: Matthew Veitch, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Capital Budget – Woodlawn Water Main Improvement Mayor Yepsen opened the public hearing at 6:50 p.m. Commissioner Scirocco stated this is to amend the budget for the Woodlawn project for the overall cost for the watermain improvements. The excess fund balance will fund the project and no additional bonding is required. No one spoke. Mayor Yepsen closed the public hearing at 6:56 p.m. Amend Capital Budget – Adam Street Pump Station Mayor Yepsen opened the public hearing at 6:56 p.m. Page 4 of 16 City Council Meeting 5/17/16 Commissioner Scirocco advised an additional $166,000 is needed from the excess fund balance. No additional bonding is required. No one spoke. Mayor Yepsen closed the public hearing at 7:00 p.m. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Yepsen opened the public comment period at 7:01 p.m. Dave Bronner of Saratoga Springs commended Commissioner Mathiesen for bringing forward the ethics at the last meeting. The hospital can’t move forward because of our Council. He doesn’t know why the Ethics Board is taking so long. He hopes the recusal in January was not to punish the hospital for not employing the mayor. Alice Smith of Saratoga Springs stated Mayor Yepsen did an ethical thing by recusing herself. The Comprehensive Plan was badly done when they changed the boundary lines. She thanked Commissioner Mathiesen for bringing this back up to be changed back. Jack Despart of Saratoga Springs state he is here supporting the Comprehensive Plan change to change it back to the original boundary lines. There was no transparency and the neighbors were never given a chance to speak on this change. Darlene McGraw of Saratoga Springs presented the mayor with a Farmer’s Market bag signed by all the vendors. Ina Harny of Saratoga Springs thanked Commissioner Mathiesen for trying to get the Comprehensive Plan back to where it was. The hospital now takes up 2 city blocks of parking. She asked that the Comprehensive Plan be put back to residential. Matt Jones, attorney for the hospital, stated he is disappointed by a couple comments made tonight. The hospital has not been a part of the vilifying anyone. They believe they have been fair. Jennifer Leidig of Saratoga Springs stated her house pre-dates the hospital. She feels they have been fair. The footprint is big enough to do everything they want. Anna Avatal of Woodland Court stated she believes in keeping her neighborhood as is. It is so congested and they can’t afford to have more traffic. Lou Schneider of Saratoga Springs stated this past Thursday the Lions Club honored 4 vets from the different wars and 17 vets that are Lions members. Mayor Yepsen closed the public comment period at 7:20 p.m. Page 5 of 16 City Council Meeting 5/17/16 PRESENTATIONS Housing Task Force – Affordable Housing Update Mayor Yepsen advised the Housing Task Force is coming up with tangible solutions. She introduced Rocky Ferraro, executive director of the Capital District Region Planning Commission. This presentation will be split into 2 presentations with the second part being done at the next meeting. Rocky Ferraro of the Planning Commission advised he will be showing income in relation to housing costs. (copy of presentation attached). He provided information regarding median income versus low income and how they arrive at those figures. Saratoga Springs has been identified as a wealthy community. In Saratoga Springs 4 of every 10 households make less than $50,000. Monthly costs for a homeowner have gone down and are just starting to see some increases. The costs have increased for renters. Mr. Ferraro stated we don’t have time to plan for the aging population; we are there now. We also have to plan to different types of households – single family, a married couple with children; married couple with no children; non-family households, etc. Mayor Yepsen stated they are doing a survey with employers as workforce housing is limited in the City. The City has planned well for seniors but not for our workforce. Additional units are being planned for veterans as well. Update on Bike Share Program Kate Maynard, of the Planning Department, stated the bike share is a system of publically available bikes. We did a one week trial in July 2014. The response was favorable. There is a regional task force for the 4 local cities. An RFI (request for interest) was sent out to operators of bike share programs. They gained information relating to cost, what is offered and in what way, to figure out what is best suited for our needs. The Capital District Transportation Authority has stepped up to run the system. They are looking to launch this the summer of 2017. Kate thanked Colleen Burke, Skidmore professor for the consulting partnership, and