Recreation Commission

City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, September 27, 2022 6:30pm Scott T. Johnson Recreation Center Agenda Attendance Public Comment Presentation – Skate Park 1. Discussion and Vote: Minutes 2. Discussion and Vote: Recommend the Authorization for Mayor to sign the Skate Park agreement with Artisan Concrete Services, Inc. dba Artisan Skate Parks, Inc. $405,100.08 3. Discussion and Vote: Recreation Department Part Time Personnel 4. Discussion and Vote: Recreation Department Purchases 5. Discussion and Vote: Accept WGY Christmas Wish $1,000.00 6. Discussion and Vote: Accept Pickleball Donation $350.00 7. Discussion and Vote: Accept Stanley Paper Good Donations 8. Discussion and Vote: Authorize New Program – Fundamentals of Figure Skating and Fees 9. Discussion and Vote: Authorize New Program – Pumped Up Strength and Fees 10. Discussion and Vote: Authorize New Program – Balletones and Fees 11. Discussion and Vote: Recommend the Authorization for Mayor to sign the Fitness Co-Sponsored Program Agreement with Marcy Fiet (50/50 split) 12. Discussion and Vote: Recommend Halloween On Ice Promotion 13. Discussion and Vote: Authorize New Program – Ski Program and Fees 14. Discussion and Vote: Authorize Drop In Program – Adult Volleyball - $4/$5 15. Discussion and Vote: Authorize New Program – C.R.E.A.T.E and Fees 16. Discussion and Vote: Authorize Fitness Room, Rules and Fees 17. Discussion and Vote: Recommend the award of bid 2022-35 Ice Rink Doors Replacement and Contract 18. Discussion and Vote: Award the Printed Shirts and Jerseys Winter 2022 Quote to Walton’s Sport Shop, Inc. 19. Discussion and Vote: Vending Machines Agreement for City Facilities 20. Discussion and Vote: School District & Recreation Department Work Base Learning Program 21. Discussion and Vote: Annual Report 22. Discussion and Vote: Authorize Staff to Attend NYRPS Event 23. Discussion and Vote: Playground – Friends of Recreation Request 24. Discussion: Capital Projects 25. Discussion: Camp Saradac 26. Discussion: Friends of Recreation 27. Discussion: Waterfront 28. Discussion: Budget 2023 29. Discussion: General Budget 30. Discussion: Director’s Report 31. Discussion: Program Report Adjournment - Next Meeting – Tuesday, October 25, 2022 - 6:30pm at the Scott T. Johnson Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. If you cannot attend, please submit questions via email to Recreservations@saratoga-springs.org. 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 1 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, September 27, 2022 6:30pm Scott T. Johnson Recreation Center Minutes The Saratoga Springs Recreation Commission Meeting was called to order by Derrick Legall, Chair. Attendance – Derrick Legall, Amy Smith, Robert Manasier, John Dowd, Adrianna Britt-Gaeta, Lisa Morahan Guests: Charlie Samuels, Dylan Demerco, Alice Dalton, Willem Tensen, A.J. Schneller, Belinda Colon, Chris Cirillo, Benj Gleeksman, and Robyn Bortle Lisa Morahan announced that John Hirliman had a death in the family and would not be attending this evenings meeting. Public Comment – Charlie Samuels, Dylan Demerco, Alice Dalton, Willem Tensen, A.J. Schneller, Belinda Colon, Chris Cirillo, Benj Gleeksman, Glenn Severence, and Robyn Bortle came to the Recreation Commission to support the Skate Park project. Benjamin Gleeksman, resident, teaches skateboarding and worked at the Skate Park. Benjamin and wife, Belinda, On Deck’s co-founders, for over 10 years had been raising money and support for the concrete skate park. They had worked hard for this. Dylan Demerco, 9, grade 4, spoke to the Recreation Commission. He was a skater at the Skate Park. He and his friends asked for Commission’s support of the concrete skate park. It was quieter to have concrete skate park. The metal ramps were loud with the banging on the hollow metal. Maybe should not put a fence up if people were breaking the fence. He saw the broken fence. Dylan requested to put up a stronger fence. He requested more beginner features. Charlie went to the skate park. The violence and vandalism it’s not from every skateboarder. Please keep in mind it was not every skater. It’s happening after hours. We had been in the Skate Park for many years. Michelle Merola asked if the skater felt intimidated. The skater said the skater did not feel intimidated. Little kids were climbing on the ramps at the park. There’s etiquette to skateboarding. John Dowd said he was in favor of the skate park but was concerned that the investment would be destroyed by graffiti. What could we do make the park safer? If kids see the destruction, say something. The skaters recommended Cameras that would catch the kids damaging the park. Lisa Morhan explained that the ramps are covered with Art. Belinda Colon spoke to the Recreation Commission. She explained ON Deck was fundraising for the Skate Park. Benj Gleeksman helped with the Skate Park fundraising and Art work. A mural shield was used but was looking for a different type to work better. If you go over now, don’t see graffiti because the Community got involved. Cameras were important. There was a need for Community ownership. 