City Council

March 31, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 10:00 AM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Jason Golub, Commissioner of Public Works Jim Montagnino, Commissioner of Public Safety STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of Public Works EXCUSED: Dillon Moran, Commissioner of Accounts Jason Tetu, Deputy Commissioner of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 10:00 a.m. PUBLIC HEARINGS 1. 2023 CDBG Annual Plan Recommendations - No comments. 2. Amend Chapter 134 – Human Rights Protection 3. Amend Chapter 225 – Two Hour Parking on S. Franklin Street - No comments. 4. Local Law No. 1 of 2023 – UDO Amendment 1 - No comments. 5. Local Law No. 2 of 2023 – UDO Amendment 2 - No comments. 6. Local Law No. 3 of 2023 – UDO Amendment 3 - No comments. 7. Local Law No. 4 of 2023 – UDO Amendment 4 - No comments. 8. Amendment to 2022 CDBG Annual Action Plan - No comments. PRESENSTATON(S) 1. Saratoga Hidden Horseshoes – Mayor Kim advised this a community group that would like to run this project in the City like a scavenger hunt. EXECUTIVE SESSION 1. Discussion regarding proposed, pending, or current litigation: Wilkins. CONSENT AGENDA 1. Approval of 1/17/2023 City Council Meeting Minutes 2. Approval of 1/3/2023 City Council Meeting Minutes 3. Approval of 12/16/2022 City Council Meeting Minutes City Council Pre-Agenda Meeting March 31, 2023 4. Approval of 12/19/2022 Pre-Agenda Meeting Minutes 5. Approval of 12/2/2022 City Council Meeting Minutes 6. Approval of 12/20/2022 City Council Meeting Minutes 7. Approval of 12/27/2022 City Council Meeting Minutes 8. Approval of 12/5/2022 Pre-Agenda Meeting Minutes 9. Approval of 12/6/2022 City council Meeting Minutes 10. Approval of 2/21/2023 City Council Meeting Minutes 11. Approval of 2/7/2023 City Council Meeting Minutes 12. Approval of 2/9/2023 City Council Meeting Minutes 13. Approval of 3/17/2023 Pre-Agenda Meeting Minutes 14. Approval of 3/21/2023 City Council Meeting Minutes 15. Approval of 3/3/2023 Pre-Agenda Meeting Minutes 16. Approval of 3/7/2023 City Council Meeting Minutes 17. Approve Payroll 03/24/2023 $704,774.06 18. Approve Payroll 03/31/2023 $495,143.11 19. Approve Warrant (Pending Amount and Attachment) 20. Approve Mid-Warrant 2023 23MWMAR3 $43,927.44 21. Approve Budget Transfers - Regular 22. Approve Budget Amendments - Regular No comments. MAYOR’S DEPARTMENT Announcement: Request by Mayor, Pursuant to Title 3, Section H of the Charter, for a Report on the City’s Compliance with the Police Reform Task Force’s 50 Point Recommendations No comment. Announcement: April is Fair Housing Month Mayor Kim stated he has a proclamation for this. Discussion and Vote: Resolution Calling for Action at State & Federal Levels on Gun Violence Prevention Mayor Kim stated he will circulate the resolution urging congress and our state to action. Discussion and Vote: Ordinance Amending Municipal Code to Add Chapter 134 “Human Rights Protection,” Article 1 “Protection of Reproductive Rights” Mayor Kim stated that at the last City Council meeting there was discussion about one word in the ordinance. This has been resolved and will be ready to vote on. Discussion and Vote: Resolution on Municipal Liability Mayor Kim advised there have been a few suggestion from Council members that have been added to the resolution. Discussion and Vote: SEQRA Resolution RE: Proposed Amendments One Through Four to the UDO Mayor Kim advised SEQRA is required prior to votes on the amendments. Discussion and Vote: Local Law No. 1 of 2023 (UDO Amendment One) No comment. Page 2 of 7 City Council Pre-Agenda Meeting March 31, 2023 Discussion and Vote: Local Law No. 2 of 2023 (UDO Amendment Two) No comment. Discussion and Vote: Local Law No. 3 of 2023 (UDO Amendment Three) No comment. Discussion and Vote: Local Law No. 4 of 2023 (UDO Amendment Four) No comment. Discussion and Vote: Resolution for Expenditure from the Insurance Reserve Fund Mayor Kim advised this item is related to the executive session. Discussion and Vote: Authorization to Pay 2022 Invoice Using 2023 Funds: CDWG Mayor Kim advised his department ordered a laptop but the item did not get ordered in time. Discussion and Vote: Authorization to Pay 2022 Invoices: Miller, Mannix No Comments. Discussion and Vote: Approval to Have a 2022 Funded PO for $9,942.50 for E. Stewart Jones Hacker Murphy Issued in 2023 No comment. Set Public Hearing: Capital Budget Amendment No comment. Discussion and Vote: Accept $2,100.00 Donation from George and Martha Parker No comment. Discussion and Vote: Accept $5,000.00 Donation from Stewarts Holiday Match No comment. Discussion and Vote: Authorization to Reimburse Employee #2738 in the Amount of $53.20 No comment. Discussion and Vote: Authorization for Mayor to Sign NY State Park Permits No comment. Discussion and Vote: Authorization for Mayor to Sign the 2023 School & Group Running Practice and Training Permit Application No comment. Discussion