Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIVIL SERVICE COMMISSION regular MEETING city council chambers Friday, November 7, 2014 MINUTES PRESENT: Elio DelSette, Chairperson Robert Mains, Commissioner Kimberly Galvin, Commissioner Chairperson DelSette called the meeting to order at 9:40am There being no one wishing to speak, Chairperson DelSette closed the public speaking session at 9:41am. Chairperson DelSette made a motion to approve the September 5, 2014 minutes. Seconded by Commissioner Mains. After a brief discussion Commissioner Galvin requested that the sentence “Commissioner Galvin agreed to the motion with extreme reservations” be removed. Seconded by Chairperson DelSette Ayes all. ACCOUNTS: Commissioner Mains made a motion to classify two part-time temporary grant funded Records Management Clerks position effective September 15, 2014 up to and including June 30, 2015. Seconded by Commission Galvin. Ayes all. Commissioner Mains made a motion to approve the temporary appointments of Shawna Green and John Barney to the part- time grant funded position of Records Management Clerk. Seconded by Chairperson DelSette. Ayes all. CITY CENTER: Commissioner Mains made a motion to approve the following Labor Class appointments. Seconded by Commissioner Galvin. Ayes all. Jerome Blackwell Laborer effective October 31.2014 Kaylee Delaney Cleaner effective September 2, 2014 MAYOR: Commissioner Galvin made a motion to retain the Exempt Class jurisdiction for the City Attorney position. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to retain the Exempt Class jurisdiction for the Assistant City Attorney position. Seconded by Commissioner Galvin. Ayes all. Commissioner Galvin made a motion to confirm the Provisional appointment of Patricia Bush to the position of Executive Assistant effective September 3, 2014. Seconded by Commissioner Mains, Ayes all. Commissioner Mains made a motion to confirm the Provisional appointment of Lindsey Gonzalez to the position of Secretary to the office of Planning and Economic Development effective October 14, 2014. Seconded by Commissioner Galvin. Ayes all. Commissioner Galvin made a motion to confirm the temporary Internship appointment of Peter Gray Loyola effective September 19, 2014 up to an including January 31, 2015. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the temporary full-time appointment of John Barney to the position of Zoning and Building Technician effective September 25, 2014 up to and including November 7, 2014. Seconded by Commissioner Galvin. Ayes all. Commissioner Galvin made a motion to confirm the Exempt Class appointment of Vincent DeLeonardis to the position of City Attorney effective October 1, 2014. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the re-instatement of Deborah Wertheim to the position of Secretary to the Office of Planning and Economic Development on a part-time basis. Seconded by Commissioner Galvin. Ayes all. PUBLIC SAFETY: Commissioner Galvin made a motion to approve the Leave of Absence for Firefighter Robert Holtzman as requested by the Commissioner of Public Safety. Seconded by Commissioner Mains. Ayes all. The secretary informed the Commission that Firefighter Holtzman has resigned his position as Firefighter with the City of Saratoga Springs effective October 30, 2014. PUBLIC WORKS: Commissioner Mains made a motion to confirm the following Labor Class appointments. Seconded by Commissioner Mains. Ayes all. George DuMortier Laborer effective October 27, 2014 up to and including January 1, 2015 Christopher Robenstein Laborer effective September 24, 2014 RECREATION: Commissioner Galvin made a motion to confirm the following Non-Competitive appointments. Seconded by Commissioner Mains,. Ayes all. Carol Brown Recreation Leader effective November 12, 2014 Patricia Kenkel Skating Program Instructor effective October 07, 2014 Jennifer Knotek Skate Guard effective October 25, 2014 Skating Program Instructor effective October 25, 2014 Miles Matthews Skate Guard effective October 18, 2014 Tyger McGuiggan Recreation Leader effective October 20, 2014 Thomas Pelletier Senior Skate Guard effective November 08, 2014 SCHOOL DISTRICT: The Commission reviewed the information and new position duty statement submitted by the School District for an additional IT position. Commissioner Mains made a motion to classify the position as Information Technology Systems Specialist. Seconded by Commissioner Galvin. Ayes all. Commissioner Mains made a motion to adopt the title and job specification for Information Technology Systems Specialist based on the information provided on the new position duty statement. Seconded by Commissioner Galvin. Ayes all. Commissioner Mains made a motion to confirm the provisional appointment of Lucas Manny to the position of Information Technology Systems Specialist effective October 31, 2014. Seconded by Commissioner Galvin. Ayes all. Commissioner Galvin made a motion to approve the temporary appointment for leave coverage for Nisha Merchant to the position of Clerk effective September 2, 2014 up to and including June 30, 2015. Ayes all. Commissioner Mains made a