City Council

August 3, 2021 CITY OF SARATOGA SPRINGS City Council Meeting 7:00 PM 6:55 PM - P.H. – Amend Capital Program and Budget for Recreation Skate Park Project P.H. – Amend Chapter 225-77 Stop Intersections P.H. – Saratoga Regional YMCA Zoning Text Amendment 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION CONSENT AGENDA 1. Approval of 7/19/2021 Pre-Agenda Meeting Minutes 2. Approval of 7/20/2021 City Council Meeting Minutes 3. Approve Budget Amendments - Insurance 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers – Regular 6. Approve Payroll 07/23/2021 $409,043.75 7. Approve Payroll 07/30/21 $639,369.32 8. Approve Mid-Warrant - 2021 21MWJUL2 $42,327.28 9. Approve Warrant – 2021 21AUG1 $331,566.93 MAYOR’S DEPARTMENT 1. Discussion and Vote: Resolution to Request County Board of Supervisors Seek Time Change for Alcoholic Beverages for On-Premises Consumption to the Hours from 2:00 a.m. and 10:00 a.m. on Sunday and from 2:00 a.m. and 8:00 a.m. on Any Other Day 2. Discussion and Vote: Authorization to Pay Fee to Department of Treasury/IRS for Excise Tax for Health Insurance 3. Discussion and Vote: Capital Program and Budget Amendment for Skate Park Improvements 4. Discussion and Vote: Authorization for Mayor to Execute Contract with NYS Homes & Community Renewal in Acceptance of $250,000 NYS CDBG-CV Grant 5. Set Public Hearing: 2022 Capital Program 6. Appointment: Open Space Advisory Committee 7. Presentation: Homeless Court RISE Project Update City Council Meeting 8/3/2021 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Approval of 2021 Purchasing Policy and Templates 2. Discussion: Defer Lead Agency for SEQRA for Stewart’s Shops – Maple Dell 3. Award of Bid: Integrated Pest Management to Absolute Pest Control 4. Discussion and Vote: Settlement of Article 7 Case for Parcel ID:165.52-4-1 FINANCE DEPARTMENT 1. Update: Mediation with Public Advocacy Groups 2. Discussion and Vote: Accept Donation for the Pride Crosswalk 3. Presentation: 2nd Quarter 2021 Financial Report 4. Discussion and Vote: Resolution for Use of Reserve – Subdivision Recreation Fund 5. Discussion and Vote: Budget Amendment – Interfund 6. Discussion and Vote: Capital Budget Amendment – Skate Park 7. Discussion and Vote: Authorization for Mayor to Sign Agreement with First Light for Cloud Virtual Machine Back up 8. Discussion and Vote: Agreement for Payment in Lieu of Taxes (PILOT) Between and Among the City of Saratoga Springs, Allendale Housing Development Fund Company, Inc., Allendale, LP, Saratoga Affordable Housing Group and PAAB Properties, LLC 9. Discussion and Vote: Resolution for Non-Union Full Time Employees – Annual Review 10. Discussion and Vote: Budget Transfers – Capital – Payroll 11. Discussion and Vote: Budget Amendments – Regular 2021 Mid-Year for City Hall Security Project PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #15443 to BPI Mechanical Service in the Amount of $252.00 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Absolute Pest Control, Inc. for Pest Management PUBLIC SAFETY DEPARTMENT 1. Announcement: COVID-19 Update 2. Discussion and Vote: Mayor to Sign Contract with Smith Detection 3. Discussion and Vote: Authorization for Mayor to Sign a Contract with Absolute Pest Control 4. Discussion and Vote: Authorization for Mayor to Sign an Addendum to Contract with Passport 5. Discussion and Vote: Amend Chapter 225 of the City Code, Section 225-77, Schedule XII – Stop Intersections 6. Announcement: Police Task force Recommendations and Implementations Update 7. Discussion and Vote: Approval for Mayor to Sign Contract with MES SUPERVISORS Matt Veitch 1. Records Management Tour at Ulster County 2. Government Review and Efficiency Update Tara Gaston 1. Public Health Update 2. Community Resiliency Committee ADJOURN Page 2 of 13 City Council Meeting 8/3/2021 August 3, 2021 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Deirdre Ladd, Deputy Commissioner of Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Lisa Shields, Deputy Mayor Joe O’Neill, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Capital Program and Budget for Recreation Skate Park Project Mayor Kelly opened the public hearing at 6:55 p.m. Mayor Kelly stated the design specs and bid documents are ready to be drawn but cannot be until this has been done. No one spoke. Mayor Kelly closed the public hearing at 6:57 p.m. Amend Chapter 225-77 Stop Intersections Mayor Kelly opened the public hearing at 6:57 p.m. Page 3 of 13 City Council Meeting 8/3/2021 Commissioner Dalton stated this is to install a stop sign on Grand Ave at the intersection of Elm Street. No