City Council

December 17, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM 6:30 p.m. – P.H. – Amend Chapter 118-4(I) – Permit Time Frame P.H. – Amend Chapter 225 – No Parking Van Rensselaer Street P.H. – Amend Chapter 240 – Zoning Map (UDO) 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES CONSENT AGENDA 1. Approval of 12/3/19 City Council Meeting Minutes 2. Approval of 12/3/19 Pre-Agenda Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers - Regular 5. Approve Payroll 12/06/19 $570,096.69 6. Approve Payroll 12/13/19 $596,235.54 7. Approve Warrant – 2019 19MWDEC2 $758,592.01 8. Approve Warrant – 2019 19DEC2 $4,496,583.95 MAYOR’S DEPARTMENT 1. Appointment: Climate Smart Communities Coordinator 2. Public Hearing Materials: To Amend Chapter 240 of the City Code, Zoning Map 3. Discussion and Vote: To Amend Chapter 118-4(I) – Permit Time Frame 4. Discussion and Vote: Saratoga Springs City School District – Legacy Capital Project, Geyser Road Elementary School 5. Discussion and Vote: Saratoga County Shared Services – 2020 Property Tax Savings Plan Summary 6. Discussion and Vote: Update – Model Sexual Harassment Policy for Employees as Required by NYS Department of Labor 7. Discussion and Vote: Authorization for Mayor to Sign Electronic Office Products, Inc. Maintenance Agreement Renewal Form – Ice Rink 8. Discussion and Vote: Approval of Recreation Center Facility License Agreement 9. Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with Miller, Mannix, Schachner, and Hafner for Land Use Board Counsel City Council Meeting 12/17/19 10. Discussion and Vote: Authorization for Mayor to Sign Addendum #8 with Miller, Mannix, Schachner, and Hafner for General Legal Services to Extend Date, Other 11. Discussion and Vote: Resolution Authorizing the Lease Extension for the City Center and Parking Facility 12. Discussion and Vote: Authorization for Mayor to Sign Extension of City Center Lease and Parking Facility Lease 13. Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Public Safety 14. Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Total Care 15. Discussion and Vote: Authorization for Mayor to Sign SIEBA Health Reimbursement Arrangement (HRA) Administrative Service Agreement 16. Discussion and Vote: Authorization for Mayor to Sign Agreement with Whiteman Chevrolet for Electric Vehicles 17. Authorization for Mayor to Sign Memorandum of Understanding with Capital District Transportation Authority (CDTA) Re: Roles and Responsibilities for Ongoing Funding to Operate CDPHP Cycle (Bike Share) ACCOUNTS DEPARTMENT 1. Award of Bid: Auditing Services to BST 2. Discussion and Vote: Authorization for Mayor to Sign Agreement with GAR Associates for Data Collection of Commercial Properties 3. Discussion and Vote: Authorization for Mayor to Sign Contract for Legal Services Relating to Article 7 Litigation – Fitzgerald, Morris, Baker & Firth, PC 4. Discussion and Vote: Authorization for Mayor to Sign Contract for Legal Services Relating to Article 7 Litigation – Towne, Ryan & Partners, PC 5. Award of Bid: Extension of Bid for Landfill Operations, Monitoring, and Maintenance to SCS Field Services 6. Award of Bid: New/Used Electric Vehicles to Whiteman Chevrolet FINANCE DEPARTMENT 1. Discussion and Vote: Donation of Sick Time 2. Discussion and Vote: 2020 City Fees 3. Discussion and Vote: Resolution for Non-Union Full Time Personnel 4. Discussion and Vote: Use of Reserve Resolution: Recreation Trust for BikeShare 5. Discussion and Vote: Authorization for Mayor to Sign Contract with BST for Auditing Services 6. Discussion and Vote: Budget Amendment – Interfund Transfer 7. Discussion and Vote: Budget Transfer – Contingency 8. Discussion and Vote: Budget Amendment –Payroll 9. Discussion and Vote: Budget Transfer – Payroll and Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #267 in the Amount of $5,509.89 to Restore Masonry, Inc. for Emergency Chandelier Work in Canfield Casino 2. Discussion and Vote: Approval to Pay Invoice #33777456 in the Amount of $1,899.25 and #34235354 in the Amount of $513.60 to Total Events for Installation and Rental of Specialty Drapes for Canfield Casino 3. Discussion and Vote: Authorization for Mayor to Sign Addendum 4 with Stantec Consulting Services, Inc. for Nelson Ave Drainage Improvements Phase 5 4. Discussion and Vote: Authorization for Mayor to Sign Change Order No.6 with MLB Construction Service for City Hall Renovation – General Construction 5. Discussion and Vote: Authorization for Mayor to Sign Addendum 3 with CT Male Associates for Post Closure Gas Monitoring at Weibel Ave Landfill Page 2 of 21 City Council Meeting 12/17/19 6. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Cabling & Security for City Hall Security System 7. Discussion and Vote: Authorization for Mayor to Sign Contract with SCS Field Services for Landfill Gas Collection & Control System Operations, Monitoring & Maintenance Services 8. Discussion and Vote: Authorization for Mayor to Sign Change Order #3 with DLC Electric, LLC for City Hall Renovation – Electric 9. Discussion and Vote: Authorization for Mayor to Sign Waterline Easement on Tomahawk Trail PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Doosan 2. Discussion and Vote: Approval to Pay Invoice in the Amount of $1,584.31 to VRS Sales for Engine Repair 3. Discussion and Vote: Authorization for Mayor to Sign Amended Agreement with Axon for New Tasers 4. Discussion and Vote: Authorization for Mayor to Sign Main Motorcar Contract 5. Announcement: Annual Report 6. Discussion and Vote: Authorization for Mayor to Sign Amended Agreement with Axon for Evidence.com 7. Announcement: Public Safety Asset Report 8. Announcement: Downtown Parking RFP Update 9. Announcement: Thank You from Commissioner Martin 10. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to No Parking on the East Side of Van Rensselaer Street for a Distance of 40 Feet from its Intersection with Andrews Street During the Period from Nov 1 to April 1 SUPERVISORS Matt Veitch 1. 2020 Saratoga County Budget Tara Gaston 1. 2020 Saratoga County Budget 2. December Board Meeting 3. 