City Council

December 6, 2016 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATIONS 1. Open Space Advisory Committee 2. Saratoga Mobile App 3. Skidmore Students Survey on Housing CONSENT AGENDA 1. Approval of 11/1/16 City Council Meeting Minutes 2. Approval of 11/14/16 Pre-Agenda Meeting Minutes 3. Approval of 11/15/16 City Council Meeting Minutes 4. Approve Resolution for the Use of the Insurance Reserve – 20 5. Approve Resolution for the Use of the Insurance Reserve - 21 6. Approve Budget Amendments – Insurance Reserve 7. Approve Budget Amendments (Increases) 8. Approve Budget Transfers – Regular 9. Approve Budget Transfers – Regular (Capital) 10. Approve Payroll: 11/18/16 $505,228.07 11. Approve Payroll: 11/23/16 $496,834.37 12. Approve Payroll: 12/02/16 $487,227.35 13. Approve Warrant: 2016 Mid – 16MWNOV2: $14,704.89 14. Approve Warrant: 2016 Mid – 16MWNOV3: $622,662.47 15. Approve Warrant: 2016 REG – 16DEC1: $4,604,854.00 16. Approve Warrant: 2016 REG – 16DEC2: $739,640.70 MAYOR’S DEPARTMENT 1. Discussion and Vote: Americans with Disabilities Act (ADA) Resolution and Grievance Process for City 2. Discussion and Vote: Resolution for Humanity, Respect & Inclusiveness 3. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Agricultural Stewardship Association, Inc. Re: Pitney Farm 4. Discussion: Draft Complete Streets Plan & Policy 5. Discussion and Vote: Authorization to Pay Assistant City Attorney at the Rate of $100 Per Hour up to $8,000 to Counsel the Charter Review Commission, as Approved in the Budget 6/28/16 City Council Meeting 12/6/16 6. Appointment: City Court Judge 7. Announcement: Post-Fire Update 8. Announcement: Special City Council Meeting on Affordable Housing: December 14, 2016 9. Announcement: Openings on Boards 10. Announcement: The 2017 Community Development Block Grant Applications are Now Available from City Hall’s Office of Planning and Economic Development and are Due on January 31, 2017 by 4:30 p.m. ACCOUNTS DEPARTMENT 1. Set Public Hearing: Amendment to City Code for Special Events 2. Discussion and Vote: Approve Risk and Safety Manual 3. Award of Bid: Municipal Solid Waste to Casella Waste Management, Inc. 4. Discussion and Vote: Safety Committee Resolution FINANCE DEPARTMENT 1. Discussion and Vote: Accept Donation from Skidmore for the Downtown Special Assessment District Wayfinding Project (correction to 11/1/16 donation acceptance) 2. Discussion and Vote: Budget Transfers – Payroll 3. Discussion and Vote: Budget Transfers - Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Contract with Orkin for Integrated Pest Management Services 2. Discussion and Vote: Approval to Pay Invoice – W.J. Morris Excavating, Inc. for the Crescent Street Emergency Sewer Line Repairs 3. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with Wm. J. Keller & Sons Construction Corp. for Casino Dr. / BOCES Waste Water Pump Station Upgrades 4. Discussion and Vote: Authorization for the Mayor to Sign Saratoga County Agreement for Intermunicipal Recycling 5. Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum One with Clark Patterson Lee for the East Side Storm Drainage Project 6. Set Public Hearing: 2017 Water & Sewer Rates PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Brycer 2. Discussion and Vote: Authorization for Mayor to Sign Contract with North Country Snow & Ice Management 3. Discussion and Vote: Authorization for Mayor to Sign Agreement with BPI Mechanical Services for HVAC Services 4. Discussion and Vote: Authorization to Pay BPI Invoices for Maintenance for the Fire Stations 5. Discussion: Fire on Putnam and Caroline Street 6. Discussion: 3 Year Anniversary of City Council Resolution to Acquire Land on Union Avenue for a Fire/EMS Station on the Eastern Plateau 7. Announcement: Condolences SUPERVISORS Matthew Veitch 1. Saratoga County Tax Cap Override Vote Page 2 of 15 City Council Meeting 12/6/16 Peter Martin 1. County Budget 2. Senior Advisory Committee ADJOURN Page 3 of 15 City Council Meeting 12/6/16 December 6, 2016 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Peter Martin, Supervisor ABSENT: Tim Cogan, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:01 p.m. PUBLIC COMENT Mayor Yepsen reminded the public and Council that rules have been adopted regarding the public comment period. She reviewed these rules for all. Mayor Yepsen opened the public comment period at 7:02 p.m. Steven Rodriquez of Saratoga Springs stated he is here to address the issue of City Court. The appointment of judge for 10 years equates to a Judge Doern has served the