City Council

CLOSE CITY OF SARATOGA SPRINGS City Council Meeting City Council Room November 28, 2022 Special City Council to Vote on 2023 Budget 06:00 PM P.H. - 2023 Proposed Amended Budget Print 6:15 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): EXECUTIVE SESSION: CONSENT AGENDA MAYOR’S DEPARTMENT 1. Set Public Hearing: Changes to Bar and Restaurant Closing Times 2. Discussion and Vote: Authorization for Mayor to Send Letter pursuant to Title 3.B of Charter to County Board of Supervisors Requesting Prohibition of Sales of Alcoholic Beverages for On-Premises Consumption after 2:00 am 3. Announcement: Mayor to Submit Intent to Apply for Restore NY Funding for 53 Putnam Affordable Housing Project ACCOUNTS DEPARTMENT FINANCE DEPARTMENT 1. Discussion and Vote: 2023 Proposed Budget 2. Discussion and Vote: Use of IT Initiatives Assignment 3. Discussion and Vote: Use of Right-Sizing Assignment PUBLIC WORKS DEPARTMENT PUBLIC SAFETY DEPARTMENT 1. Set Public Hearing: Amend Chapter 136 SUPERVISORS ADJOURN Special City Council to Vote On Budget November 28, 2022 November 28, 2022 CITY OF SARATOGA SPRINGS Special City Council Meeting to Vote on Budget City Council Room 474 Broadway 6:00 P.M. PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts James Montagnino, Commissioner of DPS Jason Golub, Commissioner of DPW STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joseph O’Neill, Deputy Commissioner of DPW Anthony Izzo, City Attorney EXCUSED STAFF: Jason Tetu, Deputy Commissioner of DPS CALL TO ORDER Mayor Kim called the meeting to order at 6:05 p.m. PUBLIC HEARING 2023 Proposed Amended Budget Bill McTygue of Saratoga Springs, stated he had family history with the City of Saratoga Springs with his father serving as Commissioner of Public Works for eighteen years and his brother Thomas McTygue serving as Commissioner of Public Works for a total of thirty-two years. McTygue stated this City Council has faced the same challenges other Councils challenged throughout the years; to meet the demands of the community while meeting the affordability of a budget that will provide a blueprint for the next year. McTygue stated the proposed amended budget offers tremendous opportunity with what it will be able to provide a high level of services to the community. McTygue stated the budget to be unprecedented and historical by programming sixteen (16) new firefighters and EMT services and the addition of six (6) police officers into the budget. McTygue stated the Council should be proud of the commitment provided to the public safety services to the community, as well as meeting the needs of all the departments. Page 1 of 10 Special City Council to Vote On Budget November 28, 2022 Gordon Boyd, of State Street, Saratoga Springs, stated he echoed the comments made by Bill McTygue. Boyd stated the transparency the City had deployed regarding the shooting on Broadway early Sunday morning had been refreshing, as well as a turning point in the approach of justice issues in the City. Boyd stated with the City’s release of the videos of the events the public had been given a chance to understand what exactly went on. Boyd stated, because the City had been so forthcoming, the community would support the additional positions within the Department of Public Safety. Boyd stated the attention paid by the Department of Public Works to the Geyser Crest and the outer Grand Avenue neighborhoods had been commendable, since the outer west side of Saratoga Springs tends to not get enough attention paid to it. PRESENTATONS There were no Presentation(s). EXECUTIVE SESSION There were no Executive Sessions scheduled. CONSENT AGENDA There were no Consent Agenda presented for the Special City Council Meeting. PUBLIC COMMENT Mayor Kim opened the public comment period at 6:14 p.m. No one spoke. Mayor Kim closed the public comment period at 6:15 p.m. Mayor Kim stated there were items on the Mayor’s Agenda, but the Finance Department would present the Proposed Amended Budget. FINANCE DEPARTMENT Commissioner Sanghvi stated before presenting the budget the Discussion and Vote for the Right-Sizing Assignment would take place. 1. Discussion and Vote: Use of Right-Sizing Assignment Commissioner Sanghvi read the resolution into the record. A USE OF ASSIGNMENT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City Council of the City of Saratoga Springs New York as follows: 1. The City Council established an Assignment for Staffing Adjustments Due to Hire Dates, Page 2 of 10 Special City Council to Vote On Budget November 28, 2022 Training Requisites and New Requirements (Right-Sizing) on 11/01/2021. The balance in the assignment as of 11/28/2022 is $765,719. 