City Council

CLOSE CITY OF SARATOGA SPRINGS City Council Meeting December 5, 2023 Music Hall, 3rd Floor of City Hall PRELIMINARY AGENDA Print 6:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Participatory Budget Projects & Voting (Finance Department) 2. Skidmore Students: Food Security in Saratoga Springs EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 10/23/2023 Evening Budget Workshop Meeting Minutes 2. Approval of 11/17/2023 Pre-Agenda Meeting Minutes 3. Approve Mid-Warrant 2023, 23MWNOV3 $52,329.84 4. Approve Payroll 11/22/2023 $492,919.11 5. Approve Payroll 12/01/2023 $824,686.13 6. Approve Budget Transfers - Regular 7. Approve Budget Amendments - Regular MAYOR’S DEPARTMENT 1. Announcement: Appointment of Corinne Catalano to Community Development Citizen Advisory Committee 2. Announcement: Appointment of Hannah Hurley to Community Development Citizen Advisory Committee 3. Discussion: End of Year City Council Meeting Date  4. Discussion and Vote: Accept Safe Streets for All Grant 5. Discussion and Vote: Authorization for Mayor to Sign MOA with CRTC Re. Safe Streets for All Grant Award 6. Discussion and Vote: Authorization to Apply for TAP/CMAQ Funding 7. Discussion and Vote: Resolution: Affirmation of Grant Match for TAP/CMAQ Funding ACCOUNTS DEPARTMENT 1. Award of Bid: Award of Bid: Hazardous Waste to Ambient Environmental Inc. 2. Award of Bid: Award of Bid: Hi-Low Lift VFD Replacement 3. Announcement: Business Milestones 4. Discussion and Vote: Rescind Resolution of August 2, 2022 Regarding Moving the Position of Director of Risk and Safety to Mayor's Office 5. Award of Bid: Award of Bid: Compliance Audit Services to Beacon Risk Group, LLC 6. Announcement: Special Events 7. Discussion and Vote: Authorization for Mayor to Sign Contract with Beacon Risk Group 8. Discussion and Vote: Authorization for Mayor to Sign Contract with The Towne Law Firm, P.C. for Article 7 Cases 9. Discussion and Vote: Authorization for Mayor to Sign Contract with FitzGerald, Morris, Baker, Firth for Article 7 Cases 10. Discussion and Vote: Amend Chapter 136 of the City Code Articles IV, IVA, V, VI, and VII 11. Discussion and Vote: SEQRA Evaluation for Weibel Avenue PUD Extension 12. Discussion and Vote: Adopt Weibel Avenue PUD Extension FINANCE DEPARTMENT 1. Announcement: Update on City Finances 2. Announcement: Participatory Budgeting Cycle Two Projects and Voting 3. Discussion and Vote: Approve 2024 Tax Rates 4. Discussion and Vote: Authorization for Mayor to Sign Contract with ePlus Technology, Inc. for Extreme Switches 5. Discussion and Vote: Authorization for Mayor to Sign Contract with SHI Technology Corp. for Barracuda Message Archiver 6. Discussion and Vote: Budget Amendments - Assigned Fund Balance 7. Discussion and Vote: Budget Amendments - City Center PUBLIC WORKS DEPARTMENT 1. Announcement: Reappointment of Matt Hurff to Arts Commission 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Barton & Loguidice for Landfill Gas Monitoring and Maintenance 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Mahoney Notify Plus Inc for Alarms Services  4. Discussion and Vote: Authorization for Mayor to Sign Contract with Ambient Environmental, Inc. for Hazardous Materials 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Caterpillar Parts and Service 6. Discussion and Vote: Authorization for Mayor to Sign Contract with Napa for Auto Parts 7. Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with CT Male Associates 8. Discussion and Vote: Authorization for Mayor to Sign Contract with Stilsing Electric Inc for Hi-Lift and Low-Lift VFD Replacement and Upgrade PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to sign a statement of work with ePlus Technology, Inc 2. Discussion and Vote: Authorization for the Mayor to sign a contract with Presentation Concepts Corporation 3. Discussion and Vote: Authorization for the Mayor to sign Amendment #2 to contract OGS01-X004166, Cost Reimbursement and Escrow Account Agreement 4. Discussion and Vote: Authorization to accept a grant in the amount of $3,298 for Dispatch equipment 5. Discussion and Vote: Authorization to pay invoice to Saratoga Auto Supply 6. Discussion and Vote: Accept $30 donation for the Mounted Unit in the Police Department 7. Discussion and Vote: Authorization for the Mayor to sign a quote/contract with ESO Solutions for the Fire Department 8. Discussion and Vote: Authorization for the Mayor to sign a transfer of ownership of a retired K9 agreement 9. Discussion and Vote: Authorization for the Mayor to sign a License Agreement with the Saratoga Springs PBA