City Council

April 7, 2020 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM (via Zoom) 6:55 p.m. – P.H. – Amendments to Chapter 225, Section 77 Schedule XII of the City Code – Stop Intersections and Chapter 225-12B and 225-69 of City Code – Speed Limits Outside District P.H. – Substantial Amendment to City CDBG Entitlement Action Plan 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES CONSENT AGENDA 1. Approval of 3/16/20 City Council Meeting Minutes 2. Approval of 3/17/20 City Council Meeting Minutes 3. Budget Amendment – Regular (Increases) 4. Budget Transfers – Regular 5. Budget Amendments - Insurance 6. Approve Payroll 3/20/20 $494,484.89 7. Approve Payroll 3/27/20 $515,563.87 8. Approve Payroll 4/3/20 $646,883.34 9. Approve Payroll 4/10/20 $476,329.97 10. Approve Warrant – 2020 20MWMAR3 $110,171.62 11. Approve Warrant – 2020 20MWAPR1 $2,621.95 12. Approve Warrant – 2020 20APR1 $2,986,483.76 MAYOR’S DEPARTMENT 1. Announcement: Holding City Council Meetings Using Zoom 2. Announcement: 2020 Census Self-Reporting Reminder 3. Announcement: Bronze Certified Climate Smart Community 4. Proclamation: Federal Fair Housing Month 5. Discussion and Vote: Civil Service Commission Appointment City Council Meeting 4/2/20 6. Discussion and Vote: Discontinuation of Use of Senior Center for Emergency Shelter as of 4/6/20 Discussion and Vote: Resolution Authorizing NYS DOT Master Agreement for Saratoga Springs Sidewalks Missing Links Program 7. Discussion and Vote: Substantial Amendment to 2019 Community Development Block Grant Action Plan 8. Discussion and Vote: Authorization for Mayor to Sign NYSERDA Modification 3 to Agreement 39520 (Cleaner, Greener Communities Grant), Funding for the Unified Development Ordinance 9. Discussion and Vote: SEQRA for Easement Agreement Between Franchise Oversight Board and City of Saratoga Springs 10. Discussion and Vote: Authorization for Mayor to Sign Easement Agreement with the NYS Franchise Oversight Board for Henning Rd. Property for Fire/EMS Facility 11. Discussion and Vote: Authorization for Mayor to Sign Cost Reimbursement and Escrow Agreement with the NYS Franchise Oversight Board ACCOUNTS DEPARTMENT 1. Award of Bid: Extension of Bid for Medical Supplies to Bound Tree Medical, Henry Schein, and McKesson FINANCE DEPARTMENT 1. Presentation: Update: Finance Department – VLT, Financial Projections, and Processes 2. Announcement: Late Fees for City, County and Delinquent School Taxes 3. Discussion and Vote: Contract Termination 4. Discussion and Vote: Approval to Pay Invoices in the Amount of $1,500.00 to LookTV 5. Discussion and Vote: Budget Amendments – Payroll 6. Discussion and Vote: Budget Transfers – Payroll 7. Discussion and Vote: Budget Transfers – Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with MidState Industries, Inc. for Canfield Casino Project 2. Discussion and Vote: Authorization for Mayor to Sign Change Order #2 with Upstate Companies, LLC for DPW Dispatch Building 3. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with George Martin & Son, Inc. for DPW Dispatch Building 4. Discussion and Vote: Authorization for Mayor to Sign Intermunicipal Agreement Between the County of Saratoga and City of Saratoga for the Management of Single-Stream Recyclables Collection 5. Discussion and Vote: Authorization for Mayor to Sign Change Order #8 thru #12 with DLC Electric for City Hall Renovation – Electric PUBLIC SAFETY DEPARTMENT 1. Announcement: Virus Update 2. Discussion and Vote: Approval to Pay Invoice to VRS Sales, Ltd. In the Amount of $2,382.10 3. Discussion and Vote: Authorization for Mayor to Sign Contracts with BoundTree Medical, Henry Schein, & McKesson for Emergency Medical Supplies 4. Discussion and Vote: Amend Chapter 225 of the City Code, Section 225-77, Schedule XII – Stop Intersections 5. Discussion and Vote: Amend Chapter 225-12B & 225-69 of the City Code 6. Discussion and Vote: Approval to Encumber 2019 Capital Funds to the 2020 Capital Budget Page 2 of 13 City Council Meeting 4/2/20 SUPERVISORS Matt Veitch 1. Saratoga County COVID-19 Response Update 2. County Public Safety Building Update 3. NYS Budget Update Tara Gaston 1. County Meetings 2. COVID-19 Update 3. Public Forum ADJOURN Page 3 of 13 City Council Meeting 4/2/20 April 7, 2020 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM (via Zoom) PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts (via phone) Anthony Scirocco, Commissioner of DPW (via phone) Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Maire Masterson, Deputy Commissioner of Accounts Eileen Finneran, Deputy Commissioner of Public Safety Vince DeLeonardis, City Attorney Matt Veitch, Supervisor Tara