City Council

August 6, 2018 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Meg Kelly, Mayor John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Michele Madigan, Commissioner of Finance Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 9:33 a.m. PUBLIC HEARINGS 1. 2019 – 2024 Capital Budget and Program – no comments. PRESENTATION 1. Charter Review Update – no comments. EXECUTIVE SESSION 1. Pending Litigation: Smero vs. City et.al CONSENT AGENDA 1. Approval of 7/16/18 Pre-Agenda Meeting Minutes 2. Approval of 7/17/18 City Council Meeting Minutes 3. Approval to Transfer 50 Days of Sick Time to a Police Officer 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 7/20/18 $507,965.47 7. Approve Payroll 7/27/18 $516,864.29 8. Approve Warrant - 2018 – 18MWJUL3 $35,738.30 9. Approve Warrant - 2018 – 18MWAUG1 $1,335.02 10. Approve Warrant – 2018 – 18WAUG1 $593,240.77 City Council Pre-Agenda Meeting August 6, 2018 No comments. MAYOR’S DEPARTMENT Announcement: Recreation Programs and Leagues John Hirliman of the Recreation Department advised fall registrations start today. Discussion and Vote: Authorization for the Mayor to Sign Contract with the Saratoga Springs Public Library John Hirliman advised this is part of the reading program and was tested over the summer. They partnered with the library to run some skateboarding lessons. Discussion and Vote: Authorization for the Mayor to Sign Contract with Forth Sport Floors, Inc. No comments. Discussion and Vote: Authorization for the Mayor to Sign Contract with Camiros, Ltd. for Unified Development Ordinance (UDO) to Complete Zoning Update Brad Birge of the Planning Department advised Camiros has suggested some minor changes and trying to correct it in time for tomorrow. Discussion and Vote: Authorization for the Mayor to Sign Grant Application for 2018 Transportation Alternatives Program (TAP) and Congestion Mitigation and Air Quality Improvement (CMAQ) Program No comments. Discussion and Vote: Saratoga Lake Protection and Improvement District (SLPID): Take the Pledge No comments. Set Public Hearing: NPR Tait Lane Allen Drive Proposed Map Amendment: Change from Warehouse to Transect – 4 No comments. Appointment: Board of Plumbing Examiners No comments. Appointment: Open Space Advisory Committee No comments. Mayor Kelly advised she will be adding the following items to her agenda: Discussion and Vote: Authorization for Mayor to Sign Contract for Polling Services for the Charter Review Commission and Announcement: Change in Time at Next City Council Meeting. ACCOUNTS DEPARTMENT Appointment: Brooke Jobin as Commissioner of Deeds Page 2 of 5 City Council Pre-Agenda Meeting August 6, 2018 No comments. Award of Bid: Extension of Bid – HVAC Maintenance & Other Services to BPI Mechanical Services, Inc. Commissioner Franck advised this is for the Department of Public Safety. Award of Bid: Integrated Pest Management Services Program to Absolute Pest Control, Inc. No comments. Award of Bid: Professional Services DPW Dispatch Building to The Architectural Collaborative, PLLC Marilyn Rivers, director of risk and safety, advised this contract is on the Accounts agenda and the funding is coming from the insurance. Award of Bid: Resurfacing Gymnasium Hardwood Floors to Forth Sport Floors, Inc. No comments. Award o Bid: Unified Development Ordinance Zoning Update to Camiros, Ltd. No comments. Discussion and Vote: The Architectural Collaborative and Its Consultants for RFP 2018-22 DPW Dispatch Building Professional Services Commissioner Franck stated the title needs to be changed to read “Authorization for Mayor to Sign Agreement with….”. Discussion and Vote: Merit to Provide Extension of Time to Planning Board for Advisory Opinion of the Liberty Petition Commissioner Franck advised the Planning Board had a couple of meetings on this but have not come up with a definitive decision. Commissioner Madigan also sent a detailed e-mail regarding this item. FINANCE DEPARTMENT Deputy Mike Sharp reported for Commissioner Madigan in her absence. Discussion and Vote: Authorization for the Mayor to Sign a Development Agreement with SiFi Networks Deputy Mike Sharp stated SiFi will be installing and maintaining a city-wide fiber-optic network. Design will begin this year and the construction will take 2 years. The City will be adding an employee to oversee the construction and SiFi will be picking up half the salary of that person. Discussion and Vote: Authorization for the Mayor to Sign an Award Transfer Request Related to Restore NY and Universal Preservation Hall Deputy Sharp stated the City was awarded $750,000 earlier this year on behalf of Proctors for UPH (Universal Preservation Hall) through Restore New York Program. Proctors also won a CFA award. This authorization allows them to combine the 2 awards from the state’s standpoint. Discussion and Vote: Authorization for the Mayor to Sign a Corrected Municipal Agreement with EIC Regarding Energize NY PACE Finance Page 3 of 5 City Council Pre-Agenda Meeting August 6, 2018 Deputy Sharp advised Energize NY found a typo in the agreement when they were going to sign it. This agreement includes the correction and all else remains the same. nd Discussion: 2018 2 Quarter Financial Report No comment. Discussion and Vote: Approval of Position Upgrade for Help Desk Technician to Grade 7 Step 8 Effective September 1, 2018 The web position has been vacant for several months. Jim Baker has taken over the duties of that position so they will not be filling the position; instead they would like to increase his salary to a grade 7 step 8. Discussion and Vote: Budget Transfers – Contingency No comments. Discussion and Vote: Budget Amendment – Payroll No comments. Discussion and Vote: Budget Transfers – Payroll No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Easement Agreement with Gadus & Son Enterprises, LLC (dba) Modern Antiquity Commissioner Scirocco advised the property owner had a pipe leak this winter and moved the pipe to another piece of City property. The property owner needs to enter into another easement agreement with the City for the new location of the pipe. Discussion and Vote: Approval to Pay Invoices to Tyco Simplex Grinnell Commissioner Scirocco explained this company takes care of the fire/sprinkler systems. Word done exceeded $1,499 and an purchase order was not obtained in time. Discussion and Vote: Approval to Pay Invoice to H.L. Gage Sales, Inc. No comments. Set Public Hearing: Amend Chapter 201 of the City Code – Street Naming and Numbering Commissioner Scirocco stated they will be adding the street naming and numbering will be under the direction of the Commissioner of Public Works. Currently it states it falls under the city engineer. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Stilsing Electric for On-Call Services Commissioner Martin advised this is to assist the traffic unit with maintenance of traffic lights. Page 4 of 5 City Council Pre-Agenda Meeting August 6, 2018 Discussion and Vote: Approval to Pay Invoices to BPI During Lapse of Contract with BPI for HVAC Work Commissioner Martin stated there was HVAC work done during the lapse in the contract. Commissioner Martin advised he is adding one item: Discussion and Vote: Authorization for the Mayor to Sign a Contract with BPI for HVAC Services. SUPERVISORS Mayor Kelly advised she has not received anything from the supervisors at this time. EXECUTIVE SESSION Mayor Kelly moved and Commissioner Martin seconded to adjourn to executive session for pending litigation Smero vs. City et.al at 9:51 a.m. Ayes - All City Council returned at 10:27 a.m. Mayor Kelly announced nothing was decided in executive session to report to the public. ADJOURN Mayor Kelly adjourned the meeting at 10:28 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/21/18 Vote: 5 - 0 Page 5 of 5