2. The City Council requested new hires during the 2023 budget process. Recruitment and hiring takes time and employees are not on payroll as of 01/01. To avoid unnecessarily taxing the citizens for a full year salary and benefits, the Council agrees to commit the right-sizing assignment for five full-time and 1 part-time position for an amount not to exceed $473,296.00. See attachment A for specific titles and amounts. 3. To utilize the right sizing assignment in 2023, the hiring Department will provide the Finance Office with an amendment request and a copy of the completed green sheet. The Department will receive a pro-rated salary and benefit amount from hire date through 12/31/2023. The amount of the amendment request will not exceed the Total amount in Attachment A. 4. The uncommitted balance in the assignment is estimated to be $292,423.00. Commissioner Sanghvi stated the enclosed attachment regarding the positions were as follows: Accounts Department Records Retention Coordinator with a salary of $57,631.00 and benefits to be $48,825.22 for a total amount of $96,456.22. Accounts Department Office Supervisor with a salary of $49,275.75 and benefits to be $30,411.37 for a total amount of $79,687.12. DPW Recycling Person with a salary of $38,688.00 and benefits to be 34,780.89 for a total amount of $73,468.89. Mayor Department Assistant Building & Contractor Inspector with a salary of $50,842.00 and benefits to be $37,375.77 for a total amount of 88,217.77. Mayor’s Department City Attorney with a salary of $70,000.00 with benefits to be $41,466.00 for a total amount of $111,466.00. Recreation Department Camp Saradac Counselor – part-time/seasonal with a salary of $24,000.00. Commissioner Sanghvi stated the remaining balance in the Right-Sizing Assignment would be $292,423.00. Sanghvi stated even more money would remain in the right-sizing assignment due to the hires not taking place on January 1, 2023. Sanghvi stated in order for the hiring departments to utilize the right-sizing assignment, each department would make provide the Finance Department with an amendment request and a copy of the completed green sheet. Sanghvi stated the department would receive a copy of prorated salaries and benefit amount from hire date to December 31,2023. Sanghvi stated the amount of the amendment request would not exceed the amount in the attachment. Commissioner Sanghvi moved and Commissioner Montagnino seconded the adoption of the Right-Sizing Assignment resolution and Attachment A. Yeas – 5 Nays – 0 Motion carried. Page 3 of 10 Special City Council to Vote On Budget November 28, 2022 2. Discussion and Vote: 2023 Proposed Budget Commissioner Sanghvi presented the City of Saratoga Springs 2023 Proposed Amended Budget via PowerPoint. Sanghvi stated the call letters had been sent to each department in June 2022. Sanghvi stated the Comprehensive Budget had been presented October 6, 2022, and the first Comprehensive Budget Public Hearing had been held October 18, 2022. Sanghvi stated there had been multiple public workshops, and the second comprehensive budget public hearing had been held November 4, 2022. Sanghvi stated the amended budget had been set to all departments on November 14, 2022. Sanghvi stated the City Council had met November 21, 2022, to discuss the amended budget, and there had been additional changes to be made to DPS budget. Sanghvi stated this Special City Council Meeting would be to vote on the 2023 Proposed Amended Budget. Sanghvi stated the budget process to include proposed, estimated budgets from each department after which the Finance Department gives their comprehensive budget. Sanghvi stated the proposed amended budget to be a mix of needs and wants of each department with the conservation of the Finance Department to find a middle ground reflective of the needs of our City’s future credit rating, debt, and fund balance. Sanghvi stated the recent historical approved budget amounts to be: 2019 budget had been $47.1MM; 2020 budget had been $48.7MM; 2021 budget had been $46.2MM; 2022 budget had been $54.2MM, and proposed amended budget for 2023 to be $55.0MM. Sanghvi stated the 2023 General Fund Amended Budget had been $56,553,204.13 and the 2023 Proposed Amended Budget to be $57,006,722.80, which is a 5.19% increase from the 2022 Adopted Budget. Sanghvi stated personnel and benefits accounted for approximately 82% of the expenses in the 