introduced students Tess Mattimore and Kai Inaba as the presenters. Kai Inaba stated the bike share market is dynamic and changing. They looked at other cities with traits similar to Saratoga to see what implementation actually looks like. They need to aggressively fundraise capital to provide CDTA with the necessary funds and an agreement with an operator. There is a need for infrastructure improvement for cyclists. They released a user survey that analyzed demand within the community and found people were not biking due to lack of biking infrastructure and traffic conditions. These are issues the City can address. Tess Mattimore thanked Todd Garafano of Saratoga Tourism and Convention Bureau for his help in releasing the survey. Most bike shares can’t be funded by ridership only. Saratoga needs to consider infrastructure improvements. This can be done through government grants. CONSENT AGENDA Mayor Yepsen moved and Commissioner Mathiesen seconded to accept the consent agenda as follows: 1. Approval of 5/2/16 Pre-Agenda Meeting Minutes 2. Approval of 5/3/16 City Council Meeting Minutes 3. Approve Resolution for the use of the Insurance Reserve – 8 4. Approve Resolution for the Use of the Insurance Reserve – 9 5. Approve Budget Amendments Insurance Reserve (8,9) Page 6 of 16 City Council Meeting 5/17/16 6. Approve Budget Amendments (Increases) 7. Approve Budget Transfers – Regular 8. Approve Budget Transfers – Regular (Capital) 9. Approve Payroll: 05/06/16 $449,788.38 10. Approve Payroll: 05/13/16 $451,027.48 11. Approve Warrant: 2016 REG – 16MAY2 $1,797,583.78 Ayes – All FINANCE DEPARTMENT Discussion and Vote: Budget Amendment – VLT Funds for Saratoga Springs Housing Authority for Security Cameras (16-184) Commissioner Madigan advised the City is partnering with the Housing Authority regarding security cameras. Stonequist has security cameras which are being upgraded but Jefferson Terrace does not have any. They are asking for funds to install cameras at Jefferson Terrace. She is recommending using the $500,000 received in VLT funds that were not budgeted. Paul Feldman of the Housing Authority stated he has a waiting list of a dozen families for each the 3 and 4 bedroom apartments. None of these people live in the City but work here. Commissioner Madigan advised we are purchasing the cameras only, not maintaining them. Commissioner Scirocco asked if there are expansion plans for the future. Jeff advised all the infrastructure will be there to expand. Commissioner Mathiesen stated they find we need more cameras downtown and need to put cameras in the parking garages. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2016 budget amendment – VLT funds - for Saratoga Springs Housing Authority for security cameras which was distributed with the agenda. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign an Intermunicipal Agreement with Saratoga Springs Housing Authority for Security Cameras (16-185) Commissioner Madigan advised Tony Izzo, assistant city attorney, recommended an intermunicipal agreement between the City and Saratoga Springs Housing Authority for the purchase of security cameras. Commissioner Madigan moved and Commissioner Mathiesen seconded to authorize and direct the mayor to execute the intermunicipal agreement with Saratoga Springs Housing Authority for a security camera system as distributed with the agenda. Ayes – All PUBLIC SAFETY DEPARTMENT Discussion: SEQRA Determination for Proposed Comprehensive Plan Map Amendment (16-212) Commissioner Franck recused himself from this item and the next and left the room. Page 7 of 16 City Council Meeting 5/17/16 Mayor Yepsen recused herself from this item and the next and left the room. Commissioner Mathiesen read the questions and proposed answers to the SEQRA short form into the record. (A copy of the SEQRA form and proposed answers is attached) Commissioner Mathiesen moved and Commissioner Madigan seconded to find the proposed action will not result in any significant adverse environmental impacts. Ayes – All Commissioner Madigan moved and Commissioner Mathiesen seconded to amend the agenda – item #1 Public Safety Department – to discussion and vote, SEQRA determination for proposed Comprehensive Plan map amendment and approve the motion that just passed. Ayes - All Discussion and Vote: Comprehensive Plan Amendment – Institutional Designation to Prior Location (16- 186) Commissioner Mathiesen moved and Commissioner Madigan seconded to amend the 2015 Comprehensive Plan map to change the boundaries of the institutional designation to those established in the 2001 Comprehensive Plan map; specifically in the Myrtle Street/Morgan Street area; thus changing two parcels back to a residential classification. Commissioner Mathiesen stated this is something the Council