City Council

December 20, 2021 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway Saratoga Springs, NY 12866 10:00 AM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW STAFF PRESENT: Lisa Shields, Deputy Mayor Deidre Ladd, Deputy Commissioner, Finance Joe O’Neill, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Robin Dalton, Commissioner of DPS Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 10:00 a.m. PUBLIC HEARINGS 1. Local Law No. 3 of 2021 – Interlaken PUD – no comments. 2. Maple Dell/Marion Ave. PUD Zoning Amendment – Commissioner Franck advised a petition protest was received. This will require a super major vote to pass. 3. Smiley-Brackett Cottage as City Landmark – no comments. 4. Zoning Amendment – Weibel Avenue PUD – still waiting for response from applicant’s attorney. Commissioner Madigan advised she would like to add a presentation regarding the new City website. CONSENT AGENDA 1. Approval of 11/30/2021 UDO Workshop Meeting Minutes 2. Approval of 12/06/2021 Pre-Agenda Meeting Minutes 3. Approval of 12/07/2021 city Council Meeting Minutes 4. Approval of 12/9/2021 City Council Meeting/UDO Minutes 5. Approval Budget Transfers – Regular 6. Approval Budget Amendments – Insurance City Council Pre-Agenda Meeting 12/20/2021 7. Budget Amendments – Regular (Increases) 8. Approve Payroll 12/10/21 $431,193.04 9. Approve Payroll 12/17/21 $666,357.84 10. Approve Mid-Warrant 2021 - 12MWDEC5 $4,967,709.00 11. Approve Mid-Warrant 2021 2021MWDEC3 $5,076,158.33 12. Approve Mid-Warrant 2021 – 21MWDEC4 $4,309,216.55 13. Approve Warrant 2021 – 21DEC2 $897,156.82 No comments. MAYOR’S DEPARTMENT Announcement: 2022 Community Development Block Grant Application Period Open No comments. Appointment: Design Review Commission Alternate No comments. Appointment: Design Review Commission Alternate No comments. Appointment: Design Review Commission No comments. Appointment: Planning Board No comments. Discussion and Vote: Accept the 2021-2022 Basketball Sponsors No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Pillar Design Studios, LLC Pillar Designs No comments. Discussion and Vote: Approval to Pay Invoices #13530, #13553, #13595, #12972 and #13628 in Total Amount of #1,253.50 to Walton’s Sports Shops No comments. Discussion and Vote: Introduction to Ice Promotion No comments. Discussion and Vote: Approval to Pay $15,000 Invoice to RK Hite for Work Related to ROW Services – Downtown Connector Tina Carton advised this is payment for service as subcontractor under Greenman Pedersen. All work with RK Hite has been completed for that phase. Page 2 of 7 City Council Pre-Agenda Meeting 12/20/2021 Discussion and Vote: Approval for Mayor to Sign Contract with Hite and Beaumont for Downtown Connector Trail Tina Carton advised this is the next phase. Vince DeLeonardis advised the property owner agreed to convey the easement but challenged the amount for the easement. The contract is not approved by Risk & Safety due to the insurance requirements. There is no risk for going forward with this contract. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Miller, Mannix, Schachner and Hafner for Legal Services No comments. Discussion and Vote: Donation of 40 Hours Sick Time from Employee #2615 to Employee #2947 Mayor Kelly stated this is a correction from the last City Council meeting. Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with ESI for EAP in 2022 No comments. Discussion and Vote: SEQRA Evaluation for the Unified Development Ordinance No comments. Discussion and Vote: Adopt the Unified Development Ordinance No comments. Closing Comments No comments. Mayor Kelly added an item to her agenda: Authorization to Sign MOA with Police Administration. ACCOUNTS DEPARTMENT Award of Bid: Land Use Board Legal Counsel to Miller, Mannix, Schachner, and Hafner, LLC No comments. Appointment: Stacy Connors as Deputy Commissioner of Accounts No comments. Award of Bid: Orthosphosphate to Surpass Chemical No comments. Award of Bid: Municipal Solid Waste to County Waste No comments. Page 3 of 7 City Council Pre-Agenda Meeting 12/20/2021 Award of Bid: Landfill Post Closure to CT Male Associates No comments. Award of Bid: Landfill Gas Operation, Monitoring, and Maintenance to Wehran LFG Services, LLC No comments. Award of Bid: Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers to Pallette Stone Corp. No comments. Award of Bid: Portable Barrier System to Advance Security Technologies, LLC No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Advanced Security Technologies for Vehicle Barriers No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Cabling and Security No comments. Discussion