2023 Proposed Amended Budget, which also consisted of increases to insurance, gas & oil, and other items. Sanghvi stated the Dept. of Public Safety (DPS) and the Finance Department had been working together to bring the budget numbers closer to the DPS revised budget and the Finance Department proposed amended budget. Sanghvi stated the amended budget fully funds six (6) additional police staff, weapons, and ballistic vests that were cut in the previous 2023 Comprehensive Budget. Sanghvi stated there had been errors in the Finance Department’s budget regarding the calculation of SSFD lieutenants, which would be corrected. Sanghvi stated the proposed amended revenue changes showed an increased in ambulance transportation to $2,500,000.00. Sanghvi stated the Finance Department had better projections for sales tax and hotel occupancy tax after receiving third quarter numbers. Sanghvi stated the property tax levy decreased from 3.72% to an average of 2.88%. Sanghvi stated much of the revenue stayed the same from the amended budget to the proposed amended budget. Sanghvi stated the City would be using approximately $1,644,683.84 from the Fund Balance. Sanghvi stated the monies would be from the following balances $500,000.00 from Restricted Balance for retirement, $115,000.00 from Assigned Balance to I.T. Assignment, and $1,029,683.84 of Unassigned Balance would be used. Sanghvi stated the debt service budget of $5,496,525.27 and tax levies would remain the same from the amended budget to the proposed amended budget. Page 4 of 10 Special City Council to Vote On Budget November 28, 2022 Sanghvi stated departmental expenses were lead by the Department of Public Safety with 60% of the budget or $34,191,761.53. Sanghvi stated Dept. of Public Works had come in at 20% of the budget at $11,327,955.26. Sanghvi stated the Finance Department to be 7% of the budget or $3,876,381.60. Sanghvi stated the Mayor’s Office to be 7% of the budget as well at $3,771,231.83. Sanghvi stated the Recreation Department consisted of 4% of the budget expenses at $2,531,215.42, and the Accounts Department expenses were just at 2% of the expenses in the amount of $1,308,177.16. Sanghvi stated the Mayor’s Department General Fund total increased $17,002.97 from the amended budget to the proposed amended budget. Sanghvi stated the Accounts Department did not have a General Fund increase from the amended budget to the proposed amended budget. Sanghvi stated the Finance Department had a General Fund increase of $4,215.00 from the amended budget to the proposed amended budget. Sanghvi stated the Dept. of Public Works had a General Fund increase of $28,834.09 from the amended budget to the proposed amended budget. Sanghvi stated the Dept. of Public Safety had a General Fund increase of $403,466.61 from the amended budget to the proposed amended budget. Sanghvi stated the Recreation Dept. did not have a General Fund increase from the amended budget to the proposed amended budget. Commissioner Sanghvi moved and Commissioner Montagnino seconded to adopt the 2023 Proposed Amended Budget for 2023. Ayes – 5 Nays – 0 Motion carried. Mayor Kim stated to applaud the work the Finance Department and Department of Public Safety did to bring together the financing to fund the third fire station. Kim stated the thought to raise the taxes to the extent that would have been needed would have burdened the community. Kim stated two departments had accomplished a lot with securing the SAFER grant, while also being able to secure requested and required funds for all the other departments. Kim gave gratitude and appreciation to the Finance Department. Commissioner Sanghvi stated gratitude to DPS Deputy Commissioner Tetu for helping the conversations along, as well thanks to Commissioners Montagnino, Commissioner Golub, Commissioner Moran, and Mayor Kim for their efforts. Commissioner Montagnino gave gratitude to Commissioner Sanghvi and the Finance Department team for their shepherding of resources. Montagnino stated the budget recognized the necessity for emergency services, police, and fire a necessity, which had been underscored a week ago. 3. Discussion and Vote: Use of I.T. Initiatives Assignment Commissioner read the I.T. Initiatives Assignment into the record: A RESOLUTION Page 5 of 10 Special City Council to Vote On Budget November 28, 2022 OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City Council of the City of Saratoga Springs, New York, as follows: 1. The City Council established an Assignment of Fund Balance for It Initiatives and One- Time Projects (“IT Assignment”), on October 5, 2021. The balance in the assignment as of 11/28/2022 is $225,000. 