City Council

February 1, 2021 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 10:00 AM (via Zoom) PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW STAFF PRESENT: Lisa Shields, Deputy Mayor Deidre Ladd, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Robin Dalton, Commissioner of DPS Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 10:00 a.m. CONSENT AGENDA 1. Approval of 1/19/2021 City Council Meeting Minutes 2. Approval of 1/19/2021 Pre-Agenda Meeting Transcript 3. Approval of 1/19/2021 Pre-Agenda Meeting Minutes 4. Approval of 1/5/2021 City Council Meeting Transcript 5. Approve Resolution for Use of Insurance Reserve #1 6. Approve Resolution for Use of Insurance Reserve #2 7. Approve Resolution for Use of Insurance Reserve #3 8. Approve Budget Amendment – Insurance Reserve #1 9. Approve Budget Amendment – Insurance Reserve #2 10. Approve Budget Amendment – Insurance Reserve #3 11. Approve Budget Transfers - Regular 12. Approve Payroll 1/29/2021 $871,580.84 13. Approve Payroll 1/22/2021 $548,048.61 14. Approve Mid-Warrant – 2021 21MWJAN3 $668,726.71 15. Approve Mid-Warrant 2020 20MWDEC6 $15,376.85 16. Approve Warrant – 2020 20DEC5 $237,044.23 17. Approve Warrant – 2021 21FEB1 $112,105.16 No comments. City Council Pre-Agenda Meeting February 1, 2021 MAYOR’S DEPARTMENT Discussion and Vote: Accept the Saratoga Springs Recreation Center Donation from Mayor Scott Johnson John Hirliman, director of recreation, advised the donation from former Mayor Scott & Julie Johnson is for fitness equipment for a total value of $6,700. Announcement: Mayor’s Food Drive to Benefit Franklin Community Center and Mother Susan Anderson Women & Children’s Emergency Shelter Mayor Kelly announced the food drive will be held at the Recreation Center on February 11 – 13, 2021. Discussion and Vote: Authorization for Community Development Planner to Execute HUD Mandated Environmental Reviews as a Certifying Officer Mayor Kelly advised that with the recent retirement of Brad Birge, she will be asking the Council to authorize Lindsay Connors as a certifying officer for environmental reviews. Discussion and Vote: Authorization for Mayor to Sign Saratoga County Office for the Aging Transportation Agreement 2021 Mayor Kelly advised this is an annual agreement. Discussion and Vote: Approval for Mayor to Sign Saratoga County Office for the Aging Nutrition Agreement 2021 Mayor Kelly advised this is an annual agreement. ACCOUNTS DEPARTMENT Award of Bid: Bond Counsel to Walsh & Walsh No comments. Award of Bid: Fiscal Advisory Services to Fiscal Advisors & Marketing No comments. Award of Bid: Resilient Wedge Gate Valve to Blaire Supply Corp. No comments. FINANCE DEPARTMENT Announcement: City Hall Department Addresses: Suite Numbers No comments. Update: City Finances No comments. Discussion and Vote: 2021 Tax Resolution Page 2 of 4 City Council Pre-Agenda Meeting February 1, 2021 Commissioner Madigan stated the Council is required to vote on this each year. This confirms the City and County tax rates as well as special assessment districts information. Discussion and Vote: Authorization for Mayor to Sign Agreement with Walsh & Walsh, LLP for Bond Counsel Services No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with Fiscal Advisors & Marketing, Inc. for Fiscal Advisory Services No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with Civic Plus for Website and Design Maintenance Commissioner Madigan advised this is an extension of original agreement with Civic Plus. They want to do revisions to the website. Discussion and Vote: Budget Transfers – Payroll No comments. Budget Transfers – Contingency No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Blair Supply Corp. for Resilient Wedge Gate Valve Commissioner Scirocco advised these valves are replacing 2 aging valves on Broadway. Discussion and Vote: Authorization for Mayor to Sign Tree City USA Application No comments. Discussion and Vote: Authorization for Mayor to Sign Tree City USA Growth Award Application No comments. PUBLIC SAFETY DEPARTMENT Mayor Kelly read Commissioner Dalton’s agenda into the record in her absence. Announcement: COVID-19 Update No comments. Set Public Hearing: Amend Chapter 58 of the City Code Entitled Alarm Systems No comments. Page 3 of 4 City Council Pre-Agenda Meeting February 1, 2021 Discussion and Vote: Authorization for Mayor to Sign Contract with CHA Consulting, Inc. for Architectural Design Services Chief Dyer advised this item and the next 2 relate to the design services phase of station 3. They plan to go through the first phase only to determine what the cost will be. Hueber-Breuer will be consulting only. Discussion and Vote: Authorization for Mayor to Sign Contract with CHA Consulting, Inc. for Civil Engineering Design Services No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Hueber-Breuer Construction Co., Inc. for Consultant Support Services No comments. SUPERVISORS Mayor Kelly read the supervisors’ agendas into the record as follows: Matt Veitch: Building and Grounds Committee. Tara Gaston: COVID-19 Update; Health Committee Report; and Technology & Resiliency Committee Report. ADJOURN Mayor Kelly adjourned the meeting at 10:08 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 2/16/2021 Vote: 5 - 0 Page 4 of 4