Recreation Commission

City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, October 29, 2019 6:30 pm Saratoga Springs Recreation Center Attendance Public Comment Presentation – Pickleball 1. Discussion and Vote: Recreation Commission Minutes 2. Discussion and Vote: 2020 Spring Bowling Program - $70 City/$90 Non-City 3. Discussion and Vote: Basketball Shorts - $6.50 each 4. Discussion and Vote: Three sets of Soccer Goals - $5,172.00 5. Discussion and Vote: Office Supplies and Equipment - Up to $5,000.00 6. Discussion and Vote: Two Nevco Scoreboard Controllers – Up to $2,661.96 7. Discussion and Vote: Wellspring Request – Donation of ice rink passes valued at $200.00 8. Discussion and Vote: Accept Basketball Sponsor – The Adirondack Trust Company - $275.00 9. Discussion and Vote: Accept Basketball Sponsor – Asfco Fence Supply Company, Inc. - $275.00 10. Discussion and Vote: Accept Basketball Sponsor – Shaun and Marilyn Rivers – Safety Stars - $275.00 11. Discussion and Vote: Accept Basketball Sponsor – Fingerpaint Marketing, Inc. - $275.00 12. Discussion and Vote: Accept Basketball Sponsor – Saratoga Springs Firefighters #343 - $275.00 13. Discussion and Vote: Accept Basketball Sponsor – Saratoga Lions Club - $275.00 14. Discussion and Vote: Accept Basketball Sponsor - Cudney’s Launderers & Dry Cleaners, Inc. - $275.00 15. Discussion and Vote: Accept Basketball Sponsor – Rotary Club of Saratoga Springs - $275.00 16. Discussion and Vote: Accept Basketball Sponsor – Trendsetters Barber Shop - $275.00 17. Discussion and Vote: Accept Basketball Sponsor – Principessa Elena Society Woman’s Club Auxiliary - $275.00 18. Discussion and Vote: Alfred Z. Solomon Charitable Trust 19. Discussion: Ice Rink 20. Discussion: Veterans Memorial Park 21. Discussion: Recreation Center 22. Discussion: Recreation Master Plan 23. Discussion: General Budget 24. Discussion: Directors Report 25. Discussion: Program Report Executive Session: Personnel Adjournment - Next Meeting – Tuesday, November 19, 2019 - 6:30 pm at the Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. The next meeting will be December 10, 2019. 2020 Meeting dates: Tuesday, January 28, 2020 6:30 PM, Tuesday, February 25, 2020 6:30 PM, Field User Meeting Tuesday, March 31, 2020 5:30 PM, Tuesday, March 31, 2020 6:30 PM, Tuesday, April 28, 2020 6:30 PM, Tuesday, May 26, 2020 6:30 PM, Tuesday, June 30, 2020 6:30 PM, Budget Workshop Tuesday, July 21, 2020 6:30 PM, Tuesday, July 28, 2020 6:30 PM, No August Meeting, Tuesday, September 29, 2020 6:30 PM, Tuesday, October 27, 2020 6:30 PM, *3rd Tuesday* Tuesday, November 17, 2020 6:30 PM, and, *2nd Tuesday* Tuesday, December 08, 2020 6:30 PM. 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 1 of 6  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, October 29, 2019 6:30 pm Saratoga Springs Recreation Center Attendance – Cheryl Smith, Bob Manasier, Amy Smith, Derrick Legall and John Dowd. John Hirliman Guests: Cindy Parker, Linda Piuggia, Dean Higgins, and Jay Ehprom The Recreation Commission Meeting was called to order at 6:37 pm by Derrick Legall, Chair. Public Comment Presentation – Pickleball Jay Ephraim explained to the Recreation Commission that there are 3,000,000 registered pickleball payers. He was recommending outdoor dedicated pickleball courts in Saratoga. There are 4 outdoor pickleball courts at Gavin Park in Wilton. Dean Higgins spoke about showcasing other communities resurfacing tennins courts into Pickleball courts, i.e. Queensbury, Jenkinsville Park. Pictures and information of the Jenkinsville Park - Pickle Ball Complex were submitted to the Recreation Commission. There are 8-12 courts sweet spot for tournaments. Cindy Parker spoke about Pickleball tournaments throughout the nation. Linda Pioggia is a Pickleball supporter. A 14 page Pickleball Petition to the City of Saratoga Springs was submitted to the Recreation Commission. 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 2 of 6  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola 1. Discussion and Vote: Recreation Commission Minutes – The Recreation Commission accepted the Recreation Commission Minutes. 2. Discussion and Vote: 2020 Spring Bowling Program - $70 City/$90 Non-City – The motion to approve the 2020 Springs Bowling Program with a 50/50 Revenue split with Saratoga Strike Zone was made by Amy Smith and seconded by Bob Manasier. The motion was approved by a unanimous vote. Discussion: The 2020 Spring Bowling will be April 23, 2020-May 28, 2020 ages 5-14 6-7:30pm. The cost will be $70.00 for City Residents and $90.00 for Non-City Residents. 