motion to approve the following Labor Class appointments. Seconded by Commissioner Galvin. Ayes all. Effective Christine Vito School Monitor October 20, 2014 Tami Benjamin School Monitor October 15, 2014 JoAnn Oeinck School Monitor October 15, 2014 Jean Crumb Food Service Helper September 9, 2014 Donald Woodward School Monitor September 10, 2014 Commissioner Galvin made a motion to approve the following Non-Competitive appointments. Seconded by Commissioner Mains. Ayes all. Effective Dawn Alexanian Teacher Aide October 20, 2014 Tami Benjamin Teacher Aide October 15, 2014 Herman Brunelle School Grounds Monitor part time September 10, 2014 Robert Campbell School Bus Driver October 31, 2014 Sharlene Collins School Bus Driver October 3, 2014 Daniel Eckert Custodian part time September 10, 2014 Mark Gilbert School Automotive Mechanic October 15, 2014 Lisa Hollner School Bus Assistant October 31, 2014 Ernest Hoover, Jr School Grounds Monitor part time September 10, 2014 Dustin Lair School Bus Driver October 31 2014 Karl LaRue Custodian part time October 15, 2014 Christopher Lewis Custodian part time October 15, 2014 Robert Manno, Jr Building Maintenance Worker October 20, 2014 SCHOOL DISTRICT: Commissioner Galvin made a motion to approve the following Non-Competitive appointments. Seconded by Commissioner Mains. Ayes all. Effective George Muller School Bus Driver October 31, 2014 Patrick Nolan School Bus Driver September 9, 2014 Jeffrey Roberts Custodian part time October 15, 2014 Kristine Rotter Teacher Aide October 15, 2014 Samuel Segrave School Bus Driver October 31, 2014 Richard Washburn School Grounds Monitor part time October 15, 2014 Edward Weaver Custodian part time October 15, 2014 Wallace Whalen Custodian part time October 15, 2014 Robert Wilson, Sr Custodian part time October 31, 2014 CIVIL SERVICE: Commissioner Mains made a motion to approve the 2015 Civil Service Fees as submitted to the Finance Department. Seconded by Commissioner Galvin. Ayes all. The secretary presented the Mayor’s memo regarding contact with the Mayor’s Press Policy. Commissioner Galvin made a motion to adopt the following in the Civil Service Commission office: Effective immediately, any and all correspondence received fro the press (phone calls, emails, etc) should be referred directly to all Department Heads. Seconded by Commissioner Mains,. Ayes all. Commissioner Galvin made a motion to revise the Senior Clerk job specification to include duties/responsibilities when the position is located in the Department of Public Safety as requested by the Commissioner of Public Safety. Seconded by Commissioner Mains. Ayes all. The Secretary presented the Commission with a Position Classification form submitted by the School District Union. The secretary has not had time to review this document but noticed that the School District had not signed the Department as the Department Head. The Secretary will forward the paper work to the School District for review and signature. Chairperson DelSette made a motion to table this agenda item until the paper work is reviewed and signed by the School District. Seconded by Commissioner Galvin. Ayes all. The Commission discussed the requested funding in the 2015 budget for a full-time position within the Civil Service Commission office. The secretary informed the Commission that the State does not like to prepare examinations for position(s) that have not been funded; therefore due to the lack of funding should the examination request for a Civil Service Clerk be cancelled? The Chairperson stated that the City Council can amend budgets at any time; that this position, whether on a full-time or part- time basis, is necessary for the continual operations of the Civil Service Commission office. Chairperson DelSette stated that when the secretary retires there is no one but the Commission to perform the day-to-day duties. The Commission needs a person who has been trained to continue upon the retirement of the secretary. Historically the person who has been appointed to the position of Secretary to the Civil Service Commission has been an employee of the Commission with extensive training provided by the Secretary covering all aspects of the responsibilities of the office as required by Civil Service Law. Commissioner Galvin made a motion not to cancel the Civil Service Clerk examination and encourages her follow Commission members to continue with the examination process. Seconded by Chairperson DelSette. Ayes all. EXAMINATION WERE ORDERED for the following class title: Director of Facilities III ordered September 19, 2014 Head School Grounds Monitor ordered November 5, 2014 Human Resources Administrator ordered September 29, 2014 ANNOUNCE EXAMINATIONS for the following class titles: Police Officer #64-573 APPROVE APPLICATIONS for the following examination: Police Officer #64-573 approved – 139 disapproved - 11 Chairperson DelSette adjourned the meeting at 10:35am. The next Civil Service Commission meeting is scheduled for Friday, December 12, 2014 at 9:30am in the City Council Chambers. Approved: December 12, 2014 Respectfully submitted by:__Patsy Berrigan__ Secretary