City Council

Pre-Agenda Meeting September 29, 2023 September 29, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway 10:00 A.M. PRESENT: Ron Kim, Mayor Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of DPW James Montagnino, Commissioner of DPS EXCUSED: Minita Sanghvi, Commissioner of Finance STAFF PRESENT: Angela Rella, Deputy Mayor Stacy Connors, Deputy Commissioner of Accounts Heather Crocker, Deputy Commissioner of Finance Joseph O’Neill, Deputy Commissioner of DPW Jason Tetu, Deputy Commissioner of DPS STAFF EXCUSED: Anthony Izzo, City Attorney CALL TO ORDER Mayor Kim called the pre-agenda meeting to order at 10:01 a.m. Mayor Kim stated the City Council Meeting on October 3, 2023, would commence at 6:00 PM. Kim stated those wanting to partake in the remote public comment period were required to sign in advance between 9 AM – 2 PM the day of the Council Meeting up on the City’s website. Mayor Kim stated Public Hearings would open at 7 PM. PUBLIC HEARING 1. Local Law #4 of 2023 – Amendments to UDO PRESENTATONS 2024 Comprehensive Budget to be presented by Finance Department Commissioner Sanghvi EXECUTIVE SESSION There were no Executive Session scheduled. Page 1 of 6 Pre-Agenda Meeting September 29, 2023 CONSENT AGENDA 1. Approval of 09/15/2023 City Council Pre-Agenda Meeting Minutes 2. Approval of 09/19/2023 City Council Meeting Minutes 3. Approve Mid-Warrant 2023, 23MWSEP3 $5,241,805.14 4. Approve Warrant 2023, 23OCT1 $1,089,188.38 5. Approve Payroll 09/29/2023 $ 508,750.85 6. Approve Payroll 09/22/2023 $ 737,987.88 7. Approve Budget Transfers – Regular 8. Approve Budget Amendments – Regular MAYOR’S DEPARTMENT 1. Mayor's Recognition: Poet Laureate, Joe Bruchac Reading Poem Honoring Indigenous People's Day Mayor Kim stated the Mayor’s Office would be issuing a proclamation for Indigenous People’s Day. 2. Announcement: Saratoga Springs Awarded Funding from CRTC for Truck Traffic Study No additional comments. 3. Discussion and Vote: Authorization for Mayor to Accept Funding from CRTC for Truck Traffic Study No additional comments. 4. Announcement: Office of Planning and Economic Development Has Issued a Request for Proposals for Complete Streets Project on Grand Ave No additional comments. 5. Discussion and Vote: Appoint Ellen Brodie to Special Assessment District No additional comments. 6. Announcement: Appointing Lindley Hickox to Complete Streets Advisory Board Program No additional comments. 7. Announcement: Congressman Tonko Co-Sponsors HELPER ACT No additional comments. 8 Discussion and Vote: Authorize Mayor to Sign Letter in Support of HELPER ACT Mayor Kim stated the HELPER ACT is a bipartisan bill co-sponsored by Congressman Tonko. Mayor stated, if passed, it would provide support to teachers, firefighters, first responders and the like to purchase first homes. Page 2 of 6 Pre-Agenda Meeting September 29, 2023 9 Discussion and Vote: Resolution Adopting SEQRA Determination Concerning Proposed Local Law 4 of 2023 Mayor Kim stated a SEQRA determination is required to amend the UDO to correct errors & omissions. 10 Discussion and Vote: Local Law 4 of 2023 (Amend UDO to Correct Errors & Omissions) No additional comments. 11 Discussion and Vote: Authorization to Extend Permit Application Deadline for Sidewalk at 743 North Broadway No additional comments. 12 Discussion and Vote: Accept $4,535.00 Donation from the Saratoga Springs Friends of Recreation Fund of The Community Foundation for the Greater Capital Region No additional comments. 13 Discussion and Vote: Accept $70,100.08 Skate Park Capital Project Donation from the Saratoga Institute, Inc. On Deck Saratoga No additional comments. ACCOUNTS DEPARTMENT 1. Appointment: Re-appoint Sheila Sperling to the Board of Assessment Review No additional comments. 2. Award of Bid: Vehicle Exhaust System for Station 3 to Air Vacuum Corporation No additional comments. 