Gaston, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Amendments to Chapter 225, Section 77 Schedule XII of the City Code – Stop Intersections and Chapter 225-12B and 225-69 of City Code – Speed Limits Outside District Mayor Kelly opened the public hearing at 6:58 p.m. Commissioner Dalton advised the first public hearing is to codify the stop signs at McKenzie’s Way. She has not received any public comments about this amendment. The second hearing is to codify the speed limit in the outside district. She received one public comment as follows from Jennifer Natyzak (read into the record): “I write in support of the legal notice regarding lowering the speed limit in the outer tax district to 30 mph from 40 mph from Mr. Franck. In addition, I encourage the City to decrease the inner tax district speed to 20 mph. Given these unprecedented times, vehicle traffic is at an all-time low, and pedestrian and cycling traffic is at an all-time high. We need to ensure our drivers are prepared and cautious for pedestrians, cyclists, families, and children in the roadways. With less traffic and open roadways, people are inclined to drive faster than the speed limit, and we need to take every precaution to ensure that drivers are prepared for residents walking and biking. Last week I was in my car at the intersection of Lake Avenue and Crommelin Drive stopped in a line of four cars for a family of five to hobble across the roadway. I’m grateful these drivers at the front were traveling slower than the posted speed limit and paid attention to Page 4 of 13 City Council Meeting 4/2/20 keep this family safe. We must implement this slower speed limit, 20 mph in inner tax zone and 30 mph in the outer tax district, to keep everyone in our community safe.” Substantial Amendment to City CDBG Entitlement Action Plan Mayor Kelly advised this public hearing relates to the City of Saratoga Springs proposing the addition of a new activity under its 2019 CDBG Action Plan. HUD defines this “Substantial Amendment,” which requires a five-day Public period, and a Public Hearing. The amendment is as follows: using federal funding awarded by HUD to our Community Block Grant Entitlement Program, the City proposes to assist Shelters of Saratoga with its efforts to move the homeless population, currently at Code Blue, from their congregate setting to a local hotel. Funds will be reallocated from the Economic Development Revolving Loan Fund for this emergency priority project in the amount of $61,950. Mayor Kelly closed both public hearings at 7:05. CALL TO ORDER Mayor Kelly called the meeting to order at 7:05 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 3/16/20 City Council Meeting Minutes 2. Approval of 3/17/20 City Council Meeting Minutes 3. Budget Amendment – Regular (Increases) 4. Budget Transfers – Regular 5. Budget Amendments - Insurance 6. Approve Payroll 3/20/20 $494,484.89 7. Approve Payroll 3/27/20 $515,563.87 8. Approve Payroll 4/3/20 $646,883.34 9. Approve Payroll 4/10/20 $476,329.97 10. Approve Warrant – 2020 20MWMAR3 $110,171.62 11. Approve Warrant – 2020 20MWAPR1 $2,621.95 12. Approve Warrant – 2020 20APR1 $2,986,483.76 Ayes – All MAYOR’S DEPARTMENT Announcement: Holding City Council Meetings Using Zoom Mayor Kelly announced during the stay at home order, the City Council will be meeting via Zoom. Our meetings will be live streamed and recorded on website as always. Members of the public can participate in public hearings via Zoom. Public comments can be sent to the Council via public.comment@saratoga- springs.org. Visit our website to find out how you can stay connected and attend from home. Announcement: 2020 Census Self-Reporting Reminder Mayor Kelly announced on March 12th, the US Census Bureau began mailing out invitations to citizens to participate in the 2020 Census. By April 1, 2020, every home will have received an invitation to participate in the 2020 Census. We are ahead of the statewide average but would like to see this increase even more. Page 5 of 13 City Council Meeting 4/2/20 Announcement: Bronze Certified Climate Smart Community Mayor Kelly announced that on December 20, 2011, the City of Saratoga Springs Council unanimously approved the Climate Smart Communities resolution and pledged to be a Climate Smart City. Our application was accepted and we will be named a Bronze Climate Smart Community. Proclamation: Federal Fair Housing Month Mayor Kelly read the following proclamation: Whereas, April marks 52nd anniversary of the passage of the Fair Housing Act of 1968 which sought to eliminate discrimination in housing opportunities and to affirmatively further housing choices for all