City for many years admirably and is respected and admired. There are many community service organizations are affected by the court system. Judge Doern takes on extra work and has an impeccable, moral character. He asked not to make a political-based decision and do the right thing. Page 4 of 15 City Council Meeting 12/6/16 Minnie of Saratoga Springs stated she is a professor at Skidmore College. She is a brown, gay immigrant. She stated we need diversity and inclusion in our City. They worry about the welfare of their children and wanted to share their anxieties with the Council. Darlene McGraw of Saratoga Springs thanked those from the City that met with Karen Hogan of the Federal Highway Safety Administration. The sidewalk should be accessible and are getting that way. Cars have been parking in bus stops and too close to ramps. Also, Judge Doern is very community oriented. Tara Gosten of Saratoga Springs stated she moved here a couple months ago because they wanted to raise their children here. She is anxious to see what the Council does with this City. Samantha Bosshart of the Preservation Foundation thanked the Council for taking action and declaring 26 Caroline Street emergency yesterday and hiring an independent structural engineer. The Foundation is willing to contribute $2,000 towards hiring Ryan-Biggs to do a structural evaluation. Should demolition be the final decision, they understand a court action is required according to the City’s ordinance. If the City does not seek court action, they ask to understand what process the City is following. Colin Klepetar of Saratoga Springs stated he is here to lend his support of the Complete Streets Plan and Policy. One way to find more parking is to promote transit. Phil Diamond of Saratoga Springs asked the Council why the parking spots on Broadway from Division Street to Washington Street are blocked. He would like to see someone look into that as the spots are blocked even when there isn’t construction happening or trucks. Maureen Roberts of Saratoga Springs stated she loves living downtown. She is in favor of the Complete Streets Plan. She believes it is going to help our City. As a physician, she feels we don’t move enough. Mayor Yepsen closed the public comment period at 7:17 p.m. Commissioner Mathiesen stated he also supports Judge Doern for another term. He is someone who could be supported by both parties and is an asset to the City. Commissioner Scirocco stated he also supports Judge Doern. He is really involved in the community and sensitive to a lot of issues. Commissioner Madigan stated she agrees that Judge Doern is a great asset to the City. PRESENTATIONS Open Space Advisory Committee Matt Veitch, chair of the Open Space Committee, presented and listed the Committee members. The Committee was created in 2001 and codified into Chapter 110 of the City Code. The City proposed a $5 million dollar open space bond and officially enacted in 2001. He described the open space purchases by the City beginning in 2004. The Committee was dormant for a number of years and did not meet. They re- established themselves in 2015 and established a chair, vice-chair, and secretary. They reviewed and updated where necessary the by-laws. They have worked on the Pitney Farm Conservation Easement, Crown Oil Parcel, and worked to incorporate the Corcoran parcel into a joint partnership with the Town of Milton. They need to update the 2002 Open Space Plan, maintain the policy of outer district preservation, and do a natural resource conservation plan/ecological resources study. (copy of presentation attached) Page 5 of 15 City Council Meeting 12/6/16 Saratoga Mobile App Commissioner Madigan advised part of what was included when they went into business with CivicPlus was the ability to design our own mobile app. She introduced Kevin Kling, IT manager, and Susan Armstrong, web coordinator. Susan Armstrong advised the app is free and called Saratoga Mobile. She showed the different icons and explained what they will link a user to. They hope this app provides the community with more information. Skidmore Students Survey on Housing Commissioner Mathiesen stated there was a survey done by Skidmore students. Professor Nurcan Atalan Helicke advised the students in her class created a survey. She introduced the following Skidmore students: Sarah Hooghuis, Antonia Penfold, Michaela Bonforte, Greta Binzen, Henry Hoffmann, Hiro Kamei, and Julia Adelman. They worked with Sustainable Saratoga on affordable housing. The survey was conducted during September, October, and