3. Award of Bid: Non-Profit Short Term Rental Lease to RISE Housing and Support Services . No additional comments. 4. Announcement: New Year’s Eve Fest No additional comments. 5. Announcement: Business Milestones Amendments No additional comments. 6. Announcement: Special Events Commissioner Moran stated the Accounts Department had been supporting the Department of Public Safety to bring forth a contract with Peregrine Data Analysis. Moran stated the data analysis program is an item identified by former SSPD Chief Crooks and current SSPD Chief McIntosh as one of the top five important points in the Police Reform 50 Point Plan. Moran stated he would consider adding the contract to the Accounts Department Agenda, since the contract is not on the DPS Agenda. Commissioner Page 3 of 6 Pre-Agenda Meeting September 29, 2023 Montagnino stated he intended to add the item would be added to the Department of Public Safety Agenda. FINANCE DEPARTMENT 1. Announcement: Update on City Finances Deputy Commissioner Crocker pulled item #1 from the Finance Department Agenda due to the presentation is an update on City finances. 2. Announcement: 2024 Budget Workshop Schedule No additional comments. 2. Set Public Hearing: 2024 comprehensive Budget No additional comments. Commissioner Sanghvi stated the Finance Department had been working with the Department of Public Works. No additional comments. 4. Discussion and Vote: Authorization to Reimburse Employee in the amount of $78.60 for mileage expenses No additional comments. 5. Discussion and Vote: Update to Finance Policy Manual No additional comments. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with American Rock Salt for Course Rock Salt No additional comments. 2. Discussion and Vote: Authorization for Mayor to Sign Short-Term Lease Agreement with RISE for 5 Williams Street No additional comments. 3. Announcement: NY 77th Infantry Regiment Monument No additional comments. Commissioner Golub added item #4 to the Public Works Department Agenda. 4. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Sustainable Saratoga for the Stewart’s Shops Pilot Program Page 4 of 6 Pre-Agenda Meeting September 29, 2023 No additional comments. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to sign a contract with Air Vacuum Corporation No additional comments. 2. Discussion and Vote: Acceptance of De-Escalation Training Grant Award No additional comments. 3. Discussion and Vote: Authorization to Pay Invoice to Firematic Supply Commissioner Montagnino stated the invoice had been for repairs on ladder truck EL 564. 4. Discussion and Vote: Authorization for the Mayor to sign an agreement with Spectrum Cable for the Police Department No additional comments. 5. Discussion and Vote: Authorization for the Mayor to sign a contract with DRB Business Interiors for Fire Station 3 No additional comments. 6. Announcement: Accreditation of the Saratoga Springs Police Department No additional comments. 7. Announcement: Status of Fire Station 3 No additional comments. 8. Discussion and Vote: Resolution Rescinding Previous Resolution No additional comments. Commissioner Montagnino added item #9 to the Public Safety Department Agenda. 9. Discussion and Vote to Authorize the Mayor to Sign a Three-Year Contract with Peregrine for Data Consulting Services for the SSPD Commissioner Montagnino stated the contract worked in conjunction with the de-escalation grant. Montagnino stated the contract would touch on numbers 42, 43, and 44 of the Police Reform 50 Point Plan. SUPERVISORS Page 5 of 6 Pre-Agenda Meeting September 29, 2023 ADJOURN Mayor Kim moved and Commissioner Moran seconded to adjourn the meeting at 10:14 a.m. Ayes –4 Nays- 0 Absent – 1 Motion passed. Respectfully submitted, Barbara Brindisi Accounts Department Office Supervisor Approved: October 17, 2023 Vote: 5 – 0 Page 6 of 6