City Council

November 16, 2020 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting (via zoom) PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deirdre Ladd, Deputy Commissioner of Finance Maire Masterson, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of DPW Eileen Finneran, Deputy Commissioner of DPS Vince DeLeonardis, City Attorney EXCUSED: Matthew Veitch, Supervisor Tara Gaston, Supervisor Transcriber’s note: this meeting is being conducted in accordance with Executive Order 202.1 and is a full transcript of the meeting. Transcript begins at 10:03 a.m. Deputy Mayor Shields: Mayor, sorry to interrupt. The live stream, we’ve been recording but the live stream was not up until just now. Mayor Kelly: Okay. Want me to start over? Deputy Mayor Shields: No, I just, you may just want to mention that. Mayor Kelly: Okay. The live stream is now active on the City website. Any questions on the NYSID? Commissioner Dalton: No questions for me. Mayor Kelly: My tenth item is discussion and vote: authorization for the mayor to sign addendum nine between the City and Miller, Mannix, Schachner, and Hafner, LLC for general land use legal services. And then my eleventh item is discussion and vote: authorization for the mayor to sign renewal agreement between the City and Miller, Mannix, Schachner, and Hafner, LLC for Land Use Board legal counsel. Does anybody have any questions on those? We have Vince DeLeonardis on the line. Commissioner Dalton: No questions here. Mayor Kelly: Thank you. My twelfth item is discussion and vote: authorization for the mayor to execute addendum three to the Visitor’s Center’s management agreement. The next item is discussion and vote: authorization for the mayor to sign workforce housing unit deed – 166 Jefferson Street Unit 1. The next City Council Pre-Agenda 11/16/20 item is discussion and vote: authorization for the mayor to sign contract with KS Engineering. I am pulling item number fifteen – discussion and vote: approval of computer and electronic devices usage policy and I’m pulling number sixteen – discussion and vote: approval of social media policy. They will be put back on next agenda. And with that, I’ll turn it over to Commissioner Franck in Accounts. Commissioner Franck: Thank you Mayor. The first item is discussion and vote: approve resolution to extend temporary outdoor seating areas to December 31st of this year. Currently it is November 30th. The second item is an announcement to give you the updated enhanced STAR exemption income figure for the upcoming year, 2021. The third item is award of bid: final engineering Bog Meadow Trail to KS Engineers, P.C. from Public Works. We will be adding an item. I don’t know if Marilyn is available to quickly go over this. Marilyn Rivers: Yes, I need to; we need to add an item – change order for the 77th Regiment Statue. Evergreene, the company Evergreene working on the statue has found that we need to go to the higher number for the fix for that statue. So we will be putting on, adding it to the agenda after this Zoom call meeting. It is fully covered. It has been accepted by the insurance company. It will be through the self insurance. Commissioner Franck: Thank you Marilyn. So that will be a discussion and vote. We’ll add that on right after the meeting. Marilyn Rivers: Yes, please. Commissioner Franck: That’s all I have for this morning. Mayor Kelly: Thank you commissioner; on to Finance. Commissioner Madigan: Thank you mayor. First item is discussion and vote: the 2020 Finance Policies and the 2020 Finance Policy Procedures Manual. The second item is a discussion and vote: for the insurance reserve. We had a settlement and I would like to start replenishing the insurance reserve and my next item, which is discussion and vote: assignment of fund balance for the Refund of Prior Years Taxes. So both of those are coming out the settlement we received, the insurance settlement we received for the DPW garage. Both of these reserves and assignments require some refunding. Any questions? Mayor Kelly: No. Commissioner Madigan: Thanks. Item number four is discussion and vote: information security analyst. Tomorrow evening I’ll ask the Council to accept the job description as well as the grade, step agreed upon among H.R., our Civil Service, CSEA City Hall union all in conjunction with the IT Department. No appointment has been made as of yet. No funds will be expended. The title will be posted and the matter will run, return to Council as soon as possible. Please