one spoke. Mayor Kelly closed the public hearing at 6:58 p.m. Saratoga Regional YMCA Zoning Text Amendment Mayor Kelly opened the public hearing at 6:58 p.m. Commissioner Franck advised this hearing will be left open until the next meeting. Vince DeLeonardis, city attorney, advised favorable advisory opinions have been received from the City and County Planning Boards. The amendment is for text corrections but mainly to incorporate family, youth services, and senior programs. Correspondence was received from an attorney representing an abutting land owner who had concern regarding a parcel of land. The attorney for the YMCA has confirmed for the land owner’s attorney that the parcel of concern should be removed. A correction will be made regarding that parcel. Dave Madden of Saratoga Springs and a neighbor of the YMCA stated they reviewed this proposal with the City employees. They are in favor of this amendment. He suggested a current map be used for review. Mayor Kelly closed the public hearing at 7:02 p.m. CALL TO ORDER Mayor Kelly called the meeting to order at 7:02 p.m. PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:03 p.m. Darlene McGraw of Saratoga Springs stated the City claims it doesn’t have enough money for sidewalks. Natalia of Saratoga Springs read quotes from James Baldwin she felt the Council should hear. Nora Brennan of Saratoga Springs asked the Council to keep in mind mediation is not a bad thing. We should be spending our money on enacting things in the 50 point plan. Molly Dunn of Saratoga Springs stated the civilian review board and mediation are a step in the right direction. She asked the Council what they are doing about the white supremacy that is rampid in our city. Why did the Saratoga Police, Saratoga County Sheriff, and State Police allow racist biker gangs past the thin blue line during protests? They rest on police cars and tell citizens that they are here to protect the police. Has the Council deputized them? Who are these people in the back row? Lexis Figuereo of Saratoga Springs stated he asked for the Council’s support at their event. They do not have the money to pay for permits, that’s why they don’t pay for permits. They have maybe $200 in the bank. He asked the Council to sit with them to see how they can have free events for the community. They are not happy with taking away funding from their City for mediation. Page 4 of 13 City Council Meeting 8/3/2021 Calvin Bauer of Down Range Veterans’ Motorcycle Club stated they come to the meetings because several of them live in Saratoga, ride through Saratoga, work in Saratoga, and they care what happens to the town. Black Lives Matter protests keep happening and they wonder if this is ever going to get cleared up in Saratoga. Alexis Brown of Saratoga Springs stated she is wondering where the apology is for the white supremacists comments made at the press conference on June 28th. Anthony of Albany stated it is inappropriate they even have these racists. The Black Lives Matter protests are never going to stop. We are still going to be in the streets. Ricky Farrell of South Glens Falls stated we are on stolen land. The mural behind the Council racistly depicts the tribe. If the Council is serious about creating an environment in this City that is anti-racist, they should start by removing the mural. Alice Smith of Saratoga Springs stated BLM just wants to be heard. Being equal is not something that should have to be negotiated or mediated. They are screaming for their rights in their own way. Jeanna of Saratoga Springs stated the persona they have is sckewed. Most clubs do events and benefits for people and is not restricted to any sex, race, or age. We do for all. There is a club that fees the homeless in Saratoga. We are not what you think we are. Mayor Kelly closed the public comment period at 7:16 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Dalton seconded to approve the consent agenda as follows: 1. Approval of 7/19/2021 Pre-Agenda Meeting Minutes 2. Approval of 7/20/2021 City Council Meeting Minutes 3. Approve Budget Amendments - Insurance 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers – Regular 6. Approve Payroll 07/23/2021 $409,043.75 7. Approve Payroll 07/30/21 $639,369.32 8. Approve Mid-Warrant – 2021 21MWJUL2 $42,327.28 9. Approve Warrant – 2021 21AUG2 $331,566.93 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Resolution to Request County Board of Supervisors Seek Time Change for Alcoholic Beverages for On-Premises Consumption to the Hours from 2:00 a.m. and 10:00 a.m. on Sunday and from 2:00 a.m. and 8:00 a.m. on