2020 Organizational Meeting 4. Priorities/Forums ADJOURN Page 3 of 21 City Council Meeting 12/17/19 December 17, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Joe O’Neill, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Chapter 118-4(I) – Permit Time Frame Mayor Kelly opened the public hearing at 6:30 p.m. Mayor Kelly stated this amendment will remove specific permit time frames from the code. No one spoke. Mayor Kelly closed the public hearing at 6:31 p.m. Amend Chapter 225 – No Parking Van Rensselaer Street Mayor Kelly opened the public hearing at 6:31 p.m. Page 4 of 21 City Council Meeting 12/17/19 Commissioner Martin advised this is for the east side of Van Rensselaer for 40 feet to make it easier for trucks to get in and out of the DPW garage. No one spoke. Mayor Kelly closed the public hearing at 6:32 p.m. Amend Chapter 240 – Zoning Map (UDO) Mayor Kelly opened the public hearing at 6:32 p.m. Mayor Kelly advised documents are attached on the Mayor’s Agenda #2. Tim Riley of 1 Saratoga Circle stated they moved here to raise their family in this historical town with a great educational system. He questioned why a consultant out of Chicago would come in the City and recommend rezoning the largest parcel of residential land under review. Why didn’t the hospital maximize their existing footprint years ago if they recognized the need for additional growth? He asked why the one- story buildings aren’t three or four story buildings as the zoning allows. A parking garage across from the hospital would give their doctors the close proximity they are looking for. Why would the City Council consider rezoning this land and take it off the tax roll forever? Mark Mincher of Saratoga Springs stated he is in favor of the hospital expansion. With the growth of the City it is needed. Sean Cane of 27 Saratoga Circle, a small business in Saratoga and has attended many meetings regarding the UDO. The City attorney and the hospital have stated the County and City Planning Boards issued favorable advisory opinions. This is a City issue, not a County issue. He trusts the hospital as a medical caregiver but does not trust them as a developer. He will also stand with the neighbors of Loughberry Lake. Chris Mathiesen of Saratoga Springs stated he was on the Council in 2015 when the Comprehensive Plan was passed. He feels the Council dropped the ball at that time on parcel #1 as they did not look at that parcel close enough. This parcel has been historically residential. This is a big change and little attention is being given to it. Dennis Holte of 19 Collins Terrance stated he can’t understand how this is not a mockery of a master plan. This is indicative of not proper planning. Predecessors have protected this parcel. This will be the sixth expansion on this parcel. These plans are third-rate not first class plans. What is problematic for him is the hospital’s property that is closest to them was put up for sale by the hospital. He questions why there is no push back on the hospital. Alice Smith of Saratoga Springs stated there were numerous doctors and board members in attendance telling everyone how wonderful they are. No one is disputing how wonderful they are. The problem is the density in that area; it doesn’t make sense. The traffic will increase. To her one of the main impacts will be flooding and she currently does not have any flooding. The hospital has never worked with the neighbors even after they stated they would. The people on Morgan and Myrtle Street will be most impacted. Martel Catalano of 368 Broadway stated she is in favor of this development. She lives downtown for the accessibility. She runs a non-profit that works with people who live with chronic diseases. She speaks with doctors every day for these people. The least we can do is give these people a sense of comfort. A.C. Riley of Saratoga Springs stated she is a former hospital board member, City supervisor, and City mayor. She stated you cannot run a hospital without quality. We are lucky in the number excellent doctors. It is the opinion of the County and City Planning Boards that this change should happen. She is in support of the zoning change. Page 5 of 21 City Council Meeting 12/17/19 Logan Smith of Saratoga Springs stated he supports the hospital expansion but not without reservations. He is concerned with the flooding. He has supplied pictures of the flooding issues to the City. Mayor Kelly, Commissioner Scirocco and Mike Veitch have kept an open dialogue with him. Other issues relating to the hospital expansion will include traffic; safety on the streets as the surrounding streets are not wide enough and contain blind spots; and sidewalks need to be added for the additional pedestrian traffic. The hospital has been around longer than anyone in this room. Cliff VanWagner of Saratoga Springs stated while he was a member of the City Planning Board they reviewed the PUD and found it to be consistent with the Comprehensive Plan. They issued a negative SEQRA and a positive advisory opinion. If the zoning change passes, the whole project will have to come back to the Planning Board for site plan review. He urged the Council to adopt the recommendations as it pertains to parcel #1. Dr. Daoui, a kidney doctor with Saratoga Hospital stated e received many offers but chose to come to Saratoga Springs. He is committed to Saratoga and the community. His patients don’t just have kidney disease, they have many other conditions; therefore, they see many other physicians. These physicians are all over the City. Imagine this patient being able to see all their doctors at one locations. It will improve the care and communications for the patient. Kathy Robertson, a family nurse practitioner, shared some thoughts of patients. She read letters from patients she has cared for. Dean Higgins of 15 Saratoga Circle stated he hasn’t seen any updates from Camaros. It would be helpful to get an update so they can comment on that. They are not challenging the hospital from the point of view of medical care. This isn’t a medical issue but a land use issue. The hospital shouldn’t get a pass on the land use. The adverse impact on the community has been pointed out tonight. The Council should ask the hospital what are their plans for the other property. David Mastriani of Saratoga Hospital Medical Group stated about 35 years ago a similar scene was playing out when a group of health care professionals were trying to build a facility on an empty lot with the objection of neighbors. If given the opportunity, this too will provide many jobs and become fabric of the community. Matt Jones, attorney for the hospital stated the hospital is grateful for listening to them and the neighbors. He is also grateful for the time given to the City attorney to explain what the zoning is or isn’t. This is about the obligation of the general City law to bring the zoning into compliance. John Kaufmann of Saratoga Springs stated it is important to recognize the anxiety and fear expressed by the neighbors of this project. The traffic will be substantial and there will be run-off. If the zoning changes are adopted, they will have been subject to a very public process, extensive media coverage and social media. Mayor Kelly closed the public hearing at 7:38 p.m. CALL TO ORDER Mayor Kelly called the meeting to order at 7:38 p.m. PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:39 p.m. Page 6 of 21 City Council Meeting 12/17/19 Chris Mathiesen of Saratoga Springs stated he saw an article today regarding the possibility of the City providing EMS service for the Town of Greenfield. With proper staffing and good planning the City should be able to accomplish this. This is a good thing for the City and the area to see cooperation among the municipalities. Dave Bronner of 5 Royal Henley Court stated he was astounded when he saw the article today. We can’t even get a valid response time on the east ridge. We need to take care