Americans; and, whereas aforementioned federal acts insure fair housing opportunities regardless of race, color, national origin, and religion, sex, family status, disability; and, whereas, New York State laws cover all the same characteristics, but also protects based on religion, marital status, sexual orientation, age, and military status; and, Whereas, the Violence Against Women’s Re-authorization Act of 2013 ensures housing protection for victims of domestic violence, dating violence, sexual assault, and stalking. Whereas, the ongoing struggle for dignity and housing opportunity for all is not the exclusive province of the federal government; and whereas, vigorous local efforts to combat discrimination can be effective if not more so than the federal efforts. Whereas, illegal barriers to equal opportunity in housing, no matter how subtle, this diminished rights of all. Now therefore, be it resolved, that in the pursuit of the shared goal and responsibility of providing equal housing opportunities for all men and women; I Meg Kelly, mayor of the City of Saratoga Springs, New York, does hereby join the national celebration proclaiming April 2020 as Fair Housing Month. Discussion and Vote: Civil Service Commission Appointment (20-117) Mayor Kelly recommended Deirdre Ladd for the Civil Service Commission. Deirdre will be completing a term for a member who resigned from the Commission. Her term will run from 4/7/20 to 5/20/20. Mayor Kelly moved and Commissioner Madigan seconded for the City Council to approve Deirdre Ladd as Civil Service Commissioner for the term running 4/7/20 to 5/20/20. Ayes - All Discussion and Vote: Discontinuation of Use of Senior Center for Emergency Shelter as of 4/6/20 (20-118) Mayor Kelly moved and Commissioner Dalton seconded that the City Council allow the discontinuation of the use of the Senior Center as an emergency shelter as of 4/6/20. Ayes – All Discussion and Vote: Resolution Authorizing NYS DOT Master Agreement for Saratoga Springs Sidewalks Missing Links Program (20-115) Mayor Kelly advised if this resolution is adopted, the New York State Department of Transportation will provide federal funding reimbursement to the City for the design work to be accomplished on this federally funded local project. Mayor Kelly moved and Commissioner Dalton seconded that the City Council approve the resolution authorizing New York State DOT master agreement for Saratoga Springs sidewalk missing links program as included with this agenda. Ayes – All Discussion and Vote: Substantial Amendment to 2019 Community Development Block Grant Action Plan (20-119) Page 6 of 13 City Council Meeting 4/2/20 Mayor Kelly advised that in an effort to curb community spread of COVID-19 throughout the City of Saratoga Springs, the City proposes to provide financial support to Shelters of Saratoga to move our homeless population, currently sheltered at Code Blue, in their group setting to the Holiday Inn at 232 Broadway. City funds will be reallocated to the emergency priority project, are to be drawn down from the economic development revolving loan fund in the amount of $61,950. Mayor Kelly moved and Commissioner Madigan seconded that the City Council authorize the mayor to enact the substantial amendment to the 2019 Community Development Block Grant Action Plan as described with this agenda. Ayes - All Discussion and Vote: Authorization for Mayor to Sign NYSERDA Modification 3 to Agreement 39520 (Cleaner, Greener Communities Grant), Funding for the Unified Development Ordinance (20-120) Mayor Kelly advised the current duration of this grant lasts until 1/31/2020. The modification in question will allow an extension of time for the project to be completed by 3/31/2021. Mayor Kelly moved and Commissioner Madigan seconded that the City Council authorize the mayor to sign NYSERDA modification three to agreement number 39520 Cleaner, Greener Communities Grant funding for the Unified Development Ordinance as included with this agenda. Ayes - All Discussion and Vote: SEQRA for Easement Agreement Between Franchise Oversight Board and City of Saratoga Springs (20-121) Vince DeLeonardis, city attorney, advised the City is served by a career fire department consisting of 64 sworn members dedicated to providing fire, rescue, and EMS services to residents and visitors within the nearly 30 square mile boundary of our City. The eastern part of the City, commonly referred to as the eastern ridge, or district three, has also experienced significant growth over the last several decades. Call volume has seen a steady increase and given the location of our two existing stations, response times to the eastern part of our