City Council

June 19, 2017 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM 6:40 PM P.H. – Amend Chapter 13 of the City Code 6:45 PM P.H. – Amend Chapter 118 of the City Code 6:50 PM P.H. – Amend Capital Budget to Add Improvements to City Hall Elevator 6:55 PM P.H. – Amend Capital Budget to Remove Items 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENATIONS 1. 2017 Recreation Department Annual Report EXECUTIVE SESSION 1. Proposed acquisition, sale or lease of real property when publicity would substantially affect eh value thereof. CONSENT AGENDA 1. Approval of 6/5/17 Pre-Agenda Meeting Minutes 2. Approval of 6/6/17 City Council Meeting Minutes 3. Approve Use of Insurance Reserve Resolution #6 4. Approve Budget Amendments – Use of Insurance Reserve #6 5. Approve Budget Amendments – Regular (Increases) 6. Approve Budget Transfers – Regular 7. Approve Capital Budget Transfer – From One Project to Another 8. Approve Payroll 06/09/17 $497,542.35 9. Approve Payroll 06/16/17 $468,485.97 10. Approve Warrant: 2017 Mid – 17MWJUN1 $3,719,423.19 11. Approve Warrant: 2017 – 17JUN2 $689,966.92 MAYOR’S DEPARTMENT 1. Discussion and Vote: Accept a $250.00 Donation from the Saratoga Springs Friends of Recreation 2. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Kompan, Inc. City Council Meeting 6/19/17 3. Discussion and Vote: Authorization for the Mayor to Sign the Saratoga County School District Transportation Agreement 4. Announcement: Saratoga Springs Recreation Programs and Leagues 5. Set Public Hearing: Amend the Capital Budget for Downtown Connector Project 6. Discussion and Vote: Amend the Capital Budget to Remove Items from the Capital Program for Grants Not Awarded 7. Discussion and Vote: Authorization for the Mayor to Sign Addendum to Corporate Health Contract for Supervisor Training 8. Discussion and Vote: Authorization for the Mayor to Sign Facility Use Agreement Between the City and Empire State College on Behalf of Senior Advisory Forum 9. Discussion and Vote: Authorization for Mayor to Approve GPI Supplemental 2 for Geyser Road Trail 10. Discussion and Vote: Approval for Mayor to Execute the Revocable License Agreement Between the City and the Adelphi Hotel Partners, LLC 11. Announcement: Bikeshare Update 12. Announcement: Trolley Update ACCOUNTS DEPARTMENT 1. Award of Bid: HVAC Services for Department of Public Safety to BPI Mechanical 2. Award of Bid: Playground Equipment Design, Purchase, and Install to Kompan, Inc. 3. Appointment: Commissioner of Deeds – Maire Masterson FINANCE DEPARTMENT 1. Announcement: SaratogaGo! Final Pitch Event June 21 at SUNY Empire State College 2. Discussion and Vote: Request to Update the 2017 Recreation Department Program Fees – Daily Drop In Fees 3. Discussion and Vote: Budget Amendment – Use of Assigned Fund Balance IT Initiatives 4. Discussion and Vote: Budget Transfers – Payroll 5. Discussion and Vote: Budget Transfers – Payroll from Contingency CSEA City Hall Contract 6. Discussion and Vote: Use of Reserve Resolution – Building Reserve: Elevator 7. Discussion and Vote: Capital Budget Amendment – (Increase) Use of Capital Reserve Elevator 8. Discussion and Vote: Capital Budget Amendment – (Decrease) Remove Projects from Capital Budget/Program PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Amend the 2017 Capital Program and Capital Budget to Include the City Hall Elevator Upgrade 2. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with August Bohl Contracting Co., Inc. for the Woodlawn Avenue Water Main Replacement Project 3. Discussion and Vote: Resolution to Adopt an Energy Benchmarking Policy for Certain Municipal Buildings in the City of Saratoga Springs 4. Discussion and Vote: Authorization for the Mayor to Sign Notice of Interest to CDTC for EV Charging Station at the Woodlawn Avenue Parking Garage 5. Set Public Hearing: Amend the 2017 Capital Budget for the Woodlawn Avenue Water Main Project PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Cities Rise Program 2. Discussion and Vote: Authorization for Mayor to Sign Contract with BPI Mechanical for HVAC 3. Set Public Hearing: Amend Chapter 148 of the City Code 4. Discussion and Vote: Set Rate of Pay for Part Time Law Clerk/Special Prosecutor 5. Announcement: New Enhanced Pedestrian Lake Avenue Crossing At Ritchie Place Page 2 of 14 City Council Meeting 6/19/17 SUPERVISORS Matt Veitch 1. Racing & Gaming Committee 2. Public Safety/Public Health New Facility 3. Kinns Road Park, Clifton Park 4. County Forestland 5. Summer Youth Employment Program Peter Martin 1. Public Health Committee 2. Public Safety Committee 3. County Trails 4. Homeless Issues ADJOURN Page 3 of 14 City Council Meeting 6/19/17 June 19, 2017 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 7:00 PM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Peter Martin, Supervisor EXCUSED: Franck