November. There was an overwhelming majority of people have concerns that Saratoga Springs needs more affordable housing. They reviewed each question they asked and the responses they received. CONSENT AGENDA Mayor Yepsen moved and Commissioner Madigan seconded to accept the consent agenda as follows: 1. Approval of 11/1/16 City Council Meeting Minutes 2. Approval of 11/14/16 Pre-Agenda Meeting Minutes 3. Approval of 11/15/16 City Council Meeting Minutes 4. Approve Resolution for the Use of the Insurance Reserve – 20 5. Approve Resolution for the Use of the Insurance Reserve - 21 6. Approve Budget Amendments – Insurance Reserve 7. Approve Budget Amendments (Increases) 8. Approve Budget Transfers – Regular 9. Approve Budget Transfers – Regular (Capital) 10. Approve Payroll: 11/18/16 $505,228.07 11. Approve Payroll: 11/23/16 $496,834.37 12. Approve Payroll: 12/02/16 $487,227.35 13. Approve Warrant: 2016 Mid – 16MWNOV2: $14,704.89 14. Approve Warrant: 2016 Mid – 16MWNOV3: $622,662.47 15. Approve Warrant: 2016 REG – 16DEC1: $4,604,854.00 16. Approve Warrant: 2016 REG – 16DEC2: $739,640.70 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Americans with Disabilities Act (ADA) Resolution and Grievance Process for City (16-441) Mayor Yepsen moved and Commissioner Madigan seconded to approve the ADA resolution and grievance process for the City. The resolution is as follows: Page 6 of 15 City Council Meeting 12/6/16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NY DESIGNATING THE ADA COORDINATOR AND ADOPTING PROCEDURES IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT WHEREAS, the United States Congress enacted the Americans with Disabilities Act of 1990 (ADA) to prevent discrimination of the physically and mentally disabled in the areas of employment and access to public facilities, and WHEREAS, in compliance with Title II of the ADA, the City of Saratoga Springs is required to name an ADA Coordinator, adopt a grievance procedure to resolve complaints alleging violations of Title II of the ADA, and to post a notice reflecting this information, and WHEREAS, the City of Saratoga Springs designated and appointed an ADA Coordinator several years ago, it would serve us well to re-emphasize our commitment to the principles and requirements of the federal law, and WHEREAS, it is becoming increasingly important to document compliance measures adopted on the local level in order to continue to be qualified for federally related grants and programs, the intent and purpose of this Resolution is to update our existing procedures in compliance with the ADA throughout the City, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga Springs as follows: Section 1. The City Attorney is designated the ADA Coordinator for the City of Saratoga Springs. Section 2. The attached Notice under the Americans with Disabilities Act, and the policy statements contained therein, are hereby adopted as the official policy and Notice of the City of Saratoga Springs. Section 3. The attached Grievance Procedure under the Americans with Disabilities Act is hereby adopted as the grievance procedure to address complaints alleging discrimination on the basis of disability in the provision of services, programs and/or benefits by the City of Saratoga Springs. Section 4. The administration is directed to post the name, address and contact information of the ADA Coordinator, the Notice designated in Section 2, and the Grievance Procedure designated in Section 3, on the City’s website and at other locations as deemed appropriate from time to time. Vince DeLeonardis, city attorney, stated this allows the Council to formally acknowledge and identify the city attorney as compliance coordinator. This will allow Vince to work with Civil Service and incidents that involve appointment matters. Ayes – Ayes Discussion and Vote: Resolution for Humanity, Respect & Inclusiveness (16-442) Mayor Yepsen stated she felt it was important for the City to take a stand on what king of city we are and what kind of city we want to be. She has heard multiple stories of fear and concern. She read the following resolution into the record: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NY WHEREAS, in the past few weeks, national events have left many Americans troubled and afraid. After one of the most contentious campaigns in our history, a small number of individuals have used the Presidential election results as justification for aggressive and threatening behavior. While there have been scattered outbursts in some communities, the