Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIVIL SERVICE COMMISSION REGULAR MEETING CITY COUNCIL CHAMBER Friday, January 3, 2014 PRESENT: ELIO DELSETTE, CHAIRPERSON ROBERT MAINS, COMMISSIONER ABSENT: KIMBERLY GALVIN, COMMISSIONER Chairpersons DelSette called the meeting to order at 9:40AM Chairperson DelSette opened the public comment period at 9:30AM. Tara Chhabra, Human Resources Manager for the Saratoga Springs Public Library, spoke to the Commission regarding the rationale behind the requested revisions to the Librarian II job specification. Ms. Chhabra stated that in general this would make the job specification more job related and up date the computer activities due to the change in services to the patrons and the advancement in technology. Ms Chhabra also thanked the Commission for their assistance and that of the secretary who has been patient and helpful during this process and that she is grateful for the support shown to the Library throughout the reorganization process this past year. There being no one else wishing to speak Chairperson DelSette closed the pubic comment period at 9:45am. EXECUTIVE SESSION: Chairperson DelSette made a motion to meet in executive session for the discussion of the possible disqualification of a candidate. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette adjourned the executive session at 10:00pm. Chairperson DelSette stated that the Commission made the following determinations: Upheld the disqualification of a candidate. LIBRARY: Commissioner Mains made a motion to adopt the revisions to the Librarian II job specification as recommended by the Library Director. Seconded by Chairperson DelSette. Ayes all. PUBLIC WORKS: Commissioner Mains made a motion to confirm the Non-Competitive appointment of Heather Fresh to the position of Account Clerk part time (maximum of 20 hours per week) effective January 2, 2014. Seconded by Chairperson DelSette. Ayes all. Chairperson DelSette made a motion to confirm the Non-Competitive appointment of Michael Waldron to the position of Maintenance Mechanic effective December 9 2013. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to confirm the Labor Class appointment of Kyle Phillips to the position of Laborer effective November 18, 2013. Seconded by Chairperson DelSette. Ayes all. SCHOOL DISTRICT: Commissioner Mains made a motion to adopt the title and job specification for Director of Community Outreach and Communications. Seconded by Chairperson DelSette Ayes all. Chairperson DelSette made a motion to approve the provisional appointment of Maura Manny to the position of Director of Community Outreach and Communications effective Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to confirm the following Labor Class appointments. Seconded by Chairperson DelSette. Ayes all. effective Jacqueline Coburn School Monitor December 12, 2013 Daniel Garcia School Monitor January 15, 2014 Susan Gryson School Monitor December 12, 2013 Linda Rutz Food Service Helper January 15, 2014 Roberta Szemela School Monitor December 12, 2013 Karen Whipple School Monitor December 12, 2013 SCHOOL DISTRICT: Chairperson DelSette made a motion to confirm the following Non-Competitive appointments. Seconded by Commissioner Mains. Ayes all. effective Michael Booth School Bus Driver December 12, 2013 Genice Brand School Bus Driver December 7, 2013 Jacqueline Coburn Teacher Aide December 13, 2013 Cecelia Kilb Keyboard Specialist part time January 15, 2014 David Englehart School Bus Driver January 15, 2014 E Yvonne Duhame Account Clerk part time December 12, 2013 Senior Clerk part time December 12, 2013 Clerk part time December 12, 2013 Susan Gryson Teacher Aide December 12, 2013 Clerk part time December 12, 2013 Jerri Stover School Grounds Monitor part time January 15, 2014 Roberta Szemela Teacher Aide December 12, 2013 CIVIL SERVICE: The Commission discussed a request for a desk audit. The Chairperson that explained throughout 2013 the Commission has been working with the Commissioner of Public Works and the Union regarding the use of not-approved Civil Service titles in the Union Contract and on the payroll. As agreed the Commission provided the Commission and the Union up to January 1, 2014 to correct this problem. After January 1, 2014, the Commission will no longer acknowledge the use of roman numerals after the titles, therefore, the need for a desk audit would not be appropriate for a increase in salary request. Chairperson DelSette made a motion to deny the desk audit request. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to revise the minimum qualifications for Custodian to include possession of a NYS Driver’s license at time of application as requested by the Director of Facilities and Operations. Seconded by Chairperson DelSette. Ayes all. APPROVE APPLICATIONS for the following class titles: Assistant Fire Chief #74-085 approved – 2 disapproved – 0 Fire Chief #74-084 Approved – 2 disapproved - 0 ESTABLISH ELIGIBLE LISTS for the following examination: Data & Assessment Coordinator #16-898 established January 3, 2014 to January 3, 2015 Deputy Registrar of Vital Statistics #67-180 established January 3, 2014 to January 3, 2016 Librarian I #61-970 established January 3, 2014 to January 3, 2015 Library Clerk #10-913 established January 3, 2014 to January 3, 2016 Police Captain #72-410 established January 3, 2014 to January 3, 2016 Police Lieutenant #72-411 established January 3, 2014 to January 3, 2016 Meeting was adjourned at 10:15am. The next meeting is scheduled for February 7, 2014 at 9:30am. Approved: February 7, 2014 Respectfully submitted by:___Patsy Berrigan ________Secretary