of our own people first. He would also like to get a status on the land for the EMS/fire station. In the Saratogian article regarding the Commissioner of Public Safety, there is no mention of accomplishments regarding the EMS station, why? Darlene McGraw of Saratoga Springs stated we need to do more about parking and traffic. Sam Brewer of Saratoga Springs stated he heard there is a move away from fireworks on New Year’s Eve. He encouraged the Council to make sure the residents have fireworks. Mayor Kelly closed the public comment period at 7:46 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Franck seconded to approve the consent agenda as follows: 1. Approval of 12/3/19 City Council Meeting Minutes 2. Approval of 12/3/19 Pre-Agenda Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 12/06/19 $570,096.69 6. Approve Payroll 12/13/19 $596,235.54 7. Approve Warrant – 2019 19MWDEC2 $758,592.01 8. Approve Warrant – 2019 19DEC2 $4,496,583.95 Ayes – All MAYOR’S DEPARTMENT Appointment: Climate Smart Communities Coordinator Mayor Kelly stated the Climate Smart Committee requires the appointment of a coordinator. Tina Carton has been the coordinator since she began her employment with the City of Saratoga Springs and will continue in this position. Public Hearing Materials: To Amend Chapter 240 of the City Code, Zoning Map Mayor Kelly advised the materials relating to the public hearing for Chapter 240 – Zoning Map is attached here. Discussion and Vote: To Amend Chapter 118-4(I) – Permit Time Frame (19-605) Mayor Kelly moved and Commissioner Franck seconded to amend chapter 118-4(I) – Permit Time Frame as included with the agenda. Ayes – All Discussion and Vote: Saratoga Springs City School District – Legacy Capital Project, Geyser Road Elementary School (19-606) Page 7 of 21 City Council Meeting 12/17/19 Mayor Kelly advised the school district is looking to begin a legacy capital project at Geyser Road Elementary. She is recommending that SEQRA lead agency be turned over to the school district. Mayor Kelly moved and Commissioner Martin seconded to authorize the mayor to sign Saratoga Springs City School District to have lead agency status for the legacy capital project, Geyser Road Elementary School pursuant to the materials included with the agenda. Ayes – All Discussion and Vote: Saratoga County Shared Services – 2020 Property Tax Savings Plan Summary (19- 607) Mayor Kelly advised this is a countywide plan and there is no separate cost for the City. The new facility will help stabilize the cost of disposing of bio-solids, helping the sewer district to better control user fees. Mayor Kelly moved and Commissioner Franck seconded to approve the Saratoga County Shared Services – 2020 Property Tax Savings Plan Summary as included with the agenda. Ayes – All Discussion and Vote: Update – Model Sexual Harassment Policy for Employees as Required by NYS Department of Labor (19-608) Mayor Kelly advised the City Council passed this policy in November 2018. The policy failed to include a complaint form and language specific to the City of Saratoga Springs. Those are now included in this update. Mayor Kelly moved and Commissioner Martin seconded to approve the updated model sexual harassment policy for employees as required by the New York State Department of Labor and associated documents as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Electronic Office Products, Inc. Maintenance Agreement Renewal Form – Ice Rink (19-609) Mayor Kelly advised this is an agreement for the ice rink copier. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign Electronic Office Products, Inc. maintenance agreement renewal form as included with the agenda. Ayes – All Discussion and Vote: Approval of Recreation Center Facility License Agreement (19-610) Mayor Kelly advised this is a template agreement for use of the Recreation Center. It now includes risk and safety language. Mayor Kelly moved and Commissioner Martin seconded to approve the Recreation Center Facility License Agreement template as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with Miller, Mannix, Schachner, and Hafner for Land Use Board Counsel (19-611) Page 8 of 21 City Council Meeting 12/17/19 Mayor Kelly advised this is to extend the agreement for an additional year. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign the renewal agreement with Miller, Mannix, Schachner, and Hafner for land use board counsel as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum #8 with Miller, Mannix, Schachner, and Hafner for General Legal Services to Extend Date, Other (19-612) Mayor Kelly advised this addendum is for general legal matters. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign addendum #8 with Miller, Mannix, Schachner, and Hafner for general legal services to extend the date as included with the agenda. Ayes - All Discussion and Vote: Resolution Authorizing the Lease Extension for the City Center and Parking Facility (19-613) Mayor Kelly advised this resolution authorizes the extension of the lease for the City Center and the parking facility. The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS AUTHORIZING THE LEASE EXTENSION FOR THE CITY CENTER AND PARKING FACILITY WHEREAS, The City of Saratoga Springs has long resolved that the fiscal viability and operation of the City Center by the City Center Authority (“Authority”) is to the benefit of all of the citizens of the City; and WHEREAS, the City and the Authority entered into a Lease Agreement on December 21, 2005 for the premises commonly known as the “City Center”, located at 522 Broadway, Saratoga Springs, New York 12866, which by its terms shall terminate on December 31, 2032; and WHEREAS, the City and the Authority entered into a subsequent Lease Agreement on September 18, 2019 for a portion of the premises owned by the City, situated behind City Hall and adjacent to the City Center, for the purpose of constructing a parking facility on said premises, which by its terms shall terminate on December 31, 2032; and WHEREAS, in order to finance the construction of the parking facility, the Authority has secured a mortgage for a one (1) year construction period, followed by a twenty-five (25) year repayment period and the financing institution requires that the leases for the City Center and the Parking Facility be for a period coinciding with the term of the mortgage; and WHEREAS, the lease of real property, including the aforesaid property, owned by the City to the City Center Authority is allowed generally under the City Charter and specifically under New York Public Authorities Law § 2490-e. NOW, THEREFORE, BE IT RESOLVED, that the City Council, in accordance with the City Charter and § 2490-e of the New York Public Authorities Law, hereby authorizes a lease extension agreement for the two (2) leases be negotiated and entered into between the City and the Authority, the terms and conditions of which shall be subject to review and City Council approval. Mayor Kelly moved and Commissioner Madigan seconded to approve the resolution authorizing the lease extension for the City Center and parking facility as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Extension of City Center Lease and Parking Facility Lease (19-614) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign extension of City Center lease and parking facility lease as included with the agenda. Page 9 of 21 City Council Meeting 12/17/19 Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Public Safety (19-615) Mayor Kelly advised this agreement is for employee assistance services for public safety. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign agreement with ESI Group for EAP services – public safety as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Total Care (19-616) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign agreement with ESI Group for EAP Services – total care as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign SIEBA Health Reimbursement Arrangement (HRA) Administrative Service Agreement (19-617) Mayor Kelly advised this vendor provides the City’s health reimbursement account. According to some contracts, some employees and retirees receive reimbursement for changes in health insurance coverage that were instated in 2011. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign SIEBA health reimbursement arrangement administrative services agreement as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with Whiteman Chevrolet for Electric Vehicles (19-618) Mayor Kelly advised this contract is for the purchase of two electric vehicles. One is for the Building Department and one is for the Police Department. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign agreement with Whiteman Chevrolet for electric vehicles as included with the agenda. Ayes – All Authorization for Mayor to Sign Memorandum of Understanding with Capital District Transportation Authority (CDTA) Re: Roles and Responsibilities for Ongoing Funding to Operate CDPHP Cycle (Bike Share) (19-619) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign the Memorandum of Understanding with Capital District Transportation Authority (CDTA) regarding roles and responsibilities for ongoing funding to operate CDPHP Cycle Bike Share as included with the agenda. Ayes - All Page 10 of 21 City Council Meeting 12/17/19 ACCOUNTS DEPARTMENT Award of Bid: Auditing Services to BST (19-620) Commissioner Franck moved and Commissioner Madigan seconded to award the bid for Auditing Services to BST & Co. for a 3-year contract commencing January 1, 2020 through December 31, 2022. The price per year is not to exceed $37,500. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with GAR Associates for Data Collection of Commercial Properties (19-621) Commissioner Franck advised the title should actually state authorization for mayor to sign addendum #3 with GAR Associates. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign addendum #3 with GAR Associates for an additional amount of $20,000; bringing the total contract amount to $120,000. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract for Legal Services Relating to Article 7 Litigation – Fitzgerald, Morris, Baker & Firth, PC (19-622) Commissioner Franck advised this agreement is for legal services relating to Article 7 litigation. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement with Fitzgerald, Morris, Baker, and Firth for Article 7 cases; not to exceed $170 per hour up to a maximum of $15,500. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract for Legal Services Relating to Article 7 Litigation – Towne, Ryan & Partners, PC (19-623) Commissioner Franck advised this agreement is for legal services relating to Article 7 litigation. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement with Towne, Ryan & Partners, PC for Article 7 cases; not to exceed $170 per hour up to a maximum of $15,500. Ayes - All Award of Bid: Extension of Bid for Landfill Operations, Monitoring, and Maintenance to SCS Field Services (19-624) Commissioner Franck moved and Commissioner Scirocco seconded to extend the bid for Landfill Operations, Monitoring, and Maintenance to SCS Field Services for an additional year under the same terms, conditions, and prices. Ayes - All Award of Bid: New/Used Electric Vehicles to Whiteman Chevrolet (19-625) Page 11 of 21 City Council Meeting 12/17/19 Commissioner Franck moved and Commissioner Martin seconded to award the bid for New/Used Electric Vehicles to Whiteman Chevrolet for an amount not to exceed $27,143.50 per vehicle. Ayes - All FINANCE DEPARTMENT Discussion and Vote: Donation of Sick Time (19-626) Commissioner Madigan advised the donation is going to employee #2898. Employee #176 donated 24 hours; employee #2025 donated 8 hours; employee #68 donated 24 hours; and employee #1818 donated 8 hours for a total of 64 hours. Commissioner Madigan moved and Commissioner Franck seconded to approve the donation of sick time hours as presented with the agenda. Ayes – All Discussion and Vote: 2020 City Fees (19-627) Commissioner Madigan advised each department provides the fees for their department. Commissioner Madigan moved and Commissioner Martin seconded to approve the 2020 City fees as included with the agenda. Ayes – All Discussion and Vote: Resolution for Non-Union Full Time Personnel (19-628) Commissioner Madigan advised the updates to the resolution include the changes, which were included in the 2020 comprehensive budget. The resolution is as follows: RESOLUTION FOR NON-UNION FULL TIME EMPLOYEES Amended December 17, 2019 It is the intent of this resolution to establish changes in compensation and fringe benefits for the following non-union full time employees of the City of Saratoga Springs. Employees and personnel subject to this resolution shall be each hereinafter referred to as "EMPLOYEE", and include: Executive Assistant Deputy Commissioner of Public Works Executive Assistant to the Mayor Deputy Commissioner of Accounts Executive Assistant to the Commissioner of Public Works Deputy Commissioner of Finance Executive Assistant to the Commissioner of Public Safety Deputy Commissioner of Public Safety Human Resources Administrator Deputy Mayor Human Resources Specialist Civil Service Coordinator Director of Risk and Safety City Attorney Communications Manager This resolution shall supersede all prior resolutions affecting compensation and benefits for said EMPLOYEEs. This resolution shall only be effective for stated EMPLOYEEs in service as of the date of the resolution adoption and those in service subsequent to the date of adoption, and specifically shall not apply to EMPLOYEEs who have retired, or left office, prior to date of adoption. Nothing in this resolution shall be construed to create an employment agreement nor alter the "at-will" status of the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public Works, the Executive Assistant to the Commissioner of Public Safety, Deputy Commissioner of Public Works, Deputy Commissioner of Accounts, Deputy Commissioner of