City are not in line with NFPA recommendations. Last year, the mayor began discussions with NYRA and the New York State Franchise Oversight Board, which ultimately culminated into the items which are on the agenda this evening and, which were identified by the mayor. Those items including the SEQRA analysis, the easement agreement, and the escrow agreement; which are the items ten, eleven, following this item. This property will finally allow the City to construct a much needed and long awaited third fire and EMS facility to better serve those on the eastern ridge and indeed everyone throughout the City in conjunction with stations one and two. There were concerns raised with regard to the proximity of the proposed site to the Oklahoma Training Track and the affect the proximity may have on the horses. It should be noted that the proposed development of a third fire and EMS facility at that location has been fully endorsed and supported by both NYRA and the New York Thoroughbred Horsemen’s’ Association. The mayor has completed and executed Part 1 of the Full Environmental Assessment form and that was previously uploaded with the agenda. Vince read the mayor’s proposed answers to Part 2 of SEQRA. The Council agreed with all answers proposed. Mayor Kelly moved and Commissioner Madigan seconded that upon review of the information recorded on this EAF, as noted, plus the additional support information, including a determination by the City Council that segmentation is appropriate, whereas, here, information relative to a future fire/EMS facility including structure and site components design and details are too speculative and will be subject to budget appropriations. Any further development will be subject to evaluation of potential environmental impacts and review will be no less protective of environment and considering both magnitude and important of each identified potential impact. It is the conclusion of the Saratoga Springs City Council as lead agent that this project will result in no significant Page 7 of 13 City Council Meeting 4/2/20 adverse impacts on the environment and therefore, an environmental impact statement need not be prepared. Accordingly, this negative declaration is issued. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Easement Agreement with the NYS Franchise Oversight Board for Henning Rd. Property for Fire/EMS Facility (20-122) Vince DeLeonardis, city attorney, advised as the mayor indicated the easement agreement is between the State of New York acting by and through the Franchise Oversight Board and the City and provides for a perpetual and exclusive easement to use, maintain, and occupy 2.36 acre portion of state property to construct and operate a fire and EMS facility and any necessary appurtenances. The easement is at no cost to the City and its taxpayers. Mayor Kelly moved and Commissioner Madigan seconded that the City Council authorize the mayor to sign the easement agreement with New York State Franchise Oversight Board for the Henning Road property for fire/EMS station as described with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Cost Reimbursement and Escrow Agreement with the NYS Franchise Oversight Board (20-123) Vince DeLeonardis, city attorney, advised that the Office of General Services will be overseeing the future construction site; much like our Building Department would oversee construction within the City. Since this is a project on state owned land, and we are a non-state entity, we will have to reimburse OGS for actual out of pocket expenses related to oversight of the project. In order to facilitate that, we will be placing $75,000 dollars into an escrow account for them to draw from based on invoices approved for costs incurred. If we don’t utilize that $75,000 dollars through the end of the project, it will be reimbursed and if additional costs are required it will have to be replenished. It’s a standard escrow agreement with regards to oversight by OGS for this project. Mayor Kelly moved and Commissioner Madigan seconded that the City Council authorize the mayor to sign cost reimbursement and escrow agreement with the New York State Franchise Oversight Board as described with this agenda. Ayes – All Mayor Kelly moved and Commissioner Madigan seconded that the City Council approve the addition of an item to my agenda - appointment of Saratoga Springs Housing Authority appointment. (20-125) Mayor Kelly recommended the appointment of Angela M. Keddick to the Saratoga Springs Housing Authority. Her term will run from 4/7/20 to 3/3/25. ACCOUNTS DEPARTMENT Award of Bid: Extension of Bid for Medical Supplies to Bound Tree Medical, Henry