2. Therefore, the City Council agrees to use $115,000 to cover IT initiatives in the 2023 Budget for security upgrades, server upgrades, new software, and other IT initiatives whose costs exceeds the $115,000. This investment in IT initiatives will make the City better prepared to serve the citizens. 3. The balance remaining in the assignment will be $110,000.00. Commissioner Sanghvi moved and Commissioner Moran seconded to adopt the I.T. Initiatives Assignment. Ayes – 5 Nays – 0 Motion carried. MAYOR’S DEPARTMENT AGENDA 1. Set Public Hearing: Changes to Bar and Restaurant Closing Times Mayor Kim stated a Public Hearing would be set for the next City Council Meeting on December 6, 2022, for fifteen (15) minutes to discuss changes to bar and restaurant closing times. 2. Discussion and Vote: Authorization for Mayor to Send Letter Pursuant to Title 3.B of Charter to County Board of Supervisors Requesting Prohibition of Sales of Alcoholic Beverages for On- Premises Consumption after 2:00 a.m. Mayor Kim stated there to be a request to the County from the City to discuss changing the hours of sales of alcoholic beverages in bars and restaurants within the City of Saratoga Springs. Kim stated the specific section of for the County to rewrite would be §17.11 of the Alcoholic Beverage Control Law. Commissioner Moran stated the action is a formative step for the City Council. Moran stated not to have high expectations from the County regarding the request from the City. Moran stated the County would continue to take millions of dollars from the City of Saratoga Springs and turn a blind eye to the City’s issues. Mayor Kim stated to appreciate Commissioner Moran’s statement. Kim stated the City would leave no stone unturned in how the Council deals with the issues Caroline Street presents to the City. Kim stated he did not believe the County would act on the City’s request, but would send the letter nonetheless. Commissioner Sanghvi asked whether the Council would be able to do more than send a letter to the County. Kim stated the Council could follow up by requesting meetings with the County’s Board of Supervisors and City Supervisors. Kim stated the Department of Public Safety had an item on their agenda that would allow the City to curtail issues. Kim stated to have had fruitful discussions with the Mayor of Albany, and believes there are things the City could do under their jurisdiction and rights to address the problem. Page 6 of 10 Special City Council to Vote On Budget November 28, 2022 Mayor Kim moved and Commissioner Montagnino seconded to authorize the Mayor to send a letter pursuant to Title 3.B of the City Charter to Saratoga County Board of Supervisors requesting prohibition of sales of alcoholic beverages for On-Premise consumption after 2:00 a.m. Ayes – 5 Nays – 0 Motion carried. 3. Announcement: Mayor to Submit Intent to Apply for Restore NY Funding for 53 Putnam Affordable Housing Project Mayor Kim stated there to be a deadline of November 30, 2022, for a grant application funding by Restore NY for and affordable housing project at 53 Putnam Street. Kim stated the Putnam Resources LLC Project lead by Jason Letts is moving forward. Kim stated Letts non-profit would like to apply for an Empire State Development Restore NY grant to redevelop brown field lots. Kim stated the 53 Putnam Street project would enable one-third of the condominium units would be available for purchase under market rate. Kim stated the grant being applied for would actually require the City to apply with a pass-through. Kim stated he is announcing the Mayor’s Office is submitting an intent to apply to Restore NY. Kim stated the Mayor’s Office would be coming back to the Council with the grant application and the follow-up steps required. Kim stated the grant required the City to participate in a 10% matching requirement. Kim stated the City would provide in-kind contribution for the 10% requirement with the use of the building department staff and services, as well as the DPW. Commissioner Moran stated the project may be eligible for STAR exemptions through the Assessment Office. Kim stated the City couldn’t find a better place to plan affordable housing and the City encourages the project. Kim stated not to know the cost of the project. Kim stated the project would be funded by a private investor. DEPARTMENT OF PUBLIC SAFETY 1. Set Public Hearing: Amend Chapter 136 Commissioner Montagnino stated a Public Hearing would be set for the next City Council Meeting on December 6, 2022, for ten (10) minutes to discuss changes to amendments to Chapter 136. Montagnino stated the changes to the amendments would be enhancing the enforcement mechanisms as a means of attempting to prevent a repletion of events experienced in the recent past. Commissioner Montagnino moved and Commissioner Sanghvi seconded to add a Resolution to the DPS Agenda. Ayes – 5 Nays – 0 Motion carried. 