City Council

October 16, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW STAFF PRESENT: Meg Kelly, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS Frank Coppola, Jr., Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:35 a.m. PUBLIC HEARINGS 1. Amend Chapters 101 and 101A to Include Animal Control - Tony Izzo, assistant city attorney advised the proposed change is for a separate and distinct fee other than increasing license fees. 2. Amend Chapter 215 – Taxi Inspection Fees – Tony Izzo advised this fee is to be incorporated into the ordinance for work the code enforces do. Marilyn Rivers, director of risk and safety, asked where this new fee would fit into the new universal ordinance. No discussion has occurred as to where it would go in the universal ordinance. Commissioner Madigan stated the timing of this is off as Finance is working on fees for the next meeting. 3. Amend Chapter 225 – Handicapped Parking Zone – Tony Izzo advised this would add a provision to the existing schedule of a new area. 4. Proposed 2018 comprehensive Budget – Commissioner Madigan advised this is the first public hearing as required. She will be closing this public hearing tomorrow night and setting the second one. 5. Adoption of Universal Taxi – Marilyn Rivers advised the revised draft will be out this week with typo corrections. Laura Bailey will be here tomorrow to present. City Council Pre-Agenda Meeting October 16, 2017 PRESENTATION 1. SiFi Networks Citywide Fiber Infrastructure Proposal – Commissioner Madigan advised SiFi Network will be here to do a presentation to describe the project. Saratoga Springs was chosen because of our smart city initiative and program. EXECUTIVE SESSION 1. Article 7 Settlement 2. Pending Litigation: City of Saratoga Springs vs. East Side Group 3. Pending Litigation: Village of Ballston Spa et al vs. City of Saratoga Springs CONSENT AGENDA 1. Approval of 10/2/17 Pre-Agenda Meeting Minutes 2. Approval of 10/3/17 City Council Meeting Minutes 3. Approval of 9/19/17 City Council Meeting Minutes 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers – Regular 6. Approve Payroll 10/6/17 $464,499.02 7. Approve Payroll 10/13/17 $484,695.53 8. Approve Warrant: 2017 – 17MWOCT2 $610.00 9. Approve Warrant: 2017 – 17MWOCT3 $187,503.43 10. Approve Warrant: 2017 – 17OCT2 $1,143,593.00 No comments. MAYOR’S DEPARTMENT Update from Human Rights Task Force No comments. Discussion and Vote: Authorization for Mayor to Sign Site Host Agreement with Energetics Tina Carton, sustainability coordinator, advised this will allow the mayor to sign the host agreement. Jennifer of CDTC stated Saratoga Springs was identified as an area to expand the electric vehicle (EV) charging network. They obtained NYSERDA funding to implement the plan. The City has a choice of where they want to locate the charging station. th Tina Carton advised it has been decided the charging station will be installed on the 4 floor of the Woodlawn parking deck. Discussion and Vote: Approval for Mayor to Execute Collective Bargaining Agreement with PBA Commissioner Madigan asked that this item and the next be moved to the next Council meeting as she has not had the time to look at the financials. Vince DeLeonardis, city attorney, advised he has not received notice that the units have ratified the agreements. Commissioner Scirocco stated he too would like to understand the financials before he votes. Discussion and Vote: Approval of Mayor to Execute Collective Bargaining Agreement with the Lieutenants Page 2 of 5 City Council Pre-Agenda Meeting October 16, 2017 No comments. Discussion and Vote: Authorization for the Mayor to Sign Contract with Saratoga Convention and Tourism Bureau Vince DeLeonardis advised this will be a 5 year extension with a slight increase for payment of service. Announcement: Comprehensive Code Revision Mayor Yepsen advised Tony Izzo will spearhead this project. Tony Izzo asked the Council what they would like him to focus on – fees that should remain in the code versus fees that should be done by resolution. Commissioner Madigan agreed he should look at fees only at this time. Tony Izzo asked each department for a point person(s) to represent their department. ACCOUNTS DEPARTMENT Discussion: How the Proposed City Manager Form of Government will Affect Your Assessment No comments. Discussion: Potential Ethical/Legal Issues Relating to the Use of Personal Funds to Pay for a Mailing Using the City’s Return Address and Seal No comments. Award of Bid: Titan Powerliner to Epic Solutions No comments. FINANCE DEPARTMENT Set Public Hearing: 2018 budget Second Public Hearing on 11/6/17 No comments. Set Public Hearing: SiFi Networks Citywide Fiber Infrastructure Proposal No comments. Discussion: 2018 Budget Update Commissioner Madigan advised the first budget workshop was held last week. The next workshop is scheduled for Thursday at 3 p.m. Discussion and Vote: Approval to Pay Invoice – Clark Patterson Lee Commissioner Madigan advised the invoice is in the amount of $8,000 for the building assessment report of the Saratogian building. Work was completed prior to the purchase order being issued. Discussion and Vote: Accept Donation for Health Fair Page 3 of 5 City Council Pre-Agenda Meeting October 16, 2017 Commissioner Madigan advised raffle items have been donated for the health fair by ESI, Hannaford, MVP, and Aflac. Discussion and Vote: Budget Amendment – Payroll and Benefits Decrease No comments. Discussion and Vote: Budget Transfers – Payroll and Benefits No comments. Commissioner Madigan added an item to her agenda: Discussion: Recent Charter Change Allegations. PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice - Pallette Stone Commissioner Scirocco stated this invoice in the amount of $10,000 for remediation work at the DPW garage. PUBLIC SAFETY DEPARTMENT Mayor Yepsen advised there is no one here to represent the Department of Public Safety. She read the following items listed under their agenda into the record: 1. Authorization for Mayor to Sign ProCare Stryker 2017 Agreement 2. Set Public Hearing: Amend City Code Chapter 225 Article IX Schedules, Subsection 225-77 Schedule XII Stop Intersections 3. Discussion and Vote: Amend City Code Chapter 225 Article IX Schedules Subsection 225-93, Schedule XXVIII: Handicap Parking Zones (B, Unlimited Time) 4. Discussion and Vote: Amend Chapter 215 of the City Code to Establish and Include Taxi Inspection Fees 5. Discussion and Vote: Amend Chapter 101 & 101A of the City Code to Establish & Include Animal Control Fees SUPERVISORS Matt Veitch Supervisor Martin advised Supervisor Veitch is adding the following items to his agenda: 1. Active Trails Committee 2. County Bike Routes 3. Special County Board Meeting 4. Louden Road County Forest Peter Martin Supervisor Martin added the following items to his agenda: 1. Public Health 2. Expansion/Work at County Airport th 3. 100 Anniversary of Women’s Vote 4. County Board Page 4 of 5 City Council Pre-Agenda Meeting October 16, 2017 ADJOURN Mayor Yepsen adjourned the meeting at 10:11 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 11/6/17 Vote: 5 - 0 Page 5 of 5