Schein, and McKesson (20-124) Commissioner Franck moved and Commissioner Madigan seconded to extend the bid for medical supplies for BoundTree Medical, Henry Schein, and McKesson for an additional year under the same terms, conditions, and prices as stated in bid 2016-09. Page 8 of 13 City Council Meeting 4/2/20 Ayes – All FINANCE DEPARTMENT Presentation: Update: Finance Department – VLT, Financial Projections, and Processes Commissioner Madigan advised the final vote on the NYS 2020-21 Budget has been taken, and VLT Aid to the City of Saratoga Springs, and all municipalities outside of Yonkers, has been restored to amounts budgeted, $2.3 million dollars. Finance is reviewing the best way to utilize the VLT funds going forward. They are assessing our revenue, expenditures, and cash circumstances as well as various options based on near term, long-term, moderate, and severe outcomes. The City is fortunate to be facing this pandemic with a healthy financial foundation. They are expecting a severe scenario of up to a 75% loss of several key revenues. They are bracing for an annual decline in general operating budget revenue of up to $14 to $16 million dollars. Given our strong financial position and excellent community partnerships, the City does have a lot of options on hand including cash on hand, reserves, borrowing, bonding, shared services, and reducing expenditures. Furloughs are a last resort. Ten years later, we have a City still recovering from the damage that was brought on by the layoffs for us at that time. She recommended we continue our current payroll process through April 17, 2020. If anyone has ideas on managing expenses, please contact her. Announcement: Late Fees for City, County and Delinquent School Taxes Commissioner Madigan announced they’ve looked into a waiver of fees and penalties as they may relate to tax bills. The New York Conference of Mayors legal team reports that local governments do not have unilateral authority to extend the interest free period with respect to the payment of property taxes. Discussion and Vote: Contract Termination (20-125) Commissioner Madigan advised the City entered into a contract with LookTV on February 18, 2020 for the recording and airing of City Council meetings. The cost is $500 a month. The contract expires on December 31, 2020 unless terminated by mutual agreement or by the City with 10 days notice. Given that the current state of emergency, I am recommending that the Council vote to authorize termination of this contract for the following reasons: Council meetings are now being held virtually; all Council meetings are live streamed via the City website and Facebook; and footage is retained permanently. Commissioner Madigan move and Commissioner Dalton seconded that the City Council approve the termination of the City’s 2/18/20 contract with LookTV per the contract as included with the agenda. Ayes – All Discussion and Vote: Approval to Pay Invoices in the Amount of $1,500.00 to LookTV (20-126) Commissioner Madigan advised this invoice is for LookTV. Expenses were accrued after the 2019 contract expired and before the 2020 contract was in place. Commissioner Madigan moved and Commissioner Scirocco seconded that the City Council approve payment of invoices in the amount of $1,500 to LookTV as included with the agenda. Ayes - All Discussion and Vote: Budget Amendments – Payroll (20-127) Commissioner Madigan moved and Commissioner Dalton seconded that the City Council approve budget amendments – payroll as included with the agenda. Page 9 of 13 City Council Meeting 4/2/20 Ayes – All Discussion and Vote: Budget Transfers – Payroll (20-128) Commissioner Madigan moved and Commissioner Dalton seconded that the City Council approve budget transfers – payroll as included with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Benefits (20-129) Commissioner Madigan moved and Commissioner Dalton seconded that the City Council approve the budget transfers – benefits as included with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with MidState Industries, Inc. for Canfield Casino Project (20-130) Commissioner Scirocco advised once the actual conditions were exposed, they encountered severe deterioration over the upper third of the roof rafters on both domes. This demanded that they work with Mid-State Industries to expedite a repair solution to meet the April 10th project deadline. Commissioner Scirocco moved and Mayor Kelly seconded for the mayor to sign change order number 1 with Mid-State Industries for Canfield Casino additional framing repairs in the amount of $12,356. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Order #2 with Upstate Companies, LLC for DPW Dispatch Building (20-131) Commissioner Scirocco advised change order 2 with Upstate is to finish/furnish all labor, equipment, and materials required to provide alternative flooring in lieu of VCT as called for in the original drawing. A credit was provided from the base price proposal for all VCT flooring. Commissioner Scirocco moved and Commissioner Franck seconded for the mayor to sign change order number 2 with Upstate Companies, LLC for the DPW dispatch building in the amount of $17,307. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with George Martin & Son, Inc. for DPW Dispatch Building (20-132) Commissioner Scirocco advised the change order is for additional 2x2 light fixtures; one additional dedicated circuit receptacle in a data closet; two additional receptacles and data stubs in dispatch area; power for the garage door opener; power for projector screen and data stub; and rent for a scissor lift. Commissioner Scirocco moved and Commissioner Madigan seconded for the mayor to sign change order number 1 with George Martin and Son, Inc. for the DPW dispatch building in the amount of $5,767.36. Page 10 of 13 City Council Meeting 4/2/20 Ayes – All Discussion and Vote: Authorization for Mayor to Sign Intermunicipal Agreement Between the County of Saratoga and City of Saratoga for the Management of Single-Stream Recyclables Collection (20-133) Commissioner Scirocco stated this agreement is for the City’s on-site management and oversight of the collection and removal of recyclable materials and scrap metal, Saratoga County will pay $35,000 yearly to the City. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the intermunicipal recycling agreement between the County of Saratoga and the City of Saratoga Springs for the management of single stream recyclables collection. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Order #8 thru #12 with DLC Electric for City Hall Renovation – Electric (20-134) Commissioner Scirocco provided the following detail for the change orders: change order 8 is for additional light fixtures control and branch wiring for $36,356; change order 9 is for additional installation of lighting, wiring, receptacles, and data for $4,924; change order 10 is to furnish and install a new circuit breaker for the Police Department interview suite along with power and data for the signage in the lobbies for $8,681; change order 11 is for miscellaneous new data line for mayor and deputy mayor’s offices, DRF switches and breaker changes for $4,898; and change order 12 is to furnish and install alternative light fixtures in the second floor hallway soffits due to clearance and also increases the electrical circuit for $9,084. Commissioner Scirocco moved and Commissioner Madigan seconded for the mayor to sign change order number 8 through number 12 with DLC Electric City Hall renovation – electric in the total amount of $63,943. Ayes - All PUBLIC SAFETY DEPARTMENT Announcement: Virus Update Commissioner Dalton advised they are paying attention to the governor, state, and all their guidelines and we have done our best to make sure the City is in compliance with those guidelines on a daily basis. They also formed a task force with the Police Department and the Fire Department such that if anyone needs a welfare check, whether it is yourself or a relative or friend, we will send someone out to their house to make sure they are doing okay and see if there is anything they need. They have deployed the mounted patrol with the Saratoga Springs Police Department and gone into different neighborhoods. We thought this was our best way to check into families and kids and see how everybody is doing. She read a letter from the Emergency Management Committee. Discussion and Vote: Approval to Pay Invoice to VRS Sales, Ltd. In the Amount of $2,382.10 (20-135) Commissioner Dalton advised this invoice is for VRS Sales Limited in the amount of $2,382.10. This invoice is for routine service maintenance that was done on one of our fire trucks. They found more things that needed to be fixed so the cost went over the threshold of $1,499. Commissioner Dalton moved and Commissioner Franck seconded for the Council to approve to pay the invoice to VRS Sales Limited in the amount of $2,382.10. Ayes - All Page 11 of 13 City Council Meeting 4/2/20 Discussion and Vote: Authorization for Mayor to Sign Contracts with BoundTree Medical, Henry Schein, & McKesson for Emergency Medical Supplies (20-136) Commissioner Dalton moved and Commissioner Madigan seconded for the mayor to sign contracts with BoundTree Medical, Henry Schein, and McKesson. Aye - All Discussion and Vote: Amend Chapter 225 