Coppola, Jr., Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Amend Chapter 13 of the City Code Mayor Yepsen opened the public hearing at 6:44 p.m. Commissioner Mathiesen stated this is to add a new subsection. The following was read into the record: Chapter 13 of the Code of the City of Saratoga Springs, NY, entitled “Ethics” is hereby amended to add a new subsection 13- to read: 13- ADDITIONAL STANDARDS FOR MEMBERS OF LAND USE BOARDS A. In addition to and not in limitation of other standards in this Chapter, the following standards shall apply to appointed members of the Planning Board, Zoning Board of Appeals, and Design Review Commission, hereinafter referred to as “land use boards”: 1. Required recusal. An appointed member of a land use board shall publicly disclose on the official record at an open meeting, and shall recuse himself or herself from participating further in reviewing an application before his or her board, under any of the following circumstances: Page 4 of 14 City Council Meeting 6/19/17 (a) During the twelve (12) months preceding the filing of the application before the member’s board, the member has been employed, with or without compensation, by either the applicant or the property owner named in the application. (b) During the twelve (12) months preceding the filing of the application before the member’s board, either the applicant or the property owner named in the application has supplied goods and/or services to the applicant, including but not limited to professional services, having an aggregate value greater than Two Thousand Dollars ($2,000). (c) During the twelve (12) months preceding the filing of the application before the member’s board, the member has received from either the applicant or the property owner named in the application a gift or gifts having an aggregate value greater than Seventy-Five Dollars ($75.00). (d) At any time following the filing of the application before the member’s board, the member has received from either the applicant or the property owner a gift valued at any amount. (e) The member is the owner of record of real property situated within 100 feet of the property that is the subject of the filed application. (f) Any member of the member’s family is presently employed by either the applicant or the property owner named in the application. (g) The member is an officer of a financial institution that will be financing, in whole or in part, the project that is the subject of the application. 2. Required disclosure. An appointed member of a land use board shall publicly disclose on the official record at an open meeting any of the following: (a) That during the twelve (12) months preceding the filing of the application before the member’s board, the member was employed, with or without compensation, by any agent representing the applicant or assisting in the application. (b) Any ex parte communication between the member and an applicant who has an application before the member’s board, and/or an applicant’s representative, and/or any interested party. The member shall disclose who he or she communicated with and the substance of what was communicated. (c) That the member is the owner of record of real property situated within 500 feet of the property that is the subject of the application. (d) That the member is an officer or board member of any organization that has submitted or will submit comments or input on the application. (e) That the member has a close personal relationship with the applicant or the property owner named in the application. 3. Recommended standards (a) Public comments and statements to news media should be communicated by board chairs or by City staff. Such comments should be as brief and limited as possible. (b) Former land use board members should not accept employment with applicants who have appeared before their boards within twelve (12) months after the member’s departure. Darlene McGraw of Saratoga Springs thanked them for putting this on the record. Mayor Yepsen closed the public hearing at 6:49 p.m. Amend Chapter 118 of the City Code Mayor Yepsen opened the public hearing at 6:49 p.m. Commissioner Mathiesen stated this is to include the code enforcement officers so they have the same level of jurisdiction that is granted to them by state statute. Tony Izzo, assistant city attorney, stated the term ‘code enforcers’ is a catch all. It includes building inspectors, fire inspectors, and code administrators. This is to add the code administrator to the list who may enforce those situations. No one spoke. Mayor Yepsen closed the public hearing at 6:51 p.m. Page 5 of 14 City Council Meeting 6/19/17 Amend Capital Budget to Add Improvements to City Hall Elevator Mayor Yepsen opened the public hearing at 6:51 p.m. Commissioner Scirocco stated this is to amend the 2017 capital budget and program. All the components for the elevator are obsolete and no longer available for servicing. The amount of this improvement is $32,803. No one spoke. Mayor Yepsen closed the public hearing at 6:55 p.m. Amend Capital Budget to Remove Items Mayor Yepsen opened the public hearing at 6:55 p.m. Mayor Yepsen advised the items to be removed are old and the grants were either not awarded or no longer available. No one spoke. Mayor Yepsen closed the public hearing at 7:00 p.m. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Yepsen opened the public comment period at 7:01 p.m. Bonnie Sellers of Saratoga Springs stated there are a lot comments made about people not understanding this form of government. The capital budget is a living breathing document and tied in to long term planning. It would be nice as a Council to explain that to the public with a little presentation. Darlene McGraw of Saratoga Springs asked that executive sessions be held at the end of the meeting. Mayor Yepsen closed the public comment period at 7:04 p.m. CONSENT AGENDA Mayor Yepsen moved and Commissioner Mathiesen seconded to accept the consent agenda as follows: 1. Approval of 6/5/17 Pre-Agenda Meeting Minutes 2. Approval of 6/6/17 City Council Meeting Minutes 3. Approve Use of Insurance Reserve Resolution #6 4. Approve Budget Amendments – Use of Insurance Reserve #6 5. Approve Budget Amendments – Regular (Increases) 6. Approve Budget Transfers – Regular Page 6 of 14 City Council Meeting 6/19/17 7. Approve Capital Budget Transfer – From One Project to Another 8. Approve Payroll 06/09/17 $497,542.35 9. Approve Payroll 06/16/17 $468,485.97 10. Approve Warrant: 2017 Mid – 17MWJUN1 $3,719,423.19 11. Approve Warrant: 2017 – 17JUN2 $689,966.92 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Accept a $250.00 Donation from the Saratoga Springs Friends of Recreation (17- 175) Mayor Yepsen advised this is for a new digital clock at the Vernon Ice Rink. Mayor Yepsen moved and Commissioner Franck seconded to accept a $250 donation from the Saratoga Springs Friends of Recreation. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Kompan, Inc. (17-176) Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign the agreement with Kompan, Inc. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign the Saratoga County School District Transportation Agreement (17-177) Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign the Saratoga City School District transportation agreement. Ayes - All Announcement: Saratoga Springs Recreation Programs and Leagues John Hirliman of the Recreation Department advised they are registering people for a new program – Horsin’ Around. There are still a few spots available in certain age groups for summer camp. All program information can be found on the recreation webpage. Set Public Hearing: Amend the Capital Budget for Downtown Connector Project Mayor Yepsen set a public hearing for Wednesday, July 5, 2017 at 6:50 p.m. Discussion and Vote: Amend the Capital Budget to Remove Items from the Capital Program for Grants Not Awarded (17-178) Mayor Yepsen advised the funds are from lines: H3035112/52021/75826 for $5,390.30; H3035112/52021/1209 for $3,800,000; H3011442/52000/1062 for $300,000; and H3011444/54720/1062 for $67,751. Mayor Yepsen moved and Commissioner Madigan seconded to amend the capital budget to remove items from the capital budget for grants not awarded. Page 7 of 14 City Council Meeting 6/19/17 Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Addendum to Corporate Health Contract for Supervisor Training (17-179) Mayor Yepsen stated this is for supervisory and employee training. The City must provide reasonable suspicious training to supervisors who supervise DOT covered employees/CDL drivers. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign an addendum to Corporate Health contract for supervisor training. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Facility Use Agreement Between the City and Empire State College on Behalf of Senior Advisory Forum (17-180) Mayor Yepsen stated this is coming from the Senior Advisory Committee. A senior forum is being held at th Empire State College on September 18 . Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to sign a facility use agreement between the City and the Empire State College on behalf of the Senior Advisory Forum. Ayes - All Discussion and Vote: Authorization for Mayor to Approve GPI Supplemental 2 for Geyser Road Trail (17- 181) Mayor Yepsen advised the increase of $40,000 is due to the increased level of effort associated with the EDPL process. Mayor Yepsen moved and Commissioner Mathiesen seconded to authorize the mayor to sign a GPI supplemental 2 for the Geyser Road Trail. Ayes - All Discussion and Vote: Approval for Mayor to Execute the Revocable License Agreement Between the City and the Adelphi Hotel Partners, LLC (17-182) Vince DeLeonardis, city attorney, advised this is in regards to