City Council

April 14, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 10:00 AM PRESENT: Ron Kim, Mayor Jason Golub, Commissioner of Public Works Jim Montagnino, Commissioner of Public Safety STAFF PRESENT: Angela Rella, Deputy Mayor (arrived @ 10:05 a.m.) Stacy Connors, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of Public Works EXCUSED: Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Heather Crocker, Deputy Commissioner of Finance Jason Tetu, Deputy Commissioner of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 10:00 a.m. PUBLIC HEARINGS 1. 2023 CDBG Annual Plan Recommendations - No comments. 2. Amendment to 2022 CDBG Annual Action Plan - No comments. 3. Local Law No. 3 of 2023 – UDO Amendment 3 - No comments. 4. Amend 2023 Capital Budget for Saratoga Springs Recreation Department PRESENSTATON(S) 1. County Deceased Veteran Presentation – Mayor Kim advised Supervisor Veitch will present. 2. Open Space Plan – no comments. EXECUTIVE SESSION 1. Discussion regarding proposed, pending, or current litigation: Teva, Allergan, CVS, Walgreens, and Walmart National Opioid Settlement Agreement. Mayor Kim advised this needs to be approved. An executive session will be held at the end of the pre-agenda meeting. CONSENT AGENDA 1. Approval of 3/31/2023 Pre-Agenda Meeting Minutes 2. Approval of 4/4/2023 City Council Meeting Minutes 3. Approval of 9/6/2022 City Council Meeting Minutes City Council Pre-Agenda Meeting April 14, 2023 4. Temporary Outdoor Dining Permit Approvals 5. Approve Payroll 04/14/2023 $457,115.50 6. Approve Payroll 04/07/2023 $690,563.54 7. Approve Warrant 2023 23APR2 (Will Be Uploaded After Pre-Agenda) 8. Approve Mid-Warrant 2023 23MWAPR2 $830,044.40 9. Approve Mid-Warrant 2023 2023MWAPR1 $20,001.05 10. Approve Budget Transfers - Regular 11. Approve Budget Amendments - Regular No comments. MAYOR’S DEPARTMENT Proclamation: Willard Chamberlin Day Mayor Kim advised this gentleman has been working with local non-profits regarding affordable housing. Announcement: Saratoga Springs Recognized as 2022 Tree City USA by Arbor Day Foundation No comments. Proclamation: No Mow May No comments. Announcement: Public Comment Period for Open Space Plan – April 18 – June 20, 2023 No comments. Set Public Hearing: Open Space Plan No comments. Announcement: Cannabis Policy Workshop April 27 at 6 p.m. No comments. Discussion and Vote: Resolution Banning No-Knock Search Warrants No comments. Discussion and Vote: Approve Substantial Amendment to the 2022 CDBG Entitlement Action Plan No comments. Discussion and Vote: Approval to Adopt Civilian Advisory Committee Recommendations for 2023 CDBG Funding No comments. Discussion and Vote: Approval of 2023 Camp Saradac Trips and Programs No comments. Page 2 of 6 City Council Pre-Agenda Meeting April 14, 2023 Discussion and Vote: Authorization for Mayor to Sign the 2023 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac No comments. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Kompan, Inc. for the Outdoor Multi-Use Sports Court Area No comments. Discussion and Vote: Capital Program and Budget Amendment for Outdoor Multi-Use Sport Court Area Utilizing Subdivision Recreation Fees No comments. ACCOUNTS DEPARTMENT Deputy Commissioner Connors reported in Commissioner Moran’s absence. Deputy Commissioner Connors also advised approval was received from Deputy Mayor Rella to have a presentation on the agenda. Deputy Mayor Rella agreed the presentation should be added. Discussion and Vote: Waive Fees for Cantina Fun Run No comments. Discussion and Vote: Waive Fees for Team Billy No comments. Announcement: Grievance Class is May 9, 2023 and Grievance Day is May 23, 2023 No comments. Announcement: Business Milestones No comments. Announcement: Special Events No comments. Deputy Commissioner Connors advised two items will be added to Commissioner Moran’s agenda: discussion and vote: authorization for mayor to sign contract with GAR and award of bid: auditing services. FINANCE DEPARTMENT Mayor Kim presented Commissioner Sanghvi’s agenda in her absence. Announcement: Update on City Finances No comments. Page 3 of 6 City Council Pre-Agenda Meeting April 14, 2023 Announcement: Participatory Budgeting Information Workshop April 25 6 p.m. in Dutcher Community Room of Public Library No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Keeper Security, Inc. for Cloud Based Internet Password Security No comments. Discussion and Vote: Use of Reserve Resolution – Subdivision Recreation Fund No comments. Discussion and Vote: Budget Amendment – Capital No comments. Discussion and Vote: Budget Amendments – Fund Balance No comments. Discussion and Vote: Budget Transfer – Contingency No comments. Discussion and Vote: Budget Transfers – Payroll & Benefits No comments. Mayor Kim advised Commissioner Sanghvi is adding two items to her agenda: discussion and vote to authorize the mayor to sign a contract with BST & Co., and discussion and vote: reserve resolution. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Cyncon Equipment for the Purchase of a Vactor Truck No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Joe Johnson Equipment for a Pelican Dual Street Sweeper No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Snow blower Parts No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Pallette Stone for Asphalt No comments. Authorization for Mayor to Sign Contract with Pace Analytical for Laboratory Services Page 4 of 6 City Council Pre-Agenda Meeting April 14, 2023 No comments. Discussion and Vote: Authorization for Mayor to Accept the Donation of Services from Bonacio Construction, Inc. to Assist in Maintenance of the Woodlawn Parking Garage No comments. Announcement: Caroline Street Sidewalk Project Update No comments. PUBLIC SAFETY DEPARTMENT Announcement: 2022 Fire Department Annual Report No comments. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Municipal Emergency Services (MES) No comments. Discussion and Vote: Authorization to Pay Invoices to CHA Consulting, Inc. Totaling $10,400 Commissioner Montagnino advised this is for architectural work relating to station three. Announcement: Status of the SAFER Grant No comments. EXECUTIVE SESSION Mayor Kim advised the deadline to approve the settlement is the night of the City Council meeting, April 18, 2023. Mayor Kim moved and Commissioner Golub seconded to move into executive session on proposed, pending litigation relating to the opioid national settlement at 10:10 a.m. Ayes – All (Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Council returned at 10:11 a.m. Mayor Kim moved and Commissioner Golub seconded to authorize the mayor to sign a settlement agreement relating the litigation. Ayes – All (Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Page 5 of 6 City Council Pre-Agenda Meeting April 14, 2023 ADJOURN Mayor Kim adjourned the meeting at 10:12 a.m. Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 5/2/2023 Vote: 5 - 0 Page 6 of 6