City Council

December 19, 2016 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS (arrived at 9:51 a.m.) STAFF PRESENT: Meg Kelly, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Michele Madigan, Commissioner of Finance Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:36 a.m. PUBLIC HEARINGS 1. 2017 Water and Sewer Rates – Commissioner Scirocco advised there is a slight increase in sewer rates due to the County raising the City’s rates. There is no water rate increase. 2. Amend City Code Chapter 199A – Special Events – Marilyn Rivers, director of risk and safety, advised there are 2 changes: application for special events are now to be submitted 60 days prior to the event or if it is a road race the application is to be submitted 90 days prior to the event. PRESENTATIONS 1. SPA Housing Ordinance – no comments. CONSENT AGENDA 1. Approval of 12/5/16 Pre-Agenda Meeting Minutes 2. Approval of 12/6/16 City Council Meeting Minutes 3. Approve Resolution for the Use of the Insurance Reserve – 22 4. Approve Budget Amendments – Insurance Reserve 5. Approve Budget Amendments (Increases) 6. Approve Budget Transfers – Regular 7. Approve Budget Transfers – Regular (Capital) 8. Approve Payroll: 12/16/16 $512,018.04 City Council Pre-Agenda Meeting December 19, 2016 9. Approve Payroll: 12/09/16 $524,705.69 10. Approve Warrant: 2016 Mid – 16MWDEC1: $4,453,500.51 11. Approve Warrant: 2016 REG – 16DEC3: $2,834,616.37 No comments. MAYOR’S DEPARTMENT Announcement: Appointment to Special Assessment District Board No comments. Announcement: Appointments to Community Development Citizen Advisory Committee No comments. Announcement: Appointments to Planning Board No comments. Discussion and Vote: Approval of WB Mason Purchase No comments. Discussion and Vote: Saratoga Springs Recreation Department Part-time/Seasonal Personnel/ Referee Proposal No comments. Discussion and Vote: Accept a Donation of a Christmas Tree for the Ice Rink No comments. Announcement: Saratoga Springs Recreation Programs and Leagues No comments. Discussion and Vote: Resolution Setting Date for Public Hearing Pursuant to Eminent Domain Procedure Law Regarding Geyser Road Trail Project Vince DeLeonardis, city attorney, advised this is for the completion of the bike/pedestrian trial. This resolution sets a public hearing and a representative from Greenman-Pedersen will come to explain the project. Lisa Ribis, clerk, asked if there are special notification requirements for eminent domain procedures. Vince advised notification is the same as a regular public hearing. Discussion and Vote: Approval for Mayor to Sign Collective Bargaining Contract between the City and Firefighters Local 343, Based on MOA Approved on August 16, 2016 Mayor Yepsen advised the MOA was approved in August. Discussion and Vote: Draft Complete Streets Plan SEQR Review and Potential Determination Page 2 of 5 City Council Pre-Agenda Meeting December 19, 2016 Katy Maynard of the Planning Department advised there were 4 changes suggested from the departments. She will circulate those changes. They are looking at revised language for the policy. They expect to bring the policy back at a later date. Discussion and Vote: Adoption of Complete Streets Plan No comments. ACCOUNTS DEPARTMENT Discussion and Vote: Amend Chapter 199A of the City Code – Special Events No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with GAR Associates for Appraisal Services No comments. Appointment: Commissioner of Deeds No comments. Discussion and Vote: Merit for Review of Ballston Avenue Zoning Map Amendment No comments. Discussion: SPA Housing Ordinance No comments. FINANCE DEPARTMENT Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Transfers – City Center Contingency No comments. Discussion and Vote: Budget Transfers – Contingency for Firefighters Contract No comments. Discussion and Vote: Budget Amendments – Assignment for Contract Settlements – Firefighters Contract No comments. Page 3 of 5 City Council Pre-Agenda Meeting December 19, 2016 PUBLIC WORKS DEPARTMENT Discussion and Vote: 2017 Water & Sewer Rates No comments. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with VMJR Companies for the Music Hall Restoration No comments. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Casella Waste Management No comments. Discussion and Vote: Authorization for the Mayor to Sign an Extension Agreement with Saratoga Historic Properties (SHP) No comments. Commissioner Scirocco added an item to his agenda: Announcement: Retirement of Deputy Tim Cogan. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Art Breault No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Dr Timothy Brooks No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with Stryker Deputy Eileen Finneran advised this is for equipment repairs for the engines and trucks. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Greenman-Pedersen Deputy Eileen Finneran advised this is for a traffic signal for $1,400. Discussion and Vote: authorization to Pay Orkin Pest Control Invoices for the Fire and Police Stations No comments. Set Public Hearing: SPA Housing Ordinance Commissioner Mathiesen removed this item from his agenda. SUPERVISORS MATTHEW VEITCH 1. 2017 County Budget 2. Trails Committee 3. Veteran’s Committee Page 4 of 5 City Council Pre-Agenda Meeting December 19, 2016 4. Equalization and Assessment Committee 5. 2017 Organizational Meeting, January 4, 2017 PETER MARTIN 1. Social Programs 2. Public Health EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Franck seconded to go into executive session to discuss two matters: one being an employee personnel matter and the second being pending litigation regarding the Mouzon House at 9:53 a.m. Ayes – All Council returned at 10:53 a.m. Mayor Yepsen stated based upon the personnel matter, they will be adding an item to her agenda. Vince DeLeonardis, city attorney, advised the added item to the agenda will be a Discussion and Vote: Accept Resignation of Employee Mike Carlson and to Authorize the Mayor to Execute the Settlement Agreement between the City and Said Employee. ADJOURN Mayor Yepsen adjourned the meeting at 10:54 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/3/17 Vote: 5 - 0 Page 5 of 5