City Council

May 1, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Susan Armstrong, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Anthony Scirocco, Commissioner of DPW Frank Coppola, Jr., Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:38 a.m. PUBLIC HEARINGS 1. SPA Housing Zoning Ordinance PRESENTATION 1. Loughberry Lake and Route 50 Dam Spillway Project – Schnabel Engineering: Tim Wales, city engineer, advised the engineers will be here to talk about the history of the dam and what the City is required to do. CONSENT AGENDA 1. Approval Budget Transfers – Regular 2. Approval of 4/17/17 Pre-Agenda Meeting Minutes 3. Approval of 4/18/17 City Council Meeting Minutes 4. Approve Budget Amendments – (Increases) 5. Approve Payroll: 4/28/17 $478,217.66 6. Approve Payroll: 4/21/17 $510,632.43 7. Approve Resolution for Use of Insurance Reserve #4 8. Approve Warrant: 2017 – 17MAY1: $160,439.30 9. Approve Warrant: 2017 Mid - 17MWARP2: $11,634.53 No comments. City Council Pre-Agenda Meeting May 1, 2017 MAYOR’S DEPARTMENT Discussion and Vote: Accept Donation of Property at 209 South Broadway Owned by Crown Oil #1 Company, Inc. Appraised at $340,000 Mayor Yepsen advised the property owner has agreed to donate the property to the City. This went through the Open Space Advisory Committee. Commissioner Mathiesen asked if there will be any use limitations. Tony Izzo, assistant city attorney, advised the owner put one condition on donating the property; a plaque be put up in honor of his mother. Discussion and Vote: Community Development Citizen Advisory Committee’s Recommendations to the City Council Cindy Phillips of the Economic Development Department advised they advertised the public hearing and held the public hearing. She has not received any comments so they are ready for a vote. Discussion and Vote: SEQRA Negative Declaration – Loughberry Lake Purchase of Land No comments. Announcement: DOT Grant Award: Downtown Connector Tina Carton, sustainability coordinator, advised the City received a $1.536 million grant to be used with the DEC grant. Commissioner Madigan asked if there is a match required with this grant. Tina advised there is a 30% match; we need to discuss to get the maximum. Announcement: Bikeshare Update No comments. ACCOUNTS DEPARTMENT Announcement: Grievance Class – May 9, 2017 No comments. Announcement: Grievance Day – May 23, 2017 No comments. Award of Bid: Lake Avenue Fire Station Air Conditioning to Collins Mechanical No comments. Award of Bid: Police Dispatch Architectural Services to QPK Design No comments. Page 2 of 4 City Council Pre-Agenda Meeting May 1, 2017 FINANCE DEPARTMENT Announcement: Appointment of Deputy Commissioner of Finance Commissioner Madigan advised she will be announcing the appointment of Susan Dugan-Armstrong as Deputy Commissioner of Finance. Presentation: 2016 Preliminary Year-End Financial Report No comments. Presentation: Saratoga Smart City Website Commissioner Madigan advised she will be moving this item up to the presentation section of the agenda. Discussion: Smart City Parking and Public WiFi No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Commissioner Madigan advised she is adding 2 items to her agenda: Announcement: National Grid Delivery Price Increases; Discussion: Adopted State Budget for 2018. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum #1 with Creighton Manning Engineering for the Woodlawn Avenue Water Main Replacement Tim Wales, city engineer, advised this is for extra inspection time and design changes/updates. Announcement: Update Night & Day Urns in Congress Park and the Pan Statue in the Italian Garden Congress Park No comments. PUBLIC SAFETY DEPARTMENT Set Public Hearing: Amend Chapter 225 of the City Code Article IX, Schedules, Subsection 225-77, Schedule XII: Stop Intersections No comments. Set Public Hearing: Amend Chapter 225 of the City Code Article IX, Schedules Subsection 225-66, Schedule I: Traffic Control Signals No comments. Discussion and Vote: Authorization for Mayor to Sign Lease Agreement with WDC of Upstate New York, LLC Page 3 of 4 City Council Pre-Agenda Meeting May 1, 2017 Commissioner Mathiesen stated this is for a short term lease to use a building in the Town of Wilton for the Police Department to engage in an active shooter exercise. Discussion and Vote: Authorization for Mayor to Sign Contract with Collins Mechanical No comments. Announcement: City Council Workshop on SPA Housing Ordinance on May 4, 2017 at 1 p.m. in City Council Room No comments. Commissioner Mathiesen advised he will be adding an item: Discussion: Responses to Letter Sent to Union Avenue Property Owners. SUPERVISORS Matthew Veitch 1. Saratoga County Buildings and Grounds Peter Martin 1. Senior Advisory Committee EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Mathiesen seconded to adjourn to executive session at 10:00 a.m. for the discussion of proposed acquisition sale or lease of real property when publicity would substantially effect the value thereof and a personnel matter. Ayes – All Council returned at 11:08 a.m. Mayor Yepsen advised nothing was resolved to report. ADJOURN Mayor Yepsen adjourned the meeting at 11:09 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 5/16/17 Vote: 5 - 0 Page 4 of 4