overwhelming majority of citizens express strong support for our democratic process and demand mutual respect and unity; and WHEREAS, Saratoga Springs is a city that finds its strength in the character of its people. We have survived many difficult times throughout our history because different people with different opinions and different ideas joined together to solve problems. Being an American means more than just enjoying and exercising our freedom. It means understanding that each and every one of our fellow citizens – even those that we strongly disagree with – have exactly the same freedom that we do. NOW, THEREFORE, THIS COUNCIL hereby states unequivocally that it stands against any and all acts, by any person or persons, that are intended to demean, devalue, or intimidate others because of their race, ethnicity, religion, gender, sexual identity, or political views. To the full extent of our authority, we will remain united, as a council and as a community, to safeguard the rights and privileges of everyone in our city. Mayor Yepsen moved and Commissioner Madigan seconded to adopt the resolution of humanity, respect and inclusiveness as just read. Commissioner Mathiesen stated he is supporting this. We need to recognize there is variability and not to point fingers at people who voted for Mr. Trump as the cause for all this because they are not. Mayor Yepsen stated Tony Izzo worked with her. Page 7 of 15 City Council Meeting 12/6/16 Commissioner Madigan stated she provided feedback and sees the piece that is still missing is immigration. This is about showing respect to our global citizens. Mayor Yepsen suggested the motion include the word disabilities. Commissioner Madigan stated if they are going to add ‘disabilities’ they should add something regarding ‘immigrants’ too. Tony Izzo, assistant city attorney, stated he tries to stay away from things that aren’t within the legal jurisdiction of a local government. Adding disability is a justifiable thing to do. Mayor Yepsen moved and Commissioner Mathiesen seconded to amend the motion to include nation of origin and disabilities. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Agreement with Agricultural Stewardship Association, Inc. Re: Pitney Farm (16-443) Mayor Yepsen stated this is the third party enforcer required for the Pitney Farm contract to occur. Mayor Yepsen moved and Commissioner Franck seconded to approve the authorizes signature by the mayor, representing the City, on the Agricultural Stewardship agreement regarding the Pitney Farm. Ayes – All Discussion: Draft Complete Streets Plan & Policy Kate Maynard of the Planning Department stated the plan is designed to create an umbrella of Complete Streets. There is a focus on bicyclists, transit, pedestrian, and deliveries. There are specific recommendations for each mode. They had public meetings and meetings with each commissioner. Next steps include the SEQRA review and potential adoption of the plan. Commissioner Madigan stated if the plan is a reference or a guide then it is fine. She feels there should be something that explains how this came about. Kate explained they brought both forward as they complement each other. Commissioner Mathiesen stated these are all quality of life issues. These investments pay for itself many times over down the road. He wasn’t sure how they were going to follow the policy in terms of staffing and budgeting/affordability. Steve Godlewski of the Complete Streets Advisory Board stated they have completed a majority of tasks. Smart Growth America audited policies across the country and identified the important things to have as part of a policy. Commissioner Madigan stated her main concern is Section A regarding scope and applicability. One section she likes a lot is Section D. Commissioner Mathiesen stated the City needs to accept there is a short-term and long-term investment. Commissioner Madigan stated per her discussion with her appointees of this Committee, there is a notion out there that a lot of this will occur with development. In the end it all comes back to the City to maintain. Page 8 of 15 City Council Meeting 12/6/16 Commissioner Scirocco stated there is over 100 miles of city streets. Is the Planning Board working any of this into the development plans now? Kate provided an example where the Planning Board suggested this be included in a development project but the developer felt it was not 100% their responsibility. They look forward to continue the conversation. Commissioner Mathiesen stated new development includes