3. Discussion and Vote: Basketball Shorts - $6.50 each - The motion to approve purchasing Basketball shorts was made by Cheryl Smith and seconded by John Dowd. The motion was approved by a unanimous vote. 4. Discussion and Vote: Three sets of Soccer Goals - $5,172.00- The motion to approve purchasing three sets of Soccer goals was made by Amy Smith and seconded by Cheryl Smith. The motion was approved by a unanimous vote. 5. Discussion and Vote: Office Supplies and Equipment - Up to $5,000.00 - The motion to approve purchasing office supplies and equipment up to $5,000.00 was made by Amy Smith and seconded by Bob Manasier. The motion was approved by a unanimous vote. 6. Discussion and Vote: Two Nevco Scoreboard Controllers – Up to $2,661.96- The motion to approve purchasing two Nevco Scoreboard controllers was made by Bob Manasier and seconded by John Dowd. The motion was approved by a unanimous vote. Discussion: These controllers work with the Nevco Scoreboards at the Recreation Center. 7. Discussion and Vote: Wellspring Request – Donation of ice rink passes valued at $200.00 - The motion to approve donating $200.00 worth of ice rink passes was made by Bob Manasier and seconded by Cheryl Smith. The motion was approved by voice vote. 8. Discussion and Vote: Accept Basketball Sponsor – The Adirondack Trust Company - $275.00 9. Discussion and Vote: Accept Basketball Sponsor – Asfco Fence Supply Company, Inc. - $275.00 10. Discussion and Vote: Accept Basketball Sponsor – Shaun and Marilyn Rivers – Safety Stars - $275.00 11. Discussion and Vote: Accept Basketball Sponsor – Fingerpaint Marketing, Inc. - $275.00 12. Discussion and Vote: Accept Basketball Sponsor – Saratoga Springs Firefighters #343 - $275.00 13. Discussion and Vote: Accept Basketball Sponsor – Saratoga Lions Club - $275.00 14. Discussion and Vote: Accept Basketball Sponsor - Cudney’s Launderers & Dry Cleaners, Inc. - $275.00 15. Discussion and Vote: Accept Basketball Sponsor – Rotary Club of Saratoga Springs - $275.00 16. Discussion and Vote: Accept Basketball Sponsor – Trendsetters Barber Shop - $275.00 17. Discussion and Vote: Accept Basketball Sponsor – Principessa Elena Society Woman’s Club Auxiliary - $275.00 The motion to approve to accept a total of $2,750.00 from the 2019-2020 basketball sponsors - The Adirondack Trust Company-$275.00, Asfco Fence Supply Company, Inc. -$275.00, Shaun and Marilyn Rivers – Safety Stars-$275.00, Fingerpaint Marketing, Inc. - $275.00, Saratoga Springs Firefighters Local #343-$275.00, Saratoga Lions Club - $275.00, Cudney’s Launderers & Dry Cleaners, Inc. -$275.00, Rotary Club of Saratoga Springs-$275.00, Trendsetters Barber Shop- $275.00, and Principessa Elena Society Woman’s Club Auxiliary-$275.00. The motion was approved by a unanimous vote. 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 3 of 6  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola The Saratoga Springs Recreation Department would like to thank these Basketball Sponsors for your 2019-2020 Youth Basketball League teams. The support of Rec. Basketball allows us to continue providing the children within our community an affordable outlet to play Basketball. The City’s Youth Basketball League has been helping shape the future of our children for many years. This past season, we had over 360 participants ranging from ages 3 to 18 years old. Their support of Rec. Basketball allows us to assist these youth in developing citizenship, discipline, teamwork and physical well being. It is this kind of community involvement and support that continues to make Saratoga Springs the special place it is. We appreciate their generous support. The Recreation Department will receive additional basketball sponsors throughout the season. 18. Discussion and Vote: Alfred Z. Solomon Charitable Trust The motion to approve that the Saratoga Springs Recreation Commission will support the approval of the Camp Saradac program and any grant donation in Camp Scholarships from the Alfred Z. Solomon Charitable Trust grant and the grant funds will be used in accordance with the terms of the application was made by Cheryl Smith and seconded by Amy Smith. The motion was approved by a unanimous vote. Discussion: The Recreation Commission requested not to apply for 10 scholarships at $12,350.00 but instead ask for a per camper price. The Recreation Commission members would appreciate any donations to help needy children attend Camp Saradac. 19. Discussion: Ice Rink – Ice Rink Banner agreement was discussed. The Recreation Commission would like the Recreation Department to review the placement and language to meet guidelines in order for DPW to hang the banners. 20. Discussion: Veterans Memorial Park – The Jonathan Noonan Dugout project was discussed. 21. Discussion: Recreation Center – The Status of the Recreation Center was discussed. 22. Discussion: Recreation Master Plan – The Recreation Commission recommended restarting email with commission and redistribute the master plan document. A portion of the monthly meeting will be dedicated to creating and implementing action items from the Master Plan. 23. Discussion: General Budget – The Recreation Commission discussed the budget. There is a 45% decrease in Basketball signups since City Hall has moved in. 24. Discussion: Directors Report – John Hirilman reviewed the Report. 