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 2 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta Charlie Samuals, skated the park with his child. Most of the Skate Parks he goes to were concrete. Ninety five percent of Skate Parks that were concrete have no graffiti. These parks provided much better surface. East Side Rec. Park was a beautiful park. The Skate Park was an island in the middle of the Park. The Skate Park was the most popular besides the playground area. The Skaters requested to complete the Park upgrade. With respect to the graffiti, Skaters need to be the advocates. The Skate Park provided vitality and finances to the City. The Skate Park encouraged Skate Park tourism. Skaters would come from all over to video, skate and bring money into the City. There was a subculture. The Skate Park improvements would increase real estate values. Skateboarding was in the Olympics. Bill Lewis, skated since 12 years old. His son skated the park. Every day of the pandemic he was at the Skate Park. Kids got everything out of skating. He encouraged more collaboration. The Skate Park was a vital place. Every time there was a break, his son would go to the Skate Park. He paid thousands and thousands of dollars for travel soccer but the Skate Park was more important to him. Robyn, son goes to the Skate Park, and spoke about skate parks in San Diego, and Montreal. People came to the track. They moved to the City from Greenwich to be closer to the Skate Park. They participated in baseball, soccer, basketball and team sports but enjoyed the Skate Park more. Smaller kids were climbing on the ramps and got in the way of the skaters. It was recommended to have a beginners park in one area and bigger structures in another part of the park. Keeping smaller kids in one area would help. The bigger skaters helped the younger skaters. Adrianna, skated since she was 6 years old. Skateboarding was close to her heart. The Skate Park meant a lot to them. By upgrading the Skate Park, skaters would skate the park instead of street spots and parking garages. The Skaters were one gigantic family. Glenn Severance, resident business owner, loved the idea of Skater tourism. The Skate Park interest would bring more people downtown. He would love to see how Skater tourism develops. He was interested in anything in the Summer time that would bring people into Saratoga Springs. Marketa Wolfe, enjoyed having unstructured activities. East Side Rec. was excellent example. It was wonderful. She explained that not everyone wanted to play baseball, cheerleading, and team sports or could afford them. Skaters made friends and had fun. It’s good for mental health. Kids were learning. It was free to skate. It had been wonderful this year. The older kids helped. Good to have unstructured activities. Skaters were generous. They didn’t see the violence. The Skaters were a family. Dylan Demerco requested a little area/section for beginners like a mini half pipe. Skaters could work up to the larger structures. Skate Park ramps were shared by everyone. There were little kids running on the half pipe. Their brains were not fully developed enough to see it’s difficult for the skaters. The skaters had to avoid the runners. Skaters sometimes can’t stop. 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 3 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta Belinda Colon, said someone would not run into a middle of a baseball game. When painting, a parent brought kids to run at the park. Some people didn’t understand. Skaters had etiquette. Everyone needed to take turns. Others need an education component. It would be a learning point. People don’t understand what the Skate Park was. The Skate Park was used year round. This was the only place to go. Skaters were taking ownership of it. Otherwise skaters would need to go to Albany, Clifton Park, and Lake George. Charlie Samuels – In the Skate Park, everyone was aware like baseball. Those who didn’t have wheels should not be on the ramps. The little kids who were not skating and sliding on the ramps should not be on the ramps that would make a difference to the skaters. Currently, the skaters wait or would go to a different part of the Skate Park because the Skate Park was for everyone. Skaters who started skating were a little intimidated at the Park. Then skaters started making friends with these other skaters. It helped with skating and people stuff. Atticus – The bowl was the hardest to skate. The coping was messed up. He recommended changing the coping to metal and made it easier to skate. The Little kids wanted inclusion. We wanted to play outside. Everyone agreed. There was random stuff at the Skate Park. There was a problem with graffiti. Things were happening after the skaters left at night. Charlie recommended lights at night just like the other sports. Dylan Demerco recommended closing the park at night. Right now people could get in and vandalize at night. Cement coping broke down and he recommended metal coping. Dylan recommended making the bowl less steep. This would be easier for skaters. Dylan recommended making the bowl smaller in ground on one end. The metal on the ramps was really hot. The heat soaked into the metal. It could burn/hurt. Johnny requested the bowl be kept as a piece of history. It was the gnarliest bowl on the East Coast. Derrick Legall and Amy Smith thanked the skaters for coming to the Recreation Commission. Benjamin Gleeksman and Belinda Colon – Thanked Marilyn Rivers, the Recreation Commission, Mayor and the City Council for their support of the Skate Park and working with the skaters to make the park better. Presentation: Skate Park Skate Park Renovation Project by the City of Saratoga Springs Recreation Department was presented to the City Council on June 7, 2022. The Skate Park was designed with Community input for all levels and wheels. The presentation was included on the online agenda. 