and Vote: Adopt Local Law #3 – Interlaken PUD No comments. Discussion and Vote: Smiley Brackett Zoning Amendment No comments. Discussion and Vote: SEQRA Evaluation for Maple Dell PUD No comments. Discussion and Vote: Zoning Amendment for the Marion Avenue – Maple Dell Planned Unit Development Commissioner Franck advised 4 votes are required for this to pass. Discussion and Vote: Authorization for Mayor to Sign Contract with Saratoga Springs City Center for Inauguration No comments. FINANCE DEPARTMENT Discussion and Vote: 2022 Tax Rate Approvals No comments. Discussion and Vote: City Fees 2022 Page 4 of 7 City Council Pre-Agenda Meeting 12/20/2021 No comments. Discussion and Vote: Approval to Pay Invoices to Kevin Kling in the Amount of $56.90 for IT – Related Expenses No comments. Discussion and Vote: Authorization for the Mayor to Sign Agreement for Payment in Lieu of Taxes (Pilot) Between and Among the City of Saratoga Springs, 43 Allen Housing Development Fund Company, Inc. 43 Allen Drive, LLC and Peerless Property Holdings, LLC No comments. Discussion and Vote: Budget Amendments – Benefits No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion: Closing Comments No comments. Commissioner Madigan advised she is adding three items to her agenda: Discussion and Vote: Authorization for Mayor to Sign Agreement with ClearGov; Discussion and Vote: Amendment to Apprenticeship Resolution; and Update: Memorial Dedications. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Termination of Contract with Surpass Chemical Co., Inc. for Orthophosphate No comments. Discussion and Vote: Authorization for Termination of Contract with Casella Waste Systems, Inc. for Municipal Solid Waste No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with CT Male for Post Closure Gas Monitoring No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Wehran for Landfill Operations Monitoring & Maintenance Services No comments. Page 5 of 7 City Council Pre-Agenda Meeting 12/20/2021 Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with CT Male for Geyser Crest Well #7 Commissioner Scirocco advised this is a time extension only. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with CPL Engineering for Professional Services for the Water Treatment Plant Intake Valve Commissioner Scirocco advised this amendment is for additional funding and time extension. Discussion and Vote: Authorization for Mayor to Sign Addendum #3 with Schnabel for Professional Engineering Design and Permitting Services for the Loughberry Lake Dam Spillway Project No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Creighton Manning for Time Extension of Professional Services for Water Distribution Pipe Replacements – Phase 1 No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Brunswick Electric, Inc. to Provide Electrical construction Services for Water Distribution Pipe Replacements – Phase 1 No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Surpass Chemical Co., Inc. for Orthophosphate SLI-5179 No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with County Waste & Recycling Service, Inc. for Municipal Solid Waste Removal No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Pallette Stone Corp. for Precast Manholes, Catch Basins, Dry Wells, Risers, Frames & Covers No comments. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Understanding with Evonik Active Oxygens, LLC No comments. Discussion and Vote: Authorization for Mayor to Sign Invoice Cloud Addendum #1 for Electronic Bill Payments & Presentment, Add on for “Chargeback Fee, ACH Reject Fee, PayPal Brands –Chargeback Fee” No comments. Discussion and Vote: Authorization for the Mayor to Sign Tree City USA Application 2021 No comments. Page 6 of 7 City Council Pre-Agenda Meeting 12/20/2021 Commissioner Scirocco added two items to his agenda: Announcement: Celebrating City Hall 150 Years and Appointment to Complete Streets. PUBLIC SAFETY DEPARTMENT Deputy Finneran read this agenda in Commissioner Dalton’s absence. Discussion and Vote: Authorization for Mayor to Sign MOA with NYRA No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with PlanIT Schedule No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Axon No comments. SUPERVISORS Mayor Kelly read the agenda items for the supervisors as follows: Matt Veitch 1. 2022 Saratoga County Budget 2. Racing & Gaming Committee Update 3. Buildings & Grounds Committee Update 4. Appreciation and Congratulations Tara Gaston 1. COVID-19 Update 2. 2022 Saratoga County Budget ADJOURN Mayor Kelly adjourned the meeting at 10:23 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/18/2022 Vote: 4 - 0 Page 7 of 7