2. Resolution: Condemnation of Saratoga County ADA TRO Commissioner Montagnino read the following resolution: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS: That the actions of Karen Heggen, District Attorney of Saratoga County, in seeking a Temporary Restraining Order (TRO) directing that ''The Mayor of Saratoga Springs, the Public Safety Commissioner of Saratoga Springs, and all other elected or public employees of Saratoga Page 7 of 10 Special City Council to Vote On Budget November 28, 2022 Springs acting in their official capacity, shall refrain from making any further public comments characterizing any evidence, speculating as to the quality, quantity, or clarity of any evidence, and presenting opinions or legal conclusions as to the ongoing investigation [into the events of Sunday, November 20, 2022]," are condemned in the strongest terms for the following reasons: I. District Attorney Heggen obtained the TRO illegally, in violation of 22 NYCRR § 202.7(£), by failing to provide the City with notice and an opportunity to be heard; 2. District Attorney Heggen acted improperly in presenting the proposed TRO to a Judge in the afternoon of the day before Thanksgiving, thereby depriving the City of the opportunity to respond in a timely fashion; 3. District Attorney Heggen acted improperly in seeking to prevent the City from being heard on the TRO for a full month; and, most importantly, 4. District Attorney Heggen knows, or has reason to know, that seeking a TRO which precludes every public employee of the City of Saratoga Springs, including elected officials, from exercising their free speech rights under the First Amendment of the United States Constitution is a gross violation of her Oath of Office. Commissioner Montagnino stated the City of Saratoga Springs is barred from making any comment on the incident of November 20, 2022, under threat of prosecution of criminal and civil contempt by the ADA’s temporary restraining order (the “TRO”). Commissioner Moran stated the order was horrible. Moran asked if he made an empathetic statement would he be found in contempt. Commissioner Montagnino stated any public statement would make a jeopardy of contempt. Montagnino stated the TRO against City Officials deprived the citizens of the city of developing facts. Commissioner Montagnino stated the City needed to make a public statement to the ADA and judge that the TRO was unacceptable. Commissioner Montagnino moved and Mayor Kim seconded the resolution regarding the TRO placed on the City’s Officials. The resolution had been tabled and a Special City Council Meeting had been scheduled for Friday, December 2, 2022, at 3:00 p.m. Commissioner Moran asked City Attorney Izzo whether the TRO was unprecedented. Izzo stated the restraining order against the City Officials of Saratoga Springs was unprecedented during his tenor. Mayor Kim stated the NYS Attorney General has an open inquiry on the previous administration. Kim stated if the Attorney General could fulfill her duties in an open democracy without seeking a gag order, the District Attorney could seek the prosecution of criminals without violation of the constitution. Commissioner Montagnino stated in his thirty-six (36) years of practicing law he had never seen such an order. Commissioner Moran stated the order affecting hundreds of employees, and asked who would bear the burden of a contempt charge – the employee or the City of Saratoga Springs. Moran asked whether this would prevent the SSPD from their investigation. Mayor Kim stated Moran had good questions, and that the breadth and depth of the restraining order to be irreprehensible. Page 8 of 10 Special City Council to Vote On Budget November 28, 2022 Commissioner Golub stated his issue with the resolution had to do with process, and why hadn’t the public been given timely notice. Montagnino stated the Council did not require a public hearing for a resolution. Golub stated the resolution had not even been on the Council Agenda for disclosure. Golub stated he had not received the resolution until