City Council

May 14, 2018 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 9:31 a.m. PRESENTATION 1. Charter Review Update CONSENT AGENDA 1. Approval of 4/30/18 Pre-Agenda Meeting Minutes 2. Approval of 5/1/18 City Council Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers - Regular 5. Approve Payroll 5/4/18 $507,668.14 6. Approve Payroll 5/11/18 $500,966.77 7. Approve Warrant - 2018 – 18MWMAY1 $717,242.08 8. Approve Warrant - 2018 – 18MAY2 $319,140.79 No comments. MAYOR’S DEPARTMENT Proclamation: Proclamation in Support of Refugee Resettlement No comments. City Council Pre-Agenda Meeting May 14, 2018 Discussion and Vote: Authorization for Mayor to Sign Contract with Barton and Loguidice Mayor Kelly advised this is for the preliminary and final engineering of the Complete Streets Saratoga Greenbelt Downtown Extender. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 for Spring Electric, Inc. – Install Shot Clocks and Interconnect Basketball Hoops No comments. Discussion and Vote: Law Library Lease – Non-Renewal No comments. Discussion and Vote: Approval of Invoice for Engineer Services to Greenman Pedersen, Inc. in the Amount of $770 Mayor Kelly stated she will be moving this to the Consent Agenda. Announcement: Formation of Flat Rock Project Working Group No comments. ACCOUNTS DEPARTMENT Discussion and Vote: Asset Recognition Policy Marilyn Rivers, director of risk and safety, advised they are updating the policy. They are adding technology to tag and scan. Award of Bid: Extension of Chemicals to Various Vendors No comments. Announcement: Grievance Day – May 22, 2018 No comments. Appointment: Henry Jaffe as Commissioner of Deeds No comments. Award of Bid: Preliminary and Final Engineering of the Complete Streets Saratoga Greenbelt Downtown Extender to Barton and Loguidice, D.P.C. No comments. Discussion and Vote: Update to Risk and Safety Manual Marilyn Rivers advised the changes made to the manual include removing the employee ID card policy as human resources has taken that over; removing the skate sharpening policy; and adding the asset recognition policy. Council had discussion and agreement with Marilyn regarding participation/attendance at Safety Committee meetings from each department. Page 2 of 5 City Council Pre-Agenda Meeting May 14, 2018 FINANCE DEPARTMENT Announcement: Debt Refinancing Generates $1.3 Million of Budgetary Savings Commissioner Madigan announced the City generated $1.3 million in savings as a result of refinancing. The savings will be seen from 2018 – 2039. st Discussion: 1 Quarter 2018 Report No comments. Appointment: Catherine Hover to Complete Streets Advisory Board Commissioner Madigan advised her appointment’s term to the board has expired. She will be appointing Catherine Hover. Discussion and Vote: Accept Donations on Behalf of the Downtown Special Assessment District for Way Finding Signage No comments. Discussion and Vote: Authorization for the Mayor to Sign Updated Municipal Agreement with the Energy Improvement Corporation (“Energize NY PACE Finance”) Commissioner Madigan advised a couple typos were found in the original agreement and have now been fixed. They are bringing the corrected version back to Council. Discussion and Vote: Budget Transfer – Contingency Commissioner Madigan advised this is for the Flat Rock Project Working Group and master plan. The initial work will be done by the LA Group to come up with a complete vision for the back lot. Discussion and Vote: Budget Amendment – Payroll No comments. Discussion and Vote: budget Transfers – Payroll No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Securewatch24, LLC for Building Security Study No comments. Discussion and Vote: Authorization for the Mayor to Sign Contract with Ferguson Waterworks No comments. Discussion and Vote: Authorization for the Mayor to Sign a Memorandum of Understanding – Stewarts Commissioner Scirocco advised when the solar panels were installed at the water treatment plant the City did not obtain an easement from Stewarts to install the panels where they are. Stewarts would now like to use that lot and will be removing the panels at no charge to the City. Page 3 of 5 City Council Pre-Agenda Meeting May 14, 2018 PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign a Contract with Stilsing Electric, Inc. No comments. Set Public Hearing: To Amend Chapter 148 of the City Code, Noise, with Respect to Noise on Sunday Through Thursday Nights No comments. Set Public Hearing: to Amend Chapter 225 of the City Code, Vehicles and Traffic, with Respect to Adding a Bicycle Lane to Lake Avenue No comments. Announcement: Gun Buy Back th Commissioner Martin advised this will be held on May 26 . Announcement: Taxi Day st Commissioner Martin advised this will be held on May 21 . Announcement: fire Ops 101 No comments. Set Public Hearing: To Amend Chapter 215 of the City Code, Taxicabs, with Respect to Technical Consistencies Commissioner Martin advised other municipalities are not as advanced as we are. CDTA will not be able to do the work listed. Set Public Hearing: To Amend Chapter 225 of the City Code, Vehicles and Traffic, with Respect to Traffic Control at the Intersection of Washington Street and Walnut Street No comments. SUPERVISORS Mayor Kelly read the following items into the record: Matt Veitch: Trail Committee Update and Economic Development Committee Update. Tara Gaston: nothing submitted EXECUTIVE SESSION Mayor Kelly moved and Commissioner Franck seconded to move into executive session to discuss pending litigation - 1 York Street, LLC et. al vs. the City of Saratoga Springs at 9:59 a.m. Ayes – All Page 4 of 5 City Council Pre-Agenda Meeting May 14, 2018 Council returned at 10:36 a.m. Mayor Kelly advised nothing was resolved during executive session. ADJOURN Mayor Kelly adjourned the meeting at 10:37 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 6/5/18 Vote: 4 - 0 Page 5 of 5