1. Recreation Center Update: The estimated time move out date is still January-March. I haven’t received any additional information. A decision will need to be made by the Department shortly on what events to schedule and when to schedule the floor resurfacing. 2. The City’s finance department approved $200,000 to be allocated toward the skate park renovation project. The project is to replace the current metal ramps with poured in place concrete ramps. The project is now in front of the School District’s property to determine if SED review is required. Once approved we will request proposals from design consultants to provide the City with final plans for construction. The consultants work will include holding public forums to receive feedback and input for the final design. In 2021 we would hope to begin the construction. 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 4 of 6  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola 3. The overall programming numbers from the fall stayed flat compared to 2018. a. The soccer program’s player evaluation day was very successful resulting in more completive games. This year we decided to not do the pictures due to the lack of participation however, we did receive feedback from parents wishing we reconsider. We plan to evaluate further for next spring. b. The field hockey league was not has well attended as last year but the new field layout introduced was met with positive feedback. We created 3 mini fields for small games. We will be exploring options to partner with the school program. c. On the last day of the Tee Ball and Jr Sluggers program we had the Saratoga Springs Police and Fire Departments attend. They had giveaways for the kids and let them play on the trucks and cars. The kids also played against officers on the field. 4. We have completed or are in the process of completing several facility improvement projects. a. The Weibel Ice Rink chiller has been installed!!! As part of the project the City installed two new boilers which also produce additional heat helping the spectators stay relatively warm. b. DPW is replacing the Veterans Memorial Park Baseball dugouts thanks to the donation from Bill and Lisa Noonan. The City will hold a ceremony in April at the first Spa Catholic varsity baseball game. c. I have not been able to finalize approvals and plans for the west side little league tee ball dugouts. I hope to get with the little league and LA group later this fall to get the project back on track. 5. We had a tremendous amount of interest in our first annual Trunk or Treat which was going to be held on Sunday, October 27th. We were expecting nearly 300 participants but due to the rain the event was cancelled. We plan to try again next year! 6. Registrations for basketball and Fall intro to ice skating are down compared to 2018. We expect intro to pick up over since we still have about 2 weeks to go until we start. But with basketball it doesn’t seem likely that we will be close to last year’s registrations. Overall we are down 95 players (approx 28%) compared to 2018 but more significantly we are down 201 players (approx 45%) from 2017. 7. We held a field user meeting on Friday, October 25th to recap the 2019 season and discuss plans for 2020. We provided an overview of the number of facility renters, the usage hours, and staffing used this past season as well as the facility upgrades. The meeting was positive and well attended but it also highlighted the need for us to improve communication between recreation, dpw, and the user groups. This must be focus for the department moving into 2020. In addition, we are anticipating a significant shortage of large baseball fields next year due to the closing of East Side’s Jim King and Big Field diamonds and the expected increase in number of teams. The department will work with the groups over the winter to plan the field schedule. 25. Discussion: Program Report – The Recreation Commission reviewed the Program Report listed on the agenda. The Recreation Commission added an item to the agenda. Veteran’s Memorial Park Softball Scoreboards - Saratoga Miss Softball is requesting to replace the existing scoreboard at Veterans Memorial Park at Field 1 and add another scoreboard at Field 2 on the right field line at the expense of Miss Softball. The motion to accept the donation from Saratoga Miss Softball to replace the existing scoreboard at Veterans Memorial Park at Field 1 and add another scoreboard at Field 2 on the right field line was made by John Dowd and seconded by Bob Manasier. The motion was approved by a unanimous vote. Discussion: The request will go to DPW and to the City. 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 5 of 6  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Executive Session: Personnel Adjournment – The motion to adjourn was made by John Dowd and seconded by Cheryl Smith at 8:57pm. The next meeting will be on Tuesday, November 19, 2019 at 6:30 pm at the Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. Respectfully submitted, John Hirliman 2019-10-29 Saratoga Springs Recreation Commission Agenda Page 6 of 6