Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIViL SERVICE COMMISSION SARATOGA SPRINGS, NEW YORK 12866 REGULAR MEETING City council chambers Wednesday, September 27, 2017 MINUTES PRESENT: elio delsette, chairperson robert mains, commissioner mark cacozza, COMMISSIONER Chief of police Gregory veitch CHAIRPERSON DELSETTE CALLED THE MEETING TO ORDER AT 9:30am. Commissioner Cacozza made a motion to adopt the July 26, 2017 meeting minutes as revised. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette opened the public speaking session at 9:30am There being no one wishing to speak, Chairperson DelSette closed the public speaking session at 9:31am. EXECUTIVE SESSION: Chairperson DelSette made a motion to adjourn for executive session to discuss pending disqualifications. Seconded by Commissioner Cacozza. Ayes all. Chairperson DelSette made a motion to close the Executive Session at 9:55am. Seconded by Commissioner Mains. Ayes all. The Chairperson called a vote: Candidate #1 Chairperson DelSette – Disqualified Commissioner Cacozza – disqualified Commissioner Mains – disqualified Candidate #2 Chairperson DelSette – disqualified Commissioner Cacozza – Deny the disqualification request Commissioner Mains – disqualified CITY CENTER: Commissioner Mains made a motion to approve the Labor Class appointment of James Brennan to the position of Laborer on a part-time basis effective September 2, 2017. Seconded by Commissioner Cacozza. Ayes all. FINANCE: The Commission reviewed the Exempt Position Classification Review form submitted by the Commissioner of Finance. Commissioner Cacozza made a motion to retain the Deputy Commissioner of Finance title in the Exempt Class jurisdiction. Seconded by Commissioner Mains. Ayes all. LIBRARY: Commissioner Cacozza made a motion to approve the following Labor Class appointments. Seconded by Commissioner Mains. Ayes All. Susan Rowe Library Shelver effective 08-07-17 Juliana Wagner Library Shelver effective 08-01-17 Commissioner Mains made a motion to approve the following Non-Competitive Class appointments. Seconded by Commissioner Cacozza. Ayes all. Christy Evers Library Clerk part time effective 09/28/2017 James Grady Library Clerk part-time effective 08-15-17 Kendall Jeter Building Maintenance Worker effective 08-28-17 MAYOR: Commissioner Cacozza made a motion to approve the Provisional appointment of Miriam Dixon to the position of Human Resources Administrator effective September 5, 2017. Seconded by Commissioner Mains. Ayes all. PUBLIC SAFETY: Commissioner Cacozza made a motion to approve the Temporary appointment of John Daley to the Grant funded position of Special Prosecutor/Law Clerk on a part time basis effective July 31, 2017 up to and including July 31, 2018. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the following Non-Competitive appointments to the summer program – Vehicle Traffic Controller – effective August 20, 2017 up to and including September 8, 2017. Ayes all. Michael Cole Norman Greenfield Commissioner Cacozza made a motion to approve the following Non-Competitive appointments to the position of School Crossing Guards effective September 6, 2017 and June 30, 2018. Seconded by Commissioner Mains. Ayes all. Linda Cocco Michael Cole Susan Dockrell Cassandra Fuller Norman Greenfield Thomas Humes Kathleen Kelly Sandra Lacy Eithne Lerman Robert Lloyd Richard Robischon Luiz Ruiz Juliana Santiago Janice Starteri Robert Stiles John Stowell Paul Swiers PUBLIC WORKS: Commissioner Cacozza made a motion to approve the following Labor Class appointments. Seconded by Commissioner Mains. Ayes all. Damien Andress Laborer effective July 31, 2017 Brandon DeLuriea Laborer effective September 11, 2017 Sean Geroghty Laborer effective September 11, 2017 Jonathan Scott Laborer effective August 28, 2017 Austin Willard Laborer effective September 11, 2107 RECREATION: Commissioner Cacozza made a motion to approve the following Non-Competitive appointments to the summer program of Youth Parking effective August 19, 2017 up to and including September 8, 2017. Seconded by Commissioner Mains. Ayes all. Sara Parker Olivia Shapiro Commissioner Cacozza made a motion to approve the following Non-Competitive appointments. Seconded by Commissioner Mains. Ayes all. Issabella Hussey Sports Program Counselor effective August 18, 2017 Matthew Jensen Sports Program Counselor effective August 21, 2017 Catherine LaCoppola Skate Guard effective September 27, 2017 Amanda LaMonda Skate Guard effective August 9, 2017 Huner Lescault Sports Program Counselor effective August 21, 2017 Tyler Lozier Sports Program Counselor effective August 21, 2017 Liam Rice Sports Program Coordinator effective September 17, 2017 Matthew Shamberger Sports Program Counselor effective August 10, 2017 Luke Shapiro Sports Program Counselor effective August 10, 2017 Elizabeth Siebeneck Sports Program Counselor effective May 13, 2017 Angela Thomas Recreation Leader effective September 19, 2017 SCHOOL DISTRICT: The secretary explained to the Commission that the School District