the late afternoon. Golub stated Montagnino had legal conclusions in his statement, which Golub had a chance to review, nor did he know whether the City had a chance to review. Golub recommended Montagnino to table the item until the December 6, 2022, City Council Meeting. Commissioner Montagnino stated the City had an option of appealing the order by ADA Heggen, and the thought had been to have a public statement made in advance of seeking appellate review. Mayor Kim stated the strength of the argument of a TRO diminishes as the time goes by, because one of the arguments is whether the person(s) can live by the order. Kim stated the City would not be able to hire an attorney on the appeal of the TRO until the next meeting of December 6, 2022, due to the Request for Quote (RFQ) would take a couple of days. Kim stated passing a resolution today would make the statement that the City had not waived any rights to the objection of the TRO and the Council stated that as soon as the Council had got together. Kim stated the resolution would act as a maker. Kim stated this had been an extraordinary circumstance, which required quick action. Commissioner Golub asked whether Attorney Izzo had reviewed the resolution, and Izzo stated he had not. Commissioner Sanghvi asked whether Attorney Izzo had any thoughts to share. Izzo stated he did not have anything to share at this time. Commissioner Moran asked whether the court would view the resolution as an objection or would the hiring of an attorney be the action that show bearing of the City’s stance. Montagnino answered a statement should be made as soon as possible. Commissioner Montagnino stated, last week, there had been a fatal accident at a worksite. Montagnino stated he did not want a precedent set where a public official would feel reluctant to speak out since the incident might be under investigation, and there could be the potential of the ADA to step in and stomp her foot and state the City cannot talk about that issue either. Montagnino asked where the lines get draws. Commissioner Golub stated to understand the intent of the resolution. Golub stated as being an attorney, it makes him uncomfortable the City Attorney had not seen the resolution and checked the law and stated he would not vote for it since he was not given the time to research the law. Golub stated there was cutting corners and really cutting corners, and it would be irresponsible to vote for something that had not been properly reviewed by the City Attorney or the Commissioner voting on it. Golub stated if the resolution would be tabled until the next meeting, the votes would most likely be there. Mayor Kim stated he did not want to wait a week, and another option would be to table the resolution and call a Special City Council Meeting. Kim stated in that time the City Attorney could give input, and the RFQ would be back. Commissioner Moran stated since the City may be lining itself up for a legal battle, the Council’s first step should be on concrete footing. Moran asked whether the RFQ would be back by Thursday, December 1, 2022, would Friday be too long of a wait for the Mayor. Mayor Kim stated his office would make phone calls to encourage to feedback on the request for quote. Moran stated if the responses came back tomorrow, he would do what he needed to do to snap it through the process. Mayor Kim stated he would be available by Zoom video-conferencing if the meeting would be Page 9 of 10 Special City Council to Vote On Budget November 28, 2022 scheduled for Friday, December 2, 2022. Kim reminded the Council there would be the Open Meeting Law requirement that three (3) Council Members would need to attend in person. Mayor Kim asked City Attorney Izzo of the timeframe for notifying the public. Izzo stated if it was a meeting other than a regularly scheduled meeting, the timeframe would be to the extent practicable. Izzo stated it could be as short a notice as necessary, but recommended a day or two to notify the public. Izzo stated if the meeting is called for less than seven (7) days in advance, the timeframe of public notification to be to the extent practicable. Commissioner Moran stated the Council had a Special Meeting six (6) years ago when there had been an observation of vote count for the Charter Change Election, where no long advance notice had been given to the public. The Special City Council Meeting had been set for Friday, December 2, 2022, at 3:00 p.m. ADJOURN Commissioner Montagnino moved and Commissioner Sanghvi seconded to adjourn the meeting at 7:14 p.m. Respectfully submitted, Barbara Brindisi Assistant City Clerk Approved: Vote: Page 10 of 10  A USE OF ASSIGNMENT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City council of the City of Saratoga Springs New York as follows: 1. The City Council established an Assignment for Staffing Adjustments Due to Hire Dates, Training Requisites and New Requirements (Right-Sizing) on 11/01/2021. The balance ·in the assignment as of 11/28/2022 is $765,719. 