missed in 2015. He doesn’t feel enough thought was given to this change by all. He believes if the community was more aware of these changes, the residents of this area would have said more. It wasn’t until the hospital started to come forward with their plans that they started to hear from the residents. Commissioner Scirocco stated they will never know what the Council’s thought is in regards to the Comprehensive Plan as there are only 3 members of the Council at the table. This process doesn’t make sense at this point in time. He doesn’t see the benefit in changing anything in the Comprehensive Plan as they would be opening a can of worms. The neighbors and the hospital should get together at some time to see if they can work things out. Commissioner Madigan stated this is a big issue and a big issue before the community. It is clear all feel strongly about this. She has a couple reasons why she is not going to support this tonight – one being there is only 3 of them sitting there tonight. All 5 of them voted on it and all 5 should be voting on the change. The other reason relates to the Comprehensive Plan as they spent 18 months on this and many issues were contentious. She doesn’t believe the hospital knew that they were going to be the second to last meeting. She remembers the map amendments being shown to them. She is not going to vote for this Comprehensive Plan change. Ayes – 1 Nays – 2 (Commissioner Madigan and Commissioner Scirocco) ** Council took a break at 9:09 p.m. ** Council returned at 9:16 p.m. MAYOR’S DEPARTMENT Appointment: Recreation Commission Page 8 of 16 City Council Meeting 5/17/16 Mayor Yepsen appointed John Dowd to the Recreation Commission. Discussion and Vote: Accept Donation from Stewart’s Shops for 2016 Memorial Day Parade (16-187) Mayor Yepsen moved and Commissioner Mathiesen seconded to accept a donation of $500 from Stewart’s Shops in support of the 2016 Memorial Day Parade. Ayes - All Discussion and Vote: Accept Donation from Sutton & Tarantino Insurance Agency, Inc. for 2016 Memorial Day Parade (16-188) Mayor Yepsen moved and Commissioner Franck seconded to accept a donation of $50 from Sutton & Tarrantino Insurance in support of the 2016 Memorial Day Parade. Ayes - All Discussion and Vote: Accept Donation from Adirondack Trust for 2016 Memorial Day Parade (16-189) Mayor Yepsen moved and Commissioner Franck seconded to accept a donation of $500 from Adirondack Trust Company in support of the 2016 Memorial Day Parade. Ayes - All Discussion and Vote: Approval for Mayor to Sign Agreement with Martin Deposition Services Mayor Yepsen pulled this item from her agenda. Discussion and Vote: Authorize the Mayor to Execute Amendment and Renewal of Tax Exemption Agreement Between the City of Saratoga Springs and Saratoga Area Limited Partnership (16-190) Mayor Yepsen stated this will extend an agreement in lieu of taxes. This is for an affordable senior housing project at 7 – 13 Kirby Road. The payment schedule is as follows: years 2017 – 2021 the payment will be $20,000; for years 2022 – 2026 the payment will be $21,600; for years 2027 – 2031 the payment will be $23,200. Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to execute amendment renewal of the tax exemption agreement between the City of Saratoga Springs and the Saratoga Area Limited Partnership in regards to the property at 7 – 13 Kirby Road. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement Between the City of Saratoga Springs, Greenman-Pedersen Incorporated, and the Saratoga County IDA in Relation to Geyser Road Trail Project (16-191) Mayor Yepsen advised this 3-way agreement will allow the IDA to contribute $40,000 towards the design of improvements at the intersection of Rt. 50 and Geyser Road as part of the Geyser Road project. Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement between the City of Saratoga Springs, Greenman-Pedersen, Incorporated and the Saratoga County Industrial Development Authority as distributed with the agenda. Ayes - All Announcement: Memorial Day Parade – May 26th at 6:30 p.m. Page 9 of 16 City Council Meeting 5/17/16 th Mayor Yepsen announced the Memorial Day Parade will be held on Thursday, May 26 at 6:30 p.m. ACCOUNTS DEPARTMENT Award of Bid: Adams Street Pump Station Mechanical Upgrades to Trinity Construction (16-192) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Adams Street Pump Station Mechanical Upgrades to Trinity Construction in the amount of $307,873.00. Funding is in line H3638122 / 52000 / 1241. Commissioner Franck made a friendly amendment to his motion that it be contingent upon Finance items 5 and 6 agenda and DPW item 1. Ayes – All Award of Bid: Extension of Bid for Chemicals (16-193) Commissioner Franck moved and Commissioner Scirocco seconded to extend the bid for