City Council

June 20, 2016 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Matthew Veitch, Supervisor Peter Martin, Supervisor EXCUSED: Anthony Scirocco, Commissioner of DPW John Franck, Commissioner of Accounts Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Yepsen called the meeting to order at 9:33 a.m. CONSENT AGENDA 1. Approval of 6/6/16 Pre-Agenda Meeting Minutes 2. Approval of 6/7/16 City Council Meeting Minutes 3. Approve Budget Amendments (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll: 6/17/16 $475,292.03 6. Approve Payroll: 6/10/16 $477,091.44 7. Approve Warrant: 2016 Mid – 16MWJUN2: $3,302,345.81 8. Approve Warrant: 2016 REG – 16JUN2: $645,863.93 nd Commissioner Madigan advised the warrant in item #7 is large due to the 2 quarter payment of sales tax to Saratoga County and the sewer payment to Saratoga County. MAYOR’S DEPARTMENT Discussion and Vote: Updates to the Camp Saradac Field Trips and Programs No comments. Discussion and Vote: Authorization for the Mayor to Sign the 2016 Summer Youth Employment Program Worksite Application John Hirliman of the Recreation Department stated this is through the County. City Council Pre-Agenda Meeting June 20, 2016 Discussion and Vote: Authorization for the Mayor to Sign the Baseball Clinic Agreement John Hirliman advised this is a 50/50 partnership. Discussion and Vote: Authorization for the Mayor to Sign the Saratoga City School District Transportation Agreement John Hirliman advised this is the bus rentals and mileage for Camp Saradac trips. Announcement: Saratoga Springs Recreation Programs, Clinics, and Leagues No comments. Discussion and Vote: Authorization for Mayor to Execute Agreement with CSEA Relative to Retiree Health Benefits nd Vince DeLeonardis, city attorney, advised this is the 2 of 2 settlement agreements. Discussion and Vote: Establishment of Full Time Zoning and Building Technician in the Building Department Effective July 1, 2016 Commissioner Madigan advised the Building Department has been overwhelmed. This is taking a part nd time employee and making them a full time employee. The date on this should be July 2 . Discussion and Vote: Establishment of a Full Time Civil Service Clerk in the Civil Service Department Effective June 22, 2016 Commissioner Madigan advised the person filling this position is starting today under one title and their nd title is changing to new title on the 22 . Discussion: NYRA Legislative Update No comments. Announcement: Saratoga Springs Charter Revision Update Commissioner Madigan advised her department does not have a budget for this. The 2016 budget needs to be to them by end of today. The budget needs to be approved by the Council before payment can be made to the clerk and attorney. She suggested not having another meeting until the budget is passed. Announcement: Pitney Meadows Community farm Engagement Event No comments. ACCOUNTS DEPARTMENT Award of Bid: Traffic Signal Rehabilitation – Union Avenue and Circular Street to Stilsing Electric No comments. FINANCE DEPARTMENT Commissioner Madigan advised she is adding an item to her agenda: Announcement: City Council Meeting 6/28/16 at 6:30 p.m. This is regarding the Schenectady Ambassador Program. Page 2 of 5 City Council Pre-Agenda Meeting June 20, 2016 Announcement: 2016 Bond Sale Commissioner Madigan advised the bond sale was held June 8th and we received a 2.09% interest rate. Discussion: City Share with Burlington VT (June 16-17) Commissioner Madigan advised they met with the Chamber, members who run the tech community and others. They will be here in August to see Saratoga Springs. Discussion and Vote: Resolution for Non-Union Full Time Personnel – Civil Service Clerk Commissioner Madigan stated this is a newly established title and is a non-union title. Discussion and Vote: Authorization for the Mayor to Sign Agreement with SaxBST Commissioner Madigan advised questions were raised regarding the assessment in the Special Assessment District. This contract includes looking at properties in the district to see if the assessments are equitable and new construction over the past 3 years. The contract is for $10,000. Mayor Yepsen asked if this item could be held until Commissioner Franck is here. Discussion and Vote: Authorization for the Mayor to Sign Service Order with Lightower aka Fibertech (DPW) Commissioner Madigan advised this is for fiber services in the DPW garage. Discussion and Vote: 2016 City Fees – Building Department Commissioner Madigan advised the Building Department is revising/increases their fee structure. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Amendments – Benefits No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with August Bohl Contracting Co., Inc. for the Woodlawn Avenue Water Main Replacement Project No comments. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Stantec Consulting Group for the Adams Street Pump Station Upgrade Tim Wales, city engineer, advised this is for asbestos testing and part time inspection services. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Alpine Environmental Services, Inc. for the finance Office Renovations Project Page 3 of 5 City Council Pre-Agenda Meeting June 20, 2016 Tim Wales, city engineer, advised this is for asbestos testing. Discussion and Vote: Authorization for the Mayor to Sign Change Order #3 with Mid-State Industries, Ltd. for the Canfield Casino Dining Room Clerestory Window Restoration Project No comments. Discussion and Vote: Accept Donation – Bench No comments. Discussion and Vote: Authorization for the Mayor to Sign Curbing Contracts No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Stilsing Electric No comments. Discussion: Pedestrian Safety Day No comments. Commissioner Mathiesen added 2 items to his agenda: Discussion: NYRA Box and Discussion: Confederate Flag. SUPERVISORS MATTHEW VEITCH 1. Special Meeting of the Board of Supervisors 6/15/16 2. Capital Resource Corporation Financing for Raymond Watkins Apartments 3. State and Federal Funding for Zim Smith Trail PETER MARTIN 1. Public Health 2. Public Works 3. CRC Financing – Raymond Watkins Apartments – Supervisor Martin pulled this item from his agenda. Commissioner Mathiesen asked for an update regarding the project on Jumel Place. Brad Birge of the Planning Department advised the definition for condo in the Zoning Ordinance which has always been considered more descriptive than identifying the use. The building inspector’s interpretation is that it does not say it is a multi-family use; it is multiple single family uses on that lot. The neighbor’s have requested the building inspector’s determination be overruled. The Board has upheld the zoning officer’s determination. If it were to be overturned, that would be a use variance. It is a good time for us to look in the definitions. Tony Izzo, assistant city attorney, advised the ownership of a property by condo is exclusively regulated by the state of New York. The state has a great deal of say of where a condo shall or shall not be. Page 4 of 5 City Council Pre-Agenda Meeting June 20, 2016 ADJOURN Mayor Yepsen adjourned the meeting at 10:06 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/5/16 Vote: 5 - 0 Page 5 of 5