Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIVIL SERVICE COMMISSION REGULAR MEETING CITY COUNCIL CHAMBER Monday, March 4, 2013 PRESENT: ELIO DELSETTE, CHAIRPERSON ROBERT MAINS, COMMISSIONER KIMBERLY GALVIN, COMMISSIONER Chairpersons DelSette called the meeting to order at 5:15pm Chairperson DelSette opened the public comment period at 5:17pm. EXECUTIVE SESSION: Chairperson DelSette made a motion to adjourn for an Executive Session to discuss the disqualification of a candidate. Seconded by Commissioner Galvin. Chairperson DelSette made a motion to resume the regular meeting at 5:40pm. Seconded by Commissioner Galvin. Chairperson DelSette announced that the Commission decided to uphold the disqualification of the candidate. Commissioner Mains made a motion to approve the January 17, 2013 and January 31, 2013 meeting minutes. Seconded by Commissioner Galvin. Ayes all. ACCOUNTS: Commissioner Galvin made a motion to confirm the temporary (grant) appointment of John Barney to the position of Clerk effective January 22, 2013 up to and including May 30, 2013. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the Provisional appointment of Margaret LoPresti to the position of Assessment Clerk effective March 12, 2013. Seconded by Commissioner Galvin. Ayes all. MAYOR: The Commission reviewed the Mayor’s suggested revisions to the Human Resources Administrator job specification The Commission discussed these suggestions with the Deputy Mayor and the current temporary, part-time Human Resources Administrator. The Chairperson explained the Civil Service definition of “general supervision” as granting the incumbent leeway to use their education, training, experience and expertise when making job related decisions. The Chairperson also emphasized that this position needs to work with all the departments within the City of Saratoga Springs in a confidential manner. The Chairperson asked the Deputy Mayor if his statement was a correct definition of the proposed HR position. The Deputy Mayor responded that she agreed and that the Mayor’s office has never been involved in and does not expect to be involved in the day-to-day operations or any confidential matters which may involve the Human Resources Administrators. Each Commissioner runs their own department and the Mayor has no interest in being involved Commissioner Galvin made a motion to revise the job specification for Human Resources Administrator. Seconded by Commissioner Mains. Ayes all. RECREATION: Commissioner Galvin made a motion to confirm the following Non-Competitive appointments: Seconded by Commissioner Mains. Ayes all. effective Nicholas Blair Recreation Leader 02-20-13 Skate Guard 02-20-13 Connor Farrelly Skate Guard 03-02-13 John Hart Sports Program Coordinator 02-05-13 Nacoda Meredith Skate Guard 01-19-13 Nancy Owen Skating Program Assistant 01-14-13 Senior Skate Guard 04-14-13 Jill Ramos Skating Program Coordinator 01-14-13 CSC Minutes March 4, 2013 page #2 RECREATION: Commissioner Galvin made a motion to confirm the following Non-Competitive appointments: Seconded by Commissioner Mains. Ayes all. effective Preston Rice Recreation Leader 02-24-13 Skate Guard 02-24-13 Sport Program Instructor 08-01-13 Nicholas Torres Recreation Leader 02-02-13 SCHOOL DISTRICT: Confirmed the following Labor Class appointments: effective Chrystal Emery Food Service Helper 02-26-13 Amy Kantor Food Service Helper 02-26-13 Nancy Mischitelli Food Service Helper 02-26-13 Judy Richards Food Service Helper 02-26-13 Susan Rowe Food Service Helper 02-26-13 Wanda Willey School Monitor 03-01-13 Confirm the following Non-Competitive appointments: effective Meaghan Cole School Bus Assistant 01-31-13 Jeananne Cornell Food Service Cashier part time 02-26-13 Yvonne Delli Veneri Registered Professional Nurse 02-26-13 Kenneth Dooley Maintenance Mechanic 01-31-13 Chrystal Emery Food Service Cashier part time 02-26-13 Sherry Hollner School Bus Assistant 01-31-13 Amy Kantor Food Service Cashier part time 02-26-13 Nancy Mischitelli Food Service Cashier part time 02-26-13 Anthony Pellegrino Building Maintenance Mechanic 11-15-12 Judy Richards Food Service Cashier part time 02-26-13 Clerk part time 01-31-13 Susan Rowe Food Service Cashier part time 02-26-13 Charles Scarborough School Bus Driver 02-26-13 Jason Whittington Maintenance Mechanic 03-01-13 CIVIL SERVICE: The secretary explained that a Police Lieutenant was away on training and would not be available for the Chief and Assistant Chief examinations. The Commission approved an alternate test date of March 23, 2013 at 9:30am. The secretary explained that a Police Lieutenant had a prior family commitment which would take him out of the area for the Chief and Assistant Chief examinations. The Commission approved an alternate test date of March 23, 2013 at 9:30am. The Commission reviewed the 2012 annual report prepared by the secretary and submitted to the New York State Department of Civil Service on February 26, 2013. The Commission reviewed the School District reimbursement prepared by the secretary and submitted on February 26, 2013 to the Accounts Department for processing. The amount of reimbursement for civil service administration is $31,445.17. The Commission reviewed the Examination Fee report prepared by the secretary and submitted to the New York State Department of Civil Service on February 28, 2013 Commissioner Mains made a motion to adopt the title and job specification for Assessment Clerk. Seconded by Commissioner Galvin. Ayes all. The Commission approved the secretary’s vacation request – June 13 2013 up to and including June 24, 2013. EXAMS WERE ORDERED for the following class titles: Librarian II ordered February 7, 2013 Zoning and Building Inspector ordered February 26, 2013 CSC Minutes March 4, 2013 page #3 CIVIL SERVICE: continued EXAMINATIONS WERE ANNOUNCED for the following class titles: Administrative Aide #60-936 Assistant Police Chief #72-009 Custodian #10-613 Head Custodian #72-008 Librarian II #72-792 Police Chief #72-010 APPLICATIONS WERE APPROVED for the following examinations: Assistant Police Chief #72-009 approved – 14 disapprove – 0 Head Custodian #72-008 approved – 8 disapproved – 0 Police Chief #72-010 approved – 5 disapproved - 0 ELIGIBLE LISTS WRER ESTABLISHED for the following examinations: Administrative Director Recreation #69-538 established March 4, 2013 to March 4, 2014 City Tax Revenue Supervisor #65-233 established March 4, 2013 to March 4, 2015 Firefighter #66-461 revised March 4, 2013 Reservation Coordinator #69-538 established March 4, 2013 to March 4, 2015 Chairperson DelSette adjourned the meeting a 6:30pm. The next Civil Service Commission meeting is scheduled for April 15, 2013 @ 5:15pm. Approved: April 15, 2013 Respectfully submitted by:____Patsy Berrigan________ Secretary