of the City Code, Section 225-77, Schedule XII – Stop Intersections (20-137) Commissioner Dalton advised that as part of the subdivision site plan requirements for the new development called McKenzie’s Way the developer installed stop signs in various locations pursuant to New York State Vehicle and Traffic Law. Commissioner Dalton moved and Commissioner Franck seconded to amend Chapter 225 of the City Code to 225-77, schedule 12 Stop Intersections to amend and add the following: my understanding is that I have to read these streets into the record. The stop sign on Cleveland Avenue going south at the intersection of McKenzie’s Way; stop sign on Maria Lane south at the intersection of McKenzie’s Way; the stop sign on Marie Lane north at the intersection of East Broadway, and the stop sign on McKenzie’s Way west at the intersection of Cleveland Avenue. Commissioner Franck stated for the record that McKenzie’s Way is named after my daughter but I have no financial interest at this time in that. Ayes - All Discussion and Vote: Amend Chapter 225-12B & 225-69 of the City Code (20-138) Commissioner Dalton stated this amendment is necessary to codify speed limits in the outside tax district. Commissioner Dalton moved and Commissioner Franck seconded to amend Article II Traffic Regulation, sub-section 225-12B Speed Limits: Outside Tax District repeal paragraph B and replace with the following: B. Outside Tax District. The maximum speed at which the vehicles may proceed on or along the streets or highways within the Outside Tax District is hereby established at thirty miles per hour, except that the speed limit for vehicles proceeding on or along those streets or parts of streets described in Schedule Four Section 225-69 shall be as indicated in said schedule. Ayes – All Commissioner Dalton moved and Commissioner Franck seconded to amend Article IX schedules, sub-section 225-69 Schedule IV Speed Limits Outside Tax Districts. In accordance with the provision so of Section 225-12B speed limits other than 30 miles per hour are established as indicated upon the following street that are part of the agenda and will be changed in the City Code. Ayes - All Discussion and Vote: Approval to Encumber 2019 Capital Funds to the 2020 Capital Budget (20-139) Commissioner Dalton moved and Commissioner Madigan seconded for Council approval to encumber 2019 capital budget funds to the 2020 capital budget for the Police Department radio system. Ayes – All Page 12 of 13 City Council Meeting 4/2/20 SUPERVISORS Matt Veitch Saratoga County COVID-19 Response Update Supervisor Veitch reported as of this evening, we are 167 cases in Saratoga County with 11 hospitalizations and now we have 5 deaths as of 4:30 p.m. today. While the numbers are starting to slow a little bit, the other issue is we have slower testing so the actual numbers may be a little bit higher than what are being reported every day. We are under an emergency declaration in Saratoga County as we go forward. Unfortunately, during this crisis, the County took some odd actions. They put forth a proposal decided on by our administration to pay all employees who are coming in to their offices one and a half times pay for all regular hours worked. He moved to attempt to force a special meeting of the Board of Supervisors to discuss the pay issue and reverse it. County Public Safety Building Update Supervisor Veitch reported that they do have one project going on in the Buildings and Grounds Committee, which is the public safety building in the Town of Milton. With all the orders from the governor, they were able to get a ruling from the state that that building is deemed essential. We have our certificate of need in Milton for that Department of Health/Public Health Department for the building. NYS Budget Update Supervisor Veitch reported that the County is also very happy that the VLT money was restored. It’s not quite as high of an impact on the County as it is for the City but any bit of revenue helps at this point. Tara Gaston County Meetings Supervisor Gaston reported they have no meetings scheduled including oversight committees such as the Health and Social Services Committee. COVID-19 Update Supervisor Gaston reported the Department of Public Health has not been doing the testing. They have been referring out to hospitals and medical facilities. A drive through facility was just opened in Albany this weekend. Public Forum Supervisor Gaston reported her next forum is April 19 from 2 – 3 p.m. via Facebook Live or a Zoom. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:45 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 10/6/2020 Vote: 4 - 0 Page 13 of 13