putting a sidewalk in but how do you handle putting a sidewalk in where it doesn’t currently exist. There are sidewalks to nowhere. Kate stated there are different answers to that. Commissioner Madigan stated there is nothing stating how we would pay for anything. That is a piece that should be included. Mayor Yepsen stated Kate and Steve have been working on this for over a year. Discussion and Vote: Authorization to Pay Assistant City Attorney at the Rate of $100 Per Hour up to $8,000 to Counsel the Charter Review Commission, as Approved in the Budget 6/28/16 (16-444) Mayor Yepsen moved and Commissioner Mathiesen seconded to approve the rate of $100 per hour up to $8,000 for the assistant city attorney to counsel the Charter Review Commission. Commissioner Madigan asked if this is going to be retroactive. Mayor Yepsen moved and Commissioner Mathiesen seconded to amend the motion to approve the rate of $100 per hours up to $8,000 for the assistant city attorney retroactive back to June 2016. Ayes – All Appointment: City Court Judge Mayor Yepsen stated this is a huge responsibility and nothing she has taken lightly or politically. Nobody is being terminated. This is a vacant term starting 1/1/17 in the City of Saratoga Springs court system. She has met with both sitting City judges. The state changed the law to make 1 a part time judge and a full time judge. One is elected and one is appointed. She appointed Jeffrey Waite to a ten year term as City court judge for the City of Saratoga Springs commencing January 1, 2017. Mayor Yepsen stated the remainder of his term will be vacant and an open seat that will be appointed until a regular election can take place. Announcement: Post-Fire Update Mayor Yepsen advised the Council had a lengthy discussion yesterday regarding the building. The Council hired an independent engineer and asked Vince DeLeonardis, city attorney, to update the public. Vince DeLeonardis advised the recommendation received from Bill Gailor was to demolish the building. Ms. Bosshart attended the pre-agenda meeting yesterday morning with another report from a different engineer. Our city engineer contacted Ryan-Biggs for an independent (structural) opinion. They expect the report within the next day or two but the response received is consistent with the findings of Bill Gailor – building should be demolished. There is a risk here. The order to demolish stands. Our building inspector has the ability to issue an order to demolish in a situation that there is eminent danger. Page 9 of 15 City Council Meeting 12/6/16 Tim Wales, city engineer, advised they notified the owners of the Sperry’s and Hamlet and Ghost to advise them of their need to have a structural engineer assess how the demo of the building at 26 Caroline could affect their buildings structurally. Mayor Yepsen stated there are fundraisers occurring for employees of the establishments and the tenants of the buildings. Announcement: Special City Council Meeting on Affordable Housing: December 14, 2016 Mayor Yepsen announced a special City Council meeting on December 14, 2016 at 1:00 p.m. The topic is affordable housing. This is the main priority for the City. Commissioner Madigan stated she has been working on this as well but she would not call this the main priority; but it is one of our priorities. Mayor Yepsen stated this is the number 1 challenge for the City. Announcement: Openings on Boards Mayor Yepsen announced they are accepting applications for new board members. The website and new app has the application that can be filled out. Announcement: The 2017 Community Development Block Grant Applications are Now Available from City Hall’s Office of Planning and Economic Development and are Due on January 31, 2017 by 4:30 p.m. Mayor Yepsen announced the 2017 Community Development Block Grant applications are available to be picked up in the Office of Planning and Economic Development. They are to be turned in by 4:30 p.m. on January 31, 2017. ***The Council took a break at 9:38 p.m. ***The Council returned at 9:49 p.m. ACCOUNTS DEPARTMENT Set Public Hearing: Amendment to City Code for Special Events Commissioner Franck set a public hearing for 6:55 p.m. on Tuesday, December 20, 2016. Discussion and Vote: Approve Risk and Safety Manual (16-445) Marilyn Rivers, director of risk and safety, advised this includes all the policies the Safety Committee has worked on, contract administration, and insurance requirements for bid documents among others. Commissioner Franck moved and Commissioner Madigan seconded to approve