Finance, Deputy Commissioner of Public Safety, Deputy Mayor, and the Human Resources Administrator. NOW THEREFORE BE IT RESOLVED as follows: A. The terms of this resolution shall take place on January 1, 2007, and shall include such further terms as added by Resolutions dated July 19, 2011, January 15, 2013, August 6, 2013, December 17, 2013, August 5, 2014, September 16, 2014, November 18, Page 12 of 21 City Council Meeting 12/17/19 2014, January 19, 2016, June 21, 2016, August 2, 2016, November 15, 2016, February 21, 2017, March 20, 2018, May 1, 2018, June 4, 2019, and December 17, 2019. B. Effective January 1, 2018, the title of Secretary for the Civil Service Commission shall be changed to Civil Service Coordinator and shall have a total annual base salary of Fifty Thousand Dollars ($50,000.00). The total compensation for the Civil Service Coordinator will remain at Fifty Thousand Dollars ($50,000.00) for 2018 and resume any increases in 2019 according to the current CSEA City Hall Bargaining Unit contract. Effective January 1, 2020 the title of Civil Service Coordinator shall have a total annual base salary of Fifty- Eight Thousand Dollars ($58,000.00) and resume any increases in 2021 according to the current CSEA City Hall Bargaining Unit contract. Page 2 of 6 Rev. 7/19/11; 1/15/13; 08/06/13; 12/17/13; 08/05/14; 09/16/14; 11/18/14; 01/19/16; 06/21/16; 08/02/16; 11/15/16; 2/21/17; 3/20/18; 5/1/18; 6/4/19; and 12/17/19 C. Effective March 25, 2019, the Human Resources Administrator’s annual base salary shall be One Hundred Ten Thousand dollars ($110,000.00). Effective January 1, 2020, the Human Resources Administrator’s annual base salary shall be One Hundred Fifteen Thousand dollars ($115,000.00). D. The EMPLOYEEs shall not be entitled to overtime compensation, except as may be required by federal law. E. Effective January 1, 2018, the EMPLOYEEs standard workweek shall be 40 hours per week, F. The salary of the Executive Assistant, Executive Assistant to the Commissioner of Public Works and the Executive Assistant to the Commissioner of Public Safety shall be the same as the Executive Assistant to the Mayor. Effective December 1, 2016 the total annual base salary of each aforementioned Executive Assistant shall be Forty Seven Thousand Five Hundred Four Dollars ($47,504.00). G. The addition of the City Attorney to this Resolution shall supersede all prior resolutions, contracts, and Council actions affecting terms, compensation, and benefits for the City Attorney including the November 15, 2016 Resolution previously approved by City Council. The annual base salary for the City Attorney shall be One Hundred Thirty Five Thousand Dollars ($135,000.00) to take effect on April 9, 2018. H. Effective June 4, 2019, the Communications Manager annual base salary shall be Sixty Eight Thousand dollars ($68,000.00). I. Effective June 4, 2019, the Human Resources Specialist annual base salary shall be Forty Eight Thousand dollars ($48,000.00). J. The EMPLOYEEs shall enjoy and be entitled to the following benefits: 1. Vacation: An EMPLOYEE shall earn annual vacation as follows: ten (10) working days during their first year of service, and during each of the next four (4) years of service; fifteen (15) working days upon completion of five (5) years of service; twenty (20) working days upon completion of ten (10) years of service; twenty five (25) working days upon completion of fifteen (15) years of service and thirty (30) working days upon completion of twenty (20) years of service. For each EMPLOYEE hired after January 1, 2006, a proration of the ten (10) days will be granted during the first year of service. Vacations for the EMPLOYEE shall be scheduled and approved by their respective Council member. Vacation must be taken by December 31st of the year vacation was earned, or else the time shall be forfeited. If the EMPLOYEE retires, resigns, or is not reappointed, the EMPLOYEE shall be entitled to payment for only those vacation days earned and unused for the period between the EMPLOYEE's last anniversary date and the date of Page 3 of 6 Rev. 7/19/11; 1/15/13; 08/06/13; 12/17/13; 08/05/14; 09/16/14; 11/18/14; 01/19/16; 06/21/16; 08/02/16; 11/15/16; 2/21/17; 3/20/18; 5/1/18; 6/4/19; and 12/17/19 retirement, resignation or other termination. If a recognized City Hall holiday falls within the vacation period, the vacation period shall be extended by the holiday falling within such periods. If an EMPLOYEE should die during his or her employment, all vacation time earned and unused for the period between the EMPLOYEE's last anniversary date and the date of death, shall be paid in cash or as EMPLOYEE's death benefit to his/her designated beneficiary or estate. 2. Sick Leave: The EMPLOYEE shall be entitled to sick leave with pay for a maximum of twelve (12) working days per year. The EMPLOYEE may accumulate sick leave, but may not use more than one hundred fifty (150) days in any given twelve (12) month period. EMPLOYEE shall use sick leave in no less than one (1) hour increments. Each EMPLOYEE hired after January 1st shall be granted a proration of the twelve (12) days allotted during the first year of service. If an EMPLOYEE is absent because of illness or disability for more than three (3) consecutive days, they may be required by their Commissioner/Mayor to provide a physician's statement of sickness or disability. Prior to any cash payments for unused sick leave, an EMPLOYEE who terminates his/her service prior to December 31st shall be granted a proration of the twelve (12) days allotted. Their Commissioner on an annual basis must maintain an EMPLOYEE's records of sick time with a copy submitted to the Commissioner of Finance for each EMPLOYEE's payroll folder. Cash payments will be made for accumulated unused sick leave remaining in the EMPLOYEE's individual account at termination of employment or upon death of EMPLOYEE while in the employ of the City upon the following basis: Twenty- five percent (25%) of accumulated sick leave up to a maximum of two hundred (200) days (cash payment of fifty (50) days). Cash payments upon death of EMPLOYEE while in the employ of the City shall be paid to the EMPLOYEE's beneficiary or estate. 3. Personal Days: The EMPLOYEE who works forty (40) hours per week shall be granted six (6) personal days per year. Each personal day make be taken at either a full day, one half (1/2) day, or at a minimum of two (2) hour increments at a time. Such leave shall be requested in writing at least twenty-four (24) hours in advance of the requested time. Page 13 of 21 City Council Meeting 12/17/19 The six (6) personal days shall be granted for the year on January 1 st. Each EMPLOYEE hired after January 1st shall be granted a proration of the six (6) days allotted, however, if the EMPLOYEE does not complete the entire year, the pro-rated equivalent rate of pay shall be subtracted from any monies due to the EMPLOYEE. Personal days not used in any calendar year shall be credited to accumulated sick leave. Page 4 of 6 Rev. 7/19/11; 1/15/13; 08/06/13; 12/17/13; 08/05/14; 09/16/14; 11/18/14; 01/19/16; 06/21/16; 08/02/16; 11/15/16; 2/21/17; 3/20/18; 5/1/18; 6/4/19; and 12/17/19 4. Holidays: The EMPLOYEE shall be entitled to twelve (12) paid Holidays: New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, and Election Day at the November General Election. 