was requesting the classification of an additional School Bus Dispatcher position. This position would be a 10 month position; working only when school is in session. There is a mandatory eligible list for this Competitive Class title. The secretary informed the Commission that the School District is claiming that the School Bus Dispatcher position is managerial/confidential, has been removed from the Union and that the position has been filled for a few years without an examination. The secretary has requested that the School District provide the Commission with verification of an approved salary for the 10 month dispatcher position; verification of removal from the Union; and supporting documentation as to why the position was classified as managerial/confidential. As of this meeting the School District has not provided the requested information. The salary provided by the School District for the 12 month positions ( 2 positions) is $50,000.00 (2016 – per school district). As of this meeting the salaries being paid are: $53,500.00 and $54,900.00. The proposed salary for the 10 month position would be $38,848.00. There are no board minutes to verify these salaries. The secretary has informed the School District that the continual “employment” of the incumbent in the position of School Bus Dispatcher is not in accordance with Civil Service Law and that payroll could not be certified for any payment for duties other than those as outlined in the job specification for School Bus Driver; the position that he was nominated for and approved by the Civil Service Commission. SCHOOL DISTRICT: It is the secretary’s understanding that the School District continues to assign this employee School Bus Dispatcher duties. The secretary has been informed by the Business Superintendant and the Personnel Director that they would be taking this “issue” under advisement and she would be hearing from their Labor Attorney. Chairperson DelSette reminded his fellow Commissioners that no one is to be appointed to a Competitive Class position who is not in the top three on the Commission designated appropriate eligible list. Also, Section 100 of Civil Service Law, no fiscal officer should issue compensation to an “employee” without approval from the Commission. Also Civil Service Law Section 61 states that no one shall be employed in a position without the approval of the Civil Service Commission. After a brief discussion, the Commission decided to table the request for an additional position; instructed the secretary to contact the School District and request the necessary documentation. Also to send another Request for Additional Classified position form to the School District to be completed accurately. Commissioner Cazozza made a motion to table this agenda item until the October meeting. Seconded by Commissioner Mains. Ayes all. Commissioner Cacozza made a motion to approve the following Labor Class appointments. Seconded by Commissioner Mains. Ayes all. effective Rhonda Anderson School Monitor 09/20/2017 Nadia Amin School Monitor 09/20/2017 Laura Baker School Monitor 09/20/2017 Lisa Bates School Monitor 09/05/2017 Kayla Benner School Monitor 09/05/2017 Jodie Burton Food Service Helper 09/05/2017 Eden Campbell Food Service Helper 09/01/2017 Darrell Coates School Monitor 09/20/2017 Mary Fitzgerald Food Service Helper 09/05/2017 Christine Gravina Food Service Helper 09/05/2017 Arlene Hebert School Monitor 09/01/2017 Food Service Helper 09/01/2017 Sandra Howard School Monitor 09/20/2017 Kasey McEvilly-Dahl School Monitor 09/19/2017 Alison Meyers School Monitor 09/01/2017 Food Service Helper 09/01/2017 Judith Martone Food Service Helper 09/20/2017 Mark Osborne School Monitor 09/05/2017 Jodi Parent School Monitor 09/20/2017 Mary Ann Poore Food Service Helper 09/05/2017 Julie Roberts School Monitor 09/20/2017 Jen Wilcox School Monitor 09/20/2017 Commissioner Mains made a motion to confirm the following Non-Competitive appointments. Seconded by Commissioner Cacozza. Ayes all. effective Nadia Amin Teacher Aide 09/20/2017 Carisa Anctil Teacher Aide 09/05/2017 Laura Baker Clerk part time 09/20/2017 Keyboard Specialist part time 09/20/2017 Teacher Aide 09/20/2017 Clorissa Bonner Teacher Aide 09/18/2017 Clerk part time 09/01/2017 Suzanne Bradley Registered Professional Nurse 09/01/2017 Eden Campbell Food Service Cashier 09/01/2017 Camila Chesley Teacher Aide 09/05/2017 Jacqueline Coburn Keyboard Specialist part time 09/01/2017 Clerk part time 09/01/2017 Teacher Aide 09/01/2017 Amanda Cooper Teacher Aide 09/05/2017 Deena Dake Handicapped Student Interpreter 09/13/2017 Mary Farrell Teacher Aide 09/13/2017 Mary Fitzgerald Food Service Cashier 09/05/2017 SCHOOL DISTRICT: Commissioner Mains made a motion to confirm the following Non-Competitive appointments. Seconded by Commissioner Cacozza. Ayes all. effective Judith Forino School Bus Assistant 08/31/2017 Cathy Hafele Handicapped Student Interpreter 09/01/2017  Keyboard Specialist part time 09/01/2017 Clerk part time 09/01/2017 Teacher Aide 09/01/2017 