the Risk and Safety Manual as described by Marilyn and distributed with the agenda. Ayes – All Award of Bid: Municipal Solid Waste to Casella Waste Management, Inc. (16-446) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for Municipal Solid Waste to Casella Waste Management, Inc. for an amount not to exceed $86,040. Page 10 of 15 City Council Meeting 12/6/16 Ayes – All Discussion and Vote: Safety Committee Resolution (16-447) Marilyn Rivers explained the resolution adds the IT manager and public works business manager and deleting the director of public works position. The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK REAFFIRMING THE CITY SAFETY COMMITTEE AND ITS MEMBERS Mayor Joanne Yepsen Commissioner John Franck Commissioner Michele Madigan Commissioner Anthony Scirocco Commissioner Christian Mathiesen WHEREAS, the City Council did originally establish a Safety Committee in 2002 with representation from all appropriate City departments to assist in the identification of and management of risk and safety issues on its behalf; and WHEREAS, the City Council hereby reaffirms the importance of the City Safety Committee and its charge of protecting the welfare and safety of its employees, citizens and visitors on behalf of the City Council; and WHEREAS, the City Council reaffirms the commitment of each City Department and the universal goal of providing a safe and healthful working environment for all City employees and the safety of the community at large; and WHEREAS, the Safety Committee is charged with assisting the City Council in: providing a safe and healthy working environment for its employees in accordance with federal and state regulatory requirements; participating in the identification of and measurement of the risks facing the City and community at large; responding to and assisting in the resolution of safety related inquiries and complaints from citizens, employees and/or employee bargaining units; assisting and responding to local, state and federal regulatory matters as they pertain to risk and safety issues; developing risk and safety programs in response to federal and state regulatory mandates and/or City insurance requests for correction; providing the City’s Capital Budget Committee with annual requests for the repair, refurbishment and/or replacement of the City’s buildings, equipment and/or property in accordance with the City’s insurance loss prevention studies, City Fire Department Inspections, and federal and/or state regulatory and compliance mandates; reviewing inspection reports and responding to recommendations, violations and fines as needed; providing risk and safety policy programming recommendations to City Council for adoption; and assist in implementing the risk and safety policy programming as adopted by City Council; and WHEREAS, the Director of Risk and Safety shall have the responsibility of chairing the City’s Safety Committee and acting as its liaison as Safety and Compliance Officer of the City to ensure the City’s risk and safety directives are carried out in accordance with this Safe City Program per the City Council’s directives; and NOW,THEREFORE, BE IT RESOLVED, that the City Council does hereby establish the voting membership of the Safety Committee as follows: Director of Risk and Safety as Chairperson; City Engineer; Department of Public Works Business Manager; Information Technology Systems Manager; Zoning & Building Inspector; Fire Chief or his/her designee; Police Chief or his/her designee; Police Department Administrative Lieutenant; Civil Service Secretary; Human Resource Administrator; Administrative Director of Recreation; Deputy Mayor; Deputy Commissioner of Accounts, Finance, Public Works and Public Safety; and one representative from each of the City’s collective bargaining units. The City’s Insurance Agent and the City Attorney shall serve as Ex-Officio Non-Voting Members and advisors to the Safety Committee. Commissioner Franck moved and Commissioner Mathiesen seconded to adopt the Safety Committee Resolution as distributed with the agenda. Ayes - All FINANCE DEPARTMENT Discussion and Vote: Accept Donation from Skidmore for the Downtown Special Assessment District Wayfinding Project (correction to 11/1/16 donation acceptance) (16-448) Commissioner Madigan advised this is a correction to the 11/1/16 donation. She thought the donation was for a drop box but it was actually for the Wayfinding Project. Commissioner Madigan moved and Commissioner Mathiesen seconded to revise a motion approved by the City Council at the 