also be aware IT has reported five major security breaches in, I think somewhere in the region, but more of them were nationally. One of them was on Tyler Technologies, our MUNIS system, within the last few months. That’s it. Item number five is a discussion and vote: approval of invoice #1622 from Baker Public Relations for Mask Up Saratoga Campaign in the amount of $275. The rest are discussion and vote: budget transfers payroll, benefits, benefits, payroll. Thank you. That concludes my agenda. Mayor Kelly: Thank you commissioner; on to Public Works. Commissioner Scirocco: Thank you mayor. I have one item on my agenda and its discussion and vote: approval to pay invoices #212894 and #2, 213184 in the amount of $3,852 to Pallette Stone Corporation. Again, these are the final two invoices with Pallette Stone for the Katrina Trask concrete sidewalks. That’s at the south end of Congress Park. That’s all I have. Mayor Kelly: Thank you commissioner; on to Public Safety. Page 2 of 4 City Council Pre-Agenda 11/16/20 Commissioner Dalton: Thank you mayor. My first item is an announcement with the COVID-19 update. My second item is an announcement from the Community Outreach Committee. I may push that to our next Council meeting when we are back in person. I will know by the end of the day. And then lastly, I did leave off the discussion and vote for the stop sign but I will be adding that language today so we can vote on it after the public hearing tomorrow. And that concludes my agenda. Mayor Kelly: Thank you; on to the supervisors. Supervisor Veitch has two items: Saratoga County Budget Update and COVID-19 Update. Tara Gaston, supervisor has COVID-19 update, 2021 Saratoga County Budget, Public Forum, Saratoga County Commissioner of Health, External Review Committee Report, and Board of Supervisors Update. Any other business from the Council? Deputy Mayor Shields: Mayor, I was going to suggest since we were not live streaming at the beginning you just re-read regarding City Hall. Mayor Kelly: Sure. Last night it was announced by press release that City Hall is now closed until further notice due to a COVID exposure. An employee tested positive for COVID-19 over the work weekend and was working in City Hall on Thursday and Friday November 12th and 13th. The building will be closed for a thorough cleaning and allow employees time to monitor for symptoms. Departmental employees who physically work in City Hall will work remotely during this time. Tomorrow night’s City Council meeting will also be on Zoom. The registration link is on the website for members of the public who would like to participate in the public hearing or public comment sections of the agenda. All others are invited to watch the meeting via live stream on the City website. Any other comments from the Council? Commissioner Scirocco: Yeah, just one quick comment. I did talk with Judge Catina and they’re concerned about City Court. I did advise them that City Hall is going to be closed for the disinfection but they seem to think that they may want to continue their proceedings. I told them that obviously we have no greater and we’ll kind of work out those details with City Court. I’ll keep the Council advised. Mayor Kelly: Thank you. I did speak to him too last night and I know that he was a little upset about that but you know it’s safety first. So that’s what we’re doing. Commissioner Madigan: I’m hoping at some point I’ll hear today about what we’re doing this week otherwise we won’t be able to make payroll and I assume we want to make payroll. Mayor Kelly: I think that’s our, we’re working on everything as fast as we can, commissioner. I think we all want to get paid, everbody wants to get paid. Commissioner Madigan: The issue is my office has been exposed as well so you know I’m hoping we’re going to have some sort of other meeting later today so we can work through some of these issues. Mayor Kelly: Commissioner, we are doing everything as fast as we can. That’s all I can say. It happened last night. Commissioner Madigan: Keep doing it as fast as you can and if we get it done as fast as we can then we’ll meet payroll. That’s what I’m trying to say to you. Mayor Kelly: I get it. Thank you. All right, any other business from the Council? Commissioner Dalton: All set here. Mayor Kelly: Thank you. We are adjourned. Thank you. * Transcription ended at 10:16 a.m. Page 3 of 4 City Council Pre-Agenda 11/16/20 Respectfully submitted, Lisa Ribis Clerk Approved: 12/1/2020 Vote: 5 - 0 Page 4 of 4