Lenora Hart Teacher Aide 09/13/2017 Thomas Haviland Building Maintenance Worker 09/29/2017 Arlene Hebert Food Service Program Motor Vehicle Operator 09/01/2017 Food Service Cashier 09/01/2017 Sanddra Howard Clerk part time 09/20/2017 Keyboard Specialist part time 09/20/2017 Teacher Aide 09/20/2017 Christina Kellerhouse Teacher Aide 09/13/2017 Colin MacNicoll Building Maintenance Worker 07/28/2017 Judith Martone Cook 09/28/2017 Food Service Cashier part time 09/20/2017 Cheryl McCall Food Service Cashier 09/05/2017 Keyboard Specialist part time 09/05/2017 Clerk part time 09/05/2017 Catherine McCarty Senior Food Service Helper 08/25/2017 Judith McCauley Clerk part time 09/20/2017 Keyboard Specialist part time 09/20/2017 Teacher Aide 09/20/2017 Kasey McEvilly Dahl Clerk part time 09/20/2017 Teacher Aide 09/20/2017 Nancy Melsert Keyboard Specialist part time 09/01/2017 Clerk part time 09/01/2017 Alison Meyers Teacher Aide 09/01/2017 Jessica Miller Teacher Aide 07/24/2017 Michelle O’Rourke Teacher Aide 09/13/2017 Jodi Parent Clerk part time 09/20/2017 Keyboard Specialist part time 09/20/2017 Teacher Aide 09/20/2017 Constance Pattee Teacher Aide 09/20/2017 Katherine Phillips Teacher Aide 09/13/2017 Joseph Powers School Bus Driver 08/21/2017 Anthony Rivera School Bus Driver 09/14/2017 Julie Roberts Clerk part time 09/20/2017 Keyboard Specialist part time 09/20/2017 Teacher Aide 09/20/2017 Anne Strauss Keyboard Specialist part time 09/05/2017 Clerk part time 09/05/2017 Laurie Sudigala Clerk part time 08/31/2017 Amy Tuck Clerk part time 08/31/2017 Lisette Aviles Wachtel Teacher Aide 09/05/2017 Lisa Walsh School Bus Assistant 08/31/2017 Jen Wilcox Teacher Aide 09/20/2017 LeSonyea Winney Licensed Practical Nurse 09/13/2017 Michael Winney Groundskeeper 08/25/2017 CIVIL SERVICE: The secretary updated the Commission on the Rules Resolution request. The State had indicated that the resolution will be on the State’s October meeting agenda. To date, there has been no indication that there is any problem with the changes requested to the rules or the appendices. The secretary informed the Commission that they are in the process of records retention. The City has been using Confidata Records Retention Company out of Utica, New York. This company delivers and picks up a large bin; certified the confidentiality of the material submitted for shredding at a cost of $50.00 per bin. These bins are approximately the size of the garbage receptacles used by the area residential waste companies. The secretary informed the Commission that she had transferred $100.00 from office supplies into professional services to pay for the professional shredding of the civil service records. CIVIL SERVICE: The secretary presented a revised Alternate Test Date Policy to the Commission for review. The secretary stated that the policy had not been reviewed in at least 10 years. Commissioner Cacozza made a motion to adopt the Alternate Test Date Policy as revised. Seconded by Commissioner Mains. Ayes all. The secretary presented the Commission a letter from Hank Kuczynski seeking the Commission’s opinion regarding the proposed charter change. After a brief discussion, the Commission decided that Commissioner Cacozza would respond to Mr. Kuczynski. The secretary informed the Commission that the determination has been received from the New York State Division of Human Rights regarding Mr. Daniel Gray’s claim of discrimination. The Division has determined that there is no probable cause to believe that we engaged in or are engaging in the unlawful discriminatory practice complained of. The complaint has been ordered dismissed and the file is closed. EXAMINATIONS WERE ORDERED FOR the following class titles: Community Development Planner – ordered 09/20/2017 Fire Captain – ordered 09/01/2017 Fire Lieutenant – ordered 09/01/2017 Head School Grounds Monitor – ordered 08/02/2017 Traffic Control Maintainer – ordered 08/02/2017 APPLICATIONS WERE APPROVED FOR the following examinations: Animal Control/Parking Enforcement Officer #64-572 approved – 11 disapproved - 1 Assistant Building & Construction Inspector #60-128 approved – 4 disapproved - 4 Code Enforcement Technician #68-033 approved – 4 disapproved - 6 Engineering Technician #67-809 approved – 1 disapproved - 1 Housing Authority Assistant #67-939 approved – 6 disapproved - 2 HVAC Plumber Technician #68-712 approved – 5 disapproved - 0 Information Technology Support Technician #68-251 approved – 4 disapproved - 0 Parking Enforcement Officer #64-613 approved – 11 disapproved - 0 Senior Engineering Technician #76-569 approved – 1 disapproved - 0 EXAMINATION WAS ANNOUNCED FOR the following class title: Engineer Technician #67-809 ELIGIBLE LIST WAS ESTABLISHED FOR the following class title: Police Sergeant #77-350 two years 09/27/17 to 09/27/19 Chairperson DelSette adjourned the meeting at 11:20am. The next Civil Service Commission meeting is scheduled for October 25, 2017 @ 9:30am. Approved: October 25 2017 Respectfully submitted by:____Patsy Berrigan______ Secretary