5. Bereavement: The EMPLOYEE shall be entitled to three (3) consecutive workdays off per death in their immediate family. Immediate family shall be defined as mother, father, sister, brother, son, daughter, mother-in-law, father-in-law, sister-in-law, brother-in-law, spouse, grandparent(s), grandchild, step parent, step child, aunt, uncle or other persons living in the household of the EMPLOYEE. 6. Retirement: The EMPLOYEE shall be covered by the New York State EMPLOYEE's Retirement System known as 75i of the New York State Retirement Law. 7. Health: For EMPLOYEEs hired prior to January 1, 2007, the EMPLOYEE shall be entitled to participate in the MVP25 health insurance plans offered by the City to the various bargaining units, at no cost to the EMPLOYEE. The City shall provide the plans to the EMPLOYEE, their dependents, and retired EMPLOYEEs and their dependents at the City's own expense. For EMPLOYEEs hired after January 1, 2007, the EMPLOYEE shall be entitled to participate in the MVP25 health insurance plans offered by the City to the various bargaining units, at a cost to the EMPLOYEE, of ten percent (10%) of the total cost of his or her health insurance plan not to exceed Seven Hundred Fifty Dollars ($750.00) per year. The City shall provide the plans to the EMPLOYEE, their dependents, and retired EMPLOYEEs and their dependents. For all Medicare eligible retirees residing within the geographic network served by MVP, the City shall offer the MVP Medicare Advantage Preferred Gold as the sole plan. For all Medicare eligible retirees residing outside the geographic network served by MVP, the City shall offer the MVP Preferred PPO Plan as the sole plan. For all retirees not eligible for Medicare residing within the geographic network served by MVP, the City will offer the MVP Co-Plan 25 HMO as the sole plan. For all retirees not eligible for Medicare residing outside the geographic network served by MVP, the City will offer the MVP Preferred PPO Plan as the sole plan. The City shall provide these plans to the retired EMPLOYEEs and their dependents. In the event that federal or state legislation, rules and/or regulations issued in relation to the Patient Protection and Affordable Care Act ("PPACA"), the Health Care and Education Reconciliation Act of 2010 ("HCERA") and/or any other legislation, rule or regulation: a) impact in any way the health insurance plans, costs or benefits provided for in this Resolution (including but not limited to contractual benefits such as health insurance buy-outs or stipends); or b) raise a question as to whether the health insurance benefits provided for herein meet certain standards contained in such legislation, rules and/or regulations (including, but not limited to, compliance with legislation, rules, regulations, or any legislation, rules, or regulations which may cause the City to be charged any penalty, or those that govern whether plan benefits meet the "minimum essential benefits" standard or a similar standard, whether the City premium contribution levels are adequate and/or meet legal requirements, or whether the individual Page 5 of 6 Rev. 7/19/11; 1/15/13; 08/06/13; 12/17/13; 08/05/14; 09/16/14; 11/18/14; 01/19/16; 06/21/16; 08/02/16; 11/15/16; 2/21/17; 3/20/18; 5/1/18; 6/4/19; and 12/17/19 household affordability standard is satisfied); or c) permit an individual or group of individuals to receive benefits, subsidies, or credits through a health insurance exchange program (or any other government subsidy or benefit provided pursuant to the PPACA, HCERA, or any state or federal regulations or rules implementing health insurance reform laws). The City may immediately implement changes as necessary to comply with federal and/or state laws, rules, and regulations and/or to avoid or eliminate penalties, potential penalties, or taxes. Such changes may include, among others, modifications for individual EMPLOYEEs, including modification to individual or group coverage, benefits, contributions or wages, to the extent necessary to comply with federal and/or state laws, rules, and regulations and/or to avoid or eliminate penalties, potential penalties, taxes, or cessation of payments toward the cost of benefit(s) if such benefit(s) are not compliant with the PPACA/HCERA or if such compliance would cause the City penalty or cost associated with avoidance of penalty. The City shall provide such medical coverage for the widow or widower of the EMPLOYEE or retired EMPLOYEE in this resolution until the widow or widower's death or remarriage whichever occurs sooner. Children shall be covered until age nineteen (19) or as stipulated in the appropriate health care contract or otherwise as may be required by law. "Retirees" shall be defined as full time EMPLOYEEs who have served the City of Saratoga Springs for at least twenty (20) consecutive years and retire from the New York State Employee's Retirement System Section 75i of the New York State Retirement Law and were serving as full time EMPLOYEEs of the City of Saratoga Springs at the time of retirement. An EMPLOYEE may elect not to participate in a plan of medical and health insurance benefits provided under this agreement and such EMPLOYEE shall be eligible to receive a payment of Twenty Two Hundred Dollars ($2,200.00) for single coverage, Twenty Five Hundred Dollars ($2,500.00) for two (2) person coverage or Three Thousand Dollars ($3,000.00) for family coverage per calendar year. No EMPLOYEE shall be eligible to receive such payment unless the EMPLOYEE shall have provided proof to the Finance Office that such EMPLOYEE and such EMPLOYEEs eligible dependents are covered by a comparable plan of medical and health insurance Page 14 of 21 City Council Meeting 12/17/19 benefits for the entire year that such EMPLOYEE elected not to be covered by a plan provided by the Employer. Payments shall be made on December 15th of each year. The parties understand that participation in a plan of medical and health insurance benefits is mandatory. An election not to be covered shall be made on or about December 15th of each year to the Principal Account Clerk in the Finance Office in charge of City provided benefits pursuant to the regulations of the plan in effect together with evidence of coverage of such EMPLOYEE and such EMPLOYEE's eligible dependents under a comparable plan of medical and health insurance benefits. Such EMPLOYEE must promptly notify the Employer of termination of alternative medical and health insurance benefit coverage. In the event that an EMPLOYEE reenrolls in a health insurance program, the EMPLOYEE shall be permitted to a prorated portion of the Twenty Two Hundred Dollars ($2,200.00) for single coverage, Twenty Five Hundred Dollars ($2,500.00) for two (2) person coverage, or Three Thousand Dollars ($3,000.00) for family coverage, payment but shall not be permitted to again opt-out of the insurance program during the calendar year. Page 6 of 6 Rev. 7/19/11; 1/15/13; 08/06/13; 12/17/13; 08/05/14; 09/16/14; 11/18/14; 01/19/16; 06/21/16; 08/02/16; 11/15/16; 2/21/17; 3/20/18; 5/1/18; 6/4/19; and 12/17/19 8. Vision: The City agrees to pay one hundred percent (100%) of the cost of the EMPLOYEE Benefit fund Vision Plan Platinum 12 for all EMPLOYEEs and their dependents. 