the Adelphi Hotel. This license will allow a decorative rail that will support a canopy at the front of the Adelphi. This is for renewable 5 year terms at $2,500 per every 5 years. Commissioner Madigan stated the Real Estate Committee did a nice job on this. Mayor Yepsen moved and Commissioner Madigan seconded to authorize the mayor to execute the revocable license agreement between the City and the Adelphi Hotel Partners, LLC. as described. Ayes - All Announcement: Bikeshare Update Mayor Yepsen advised the Saratoga Springs cycle locations are: Pavilion Row and Caroline Street, SPA State Park, YMCA at the Railroad Run, and Broadway at Congress. Announcement: Trolley Update Page 8 of 14 City Council Meeting 6/19/17 nd Mayor Yepsen stated the trolley will begin on July 2 . ACCOUNTS DEPARTMENT Award of Bid: HVAC Services for Department of Public Safety to BPI Mechanical (17-183) Commissioner Franck moved and Commissioner Mathiesen seconded to award the bid for HVAC Services for the Department of Public Safety to BPI Mechanical for the hourly amounts as attached to the agenda and not to exceed the appropriated amount in lines: A3143124 / 54610, A3143314 / 54610, A3143414 / 54610, and A3143014 / 54720. Ayes – All Award of Bid: Playground Equipment Design, Purchase, and Install to Kompan, Inc. (17-184) Commissioner Franck moved and Commissioner Madigan seconded to award the bid for Playground Equipment, Design, Purchase, and Install to Kompan, Inc. for an amount not to exceed $200,000. Funding is in lines: H3567142 / 52000 / 1206, H3567142 / 52000 / 1008, and H3567142 / 52000 / 1224. Ayes - All Appointment: Commissioner of Deeds – Maire Masterson Commissioner Franck appointed Maire Masterson as a commissioner of deeds. FINANCE DEPARTMENT Announcement: SaratogaGo! Final Pitch Event June 21 at SUNY Empire State College Commissioner Madigan advised this will occur Wednesday from 4 p.m. to 7 p.m. There will be 5 judges and we received 6 entries from the high school. Discussion and Vote: Request to Update the 2017 Recreation Department Program Fees – Daily Drop In Fees (17-185) Commissioner Madigan advised the Recreation Department is requesting to update the 2017 daily drop in fees. The new fees will be $15 for city and/or school district residents and $20 for non school district residents for the horsing around program. Commissioner Madigan moved and Commissioner Franck seconded to approve the daily drop in fees of $15 of school district residents and $20 for non school district residents for the Horsing Around Drop Off Program for ages 5 – 12. Ayes - All Discussion and Vote: Budget Amendment – Use of Assigned Fund Balance IT Initiatives (17-186) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the budget amendment for the use of assigned fund balance IT initiatives as previously submitted with the agenda. Ayes - All Page 9 of 14 City Council Meeting 6/19/17 Discussion and Vote: Budget Transfers – Payroll (17-187) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the budget transfers – payroll as previously submitted with the agenda. Ayes - All Discussion and Vote: Budget Transfers – Payroll from Contingency CSEA City Hall Contract (17-188) Commissioner Madigan advised prior to this transfer being approved the revised budget for contingency in the general fund budget was $158,495.56; after the transfer approval the balance remaining will be $84,221.56. Prior to this transfer the revised budget in contingency in the water fund was $20,000; after the transfer approval the balance remaining will be $12,498. Prior to the transfer the revised budget in contingency in the sewer fund was $20,000; after the transfer approve the balance remaining will be $16,848. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget transfers – payroll from contingencies for the CSEA City Hall contract as previously submitted with the agenda. Ayes - All Discussion and Vote: Use of Reserve Resolution – Building Reserve: Elevator (17-189) The resolution is as follows: RESOLUTION (For Expenditure of CONSTRUCTION, RECONSTRUCTION OR ACQUISITION OF BUILDING RESERVE FUNDS) WHEREAS, the City Council of the City of Saratoga Springs established the CONSTRUCTION, RECONSTRUCTION OR ACQUISITION OF BUILDINGS reserve Fund on November 7, 2006 “to accumulate moneys to finance the cost of a type of capital improvement…the construction, reconstruction, or acquisition of buildings and additions to or conversion thereof as described in subdivisions 11 and 12 of Section 11.00 of the Local Finance Law”, and, WHEREAS, the Council adopted a 2017 Capital Budget on November 15, 2016 which includes renovations to City Buildings and Facilities, and this is in accordance with the purposes of the CONSTRUCTION, RECONSTRUCTION, OR ACQUISITION OF BUILDINGS Reserve Fund; NOW, THEREFORE, BE IT RESOLVED, that the above-described expenditure up to an amount of $33,000, is hereby approved as authorized as in accordance with the CONSTRUCTION, RECONSTRUCTION, OR ACQUISITION OF BUILDINGS Reserve Fund. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the use of the building reserve resolution as previously distributed with the agenda. The resolution was reviewed by the City’s bond counsel. Ayes – All Discussion and Vote: Capital Budget Amendment – (Increase) Use of Capital Reserve Elevator (17-190) Commissioner Madigan moved and Commissioner Scirocco seconded to approve of the capital budget amendment for elevator improvements as previously distributed with the agenda. Ayes - All Discussion and Vote: Capital Budget Amendment – (Decrease) Remove Projects from Capital Budget/Program (17-191) Commissioner Madigan advised this is to remove 3 projects from the capital budget program. The overall decrease is in the amount of $4,173,141.30. Page 10 of 14 City Council Meeting 6/19/17 Commissioner Madigan moved and Commissioner Scirocco seconded to approve the capital budget amendment – decrease to remove 3 projects from capital budget as previously submitted with the agenda. These are either grants not awarded or funding is no longer available. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend the 2017 Capital Program and Capital Budget to Include the City Hall Elevator Upgrade (17-192) Commissioner Scirocco moved and Commissioner Madigan seconded to amend the 2017 capital program for the capital budget to include the City Hall elevator to the 2017 capital program and amend the 2017 capital budget in the amount of $32,803. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with August Bohl Contracting Co., Inc. for the Woodlawn Avenue Water Main Replacement Project (17-193) Commissioner Scirocco stated this change order is for additional work including reconnection of several unaccounted for residential water services and changes to the water configuration. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign change order #1 with August Bohl Contracting Company, Inc. in the amount of $4,436.26 for the Woodlawn Avenue Water Main Replacement Project. Ayes – All Discussion and Vote: Resolution to Adopt an Energy Benchmarking Policy for Certain Municipal Buildings in the City of Saratoga Springs (17-194) Commissioner Scirocco stated this will require the City to report the energy on municipal buildings on an annual basis. Commissioner Scirocco read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK ADOPTING AN ENERGY BENCHMARKING POLICY FOR CERTAIN MUNICIPAL BUILDINGS IN THE CITY OF SARATOGA SPRINGS WHEREAS, New York State Energy Research and Development Authority (NYSERDA) has announced a new Clean Energy Communities program which would allow the City access to significant grant funding to further implement clean energy actions reducing both energy costs and greenhouse gas emissions, and WHEREAS, One of the Clean Energy Communities "High Impact Actions" requires the City Council to establish a policy which mandates the public reporting of building energy benchmarking, and WHEREAS, Establishing a building energy benchmarking system will benefit the City and its residents by making available good actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the City of Saratoga Springs, and WHEREAS, The Commissioner of Public Works has requested that the City Council adopt a building energy benchmarking policy that directs that monthly municipal building energy usage for all fuel types, including but not limited to electricity, natural gas, fuel oil, chilled water, steam and diesel fuel, shall be collected and formally tracked for all buildings that are 1,000 square feet or larger that are owned or occupied by the City, using the EPA Portfolio Manager platform, and WHEREAS, Building reports shall be made available to the City in EPA Portfolio Manager regarding summary statistics for each covered property including Energy Use Intensity, annual greenhouse gas emissions, an energy performance score where available, and other descriptive information as required by EPA Portfolio Manager and for that data to be made available to the public via the internet on an annual basis, and Page 11 of 14 City Council Meeting 6/19/17 WHEREAS, The Commissioner of Public Works may exempt a particular covered municipal building from the benchmarking requirement if the Commissioner determines that it has characteristics that make benchmarking impractical, and WHEREAS, The Commissioner of Public Works or his designee shall be the administrator of this local policy and promulgate procedures necessary for the administration of the requirements of this local policy; NOW, THEREFORE BE IT RESOLVED, That the policy outlined in this resolution be hereby adopted and established for the City of Saratoga Springs, and, be it further RESOLVED, That copies of this resolution shall be forwarded to the appropriate City Officials. Commissioner Scirocco moved and Commissioner Madigan seconded to approve the resolution adopting an energy benchmarking policy for certain municipal buildings in the City of Saratoga Springs as read and presented. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Notice of Interest to CDTC for EV Charging Station at the Woodlawn Avenue Parking Garage (17-195) Commissioner Scirocco stated signing the notice of interest is not a contract. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the notice of interest with CDTC for the EV charging station at the Woodlawn Avenue parking garage. Ayes - All Set Public Hearing: Amend the 2017 Capital Budget for the Woodlawn Avenue Water Main Project Commissioner Scirocco set a public hearing for Wednesday, July 5, 2017 at 6:45 p.m. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Cities Rise Program (17-196) Commissioner Mathiesen stated the City is a recipient of a grant in the amount of $31,354. This will allow the City to participate in the Building Blocks Program. Commissioner Mathiesen moved and Commissioner Scirocco seconded to authorize the mayor to sign the agreement with Cities Rise Program, administered by LISC. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with BPI Mechanical for HVAC (17-197) Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with BPI Mechanical Services. Ayes - All Set Public Hearing: Amend Chapter 148 of the City Code Commissioner Mathiesen set a public hearing for Wednesday, July 5, 2017 at 6:40 p.m. Discussion and Vote: Set Rate of Pay for Part Time Law Clerk/Special Prosecutor (17-198) Commissioner Mathiesen stated the Civil Service Commission established the job title of law clerk/special prosecutor. He will be hiring a part time law clerk who will be paid with grant monies and will focus on assisting in the prosecution of zombie properties. Page 12 of 14 City Council Meeting 6/19/17 Commissioner Mathiesen moved and Commissioner Madigan seconded to set the part time law clerk/special prosecutor position at a rate of $40 per hour. Ayes - All Announcement: New Enhanced Pedestrian Lake Avenue Crossing At Ritchie Place Commissioner Mathiesen announced there is a new enhanced pedestrian crossing on Lake Avenue at Ritchie Place. This crossing is also ADA compliant. SUPERVISORS Matt Veitch Racing & Gaming Committee Supervisor Veitch reported they will be holding a meeting before and after the racing meet. They will have a resolution for the County Board of Supervisors honoring Chad Brown and his winning of the Kentucky Derby. Public Safety/Public Health New Facility Supervisor Veitch reported there is a contract on tomorrow’s agenda for an architect. He expressed concern that if the public health facility is moved to the Town of Milton, they still need to have services available here in Saratoga Springs. Kinns Road Park, Clifton Park Supervisor Veitch reported they are working on the transfer of this land to the Town of Clifton Park. County Forestland Supervisor Veitch reported residents have been taking it upon themselves to create their own private shooting ranges. Really it is a littering problem and they are going to work towards passing a law that will stop some of this. Summer Youth Employment Program Supervisor Veitch reported they have temporary assistance for families in need. Supervisor Veitch also commented that they are going to apply for County funding on the Tommell property the City recently purchased. Peter Martin Public Health Committee Supervisor Martin reported this month they had students from Schuylerville High School (Reality 21) and Glens Falls Hospital to talk about tobacco usage and the possibility of regulating the legal age to be able to purchase tobacco to 21. Page 13 of 14 City Council Meeting 6/19/17 Public Safety Committee Supervisor Martin reported the Committee has proposed making wireless communications surcharges applicable to pre-paid cell phones. County Trails Supervisor Martin reported they are making significant progress on the Zim Smith Trail. They are going to improve the parking and drainage at Round Lake. There will be a new trailhead and bathrooms at Coons Crossing. Homeless Issues Supervisor Martin reported he has been meeting with the Chamber of Commerce, DBA, and volunteer organizations to try to enhance our efforts to help the homeless in Saratoga Springs and the County. EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Franck seconded to enter into executive session for the proposed acquisition, sale, or lease of real property when publicity would substantially affect the value thereof at 8:14 p.m. Ayes – All Council returned at 9:41 p.m. Mayor Yepsen reported no decisions were made in executive session to announce to the public. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 9:41 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/5/17 Vote: 5 - 0 Page 14 of 14