Civil Service Commission

CITY OF SARATOGA SPRINGS CIVIL SERVICE COMMISSION REGULAR MEETING SARATOGA SPRINGS PUBLIC LIBRARY – SUSMAN ROOM TUESDAY JANUARY 22ND 2019 MINUTES PRESENT: MARK CACOZZA, CHAIRPERSON PAUL KISSELBRACK, COMMISSIONER ABSENT: ELIO DELSETTE, COMMISSIONER CHAIRPERSON CACOZZA CALLED THE MEETING TO ORDER AT 9:37am and opened the public comment section. There being no one wishing to speak, Chair Cacozza closed the public comment section at 9:37am. Chair Cacozza made a motion to approve the December 2018 Minutes as amended. Seconded by Commissioner Kisselbrack. Motion carried. ACCOUNTS The proposed revisions to the Assistant to the Purchasing Agent job specification would be reversing the additional duties that were recently added, in regards to ‘Fixed Assests’, as there was anticipation of an upgrade in salary. The upgrade did not go through, so the Department is requesting those additional duties be removed. Human Resources Administrator Miriam Dixon attended the Commission meeting to discuss a different matter, but while present, spoke on this item as well. Ms. Dixon raised a concern that if these duties were being removed from this particular job specification, then who would be performing them, as the City’s Charter specifies that the Fixed Assets fall under the Accounts Department. Commissioner Kisselbrack raised a general question for the table, asking if since it is a City Charter mandate, if civil service was obligated to ensure those duties were being performed. The Coordinator responded with the City Charter does not specify which position is responsible for performing the duties, just that the Accounts Department Heads are responsible for seeing that they were done, and someone must have been performing them all along. While they are being removed from this position (having just been added recently) the Coordinator would check different job specifications in the Accounts Department. Chairperson Cacozza agreed that this would not be a civil service obligation. Ms. Dixon agreed that if the Fixed Assets were not covered in a different job specification under the Accounts Department, then the responsibility would be to the Deputy Commissioner to ensure they are getting done. Commissioner Kisselbrack made a motion to approve the proposed revisions to the Assistant to the Purchasing Agent job specification. Seconded by Chairperson Cacozza. Motion carried. FINANCE Human Resources Administrator Miriam Dixon was available to speak in regards to the proposed New Position Duty Statement for a PR & Communications Manager. Commissioner Kisselbrack first question was if this new position would be Competitive or Non Competitive. The Coordinator replied that brand new positions are Competitive. Ms. Dixon explained that there was a part time Web Content Coordinator that would handle a lot of the Social Media platforms etc within the City as well as the different departments website. Some of the duties from that job specification were removed and added to the Help Desk Technician job specification. The Web Content Coordinator position is currently vacant. The Media and Social Media aspects of the job had been left to each department. It was the Council’s idea to have one person who worked for all departments handling press releases, social media etc and helping to form the one image for the City as opposed to the multiple departments having their own way of doing things. The Commissioner of Finance would be the Appointing Authority, but the person appointed to this position would report to the Council as a whole and work for each department. Commissioner Kisselbrack inquired about salary – Ms. Dixon replied that she had done a salary study for this type of position and found that $65k would be a minimum salary and maximum would