Any Other Day (21-304) The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City Council of the City of Saratoga Springs, New York, as follows: WHEREAS, Saratoga Springs’ success as a recreation and entertainment destination owes much to its local bars and restaurants. Our city’s many eating and drinking establishments serve our residents and visitors year-round and all through the day and evening. It is unfortunate that in recent years the service of alcoholic beverages into the late hours has brought Page 5 of 13 City Council Meeting 8/3/2021 far greater numbers of people out at night, and has created unprecedented problems in our city. Despite strong efforts from city authorities and bar owners, public intoxication in our downtown area continues to increase. Violent threats are more numerous as well, and when large crowds gather the potential for serious injury is greater than it has ever been; and WHEREAS, while section 106 of the New York State Alcoholic Beverage Control Law currently prohibits sales of alcoholic beverages for on-premises consumption between the hours of 4:00 AM and 10:00 AM on Sunday, and between the hours of 4:00 AM and 8:00 AM on any other day, Section 17(11) of that law gives the State Liquor Authority the power, upon receipt of a resolution by a county board of supervisors, to further restrict those hours for sales. It is regrettable that this Council must again consider seeking such a resolution from the Saratoga County Board of Supervisors, but concern for public safety demands no less, NOW, THEREFORE, BE IT RESOLVED as follows: 1. This Council finds that further restriction on the permitted hours for sales of alcoholic beverages for on-premises consumption is in the public interest. 2. This Council asks the Saratoga County Board of Supervisors to enact a resolution for submittal to the State Liquor Authority under Section 17(11) of the Alcoholic Beverage Control Law, to further prohibit sales of alcoholic beverages for onpremises consumption to the hours from 2:00 AM and 10:00 AM on Sunday, and from 2:00 AM and 8:00 AM on any other day. Mayor Kelly moved and Commissioner Dalton seconded that the City Council request Saratoga County Board of Supervisors to enact the resolution for submittal to the State Liquor Authority under section 17-11 of the Alcoholic Beverage Control Law to further prohibit sales of alcoholic beverages for on-premises consumption to the hour from 2 a.m. to 10 a.m. on Sunday and from 2 a.m. to 8 a.m. on any other day. Ayes – All Discussion and Vote: Authorization to Pay Fee to Department of Treasury/IRS for Excise Tax for Health Insurance (21-305) Mayor Kelly advised the City is required to pay an annual fee which is part of the Affordable Care Act. Mayor Kelly moved and Commissioner Madigan seconded to authorize payment to the Department of Treasury/IRS for excise tax for health insurance. Ayes – All Discussion and Vote: Capital Program and Budget Amendment for Skate Park Improvements (21-306) Mayor Kelly advised this cannot be accomplished until the construction appropriations are in place. Mayor Kelly moved and Commissioner Madigan seconded to authorize the capital budget and amendment for the skate park improvements. Ayes – All Discussion and Vote: Authorization for Mayor to Execute Contract with NYS Homes & Community Renewal in Acceptance of $250,000 NYS CDBG-CV Grant (21-307) Mayor Kelly advised the Community Development Department will utilize this money to support the second round of the City’s COVID-19 small business grant program. The grant does not require matching funds from the City. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to execute the contract with NYS Homes & Community Renewal in acceptance in the amount of $250,000 for the NYS CDBG-CV grant fund. Ayes – All Page 6 of 13 City Council Meeting 8/3/2021 Set Public Hearing: 2022 Capital Program Mayor Kelly set a public hearing for Tuesday, August 17, 2021 and Tuesday, September 7th at 6:55 p.m. Appointment: Open Space Advisory Committee Mayor Kelly appointed Edward Lindner to the Open Space Advisory Committee. He is replacing Tim Holmes. Presentation: Homeless Court RISE Project Update Mayor Kelly introduced Lindsay Connors of the City’s Community Development Department and Sybil Newell of RISE. Sybil advised the homeless court is for people who are homeless and who are charges with non-violent offenses. The program started November 2020 and believe the first six months have been a success. Sybil provided many stats regarding appearance for court dates, maintaining contact with RISE coordinators, etc. ACCOUNTS