11/1/16 meeting to accept the $10,000 donation from Skidmore Page 11 of 15 City Council Meeting 12/6/16 College for the drop boxes. The donation accepted will instead be used towards the Downtown Special Assessment District Wayfinding Project. Ayes – All Discussion and Vote: Budget Transfers – Payroll (16-449) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2016 budget transfers – payroll which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Benefits (16-450) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2016 budget transfers – benefits which were distributed with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Orkin for Integrated Pest Management Services (16-451) Commissioner Scirocco stated the City engaged Orkin for the integrated pest management effective January 1, 2016 – December 6, 2017 with an option to extend. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Orkin effective June 1, 2016 for integrated pest management services for the City of Saratoga Springs in the amount of various prices not to exceed appropriations as presented to the Council. Ayes – All Discussion and Vote: Approval to Pay Invoice – W.J. Morris Excavating, Inc. for the Crescent Street Emergency Sewer Line Repairs (16-452) Commissioner Scirocco stated the Zion Church on Crescent Street had been experiencing sanitary sewer problems. Since there were no other reports of problems in the area, it was determined to be a problem with their line. Once excavated, the hole began collapsing due to running sands and ground water and was determined not to be safe. This was declared an emergency and the repair was outside the scope of what the City could handle. W.J. Morris Excavating was called in to do the work with a rough estimate of $50,000. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the Council to approve payment to William J. Morris in the amount of $38,892.61 for the Crescent Street emergency sewer line repair. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with Wm. J. Keller & Sons Construction Corp. for Casino Dr. / BOCES Waste Water Pump Station Upgrades (16-453) Commissioner Scirocco stated this change order is for additional concrete work and plantings for screenings. Page 12 of 15 City Council Meeting 12/6/16 Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign change order #1 with Wm. J. Keller & Sons Construction Corp. for the Casino Drive / BOCES Waste Water Pump Station upgrades in the amount of $9,321. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Saratoga County Agreement for Intermunicipal Recycling (16-454) Commissioner Scirocco stated this agreement is between the City and the County. This for an additional 2 years and the County will pay the City $35,000. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign the intermunicipal recycling agreement between the County of Saratoga and the City of Saratoga Springs. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum One with Clark Patterson Lee for the East Side Storm Drainage Project (16-455) Commissioner Scirocco stated this is for design bidding and construction administration services for the drainage improvements to the East Broadway/Doten side of the city. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement addendum 1 with Clark Patterson Lee for the east side storm drainage project phase 1 in the amount of $84,000. Ayes – All Set Public Hearing: 2017 Water & Sewer Rates Commissioner Scirocco set a public hearing for Tuesday, December 20, 2016 at 6:50 p.m. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Brycer (16-456) Commissioner Mathiesen stated Brycer will coordinate between the building owners, service providers, and Saratoga Springs Fire Department. There is no cost to the City. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with Brycer, LLC. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with North Country Snow & Ice Management (16-457) Commissioner Mathiesen stated this contract will be used as an as needed basis by the Office of Code Enforcement. It may include lawn mowing and clean ups, debris removal and/or curb side pick-ups. Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign the contract with North Country Snow & Ice/ North Country Facilities Management in the amount not to exceed $5,700. Page 13 of 15 City Council Meeting 12/6/16 Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with BPI Mechanical Services for HVAC Services (16-458) Commissioner Mathiesen stated this is for HVAC services in the Public Safety Department. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement with BPI Mechanical Services, Inc. in an amount not to exceed $5,000. Ayes - All Discussion and Vote: Authorization to Pay BPI Invoices for Maintenance for the Fire Stations (16-459) Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize payment to BPI Mechanical Services, Inc. for repairs and preventative maintenance to the fire stations in the amount of $3,763.60. Ayes - All Discussion: Fire on Putnam and Caroline Street Commissioner Mathiesen stated on Thanksgiving morning a fire started in Mio Posto and spread quickly into 26 Caroline Street. The Police Department was preparing for the Turkey Trot that same morning and handled both situations well. He thanked all members of our Fire Department. Commissioner Mathiesen thanked the following stations for their assistance: Ballston Spa Fire Department, Malta Ridge Fire Department, Round Lake Fire Department, Greenfield Fire Department, Rock City Falls Fire Department, Saratoga County Hazmat & Materials Unit, Saratoga County Fire Coordinator, Wilton Ambulance, and Empire Ambulance, DPW, code enforcement officers, and the Building Department officials. Discussion: 3 Year Anniversary of City Council Resolution to Acquire Land on Union Avenue for a Fire/EMS Station on the Eastern Plateau rd Commissioner Mathiesen reported this is the 3 anniversary of the Council’s resolution to acquire land on Union Avenue in exchange for property the City owned on Broadway. This had been talked about for decades. He provided the history of how they came upon the property and advised of the appraisal of both properties. There was a lawsuit that was eventually dismissed, then a letter was received by the Attorney General’s Office advising of an investigation into the process of acquisition. The City has been in limbo since then. They have no idea what the investigation is about, or what objection the attorney general may have. Commissioner Madigan stated there are 3 issues in front of the state that we don’t seem to be getting any answers on – comptroller, attorney general, and the situation with the mayor. Commissioner Mathiesen stated it is a matter of public safety for the entire City. Mayor Yepsen suggested the Council start looking at other options. Commissioner Mathiesen stated a lot of time and money has been invested in this project. Vince DeLeonardis stated we are in a position where we are under contract to purchase. That contract is conditioned upon the Attorney General’s Charity Bureau giving approval for this. There is not much we can do until the Attorney General’s Charities Bureau gives us a decision. Page 14 of 15 City Council Meeting 12/6/16 Announcement: Condolences Commissioner Mathiesen expressed his condolences to the Morehouse family. Susan Morehouse worked as a school crossing guard and at the track. SUPERVISORS Matt Veitch Saratoga County Tax Cap Override Vote Supervisor Veitch reported the County had a public hearing on their 2017 budget. They passed a couple amendments to the County budget to add 5 more sheriff deputies to the budget. He did not support this as he feels there are other departments in great need of additional employees. After much discussion they voted to override the tax cap, which passed. Peter Martin County Budget Supervisor Martin reported he voted against overriding the tax cap. There were certain items that were added on after the preliminary budget was proposed that he didn’t agree with. After the preliminary budget, there was a proposal to add 5 sheriff deputies, and then today there was a proposal (which passed) to add an additional 5 sheriff deputies and a desk sergeant. He feels each of the towns that rely on the Sheriff Department as their primary source should take a look at what the cost is and their benefits for doing that. Commissioner Madigan asked if there was anything in the budget focused toward affordable housing. Supervisor Martin advised there is nothing that specifically states affordable housing but there are items like HEP that may assist some people. Commissioner Mathiesen asked if there is any funding for the Code Blue Program? Supervisor Martin stated there is no money in the line for Code Blue. Senior Advisory Committee Supervisor Martin reported they met a week ago and set the following issues as follow up issues: creation of a mission statement; address issues of handicap parking; and impediments to senior access and mobility. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 10:55 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/20/16 Vote: 5 - 0 Page 15 of 15