City Council

July 18, 2016 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:37 a.m. PUBLIC HEARING Amend Chapter 165 – Peddling and Vending Commissioner Franck advised the amendment corrects the code for the T-6 zone. PRESENTATIONS 1. Parking Task Force Update – Mayor Yepsen advised Harvey Fox and Mike Ingersol will be here tomorrow to present a report and recommendations. 2. Preservation Foundation 2016 Update – No comments. CONSENT AGENDA 1. Approval of 6/28/16 Special City Council Meeting Minutes 2. Approval of 7/5/16 City Council Meeting Minutes 3. Approval of 7/5/16 Pre-Agenda Meeting Minutes 4. Approve Resolution for the Use of the Insurance Reserve – 10 5. Approve Budget Amendments – Insurance Reserve 10 6. Approve Budget Amendments (Increases) 7. Approve Budget Transfers – Regular 8. Approve Payroll: 7/15/16 $506,730.40 9. Approve Payroll: 7/8/16 $488,594.78 10. Approve Payroll: 7/13/16 $56.70 City Council Pre-Agenda Meeting July 19, 2016 11. Approve Warrant: 2016 Mid – 16MWJUL1: $109,980.72 12. Approve Warrant: 2016 REG – 16JUL2: $1,528,361.23 No comments. MAYOR’S DEPARTMENT Appointment: Open Space Advisory Committee No comments. Appointment: Special Assessment District No comments. Mayor Yepsen advised she may add appointments to the Preservation Foundation and the Design Review Commission. Discussion and Vote: Correction Re: 6/21/16 Establishment of a Full Time Civil Service Clerk in the Civil Service Department Effective June 22, 2016 No comments. Discussion and Vote: Authorization for Mayor to Sign Climate Smart Community Grant Application Excelsior Avenue Greenbelt Downtown Connector Kate Maynard of the Planning Department advised this funding will assist with creating a blueprint for a downtown connection. The downtown greenbelt connection looks to connect Congress Park, High Rock Park, Spring Run Trail and now up and over the Northway. They are looking at improving transportation for all modes. This grant requires a match of $1.2 million dollars. They are looking to stretch this out over a number of years. Commissioner Madigan stated this is a significant match and has not gone through capital budget yet. Discussion and Vote: Authorization for Mayor to Sign Application for Funding Through New York State Consolidated Funding Application Mayor Yepsen advised application needs to be in at the end of this week. John Hirliman stated this is part of the playground initiative. The total project is $200,000 with $100,000 coming from New York State. This will be applied specifically to Veteran’s Memorial Park. Commissioner Scirocco stated he has received numerous complaints regarding the playground at Skidmore. John Hirliman advised that playground is being addressed through a bid that will be coming forward at the next Council meeting to be awarded. Announcement: Keeping the Fizz in the Saratoga’s Bizz Mayor Yepsen advised this is a program by the Albany Business Review. Mayor Yepsen added an item to her agenda: Discussion: City Ethics Board Decision. Page 2 of 4 City Council Pre-Agenda Meeting July 19, 2016 ACCOUNTS DEPARTMENT Discussion and Vote: City Archives Records Handling, Researchers and Collection Development Policy Nancy Wagner Bringing stated this is a part of the grand funded project. A requirement of the State Archives is to have these policies accepted by the Council. She thanked all involved to bring the policy to Council. FINANCE DEPARTMENT Discussion: Smart City Forum and Showcase – July 14, 2016 Commissioner Madigan advised 200+ people attended. She will provide an update of the forum tomorrow night. Discussion and Vote: 2016 Finance Policies and Procedures Update No comments. Discussion and Vote: Letter of Intent for Affordable Housing Study Commissioner Madigan advised the Saratoga Springs Housing Authority asked the City to partner with them on a market study for affordable housing. The total fee for the study is $7,200 of which the City will contribute $1,800. She will bring the agreement forward at the next meeting. Discussion and Vote: Budget Transfers – Contingency for Affordable Housing Study No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Commissioner Madigan added an item to her agenda: Discussion and Vote: Accept Board of Ethics Findings Regarding the Mayor and Saratoga Hospital. PUBLIC WORKS DEPARTMENT Commissioner Scirocco added one item to his agenda: Discussion and Vote: Resolution Regarding Board of Ethics Decision. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Saratoga Springs City School District Commissioner Mathiesen advised this is an annual agreement with the school for the resource officer. The school will pay 65% of the officer’s salary. Commissioner Mathiesen added the following items as discussions to his agenda: Nelson Avenue Bridge Over Northway, Police Assaults, Gun Shows, Sidewalk Ordinance, and Short Term Rentals in the City. Page 3 of 4 City Council Pre-Agenda Meeting July 19, 2016 SUPERVISORS MATTHEW VEITCH 1. Saratoga County Local Emergency Planning Committee 2. County Route 64 Nelson Avenue Bridge Over Northway PETER MARTIN 1. Saratoga County Fair 2. Public Health/Mental Health 3. Social Programs EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Franck seconded to move into executive session to deal with an article 7 settlement at 10:10 a.m. Ayes – All The Council returned at 10:25 a.m. Commissioner Franck advised he is adding an item to his agenda for Discussion and Vote: Article 7 Settlement for McDonald’s on South Broadway. ADJOURN Mayor Yepsen adjourned the meeting at 10:26 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/2/16 Vote: 5 - 0 Page 4 of 4