City Council

May 4, 2020 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM (via Zoom) PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Maire Masterson, Deputy Commissioner of Accounts Eileen Finneran, Deputy Commissioner of DPS Vince DeLeonardis, City Attorney CALL TO ORDER Mayor Kelly called the meeting to order at 9:35 a.m. PUBLIC HEARINGS Zoning Ordinance Amendment Establishing Emergency Extensions – Vince DeLeonardis, city attorney, advised this amendment will allow for land use board approvals associated with the current pandemic. Extensions will run from the date of the emergency order declaration until the expiration of that. Amend Capital Program and Capital Budget to Include City Hall Renovation – Commissioner Scirocco advised this amendment will include IT infrastructure needs upgrades to the existing elevator along with current and in process anticipated change orders for the three prime contractors working on the project. The projected amount for the project completion is $563,077. CONSENT AGENDA 1. Approval Use of Insurance Reserve Resolution #4 2. Budget Amendments – Regular (Increases) 3. Budget Transfers - Regular 4. Approve Payroll 5/1/20 $475,734.61 5. Approve Warrant – 2020 20MWAPR6 $108,770.53 6. Approve Warrant – 2020 20MAY1 $429,125.22 No comments. MAYOR’S DEPARTMENT Announcement: 2020 Census Self-Reporting Reminder No comments. City Council Pre-Agenda Meeting May 4, 2020 Announcement: UDO Update No comments. Announcement: 2020 CDBG Program Year Entitlement Fund application Period Re-opened and CDBG- CV Fund Application Opened No comments. Appointment: Complete Streets Advisory Committee No comments. Set Public Hearing: CDBG Citizen Participation Plan Amendment No comments. Set Public Hearing: Amend City Code 218-15 Regarding Temporary Dwellings in Established Agricultural District Vince DeLeonardis, city attorney, advised there are provisions in our Zoning Ordinance that currently allow for temporary dwellings for farm workers on active agricultural districts. The provision in our City Code is inconsistent with that. Discussion and Vote: Authorization for Mayor to Execute MOA with Habitat for Humanity Vince DeLeonardis, city attorney, advised we have an agreement with Habitat for Humanity that originated with the Commissioner of Finance where they took property that was acquired many years ago through foreclosure. The agreement had language in there that Habitat was to transfer title to an eligible homebuyer within a period of time. The MOA last year to extend that period of time. They have sold property at 28 Cherry Street but have not yet finalized the transaction on 26 Cherry Street. This MOA will simply be to allow for additional time for them to consummate that transaction. Discussion and Vote: Authorization for Mayor to Execute MOA with CDTA Vince DeLeonardis, city attorney, advised, CDTA has proposed building a bus stop along the Geyser Road Trail at their expense. This MOA just outlines the obligations and responsibilities to allow CDTA to incorporate a bus stop along the Geyser Road Trail. Discussion and Vote: Resolution to Waive Letters of Credit Extension Fees Vince DeLeonardis, city attorney, advised this resolution will allow for a waiver of fees for letter of credit extensions that are due June, July, and August. Discussion and Vote: Zoning ordinance Amendment Establishing Emergency Extensions No comments. Discussion and Vote: CDBG Language Assistance Program No comments. Page 2 of 5 City Council Pre-Agenda Meeting May 4, 2020 ACCOUNTS DEPARTMENT Discussion and Vote: Accept Donation of Cloth Face Masks from Saratoga County Office of Emergency Services No comments. Discussion and Vote: Accept Donation of Hand Sanitizer from Cooperstown Distillery No comments. Discussion and Vote: Authorization for Mayor to Sign Energy Contract Commissioner Franck advised we had to change the way this is being billed so outstanding credits that the City has can be used to apply to reduce bills. Discussion: Grievance Class Update No comments. Discussion: Grievance Day Update No comments. Award of Bid: Pipes, Hydrants, Fittings, and Valves to Ferguson Waterworks No comments. FINANCE DEPARTMENT Presentation: 1st Quarter 2020 Finance Report No comments. Presentation: Update: Finance Department – COVID-19 and City Finances Commissioner Madigan advised this presentation will include information about the economy, revenues, expenditures, both wage and non-wage, federal and state programs, and a review of what has been offered to date by finance in terms of a plan including and outline of the memo that was sent to the Council last night. Announcement: Update: Community Choice Aggregation (CCA) on Pause Commissioner Madigan advised the energy market has collapsed at this point in time. Saratoga Springs along with thirteen other municipalities in the Capital Region are involved with the CCA. At this point, she doesn’t know how many have made the choice not to pursue further; but there are a couple and we are one of them. Discussion and Vote: Information Security Analyst Commissioner Madigan advised the title is an essential City position under the current constant threat of cyber hacks and attacks. These cyber-attacks are daily and regularly. The last one was on the police e- mail server. They are constantly under threat and attack and typically are able to avoid them. An IT employee has been working fulltime as the City’s security analyst for a while now but under a different title. He’s been doing this for months. She will be asking the Council to approve the title, salary, and Page 3 of 5 City Council Pre-Agenda Meeting May 4, 2020 placement of the employee and the appropriate position for the work that is being required. The annual change in salary is about $4,370, which will cost the City about $2,900 for the remainder of 2020. Discussion and Vote: Resolution for the Use of the Building Reserve No comments. Discussion and Vote: 2018 Fund Balance – Assignment Revision Commissioner Madigan advised this is a request to repurpose an assignment to renovate the skate park, which cannot be utilized at this time, for the completion again of City Hall, which is a higher priority. Discussion and Vote: Capital Budget Amendment – City Hall Renovations (Project #1141) No comments. Discussion and Vote: Capital Budget Transfer – City Hall Renovations (Project #1141) No comments. Discussion and Vote: Capital Budget Transfer (Revenue) – City Hall Renovations (Project #1141) No comments. Discussion and Vote: Budget Transfers - Payroll No comments. PUBLIC WORKS DEPARTMENT Appointment: Saratoga Springs Arts Commission Commissioner Scirocco stated this a re-appointment of Lisa Kolosek. Announcement: 2019 – 2020 MS4 Annual Report No comment. Discussion and Vote: Amend Capital Budget for City Hall Renovation No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Ferguson Waterworks for Pipes, Fittings, Hydrants, and Valves No comment. Discussion and Vote: Authorization for Mayor to Sign New York State Department of Transportation Utility Work Agreement Commissioner Scirocco advised this agreement is for utility work DOT is going to do on Church Street in our right-of-way. Page 4 of 5 City Council Pre-Agenda Meeting May 4, 2020 Commissioner Scirocco advised he is adding 2 items to his agenda – flushing of hydrants, and discussion: north lot. PUBLIC SAFETY DEPARTMENT Announcement: Virus Update No comment. Discussion and Vote: Amend City Code Chapter 225 No comment. Commissioner Dalton added an announcement from Bikeatoga regarding safety. SUPERVISORS Mayor Kelly read the supervisors’ agendas as follows: Matt Veitch 1. Saratoga County Board of Supervisors Update Tara Gaston 1. Board Update 2. Public Forum ADJOURN Mayor Kelly adjourned the meeting at 9:40 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 10/6/2020 Vote: 4 - 0 Page 5 of 5