9. Disability: New York State Disability Insurance shall be offered to the EMPLOYEE. 10. Life: The City shall provide group term life insurance for the EMPLOYEE in the amount of Five Thousand Dollars ($5,000.00) while they are employed by the City of Saratoga Springs. 11. Dental: The City agrees to provide dental plan(s), within ninety (90) days of the passage of this Resolution, which EMPLOYEEs may participate in, at the sole expense of the EMPLOYEE. 12. All increases in compensation and benefits paid to EMPLOYEEs under this resolution shall be drawn from the budget of the EMPLOYEEs department, except that if said departmental budget does not contain funds sufficient to pay the EMPLOYEE, the Head of that Department may draw any remaining compensation or payment due to the EMPLOYEE from the City's contingency budget. 13. Each EMPLOYEE shall receive longevity payments as follows: After five (5) years of service Two Hundred Fifty Dollars ($250.00); After ten (10) years of service Five Hundred Dollars ($500.00); After fifteen (15) years of service Fifteen Hundred and Fifty Dollars ($1,550.00); After nineteen (19) years of service Eighteen Hundred Dollars ($1,800.00); Each five (5) years thereafter additional Two Hundred Fifty Dollars ($250.00). All longevity payments shall be paid upon completion of the specified amounts of consecutive eligible service regardless of the title (s) held during that time. K. Effective January 1, 2018, and for every year thereafter effective on the first of the year, all EMPLOYEEs covered by this resolution and who have been employed with the City for the past six (6) consecutive months without interruption will receive the same increase awarded under the CSEA City Hall bargaining unit contract for that year. In the event that the last CSEA City Hall bargaining unit contract has expired, and no subsequent contract has yet been ratified, all EMPLOYEEs covered by this resolution will receive those increases awarded the CSEA City Hall bargaining unit upon ratification of a new CSEA-City Hall contract and will receive the associated retroactive pay. L. This Resolution shall be reviewed by the City Council annually on the Commissioner of Finance's agenda, by no later than the first meeting in August of each year. Commissioner Madigan moved and Commissioner Franck seconded to adopt the non-union full time personnel resolution as included with the agenda. Ayes – All Discussion and Vote: Use of Reserve Resolution: Recreation Trust for BikeShare (19-629) Commissioner Madigan advised the program was funded for 2 years, 2017 and 2018 using recreation trust funds. A new MOU has been offered to extend the program through 2021 at a cost of $25,000 per year. Commissioner Madigan moved and Commissioner Franck seconded to approve the use of reserve resolution: recreation trust for bike share as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with BST for Auditing Services (19-630) Page 15 of 21 City Council Meeting 12/17/19 Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign contract with BST for auditing services as included with the agenda. Ayes – All Discussion and Vote: Budget Amendment – Interfund Transfer (19-631) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget amendment – interfund as included with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Contingency (19-632) Commissioner Madigan advised the balance is currently $92,535.67 and $91,615.67 will remain after the transfer. Commissioner Madigan moved and Commissioner Martin seconded to approve the budget transfer – contingency as included with the agenda. Ayes – All Discussion and Vote: Budget Amendment –Payroll (19-633) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget amendment – payroll as included with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Payroll and Benefits (19-634) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget transfer – payroll and benefits as included with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #267 in the Amount of $5,509.89 to Restore Masonry, Inc. for Emergency Chandelier Work in Canfield Casino (19-635) Commissioner Scirocco explained the mechanisms holding up the chandeliers were rusted out. An emergency repair was required. Commissioner Scirocco moved and Commissioner Madigan seconded to approve payment of invoice #267 in the amount of $5,509.89 to Restore Masonry, Inc. for emergency chandelier work in the Canfield Casino. Ayes – All Discussion and Vote: Approval to Pay Invoice #33777456 in the Amount of $1,899.25 and #34235354 in the Amount of $513.60 to Total Events for Installation and Rental of Specialty Drapes for Canfield Casino (19-636) Commissioner Scirocco advised these invoices were a result of the emergency chandelier repair. Page 16 of 21 City Council Meeting 12/17/19 Commissioner Scirocco moved and Commissioner Franck seconded to approve payment of invoice #33777456 in the amount of $1,899.25 and #34235354 in the amount of $513.60 to Total Events for installation and rental of specialty drapes for the Canfield Casino. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum 4 with Stantec Consulting Services, Inc. for Nelson Ave Drainage Improvements Phase 5 (19-637) Commissioner Scirocco advised this addendum is for additional construction administration due to the extension of time. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign addendum 4 with Stantec Consulting Services, Inc. for the Nelson Ave Drainage Improvements Phase 5 in the amount of $5,376. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order No.6 with MLB Construction Service for City Hall Renovation – General Construction (19-638) Commissioner Scirocco advised this is a result of unforeseen conditions and additional changes to the original scope of work. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign change order number 6 with MLB Construction Services for City Hall renovations – general construction in the amount of $56,433.22. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum 3 with CT Male Associates for Post Closure Gas Monitoring at Weibel Ave Landfill (19-639) Commissioner Scirocco advised this addendum extends the term of the contract an additional two years. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign addendum 3 with CT Male Associates for post closure gas monitoring at the Weibel Ave Landfill not to exceed $11,217.15. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Cabling & Security for City Hall Security System (19-640) Commissioner Scirocco advised this is for the security cameras in City Hall. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with Adirondack Cabling & Security for the City Hall security system in the amount of $52,435.87. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with SCS Field Services for Landfill Gas Collection & Control System Operations, Monitoring & Maintenance Services (19-641) Page 17 of 21 City Council Meeting 12/17/19 Commissioner Scirocco advised this is a one-year renewal contract for routine site visits to monitor, operate and maintain the Weibel Avenue Landfill flare. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with SCS Field Services for landfill gas collection and control system operations, monitoring and maintenance services not to exceed $23,600. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order #3 with DLC Electric, LLC for City Hall Renovation – Electric (19-642) Commissioner Scirocco advised this change order was requested by Public Safety to furnish and install a fire suppression system to protect the radio equipment. Commissioner Scirocco moved and Commissioner Martin seconded to authorize the mayor to sign change order #3 with DLC Electric, LLC for City Hall renovation in the amount of 15,604. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Waterline Easement on Tomahawk Trail (19-643) Commissioner Scirocco advised Tomahawk Trail is a private road. A resident on Tomahawk Trail had installed a 6-inch waterline and the City needs an easement with the owner to access the water main in case there is an emergency. Commissioner Scirocco moved and Commissioner Franck seconded for the mayor to sign a waterline easement on Tomahawk Trail. Ayes - All PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Doosan (19-644) Commissioner Martin advised this contract is for a new forklift for the DPS garage. The contract is in the amount of $25,485. Commissioner Martin moved and Commissioner Madigan seconded to authorize the mayor to sign a contract with Doosan Forklift for the purchase of a new forklift for the Department of Public Safety in the amount of $25,485. Ayes – All Discussion and Vote: Approval to Pay Invoice in the Amount of $1,584.31 to VRS Sales for Engine Repair (19-645) Commissioner Martin advised this invoice is for the repair to a fire engine #E561. Commissioner Martin moved and Commissioner Madigan seconded to approve payment of invoice #118809 to VRS Sales in the amount of $1,584.31 for repairs to fire engine E561. Ayes – All Page 18 of 21 City Council Meeting 12/17/19 Discussion and Vote: Authorization for Mayor to Sign Amended Agreement with Axon for New Tasers (19- 646) Commissioner Martina advised this is for the purchase of 60 new tasers. Commissioner Martin moved and Commissioner Madigan seconded to authorize the mayor to sign an amended to the Department of Public Safety’s existing agreement with Axon for new tasers in the amount of $32,550. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Main Motorcar Contract (19-647) Commissioner Martin advised the contract was on the preliminary agenda of November 4, 2019 but was erroneously pulled from the final agenda. The Mayor’s Office was not notified of the contract being pulled and subsequently signed the contract. Commissioner Martin moved and Commissioner Franck seconded for retroactive approval of the mayor’s signature that was dated 11/6/19 on the contract with Main Motorcar for new code enforcement vehicle. Ayes – All Commissioner Martin moved and Commissioner Madigan seconded to add an item to his agenda regarding Discussion and Vote: Approval by the Council for Invoice 001579 to Main Motorcar in the amount of $30,085.40. (19-648) Ayes – All Discussion and Vote: Authorization to Pay Invoice 001579 to Main Motorcar in the Amount of $30,085.40 (19-649) Commissioner Martin moved and Commissioner Madigan seconded to authorize retroactive approval to pay invoice 0015789 to Main Motorcar for the purchase of a new code enforcement vehicle in the amount of $30,085.40. Ayes – All Announcement: Annual Report Commissioner Martin announced the DPS annual report for 2018 is available. Hard copies will be provided to the Council in the morning and one for the City Clerk’s Office for the file. Discussion and Vote: Authorization for Mayor to Sign Amended Agreement with Axon for Evidence.com (19-650) Commissioner Martin advised this new addendum will provide software to house data and perform video conversion. Commissioner Martin moved and Commissioner Franck seconded to authorize the mayor to sign an amended agreement with Axon Enterprises Inc. for software necessary to comply with the New York State Criminal Justice Reform Act. Ayes – All Page 19 of 21 City Council Meeting 12/17/19 Announcement: Public Safety Asset Report Commissioner Martin advised the Department of Public Safety will provide an annual asset report as required by the Charter. Copies will be distributed to the Council and made available to the public before year-end. Announcement: Downtown Parking RFP Update Commissioner Martin announced they have substantially completed an RFP for consulting services for parking in the downtown area. He will provide the draft RFP to the Council by the end of this week and his successor. He hopes they will proceed with engaging a consultant. Announcement: Thank You from Commissioner Martin Commissioner Martin thanked his colleagues on the Council, the chiefs, and others within City Hall for the help over the past couple of years. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to No Parking on the East Side of Van Rensselaer Street for a Distance of 40 Feet from its Intersection with Andrews Street During the Period from Nov 1 to April 1 (19-651) Commissioner Martin moved and Commissioner Madigan seconded that Chapter 225 of the City Code, Vehicles &Traffic, be amended to reflect these changes as distributed with the agenda. Ayes - All SUPERVISORS Matt Veitch 2020 Saratoga County Budget Supervisor Veitch reported the 2020 County budget had a few changes made at the budget workshop. The budget vote was held December 11th. There is no tax increase and the revenue from the property tax will cover the unfunded state mandates. Tara Gaston 2020 Saratoga County Budget Supervisor Gaston reported the Code Blue funding is $460,000. Also, she proposed funding for the Brookside Museum. December Board Meeting Supervisor Gaston reported they recognized long-term County employees and said good-bye to three supervisors. A contract was set for aerial mapping of the County. 2020 Organizational Meeting Supervisor Gaston reported the 2020 organizational meeting will be held January 2, 2020 at 4 p.m. Page 20 of 21 City Council Meeting 12/17/19 Priorities/Forums Supervisor Gaston Reported she has been running a survey for priorities for next year. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:54 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/23/19 Vote: 5 - 0 Page 21 of 21