and Vote: Authorization for Mayor to Sign the Tennis Co-Sponsor Agreement with the Saratoga Regional YMCA Page 3 of 7 City Council Pre-Agenda Meeting March 31, 2023 No comment. Discussion and Vote: Authorize the Mayor to Sign the Pitney Meadows Community Farm Facilities Use Agreement No comment. Commissioner Montagnino asked which departments will be required to provide a report. Mayor Kim advised the Department of Public Safety will be one who is required but will be asking each department to report on where they think the compliance has been and if they expect to take any action with the 50-point recommendations. This will be a broad discussion. ACCOUNTS DEPARTMENT Award of Bid: Pipes, Fittings, Hydrants and Valves to Ferguson Waterworks No comment. Award of Bid: Precast Manholes, Cast Basins, Drywells, Frames and Covers to Pallette Stone Corp. No comment. Announcement: Short Term Rental Workshop – April 25, 2023 No comment. Announcement: Special Events No comment. Announcement: Business Milestones No comment. Deputy Commissioner Connors advised the Accounts Department will be adding two items to their agenda: Update on Outdoor Dining and Announcement of One-Day Marriage Officiant License. The charge for the officiant license is $25 and the Department is checking to see if the fee stays with the City or is split with the state. FINANCE DEPARTMENT Announcement: Update on City Finances No comment. Announcement: Update on Participatory Budgeting Commissioner Sanghvi announced the first participatory budgeting workshop is being held tonight at 6 p.m. at the Recreation Center. Discussion and Vote: Use of Assignment Resolution – Right Sizing Page 4 of 7 City Council Pre-Agenda Meeting March 31, 2023 No comment. Discussion and Vote: Budget Transfers – Payroll & Benefits No comment. Discussion and Vote: Budget Transfers – Contingency No comment. Discussion and Vote: Budget Amendment – Right Sizing No comment. Discussion and Vote: Budget Amendment – Interfund No comment. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Greenridge Cemetery No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Ferguson Waterworks for Pipes, Fittings, Hydrants, and Valves No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Pallette Stone Corp. for Precast Manholes, Catch Basins, Dry Well, Frames and Covers No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Jointa Lime for Pavement Services No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Stewart’s Shops Corp. for the Purchase of Two Parcels of Land at 0 Excelsior Avenue Commissioner Golub advised this is something they have been working on for a long time. The parcel is next to the water treatment plant. Discussion and Vote: Authorization for Mayor to Sign East and West Side Recreation Field Agreements Between Saratoga springs Central School District and the City of Saratoga Springs No comment. Discussion and Vote: Authorization for Mayor to Accept Donation of Trees from Sustainable Saratoga No comment. Announcement: Household Hazardous Waste Day 2023 Page 5 of 7 City Council Pre-Agenda Meeting March 31, 2023 No comment. Announcement: 2022 – 2023 DPW Annual Report No comment. Commissioner Golub advised he is adding an item to his agenda for discussion and vote of a charity donation of services from Bonacio and Stewart’s for ongoing maintenance of the Woodlawn Garage. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the mayor to Sign a Contract with Prepared Commissioner Montagnino advised this a free service for 911 dispatch to see an incident live via a person’s cell phone. Discussion and Vote: Authorization to Issue a Purchase Order to MultiMed for $27,000 for Monthly Invoices No comment. Discussion and Vote: Authorization for the Mayor to Sign the Annual Contract with Saratoga Auto Supply, Inc. (NAPA) for Automotive Replacement Parts, Supplies, and Accessories No comment. Discussion and Vote: Adoption of the Intelligent Transportation System (ITS) Master Plan that was presented at the March 21, 2023 Council Meeting No comment. Discussion and Vote: Authorization for the Mayor to Sign a Contract with the Enlarged City School District of the City of Saratoga Springs Commissioner Montagnino stated this is for the replacement of a traffic light by the school on the City right of way. Discussion and Vote: Amend Chapter 225, Article IX, Section 225-87 of the code of the City of Saratoga Springs, entitled “Vehicle and Traffic – Schedule XXII: Time Limit Parking” Commissioner Montagnino stated this is for S. Franklin Street. SUPERVISORS Matt Veitch 1. Nothing at this time. Tara Gaston 1. Nothing at this time. Page 6 of 7 City Council Pre-Agenda Meeting March 31, 2023 ADJOURN Commissioner Montagnino moved and Commissioner Sanghvi seconded adjourned the meeting at 10:25 a.m. Ayes – (Commissioner Sanghvi, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays - 0 Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 4/18/2023 Vote: 5 - 0 Page 7 of 7