City Council

June 4, 2018 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Meg Kelly, Mayor John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Michele Madigan, Commissioner of Finance Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 9:31 a.m. PUBLIC HEARINGS 1. Amend Chapter 225 – 4 Way Stop – no comments. 2. Amend Chapter 215 – Taxicabs – Commissioner Martin advised CDTA is not ready for licensing so this piece is being removed from our code. 3. Amend Chapter 148 – Noise – Commissioner Martin stated this is to address the noise levels from Friday night into Saturday morning and from Saturday into Sunday morning. 4. Amend Chapter 225 – Bike Lane – Commissioner Martin advised this is regarding the addition of a bike lane to Lake Avenue. PRESENTATION 1. Charter Review Update – no comments. 2. 2017 Annual Report – Recreation Department – no comments. CONSENT AGENDA 1. Approval of 5/14/18 Pre-Agenda Meeting Minutes 2. Approval of 5/15/18 City Council Meeting Minutes 3. Approve Budget Amendments – Regular 4. Approve Budget Transfers - Regular City Council Pre-Agenda Meeting June 4, 2018 5. Approve Payroll 5/18/18 $485,136.34 6. Approve Payroll 5/25/18 $481,423.14 7. Approve Payroll 6/1/18 $513,615.42 8. Approve Warrant - 2018 – 18MWMAY2 $2,747.23 9. Approve Warrant - 2018 – 18MWMAY3 $24,883.19 10. Approve Warrant – 2018 – 18JUN1 $604,421.61 11. Approve Warrant – 2018 – 18MWJUN1 $199.98 No comments. MAYOR’S DEPARTMENT Announcement: Skate Park Reopening Celebration – Friday, June 8, 2018 4 – 6 pm No comments. Announcement: Recreation Master Plan – Survey No comments. Announcement: Recreation Programs and Leagues No comments. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 Levi Construction Services John Hirliman of the Recreation Department advised Levi Construction installed 2 ramps from the street to the sidewalk. Mayor Kelly advised she will be moving this item to the Consent Agenda. Discussion and Vote: Approve Payment of Invoice – Levi Construction Services Mayor Kelly advised she will be moving this item to the Consent Agenda. Discussion and vote: Approve Payment of Invoice – Spring Electric, Inc. Mayor Kelly advised she will be moving this item to the Consent Agenda. Discussion and Vote: Accept Donation from the Hawley Foundation for Camp Saradac Scholarships - $35,000 No comments. Discussion and Vote: Waiver of Rental Fee John Hirliman advised they would like to waive the fee for the Fire Department for the 4 charity games they will be playing. Discussion and Vote: Authorization for Mayor to Sign Addendum with FitzGerald, Morris, Baker, and Firth to Raise Comp Cap Mayor Kelly advised they are looking to raise the cap on the agreement from $23,000 to $26,500 for eminent domain issues. Page 2 of 5 City Council Pre-Agenda Meeting June 4, 2018 Discussion and Vote: Authorization for Mayor to Sign Contract with Hodgson Russ, LLP for Legal Council to Charter Review Commission Mayor Kelly stated this agreement is for legal counsel for the Charter Commission. The amount is not to exceed $15,000. Discussion and Vote: Authorization for Mayor to Sign All Documents Relating to a Sidewalk Easement for 51 Ash St. aka Beekman Vince DeLeonardis, city attorney, advised this request went through the Real Estate Committee and was unanimously passed. Discussion and Vote: Authorization for the Mayor to Sign All Documents Relating to a Sidewalk Easement for 20 Lafayette Street Vince DeLeonardis advised this request went through the Real Estate Committee and passed. Discussion and Vote: Merit for Review and Referral to City and County Planning Boards – Request for Comprehensive Plan Amendment from Residential Neighborhood – 1 to Equine and Related Facilities Commissioner Martin asked why they chose that version of the new zoning designation versus suburban residential which is immediately behind this parcel. Matt Jones, attorney for the applicant stated, per discussion with the City Planning Board, with minor changes in the uses permitted, this would be an easier fit and less problematic long term. This could be project specific. Commissioner Martin asked how this would be project specific without it being spot zoning. Matt Jones advised the amendment to the Comprehensive Plan would allow this in the institutional horse related district. A density provision was also put into the Comprehensive Plan. Discussion and Vote: Merit for Review and Referral to City and County Planning Boards – Request for Zoning Amendment from Rural Residential to Institutional-Horse Related No comments. Appointment: Community Development Citizen Advisory Committee No comments. Appointment: Saratoga Springs Preservation Foundation No comments. ACCOUNTS DEPARTMENT Appointment: Commissioners of Deeds for Police Department No comments. Discussion: Grievance Day Update No comments Page 3 of 5 City Council Pre-Agenda Meeting June 4, 2018 Award of Bid: Lake Avenue Pump Station Sewage Pump Replacement to J Squared Construction Corp. No comments. Award of Bid: Orthophosphate to Shannon Chemical Corporation No comments. FINANCE DEPARTMENT Mayor Kelly advised Commissioner Madigan will not be in attendance at the City Council meeting, therefore, she will be reading the motions on behalf of Commissioner Madigan for the following items: 1. Discussion and Vote: Budget Amendment – Payroll 2. Discussion and Vote: Budget Transfers - Payroll PUBLIC WORKS DEPARTMENT Discussion and Vote: Accept Donation for Memorial Benches Commissioner Scirocco advised this is to accept the donation of 2 memorial benches. Discussion and Vote: Authorization for the Mayor to Sign Contract with J Squared Construction, Inc. for the Lake Avenue Pump Station Upgrade Tim Wales, city engineer, advised the pump station failed and is in need of replacement. Commissioner Scirocco added an item to his agenda: Discussion and Vote: Authorization for Mayor to Sign Chemical Contracts. PUBLIC SAFETY DEPARTMENT Set Public Hearing: To Amend Chapter 118 of the City Code with respect to Enforcement Powers Commissioner Martin advised this relates to the code enforcers. Announcement: Report on the City Gun Buy-Back Program No comments. Commissioner Martin advised he is adding an item to his agenda: Set Public Hearing: Regarding Parking Spaces and Traffic on Joseph Street and Empire Way. SUPERVISORS Mayor Kelly advised she received an item from Supervisor Gaston – Upcoming County Meetings. Page 4 of 5 City Council Pre-Agenda Meeting June 4, 2018 ADJOURN Mayor Kelly adjourned the meeting at 9:49 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 6/19/18 Vote: 5 - 0 Page 5 of 5