City Council

October 31, 2022 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 10:00 AM PRESENT: Ron Kim, Mayor Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of Department of Public Works Jim Montagnino, Commissioner of Department of Public Safety STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner, Finance Stacy Connors, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, Department of Public Works Jason Tetu, Deputy Commissioner, Department of Public Safety EXCUSED: Minita Sanghvi, Commissioner of Finance Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 10:02 a.m. PUBLIC HEARING 1. 2023 Comprehensive Budget – no comments. 2. ADA Transition Plan – no comments. 3. Amend Chapter 136 – Outdoor Dining to Include Design Review Board – no comments. 4. Weibel Avenue PUD Amendment – no comments. Mayor Kim advised a presentation on the ADA Transition Plan will be added to the agenda. CONSENT AGENDA 1. Approval of 10/4/2022 Pre-Agenda Meeting Minutes 2. Approval of 10/6/2022 City Council Meeting Minutes 3. Approval of 9/20/2022 City Council Meeting Minutes 4. Approval of 9/27/2022 UDO Workshop Minutes 5. Approve Budget Amendments – Regular 6. Approve Budget Transfers - Regular 7. Approve Payroll 10/21/2022 $673,980.41 8. Approve Payroll 10/28/2022 $560,639.31 9. Approve Warrant 2022 22NOV1 $1,649,788.57 10. Approve Warrant 2022 MWOCT3 $64,299.90 No comments. City Council Pre-Agenda Meeting October 31, 2022 MAYOR’S DEPARTMENT Announcement: Beaver Pond Workshop November 2 at 5:30 p.m. Mayor Kim advised this workshop will be handled as a public hearing. A majority of the City Council will be in attendance. Discussion and Vote: Beaver Pond Village Letter of Credit No comments. Discussion and Vote: Authorization to Pay Invoice to Goldberger & Kremer in the Amount of $3,298.00 No comments. Discussion and Vote: Authorization to Pay Invoice to Goldberger & Kremer in the Amount of $4,046.00 No comments. Discussion and Vote: Authorization for Mayor to Sign Contract Addendum with Goldberger and Kremmer No comments. Discussion and Vote: Authorization for Mayor to Sign Contract Addendum with Miller, Mannix, Schachner & Hafner, LLC No comments. Discussion and Vote: City Council to Adopt Phase 2 for ADA Transition Plan No comments. Discussion and Vote: Mayor to Sign Rifenburg Change Order No comments. Discussion and Vote: Request for Ice Fee Waiver No comments. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Allegion Access Technologies f/k/a Stanley Access Technologies, LLC No comments. Announcement: Proposed 2023 City Council Meeting Dates Commissioner Moran stated he supports the dates that fall on actual City Council meeting dates, which are Election Day and the Fourth of July. ACCOUNTS DEPARTMENT Discussion and Vote: Merit for Review to City and County Planning Boards for Comprehensive Plan Amendment for Liberty Affordable Housing Project Page 2 of 6 City Council Pre-Agenda Meeting October 31, 2022 Commissioner Moran advised he circulated a document on this as they are looking for direction of how to do this. This is being brought to the City Council for discussion and vote on merit to review map change to the Comprehensive Plan. Tony Izzo, city attorney, advised it is best practice to bring forward any possible change to the Comprehensive Plan. Discussion and Vote: Amend Chapter 136 of the City Code to Include Design Review Board for Review of Locations No comments. Award of Bid: Ice Rink Doors Replacement to Allegion Access Technologies, LLC Commissioner Moran stated this item will need to come before Mayor Kim’s agenda number 10. Set Public Hearing: Amend Chapter 212-24 of the City Code for Senior Citizen Tax Exemptions Commissioner Moran stated the Assessment Department has the ability to adjust senior citizen tax exemptions. Announcement: The Link at SOBRO Housing Development Fund Company PILOT Commissioner Moran advised he is removing the pilot and putting this parcel back on the assessment roll and the project is no longer viable. Announcement: Short Term Rental Workshop #2 November 17, 2022 No comments. Announcement: Special Events No comments. Commissioner Moran added and item to his agenda: Announcement: Special Recognition Amy Ryan. FINANCE DEPARTMENT Mayor Kim read Commissioner Sanghvi’s agenda in her absence. Discussion and Vote: Authorization for Mayor to Sign Contract with Mimecast/SHI in the Amount of $14,666.40 Mayor Kim advised this contract is for cyber security. Discussion and Vote: Authorization for Mayor to Sign Contract with Vertiv Corporation in the Amount of $9,560.81 for Server Maintenance No comments. Discussion and Vote: Budget Amendments – City Center No comments. Page 3 of 6 City Council Pre-Agenda Meeting October 31, 2022 Discussion and Vote: Budget Amendments – Payroll & Benefits No comments. Discussion and Vote: Budget Transfers Payroll & Benefits No comments. Discussion and Vote: 2021 Excess Fund Balance Recommendations and Water and Sewer Deficit Recommendations No comments. Update: City Finances No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Dell in the Amount of $31,681.80 for Microsoft 365 No comments. Mayor Kim advised Commissioner Sanghvi will be adding an item to her agenda – Update: Participatory Budgeting. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the mayor to Sign Contract with Oneida Any Aa, LLC (DBA Nye Ford) for a 2022 Ford Escape SEL AWD Commissioner Golub advised this item will need to be done prior to the Consent Agenda. Discussion and Vote: Approval to Pay Invoice #140061 to Oneida Any Am, LLC (DBA Nye Ford) in the Amount of $36,120.00 Commissioner Golub advised this item will need to go before the Consent Agenda. Discussion and Vote: Authorization for Mayor to Sign Contract with Tompkins Ecological Services for Beaver Trapping No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Generator Maintenance No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Jack Farrelly Company to Provide Re-install Water Line Stop for 24” Gear Reduction Valve Replacement Project No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order #3 with CFI Contracting, Inc. to Provide General Construction for Excelsior Springs Pump Station Page 4 of 6 City Council Pre-Agenda Meeting October 31, 2022 No comments. Discussion and Vote: Authorization for the Mayor to Sign Contract with Pallette Stone Crop. For Crushed Stone No comments. Discussion and Vote: 2022 Paving Program (pending attachment) Commissioner Golub advised this item will be changed to discussion. Commissioner Moran advised he might need additional information on item number three. Commissioner Golub advised that is for trapping around a tributary. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization to Pay Invoice to Mohawk Chevrolet in the Amount of $1,140 Commissioner Montagnino advised this is for diagnostic work done on a police car. Discussion and Vote: Authorization for the Mayor to Sign the EZ Pass Application Commissioner Montagnino advised this is for the investigators to use. Discussion and Vote: Authorization for the Mayor to Sign License Agreement with the Saratoga Springs PBA for the Use of the PBA Range and Building for Police Department Training Commissioner Montagnino advised the use of the PBA range will save in overtime costs due to travel to and from training facilities. Discussion and Vote: Authorization to Pay Invoice to Mikayla Tougas for Mileage Reimbursement in the Amount of $407.16 Commissioner Montagnino advised this is for travel of a firefighter to and from the academy. This item is coming before the City Council for approval of payment as it is over 30 days. Supervisors Matt Veitch 1. Appointment to the Cannabis Committee 2. Saratoga County Budget Schedule. Tara Gaston 1. Public Health Update 2. Voting Information 3. Appointment to the Cannabis Committee ADJOURN Commissioner Montagnino moved and Commissioner Moran seconded to adjourn the meeting at 10:20 a.m. Page 5 of 6 City Council Pre-Agenda Meeting October 31, 2022 Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 3/21/2023 Vote: 4 - 0 Page 6 of 6