chemicals to the Holland Company, Surpass Chemical, and Slack Chemical for an additional year under the same terms, conditions, and prices as attached to the agenda. Funding is in line: F3638334 / 54141. Ayes - All Award of Bid: Extension of Bid for Pre-Cast Manholes, Catch Basin, Dry Wells, Frames and Covers (16- 194) Commissioner Franck moved and Commissioner Scirocco seconded to extend the bid for Pre-Cast Manholes, Catch Basins, Dry Wells, Frames and Covers to The Fort Miller Company for an additional year under the same terms, conditions, and prices as attached to the agenda. Funding is in lines: A3335014 / 5410, A3638144 / 54180, F3638354 / 54180, G3638114 / 54180. Ayes - All Announcement: Grievance Day – May 24, 2016 Commissioner Franck announced Grievance Day is next Tuesday, May 24th. There are 3 sessions in which grievances are heard – 9:00 a.m. – noon; 1:00 p.m. – 4:00 p.m.; and 7:00 p.m. – 9:00 p.m. in the City Council Room. If there are any questions, please contact the Assessment Office. Discussion and Vote: Historian Archives Microfilm Scanning Project (16-195) On October 6, 2015, the City Council accepted a non-matching grant from the New York State Archives for enhancements to the records of the City Historian Archives. Part of this project includes the scanning of 212 rolls of microfilmed city records including tax and assessment rolls and police blotters. The scanning of this film will enable researchers and the City Historian to have access to the information without having to lift heavy volumes and without having to purchase a microfilm reader. We have obtained several quotes and have decided to enter into a contract with Image Data of Albany New York. They have done microfilm scanning for the City before with great results. Commissioner Franck moved and Commissioner Madigan seconded for the City Council to authorize the Mayor to sign the contract between the City and Image Data for an amount not to exceed $6,761 to scan the microfilm in compliance with the specifications recommended by the New York State Archives and appended as Exhibit B of the contract and produce both master and use copies of the scanned images. Funding is in account line A3051464-54720. Page 10 of 16 City Council Meeting 5/17/16 Ayes -- All Award of Bid: Woodlawn Avenue Water Main Replacement to August Bohl Contracting (16-196) Commissioner Franck moved and Commissioner Scirocco seconded contingent on the approval of Finance #5 and 7 and DPW item #2 for the bid for the Woodlawn Avenue Water Main Replacement to August Bohl Contracting in an amount of $919,930.00. Funding is in line: H3638332 / 52000 / 1167. Ayes - All FINANCE DEPARTMENT Discussion and Vote: 2016 Mid Warrant 16MWMAY2 - $105,473.20 (16-197) Commissioner Madigan advised the amount of the 2016 mid warrant is $105,473.20. The report that Commissioner Franck was asked to certify stated the amount was $128,947.75. This amount is incorrect due to a clerical error. The amount of this warrant that actually needs to be certified tonight is in the amount of $105,473.20. Commissioner Madigan moved and Commissioner Franck approve the 2016 mid warrant 16MWMAY2 in the amount of $105,473.20 as distributed with the agenda and allow Commissioner Franck to certify the same. Ayes - All st Discussion: 1 Quarter 2016 Financial Report st Commissioner Madigan advised the 1 quarter 2016 financial report has been provide to the City Clerk’s Office and is available on the website. The City is on target for first quarter 2016. General fund revenues collected is 23.9% and was 25.6% in 2015; general fund expenditures are 25.6% and was 28.3% in 2015. As of the first quarter, 51% of property taxes have been collected and other large revenue streams are paid th later in the year. The water and sewer first quarter bills were mailed in April for a May 15 due date. As the close of the first quarter of 2016, departments were expended by an average of 29%. Liability insurance has been paid in full for all departments for the year. Discussion and Vote: 2015 Excess Fund Balance Recommendations – Water and Sewer Funds (16-198) Commissioner Madigan advised the water fund has an excess of $116,105 and the sewer fund has an excess of $282,479. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the recommendation of an appropriation in the amount of $116,105 to the capital fund from the water fund excess assigned fund balance to cover costs in connection with the Woodlawn water main improvement. She recommends that an additional $83,895 in water fund assigned fund balance be moved to the capital fund to cover remaining costs for this project. She also recommends an appropriation in the amount of $166,000 to the capital fund from the sewer fund excess assigned fund balance to cover costs in connection with the Adams Street pump station project. There will remain $116,479 in sewer fund excess assigned fund balance. They can bring further recommendations for this prior to year end. Ayes - All Page 11 of 16 City Council Meeting 5/17/16 Discussion and Vote: Capital Budget Amendment – Adams Street Pump Station (Mechanical Upgrades) (16-199) Commissioner Madigan stated the amendment increases the capital fund budget by $166,000 and will be funded by 2015 excess sewer fund balance. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2016 capital budget amendment - Adams Street pump station mechanical upgrades which was distributed with the agenda. This is contingent upon approve of DPW agenda item #1. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Capital Budget Amendment – Water Main Improvements (Woodlawn) (16-200) Commissioner Madigan stated the amendment increases the capital fund budget by $200,000 and will be funded by 2015 excess water fund balance. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2016 capital budget amendment – capital budget amendment for water main improvements – Woodlawn - which was distributed with the agenda. This is contingent upon approve of DPW agenda item #2. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen – Aye Discussion and Vote: Budget Transfers – Payroll (16-201) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2016 budget transfers – payroll which were distributed with the agenda. Ayes - All Discussion and Vote: Budget Amendment – Assignment for IT Initiatives (14XB) (16-202) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2016 budget amendment – assignment for IT initiatives (2014 excess fund balance) for training and security matters which were distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend the 2016 Capital Budget for the Adams Street Pump Station Project (16-203) Commissioner Scirocco advised that NYRA and Saratoga Raceway have agreed to contribute funds to the upgrade of the pumps and controls at this pump station. Additional funds of $166,000 will be coming from the excess fund balance of the sewer budget. Page 12 of 16 City Council Meeting 5/17/16 Commissioner Scirocco moved and Commissioner Madigan seconded to approve amending the 2016 capital budget for the Adams Street Pump Station project in the amount of $166,000. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen – Aye Discussion and Vote: Amend the 2016 Capital Budget for the Woodlawn Water Main Improvement Project (16-204) Commissioner Scirocco advised they need an additional $2,000 in additional funds above what is currently available in the infrastructure capital line. This project will be funded with excess fund balance from the water budget and not additional bonding will be required. Commissioner Scirocco moved and Commissioner Madigan seconded to approve amending the 2016 capital budget for the Woodlawn Water Main Improvement Project in the amount of $200,000. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen – Aye Discussion and Vote: Authorization for the Mayor to Sign Agreement with Trinity Construction, Inc. for the Adams Street Pump Station Sewer & Forcemain Upgrades (16-205) Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign an agreement with Trinity Construction, Inc. for the Adams Street Pump Station Sewer & Forecemain Upgrades in the amount of $199,030. Funding is in line H3638122 / 52000 / 1241. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Property Access Agreement with Niagara Mohawk Power Corporation DBA National Grid (16-206) Commissioner Scirocco stated this is a time extension to allow access to the right of way on Excelsior Avenue by the Red Spring. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign a property access agreement with Niagara Mohawk Power Corporation, DBA as National Grid in the area of the Red Spring. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Curbing Contracts (16-207) Commissioner Scirocco advised he has 14 additional contracts for curbs for approval. The City will perform the work for the residents. Commissioner Scirocco listed the following curb contracts: • Bill Springnether – 55 Catherine Street – 128 linear feet for $2,560. • Mendez Avery – 42 Catherine Street – 35 linear feet for $700. Page 13 of 16 City Council Meeting 5/17/16 • Mary Morgan – 80 Catherine Street – 26 linear feet for $520. • Janice Brooks - 87 Catherine Street – 32 linear feet for $640. • Casey Irving – 91 Catherine Street – 52 linear feet for $1,040. • Dennis King – 96 Catherine Street – 50 linear feet for $1,000. • Maria Gillis - 1 Pinewood Avenue – 38 linear feet for $760. • Tina Morris – 8 Pinewood Avenue – 98 linear feet for $1,960. • Dan Kumlander - 89 Catherine Street – 39 linear feet for $700. • Mary Nicholson – 39 Pinewood Avenue – 39 linear feet for $780. • Joshua Wright – 60 Catherine Street – 25 linear feet for $500. • Marti Laird – 12 Pinewood Avenue – 63 linear feet for $1,260. • Renee Hostetler – 9 Pinewood Avenue – 39 linear feet for $780. • Matt Picardi – 36 Pinewood Avenue – 51 linear feet for $1,020. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the residents’ curbing agreements and amounts as stated. Ayes - All Discussion and Vote: Approval to Pay Invoice – Schindler Elevator Corporation (16-208) Commissioner Scirocco advised Schindler provided preventative maintenance and repair to the elevator in City Hall. The invoice was in the amount of $2,313.24 which would have required a purchase order. Commissioner Scirocco moved and Commissioner Mathiesen seconded to approve payment of invoice to Schindler Elevator Corporation in the amount of $2,313.24. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Change Order #2 with Mid-State Industries Ltd. for the Canfield Casino Clerestory Window Restoration Project (16-209) Commissioner Scirocco stated this is for additional work on the clerestory windows at the Canfield Casino in the amount of $68,490.25. They will install brackets for additional support. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign change order #2 with Mid-State Industries, Ltd. for the Canfield Casino clerestory window restoration project in the amount of $68,490.25. Funding is in line H3537112 / 52000 / 1165. Ayes - All Set Public Hearing: Amend the 2016 Capital Program & Budget for the Adams Street Pump Station Project Commissioner Scirocco set a public hearing for Tuesday, June 7, 2016 at 6:45 p.m. PUBLIC SAFETY DEPARTMENT Announcement: Public Safety Forum on May 19, 2016 at 7 pm in the City Council Room Commissioner Mathiesen announced the next Public Safety forum for May 19th at 7 p.m. in the City Council Room. Discussion and Vote: Authorization for Mayor to Sign Contract with Fitzgerald, Morris, Baker & Firth, PC (16-210) Page 14 of 16 City Council Meeting 5/17/16 Commissioner Mathiesen advised this is for legal services for a variety of issues facing their department. Commissioner Mathiesen moved and Commissioner Scirocco seconded to authorize the mayor to sign a contract with Fitzgerald, Morris, Baker & Firth at the rate of $185 per hour, not to exceed $19,900. Money will be coming from line A3143014 / 54720. Ayes – All Set Public Hearing: Amend Section 203 of the City Code Commissioner Mathiesen set a public hearing for Tuesday, June 7, 2016 at 6:40 p.m. regarding passing through pedestrian ways. ** Commissioner Mathiesen announced the oldest retired firefighter, Ray Peacock, passed away. He sent condolences to the family from the Council. SUPERVISORS Matthew Veitch Nothing at this time. Peter Martin Public Health Supervisor Martin reported May is mental health month. There is an open house at the County Mental th Health facility on South Broadway, May 25 between 1 – 4 pm. There are programs that could help with the vagrancy problem such as employment programs and substance abuse programs. They also engaged Transition Services Associates to be the mental health single point of access firm. This is a $1.4 million dollar per year contract. Social Programs Supervisor Martin reported they approved a Human Trafficking Awareness Program and engaged Saratoga Center for the Family as lead agency for this program. Economic Development Supervisor Martin reported the adoption of the renewal of a stormwater management program with Cornell Cooperative Extension. They also amended the certificate of incorporation for the prosperity partnership making it a not for profit partnership. Water Authority & Sewer District Supervisor Martin reported the Sewer Department refinanced bonds. There will be significant savings there. The Sewer Authority was authorized to spend $1.4 million on screens at the sewer treatment plant. They also authorized other building at the plant. The Water Department also refinanced bonds for a savings of $200,000 - $300,000 a year in interest. The County has been authorized to enter into a settlement with General Electric as a result of the PCBs from the Fort Edward area. GE is paying the water authority $5.3 million. Page 15 of 16 City Council Meeting 5/17/16 EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Mathiesen seconded to adjourn to executive session regarding pending litigation in regards to the Mouzon House vs. the City of Saratoga Springs at 10:16 p.m. Ayes – All The Council returned from executive session at 10:44 p.m. Mayor Yepsen reported the Council received updates from the attorneys but no action was taken in executive session to report to the public. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 10:45 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 6/7/16 Vote: 5 - 0 Page 16 of 16