2. The City Council requested new hires during the 2023 budget process. Recruitment and hiring takes time and employees are not on payroll as of 01/01. To avoid unnecessarily taxing the citizens for a full year salary and benefits, the Council agrees to commit the right-sizing assignment for five full-time and 1 part-time position for an amount not to exceed $473,296.00. See attachment A for specific titles and amounts. 3. To utilize the right sizing assignment in 2023, the hiring Department will provide the Finance Office with an amendment request and a copy of the completed green sheet. The Department will receive ·a pro-rated ·salary and benefit amount from hire date through 12/31/2023. The amount of the amendment request will not exceed the Total amount in Attachment A. 4. The uncommitted balance in the assignment is estimated to be $292,423.00. AYES - 5 NAYES - 0 Date: 11/28/2022 City Council of the City of Saratoga Springs Dillon Moran, City Clerk 1  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City council of the City of Saratoga Springs New York as follows: 1. The City Council established an Assignment of Fund Balance for It Initiatives and One­ Time Projects ("IT Assignment"), on October 5, 2021. The balance in the assignment as of 11/28/2022 is $225,000. 2. Therefore the City Council agrees to use $115,000 to cover IT initiatives in the 2023 Budget for security upgrades, server upgrades, new software, and other IT initiatives whose costs exceeds the $115,000. This investment in IT initiatives will make the City better prepared to serve the citizens. 3. The balance remaining in the assignment will be $110,000.00. AYES - 5 NAYES - 0 Date: 11/28/2022 City Council of the City of Saratoga Springs Dillon Moran, City Clerk 1  August September October November Aug 1st Sep 15th Oct 6th Nov 30th Call letter from Deadline for The Commissioner shall The budget shall be transmit the proposed passed on or before Commissioner of submitting Requested Comprehensive Budget Finance sent to all Budget, Capital Nov 30 by City Council to the Council at the first vote. City Departments Budget Requests meeting in October. Sep 30th In the period from Oct 1 This year, the letter was to Oct 31, the Council If the Council fails to pass sent on June 30th, giving Around this time, the shall examine the budget, the budget, the budget City Departments an Commissioner of make adjustments, and submitted by the additional 32 days to Finance shall adjust, hold the first of two (2) Commissioner of Finance compile their requests. collate, and publish the public hearings before shall become, by law, the budget for the City. budget. Nov 1.  Other Sources 23% VLT Aid 4% Mortgage Tax Sales Tax 4% 31% State Aid 3% Property Tax Ambulance 32% Transport 3%  Combined Rate Proposed Rate % Change Inside District $6.67 3.74% Outside District $6.61 3.70% Average $6.64 3.72%  General Fund Revenues 2022 Adopted 2023 Comp. % Change Sales Tax $14,900,000.00 $16,800,000.00 12.75% Real Property Tax $17,067,470.31 $17,621,681.00 3.25% VLT Aid $2,325,592.00 $2,325,592.00 0.00% Mortgage Tax $2,135,216.94 $2,050,000.00 -3.99% State Aid Revenue Sharing $1,649,701.00 $1,649,701.00 0.00% Ambulance Transport $1,800,000.00 $1,530,000.00 -15.00% SAFER Grant $0.00 $1,295,547.52 100.00% ARPA Federal Aid $3,924,010.00 $0.00 -100.00% Other $10,393,138.61 $10,943,021.53 5.29% Total General Fund $54,195,128.86 $54,215,543.05 0.04%  Budget Overview - General Fund Revenues 2022 Adopted 2023 Comprehensive % Change Total $54,195,128.82 $54,215,543.05 0.04% Expenses 2022 Adopted 2023 Comprehensive % Change Personnel $30,404,181.05 $29,764,431.45 -2.10% Benefits $13,581,196.32 $14,804,463.92 9.01% Insurance $1,004,038.36 $1,055,176.96 5.09% Gas & Oil $295,207.00 $436,607.00 47.90% Other $8,910,506.09 $8,154,863.72 -8.48% Total $54,195,128.82 $54,215,543.05 0.04% Expense Detail 2022 Adopted 2023 Comp. % Change TOTAL $13,581,196.32 $14,804,463.92 9.01% Healthcare $8,641,929.95 $9,779,171.78 13.16% Retirement System $4,726,591.97 $4,775,674.60 1.04% Other Benefits $212,674.40 $249,617.54 17.37%