DEPARTMENT Discussion and Vote: Approval of 2021 Purchasing Policy and Templates (21-308) Commissioner Franck advised there were only 2 minor changes made to the Purchasing Policy for this year. Both were name changes – we replaced Kathy Moran’s name with Rachael Fragomeni and Rachel Petryna’s name has been removed. Commissioner Franck moved and Commissioner Madigan seconded to accept the 2021 Purchasing Policy and templates as included with the agenda. Ayes – All Discussion: Defer Lead Agency for SEQRA for Stewart’s Shops – Maple Dell Vince DeLeonardis advised advisory opinions have been received. There have been discussion between the applicant and the neighbors. The applicant is asking the Council to take lead agency for SEQRA review. He will be reaching out to outside counsel regarding if the Council should take lead agency. Commissioner Madigan asked why Vince feels he needs to consult with outside counsel on this. Vince advised the question is if there is enough information to allow for the coordinated SEQRA review. The Planning Department thinks there is but there is a question on that. Commissioner Madigan stated she leans toward the Council be lead agency. Mayor Kelly stated she also leans towards lead agency. Commissioner Franck confirmed they would vote to take lead agency at a future meeting. Vince advised that is accurate. Chuck Marshall of Stewart’s Shops and Libby Corino advised the original presentation they had a 2.5 acre parcel that was to be zoned residential. That aspect of the project was seen as a problem. To preserve the most amount of trees, they decided to take an acre and zone it commercial and move the car wash into that area. The property at 34 Marion Avenue was being questioned as whether or not it should be included or Page 7 of 13 City Council Meeting 8/3/2021 excluded. They are looking for guidance on this from the Council. The whole idea of the PUD is to get the commercial intensity off Maple Dell and on to Marion Avenue where it would be more appropriate. They would also like guidance on the driveway that aligns with Avenue A. The neighbors expressed concern and would like to offset the driveway so it is not directly across from Avenue A. Chuck also recommended sidewalks thru the commercial development area. They can provide a revised concept. Award of Bid: Integrated Pest Management to Absolute Pest Control (21-309) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for Integrated Pest Management to Absolute Pest Control as per unit prices submitted in bid 2021-13. Ayes – All Discussion and Vote: Settlement of Article 7 Case for Parcel ID: 165.52-4-1 (21-310) This item was discussed during executive session at the end of yesterday’s pre-agenda meeting. Commissioner Franck moved and Commissioner Madigan seconded for the City Council to settle the Article 7 case for parcel ID#: 165.52-4-1 for the year 2020 as follows: Parcel # Original Negotiated Reduction Refund Amt Assessment Assessed Value Amount 165.52-4-1 2020 $5,075,000 $4,650,000 $425,000 $0 The grand total 2021 refunds for this parcel listed is $0. Ayes - All FINANCE DEPARTMENT Update: Mediation with Public Advocacy Groups Commissioner Madigan advised she has researched many options and has paired it down to 5 firms. She has been in contact with Lexis Figuereo regarding this. They are looking at getting quotes then they will be able to determine if a bid is going to be required. Commissioner Franck stated he feels this will be done but it should be done in the Music Hall as a workshop. Commissioner Madigan advised there will be a more informal meeting. Discussion and Vote: Accept Donation for the Pride Crosswalk (21-311) Commissioner Madigan advised Cindy Swabda and Steve Rosenblume donated $2,500 for the maintenance of the pride crosswalk. Cindy Swadba stated they have received countless comments about the importance of the pride crosswalk to the City. Our City has told a person of the LGBTQ community they are included because of this crosswalk. Commissioner Madigan moved and Commissioner Dalton seconded to accept the donation for the pride crosswalk in the amount of $2,500 towards the ongoing maintenance of the pride crosswalk as described with the agenda. Page 8 of 13 City Council Meeting 8/3/2021 Ayes – All Presentation: 2nd Quarter 2021 Financial Report Commissioner Madigan advised 74% property taxes has been collected as of 6/30/2021. VLT aid was received in the amount of $2,325,592 on 6/30/2021 and received $348,839 in March for funds withheld by New York State in 2020. Sales tax received as of 6/30/2021 for 2021 is $4,495,722 and hotel occupancy