be $78k. The Coordinator asked if this would be in the Union – Ms. Dixon replied that this position would not likely be in the Union, Ms. Dixon went on to explain that new positions are not expected to be in the Union, the Union has to go through the process to determine if it fits within their parameters, and this being a confidential position, would not be required to be in the Union. Chairperson Cacozza asked if this position was funded already, Ms. Dixons response was she did not think so, she did not recall seeing a line in the budget for it. Commissioner Kisselbrack made a motion to approve the proposed New Position Duty Statement for PR & Communications Manager. Seconded by Chairperson Cacozza. Motion carried. Page 1 of 4 DPW Commissioner Kisselbrack made a motion to approve the following Exempt Class Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Rachael Fragomeni Executive Assistant to the Commissioner of DPW Effective 01/14/19 – 12/31/19 Commissioner Kisselbrack made a motion to approve the following Provisional Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Kelly Gliosco Utilities Clerk Effective 01/17/19 LIBRARY Chairperson Cacozza made a motion to approve the following Completed Probationary Periods. Seconded by Commissioner Kisselbrack. Motion carried. Raymond Michaud Building Maintenance Worker Effective 12/21/18 John Whealen Library Building Monitor Effective 12/26/18 PUBLIC SAFETY Commissioner Kisselbrack made a motion to approve the following Provisional Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Aaron Dyer Battalion Fire Chief Effective 01/05/19 RECREATION Commissioner Kisselbrack made a motion to approve the following Non Competitive Class Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Gwendolyn Craig Recreation Specialist Effective 02/19/19 SCHOOL Chairperson Cacozza made a motion to approve the following Completed Probationary Periods. Seconded by Commissioner Kisselbrack. Motion carried. Thomas Giorgio III Automotive Mechanic Effective 01/12/19 Jerald T Niles Building Maintenance Worker Effective 12/18/18 Michael Licata Cleaner Effective 12/11/18 Debra Rancour Clerk Effective 12/11/18 Jill Parker Keyboard Specialist Effective 01/04/19 Becky Shayne Keyboard Specialist Effective 01/09/19 Elaina Kamerling Teacher Aide Effective 12/11/18 Commissioner Kisselbrack made a motion to approve the following Labor Class Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Cheryl Lloyd Food Service Helper Effective 01/02/19 – 01/02/20 Catherine Madej Food Service Helper Effective 01/04/19 Pauline Willey Food Service Helper Effective 01/02/19 – 01/02/20 Aidan Davies School Monitor Effective 12/10/18 – 12/10/19 Eleanor Fisher School Monitor Effective 10/22/18 – 10/22/19 Deboralee Grady School Monitor Effective 01/07/19 – 01//07/20 Cheryl Lloyd School Monitor Effective 01/02/19 - 01/02/20 Allison Mesquita School Monitor Effective 12/14/18 – 12/14/19 Mary Ellen Thompson School Monitor Effective 12/18/18 – 12/18/19 Chairperson Cacozza made a motion to approve the following Non Competitive Class Appointment(s). Seconded by Commissioner Kisselbrack. Motion carried. Cheryl Lloyd Clerk Effective 01/02/19 – 01/02/20 Mackenzy Nutter Clerk Effective 01/11/19 – 01/11/20 Keyboard Specialist Effective 01/11/19 – 01/11/20 Allison Mesquita Clerk Effective 12/14/18 – 12/14/19 Keyboard Specialist Effective 12/14/18 – 12/14/19 Teacher Aide Effective 12/14/18 – 12/14/19 Page 2 of 4  Jacqueline Pardon Clerk Effective 01/02/18 – 01/02/19 Mary Ellen Thompson Clerk Effective 12/18/18 – 12/18/19 Keyboard Specialist Effective 12/18/18 – 12/18/19 Teacher Aide Effective 12/18/18 – 12/18/19 Vincent Migliozzi Custodian Effective 12/18/18 – 12/18/19 Jonathon Rivers Custodian Effective 12/17/18 – 12/17/19 Cheryl Lloyd Food Service Cashier