City Council

August 14, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Frank Coppola, Jr., Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:36 a.m. PUBLIC HEARINGS 1. Amend Capital Budget for Ice Rink – John Hirliman of the Recreation Department advised this is for the floor. 2. Capital Budget and Program 2018 – 2023 EXECUTIVE SESSION 1. Proposed acquisition sale or lease of real property when publicity would substantially affect the value thereof. CONSENT AGENDA 1. Approval of 7/171/17 Pre-Agenda Meeting Minutes 2. Approval of 7/18/17 City Council Meeting Minutes 3. Approval of 7/31/17 Pre-Agenda Meeting Minutes 4. Approval of 8/1/17 City Council Meeting Minutes 5. Approve Budget Transfers – Regular 6. Approve Budget Amendments – Regular (Increases) 7. Approve Payroll 8/4/17 $519,620.92 8. Approve Payroll 8/11/17 $546,170.09 9. Approve Warrant: 2017 – 17MWAUG1 $144,301.44 10. Approve Warrant: 2017 – 17AUG2 $1,586,413.00 City Council Pre-Agenda Meeting August 14, 2017 Commissioner Madigan advised she will have an explanation tomorrow night as to the size of the warrant. MAYOR’S DEPARTMENT Set Public Hearing: Amend Street Performer Ordinance No comments. Discussion and Vote: Amend 2017 Budget to Include an Additional $7,953.84 for Ice Rink No comments. Discussion and vote: Authorization for the Mayor to Sign Agreement with Saratoga County Youth Bureau No comments. Announcement: Saratoga Springs Recreation Programs and Leagues No comments. Discussion and vote: 2018 – 2023 Capital Budget and Program No comments. Discussion and Vote: Authorization for Mayor’s Signature to Submit for the 2017 Saratoga County Farmland Protection and Open Space Grant Program for Tommell Property Reimbursement ($50,000) No comments. Discussion and Vote: Authorization to Reimburse City Historian for NYS Association of Pubic Historians Dues and Conference No comments. Discussion and vote: Set Annual Salary for the HR Administrator (Excluding the 2018 2% Increase for Non-Union Full Time Personnel) No Comments. Announcement: Report on County’s Shared Services Initiative No comments. Announcement: Outreach to Saratoga Eagle No comments. ACCOUNTS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum with Engie for Electric Services Commissioner Franck advised this addendum is due to the solar array. Discussion and Vote: Authorization for Mayor to Sign Addendum with Williams Scotsman Page 2 of 5 City Council Pre-Agenda Meeting August 14, 2017 Marilyn Rivers, director of risk and safety, advised this is an extension of the agreement for an additional year for the trailer at the DPW garage. This will be paid for by the City’s insurance. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Mid-State Industries, Ltd. for Police Department Lake Avenue Doors Marilyn Rivers advised the bricks at the entry way need to be replaced and a light fixture needs to be installed. Award of Bid: Extension of Bid to Orkin for Integrated Pest Management Services No comments. FINANCE DEPARTMENT Announcement: Spa Solar Park Ribbon Cutting on Tuesday, September 12, 2017 No comments. Announcement: SolSmart/U.S. Department of Energy National Designation Commissioner Madigan advised they recognize communities that have taken steps to foster growth of solar markets and those who have updated solar ordinances. We are working with SolSmart to see if we can become a bronze, silver, or gold designee. Discussion: 2017 Sales Tax Update Commissioner Madigan advised she will explain by the comptroller’s report does not accurately reflect the sales tax numbers. nd Discussion: 2 Quarter 2017 Financial Report No comments. Announcement: 2018 Budget Update No comments. Announcement: Resolution for Non-Union Full Time Personnel for 2018 Commissioner Madigan advised the resolution is required to be reviewed by the City Council. Discussion and Vote: Budget Transfer – Contingency No comments. Discussion and Vote: Use of Reserve Resolution – Ice Rink Improvements and Equipment for Vernon Flooring Commissioner Madigan stated there is money in this reserve account and will be suggesting the Council used this money for the ice rink flooring. Discussion and Vote: Capital Budget Amendment – (Increase) Ice Rink Rehabilitation – Vernon Flooring No comments. Page 3 of 5 City Council Pre-Agenda Meeting August 14, 2017 Discussion and Vote: Budget Transfers – Payroll No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Orkin, LLC No comments. Discussion and Vote: Approval to Pay Invoice – Barton & Loguidice Commissioner Scirocco stated this is for wetland monitoring on the Spring Run Trail. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Renewal Affiliation Agreement with Hudson Valley Community College EMT Paramedic Program No comments. Announcement: Baseball Game to Benefit Fallen NYS Trooper Joel Davis No comments. Announcement: Public Safety Forum on September 13, 2017 at 7:00 p.m. in City Council Room No comments. Discussion: Saratogian Article on Sales Tax No comments. Discussion: Crime Rate in Saratoga County and Saratoga Springs No comments. SUPERVISORS Matt Veitch Nothing at this time. Peter Martin 1. Public Health 2. Zim Smith Trail 3. Saratoga County Airport Page 4 of 5 City Council Pre-Agenda Meeting August 14, 2017 EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Madigan seconded to move into executive session to discuss proposed acquisition, sale, or lease of real property when publicity would substantially affect the value thereof at 9:52 a.m.; there are 2 items that fall under that topic. Ayes – All City Council returned at 10:26 a.m. Mayor Yepsen advised no decisions were made that need to be reported to the public. ADJOURN Mayor Yepsen adjourned the meeting at 10:26 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 9/5/17 Vote: 5 - 0 Page 5 of 5