for the use of the PBA range & building for Police Department training 10. Discussion and Vote: Authorization for the Mayor to sign an agreement with T2 Systems for a Parking Enforcement & Permit Management Software system 11. Discussion and Vote: Authorization for the Mayor to sign a contract with Flock Safety 12. Discussion and Vote: Authorization for the Mayor to sign a contract with MES (Municipal Emergency Services) 13. Discussion and Vote: Authorization for the Mayor to sign a contract with Delacy Ford 14. Discussion and Vote: Amend CHAPTER 225, Article IX, Section 225-79 of the code of the City of Saratoga Springs, NY, Entitled “VEHICLE AND TRAFFIC – SCHEDULE XIV: TRUCKS OVER CERTAIN LIMITS EXCLUDED” SUPERVISORS ADJOURN Pre-Agenda Meeting December 1, 2023 December 1, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway 10:00 A.M. PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Jason Golub, Commissioner of DPW James Montagnino, Commissioner of DPS EXCUSED: Dillon Moran, Commissioner of Accounts STAFF PRESENT: Angela Rella, Deputy Mayor Stacy Connors, Deputy Commissioner of Accounts Heather Crocker, Deputy Commissioner of Finance Joseph O’Neill, Deputy Commissioner of DPW Anthony Izzo, City Attorney STAFF EXCUSED: Jason Tetu, Deputy Commissioner of DPS CALL TO ORDER Mayor Kim called the pre-agenda meeting to order at 10:02 a.m. Mayor Kim stated the City Council Meeting on October 3, 2023, would commence at 6:00 PM. PUBLIC HEARING 1. Amend Chapter 136 of City Code Articles: IV, IVA, V, VI and VII 2. Amend Chapter 225, Article IX, section 225-79 PRESENTATONS 1. Participatory Budget Projects & Voting 2. Skidmore Students: Food Security in Saratoga Springs EXECUTIVE SESSION There were no Executive Session scheduled. Page 1 of 6 Pre-Agenda Meeting December 1, 2023 CONSENT AGENDA 1. Approval of 10/23/2023 Evening Budget Workshop Meeting Minutes 2. Approval of 11/17/2023 Pre-Agenda Meeting Minutes 3. Approve Mid-Warrant 2023, 23MWOV3 $52,329.84 4. Approve Payroll 11/22/2023 $492.919.11 5. Approve Payroll 12/01/2023 $824,686.13 6. Approve Budget Transfers – Regular 7. Approve Budget Amendments – Regular MAYOR’S DEPARTMENT 1. Announcement: Appointment of Corinne Catalano to Community Development Citizen Advisory Committee No additional comment. 2. Announcement: Appointment of Hannah Hurley to Community Development Citizen Advisory Committee No additional comments. 3. Discussion: End of Year City Council Meeting Date Mayor Kim stated there is always a Special City Council Meeting at end of year to wrap up budget issues. 4. Discussion and Vote: Accept Safe Streets for All Grant No additional comments. 5. Discussion and Vote: Authorization for Mayor to Sign MOA with CRTC re: Safe Streets for All Grant Award No additional comments. 6. Discussion and Vote: Authorization to Apply for TAP/CMAQ Funding No additional comments. 7. Discussion and Vote: Resolution: Affirmation of Grant Match for TAP/CMAQ Funding Mayor Kim stated the Mayor’s Office may have additional items to add to the Mayor’s Agenda. ACCOUNTS DEPARTMENT 1. Award of Bid: Hazardous Waste to Ambient Environmental, Inc. No additional comments. 2. Award of Bid: Hi-Low Lift VFD Replacement Page 2 of 6 Pre-Agenda Meeting December 1, 2023 No additional comments. 3. Announcement: Business Milestone No additional comments. 4. Discussion and Vote: Rescind Resolution of August 2, 2022: Regarding Moving the Position of the Director of Risk and Safety to the Mayor’s Office No additional comments. 5. Award of Bid: Compliance Audit Services to Beacon Risk Group, LLC. No additional comments. 6. Announcement: Special Events No additional comments. 7. Discussion and Vote: Authorization for Mayor to Sign Contract with Beacon Risk Group No additional comments. 8. Discussion and Vote: Authorization for Mayor to Sign Contract with The Towne Law Firm, P.C. Article 7 Cases No additional comments. 9. Discussion and Vote: Authorization for Mayor to Sign Contract with FitzGerald, Morris, Baker, Firth for Article 7 Cases No additional comments. 10. Discussion and Vote: Amend Chapter 136 of the City Code Articles IV, IVA, V, VI, and VII Deputy Commissioner Connors stated the changes of Chapter 136 were for outdoor dining. 11. Discussion and Vote: SEQRA Evaluation for Weibel Avenue PUD Extension No additional comments. 12. Discussion and Vote: Adopt Weibel Avenue PUD Extension No additional comments. FINANCE DEPARTMENT 1. Announcement: Update on City Finances No additional comments. 