tax first quarter payment was received in April and the second payment will arrive in mid-July. As of 6/30/21, franchise tax receipts are $128,034; ambulance transport fees as of 6/30/21 are $590,633; mortgage tax receipts are consistent with the prior year; and the City paid at tax anticipation note in full on 6/18/21. Liability insurance has been paid in full for the year. Discussion and Vote: Resolution for Use of Reserve – Subdivision Recreation Fund (21-312) Commissioner Madigan advised it has been proposed to use this money for updating of the skate park. The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK Mayor Meg Kelly Commissioner Michele Madigan Commissioner Anthony Scirocco Commissioner Robin Dalton Commissioner John P. Franck BE IT RESOLVED, by the City Council of the City of Saratoga Springs as follows; WHEREAS, the City of Saratoga Springs has established a subdivision recreation fund as part of its Subdivision Regulations and as part of its Zoning Ordinance (Section 7.2.18). The purpose of the subdivision recreation fund is to use site plan fees paid in lieu of usable recreation land for “neighborhood park, playground or recreation purposes, including the acquisition and improvement of property”; and WHEREAS, the City seeks to upgrade the East Side Recreation Skate Park, a popular neighborhood attraction. The skate park is open to the public; it provides a safe and suitable environment for the neighborhood and our skating visitors, while lessening the use of inappropriate locations that can lead to danger, damage, and disruption. Improvements will result in a new, modern, poured-in-place concrete facility. WHEREAS, an expenditure of $265,000 is required to fund these improvements. NOW, THEREFORE, BE IT RESOLVED, as follows 1. The City Council finds that an expenditure of $265,000 for Skate park upgrades and improvements is in accordance with the purposes of the subdivision recreation fund. 2. The City Council authorizes said payment of $265,000 to be paid from said fund for said purpose. Commissioner Madigan moved and Commissioner Franck seconded to approve the resolution for the use of reserve – subdivision recreation fund as included with the agenda. Ayes - All Discussion and Vote: Budget Amendment – Interfund (21-313) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget amendment – interfund as included with the agenda. Ayes – All Discussion and Vote: Capital Budget Amendment – Skate Park (21-314) Commissioner Madigan moved and Commissioner Franck seconded to approve budget amendment capital budget amendment – skate park as included with the agenda. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with First Light for Cloud Virtual Machine Back-up (21-315) Page 9 of 13 City Council Meeting 8/3/2021 Commissioner Madigan advised this is to continue services with First Light. The contract is for $570 per month. Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with First Light for cloud virtual machine back-up as included with the agenda. Ayes – All Discussion and Vote: Agreement for Payment in Lieu of Taxes (PILOT) Between and Among the City of Saratoga Springs, Allendale Housing Development Fund Company, Inc., Allendale, LP, Saratoga Affordable Housing Group and PAAB Properties, LLC (21-316) Commissioner Madigan advised this reflects a change to remove #43 and #45 Allen Drive from the PILOT. Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign amendment #1 to agreement for payment in lieu of taxes (PILOT) between and among the City of Saratoga Springs, Allendale Housing Development Fund Company, Inc., Allendale, LP, Saratoga Affordable Housing Group, and PAAB Properties, LLC as included with the agenda. Ayes - All Discussion and Vote: Resolution for Non-Union Full Time Employees – Annual Review Commissioner Madigan pulled this item from her agenda. Discussion and Vote: Budget Transfers – Capital – Payroll (21-317) Commissioner Madigan moved and Commissioner Franck seconded to approve budget transfers – capital – payroll as included with the agenda. Ayes – All Discussion and Vote: Budget Amendments – Regular 2021 Mid-Year for City Hall Security Project (21-318) Commissioner Madigan moved and Commissioner Franck seconded to approve budget amendments – regular 2021 mid-year for City Hall security project as included with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #15443 to BPI Mechanical Service in the Amount of $252.00 (21-319) Commissioner Scirocco advised this is for emergency plumbing services in City Hall. Commissioner Scirocco moved and Commissioner Franck seconded to approve payment of invoice #154443 to BPI Mechanical Service in the amount of $252.00 for emergency plumbing services in City Hall. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with Absolute Pest Control, Inc. for Pest Management (21-320) Page 10 of 13 City Council Meeting 8/3/2021 Commissioner Scriocco moved and Commissioner Franck seconded to authorize the mayor to sign contract with Absolute Pest Control, Inc. for pest management services. Ayes - All PUBLIC SAFETY DEPARTMENT Announcement: COVID-19 Update Commissioner Dalton announced the following people have been appointed to the COVID-19 Memorial Committee: Charlie Samuels, Darryl Leggieri, Tara Gaston, Dr. Donnarumma, Susanna Combs, Leigha O’Connor. Discussion and Vote: Mayor to Sign Contract with Smith Detection (21-321) Commissioner Dalton advised this contract is for the x-ray machine for security. Commissioner Dalton moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Smith Detection. Ayes – All Discussion and Vote: Authorization for Mayor to Sign a Contract with Absolute Pest Control (21-322) Commissioner Dalton moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Absolute Pest Control. Ayes – All Discussion and Vote: Authorization for Mayor to Sign an Addendum to Contract with Passport (21-323) Commissioner Dalton advised this contract is going from a software base program to a web-based program. Commissioner Dalton moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Passport. Ayes – All Discussion and Vote: Amend Chapter 225 of the City Code, Section 225-77, Schedule XII – Stop Intersections (21-324) Commissioner Dalton moved and Commissioner Franck seconded to amend chapter 225-77 of the City Code, Schedule XII, to add the following: stop sign on Grand Avenue, direction of travel – both, at intersection of Elm Street. Ayes – All Announcement: Police Task force Recommendations and Implementations Update Commissioner Dalton advised what her role is regarding this. She feels there needs to be transparency in this process. She is creating a document outlining the recommendations made, the estimated timeline of completion, and budgetary constraints. Page 11 of 13 City Council Meeting 8/3/2021 Mayor Kelly stated the Committee provided the Council with an update. The committee is made up of volunteers and the two remaining members were messaging her all weekend. They are upset with Commissioner Dalton. These two people are ready to walk. Commissioner Dalton stated she is trying to help the Committee by publishing someone where they are in the process. She is not asking anyone to do anything different or do any additional work. She is going to make a master document. Discussion and Vote: Approval for Mayor to Sign Contract with MES (21-325) Commissioner Dalton advised this is for turnout gear and firefighter gear. Commissioner Dalton moved and Commissioner Franck seconded to authorize the mayor to sign contract with MES. Ayes – All Commissioner Dalton moved and Commissioner Franck seconded to add for discussion and vote for a contract for a magnetometer. (21-326) Ayes – All Discussion and Vote: Authorize Mayor to Sign Contract with Rapiscan Systems for Magnetometer (21-327) Commissioner Dalton moved and Commissioner Madigan seconded to authorize the mayor to sign a contract with Rapiscan Systems. This is for a metal detector and a scanner for City Hall. Ayes - All SUPERVISORS Matt Veitch Records Management Tour at Ulster County Supervisor Veitch reported they went to the City of Kingston to see how they are handling records management. They have several positions there who do records management for Kingston and are hired by other municipalities to manage their records. Government Review and Efficiency Update Supervisor Veitch reported they will meet on Thursday. They will have amendments to their Budget Process to update the Capital Budget Program in the County as well as updating and revising the outside agency and not for profit organization funding. Tara Gaston Public Health Update Supervisor Gaston reported the increase in COVID numbers does not indicate the vaccine does not work. A third of the cases were found in fully vaccinated people. The vaccines are working as the cases of those who have been vaccinated are not as serious. Community Resiliency Committee Page 12 of 13 City Council Meeting 8/3/2021 Supervisor Gaston reported she will be forming a Community Resiliency Committee. This is a Committee on how not to have to use emergency services. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:50 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/17/2021 Vote: 5 - 0 Page 13 of 13