Effective 01/02/19 – 01/02/20 Keyboard Specialist Effective 01/02/19 – 01/02/20 Teacher Aide Effective 01/02/19 – 01/02/20 Pauline Willey Food Service Cashier Effective 01/02/19 – 01/02/20 Penny Dennison Registered Professional Nurse Effective 12/05/18 – 12/05/19 Aniela Sherin Registered Professional Nurse Effective 12/11/18 – 12/11/19 Phineas Graham III School Bus Assistant Effective 12/19/18 – 12/19/20 Jessica Stokes School Bus Assistant Effective 12/19/18 – 12/19/19 John Collins School Bus Driver Effective 01/03/19 – 01/03/20 Enrico DiPalma School Bus Driver Effective 12/27/18 Gerald Freeburn School Bus Driver Effective 12/26/18 Kelly Hayes School Bus Driver Effective 12/21/18 Stefanie Joseph School Bus Driver Effective 01/03/19 – 01/03/20 Kathleen Masterson School Bus Driver Effective 12/07/18 – 12/07/19 Mark Morin School Bus Driver Effective 12/28/18 Davra Sanagelo School Bus Driver Effective 12/07/18 Michael Searnici School Bus Driver Effective 12/06/18 Susan Stockman School Bus Driver Effective 12/19/18 – 12/19/20 Aidan Davies School Bus Driver Effective 12/10/18 – 12/10/19 Sandra Fecura Teacher Aide Effective 01/09/19 Chairperson Cacozza made a motion to approve the following Temporary Appointment(s). Seconded by Commissioner Kisselbrack. Motion carried. Hope Caprood Teacher Aide Effective 12/18/18 – 12/20/18 Catherine Madej Food Service Helper Effective 12/19/18 - 01/08/19 CIVILSERVICE Commissioner Kisselbrack made a motion to approve the following Temporary Appointment(s). Seconded by Chairperson Cacozza. Motion carried. Mary Peterson Clerk Effective 01/19/19 – 01/20/19 Commissioner Kisselbrack made a motion to establish the following Eligible Lists. Seconded by Chairperson Cacozza. Motion carried. Assistant Facilities Manager #60-667 (6 Candidates) Police Officer #60-101 (160 Candidates) Announced Exam(s) Firefighter #64-362 Announced 01/17/19, Last Filing Date 03/14/19, Date of Exam 04/27/19 Human Resources Generalist #69-198 (Open Competitive) Announced 01/01/19, Last Filing Date 02/06/19, Date of Exam 03/16/19 Human Resources Generalist #74-406 (Promotional) Announced 01/01/19, Last Filing Date 02/06/19, Date of Exam 03/16/19 Announce Provisional Vacancy Announcement(s) DPW Coordinator Announced 01/17/19, Last Filing Date 01/28/19 Utilities Clerk Announced 12/24/18, Last Filing Date 01/10/19 Announced Part Time Vacancy Announcement(s) Traffic Control Technician Announced 01/17/19, Last Filing Date 01/28/19 Permanent Appointment(s) from Established Eligible Lists Page 3 of 4  Clerk #10-317 Miriam O’Callaghan Effective 01/25/19 Firefighter #61-73 Brian Kelly Effective 01/19/19 Fire Captain#78-662 Jeffrey Alonzo Effective 01/05/19 Fire Chief #70-970 Joseph Dolan Effective 01/05/19 Fire Lieutenant #78-663 Mark Bellantoni Effective01/05/19 Police Officer #69-460 Nathan Booth Effective 01/13/19 Police Officer #69-460 Kateri Marotta Effective 0112/19 Discussed Administered Exam(s) Librarian I #64-499 Librarian II (Open Competitive) #64-685 Librarian II (Promotional) #74-248 Librarian III (Open Competitive) #64-688 Librarian III (Promotional)# Public Safety Dispatcher #60-349 01/19/19 Traffic Maintenance Manager #74-721 01/05/19 Discussed Upcoming Exam(s) Assistant Police Chief #75-072 03/02/19 5 Approved Candidates Police Chief #75-074 03/02/19 6 Approved Candidates City Tax Revenue Supervisor #60-552 03/02/19 3 Approved Candidates Human Resources Generalist #60-389 03/02/19 8 Approved Candidates Human Resources Generalist #74-406 03/02/19 4 Approved Candidates Senior Account Clerk #60-389 03/02/19 10 Approved Candidates Police Officer Physical Agility Exam 02/09/19 37 Invited, 23 Showed, 18 Passed Commissioner Kisselbrack made a motion to close the meeting at 10:32am. Seconded by Chairperson Cacozza. Motion carried Page 4 of 4