2. Announcement: Participatory Budgeting Cycle Two Projects and Vote Commissioner Sanghvi stated the Participatory Budget Committee had finalized the ballot to five (5) projects and voting starts on December 5, 2023. Page 3 of 6 Pre-Agenda Meeting December 1, 2023 3 Discussion and Vote: Approve 2024 Tax Rate No additional comments. 4. Discussion and Vote: Authorization for Mayor to Sign Contract with ePlus Technology, Inc. for Extreme Switches No additional comments. 5. Discussion and Vote: Authorization for Mayor to Sign Contract with SHI Technology Corp. for Barracuda Message Archiver No additional comments. 6. Discussion and Vote: Budget Amendments – Assigned Fund Balance No additional comments. 7. Discussion and Vote: Budget Amendments – City Center No additional comments. PUBLIC WORKS DEPARTMENT 1. Announcement: Reappointment of Matt Hurff to Arts Commission No additional comments. 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Barton & Loguidice for Landfill Gas Monitoring and Maintenance No additional comments. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Mahoney Notify Plus Inc. for Alarms Services No additional comments. 4. Discussion and Vote: Authorization for the Mayor to Sign Contract with Ambient Environmental, Inc. for Hazardous Materials No additional comments. 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Caterpillar Parts and Services. No additional comments. 6. Discussion and Vote: Authorization for Mayor to Sign Contract with Napa for Auto Parts No additional comments. Page 4 of 6 Pre-Agenda Meeting December 1, 2023 7. Discussion and vote: Authorization for Mayor to Sign Addendum #4 with CT Male Associates No additional comments. 8. Discussion and Vote: Authorization for Mayor to Sign Contract with Stilsing Electric, Inc. for Hi-Lift and Low-Lift VFD Replacement and Upgrade No additional comments. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Statement of Work with ePlus Technology, Inc. Commissioner Montagnino stated ePlus was the provider for the SSPD. 2. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Presentation Concepts Corporation Commissioner Montagnino stated the contract was for the public address system at Fire Station #3. 3. Discussion and Vote: Authorization for the Mayor to sign Amendment #2 to Contract OGS01- X004166 Cost Reimbursement and Escrow Account Agreement Commissioner Montagnino stated the escrows were with the state on Fire Station #3. 4. Discussion and Vote: Authorization to Accept a Grant in the Amount of $3,298 for Dispatch Equipment Commissioner Montagnino stated the grant was with GCJS which would be a reimbursement. 5. Discussion and Vote: Authorization to Pay Invoice to Saratoga Auto Supply No additional comments. 6. Discussion and Vote: Accept $30.00 Donation for the Mounted Unit in the Police Department Commissioner Montagnino stated the $30.00 donation was in memory of King Tut. 7. Discussion and Vote: Authorization for the Mayor to Sign a Quote/Contract with ESO Solutions for the Fire Department Data record software upgrade. 8. Discussion and vote: Authorization for the Mayor to Sign a Transfer of Ownership of a Retired K9 Agreement Commissioner Montagnino stated Canine Officer Mo would be retiring. Montagnino stated the transfer is for Mo to retire with SSPD Officer VanWagner. Page 5 of 6 Pre-Agenda Meeting December 1, 2023 9. Discussion and Vote: Authorization for the Mayor to Sign a License Agreement with the Saratoga Springs PBA for the use of the PBA Range & Building for Police Department Training No additional comments. 10. Discussion and Vote to Authorize the Mayor to Sign An Agreement with T2 Systems for a Parking Enforcement and Permit Management Software System No additional comments. 11. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Flock Safety Commissioner Montagnino stated the contact was a sole source contract for license plate readers in the SSPD. 12. Discussion and Vote: authorization for the Mayor to Sign a Contract with MES (Municipal Emergency Services) No additional comments. 13. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Delacy Ford Commissioner Montagnino stated the contract with Delacy Ford was for three (3) new vehicles. 14. Discussion and Vote: Amend Chapter 225, Article IX, Section 225-79 of the Code of City of Saratoga Springs, NY, Entitled, “Vehicle and Traffic – Schedule XIV: Trucks Over Certain Limits Excluded” No additional comments. ADJOURN Mayor Montagnino moved and Commissioner Golub seconded to adjourn the meeting at 10:15 a.m. Ayes – 5 Nays – 0 Motion passed. Respectfully submitted, Barbara Brindisi Accounts Department Office Supervisor Approved: December 19, 2023 Vote: 5 – 0 Page 6 of 6