1. Discussion and Vote: Minutes – The motion to approve the June 28, 2022 minutes was made by Amy Smith and seconded by Michelle Merola. (Ayes-All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 4 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 2. Discussion and Vote: Recommend the Authorization for Mayor to sign the Skate Park agreement with Artisan Concrete Services, Inc. dba Artisan Skate Parks, Inc. $405,100.08 – The motion to recommend to the City Council the authorization for the Mayor to sign the Skate Park agreement with Artisan Concrete Services, Inc. dba Artisan Skate Parks, Inc. in the amount of $405,100.08 was made by Adriana Britt-Gaeta and seconded by Amy Smith. Discussion: The Artisan Sourcewell Construction Contract was reviewed. The Department was requesting Artisan Sourcewell Construction Contract be approved. The Contracted Construction Services Lump Sum would be $405,100.08 included the additional $140,100.08 amendment previously approved. The Skate Park report was reviewed by the Recreation Commission. There was an email of support from Risk and Safety. The Recreation Commission appreciated Risk and Safety support. John Dowd appreciated that this would stay on the Safety Committee’s agenda. The Recreation Department had a Public Forum, Supervision at the Park, and a Skate Park beautification project. Similar to the youth baseball fields, football field, and playgrounds, the skate park was not directly upgraded during the School District’s Great Outdoor project but it had benefited from the overall project with the onsite storage and facility for the skate jam and skating programs, as well as the upgraded pathways to the Skate Park, and new restroom facilities. The Commission wanted to ensure the upgrade to the park was all inclusive as they thought this would be best for the skaters. Thanks to the City Council and OnDeck, the additional funding was approved in June. Since then the Recreation Department had been working with the contractor, the City, and School to ensure the contract language was acceptable by all. The Department reported significant negative activity from vandalism to bullying at the park throughout the summer which caused the Commission to have some concern over the Community’s investment. On June 20th a public forum regarding the issues was held at East Side Rec. The Mayor, Public Works Deputy Commissioner, Recreation Department Director, School District Superintendent and Facilities Director, and OnDeck were in attendance for the meeting and some of the suggestions discussed were immediately implemented such as increased monitoring and programming at the park. Additionally, the Recreation Department and OnDeck coordinated the repainting of the ramps to remove the graffiti and had volunteers paint a beautiful, colorful, mural on all the ramps. The park continued to be vandalized but the measures were taken over the last couple of months would help the Commission make an informed decision. It was still the goal of the Commission to have a new modern, poured in place, concrete skate park for our skaters. And although the acts of those few individuals had delayed us it would not prevent us from obtaining this goal. Amy Smith thought that Belinda and Benj were a part of the Skate Park design. John Dowd wanted to support the skaters who were at the meeting. Adrianna Britt-Gaeta did not want to say no to an opportunity. The Park needed security. The Park needed to be protected. The Recreation Department had been an advocate. The Mayor, City Council, and Risk and Safety were in support. Lisa Morahan explained that the Park would be kept on the Safety Committee agenda. Amy Smith said this was a lot of money. The group raised funds. Robert Manasier was concerned that things were built but not budgeted for maintenance. The Department won’t get the tools to up keep. Amy Smith wanted to encourage the people who had supported the park. She was concerned that when the bowl was previously unearthed that money could not be raised to repair the bowl. John Dowd spoke about the security aspect and the need for protection of the Park. Derrick Legall would like patrols on all the parks. (Ayes-All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 5 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 3. Discussion and Vote: Recreation Department Part Time Personnel – The motion to approve the list of personnel submitted to Civil Service was made by Amy Smith and seconded by Adriana Britt-Gaeta. (Ayes-All) 4. Discussion and Vote: Recreation Department Purchases – The motion to approve the Recreation Department purchases was made by Amy Smith and seconded by Derrick Legall. Discussion: The Recreation Department was requesting: $ 8,616.30 for Basketball Shirts & Jerseys, Up to $6,000.00 for soccer balls and goals, $2,100.00 in Skate Aides, $ 3,232.45 Hockey goals, $1365 Scoreboard controller, and $1,000.00 in office supplies including $215.76 in lamination, and $294.30 in paper. The purchases included: Walton’s Sport Shop, Inc. Shirts and Jerseys Basketball A3567324 54170 $8,616.30; Soccer Balls and Nets A3567344 54170 Up to $ 6,000.00; Office Supplies - Lamination, Paper, etc. A3567144 54110 Up to $ 1,000.00; Hockey goals - $3,232.45* & Scoreboard Controller $1,365.00 * transferring $3,000.00 into A3567192 52500 Total Up to $20,213.75 (Ayes – All) 5. Discussion and Vote: Accept WGY Christmas Wish $1,000.00 – The motion to accept the $1,000.00 WGY Christmas Wish donation for scholarships was made by Amy Smith and seconded by Robert Manasier. (Ayes-All) 6. Discussion and Vote: Accept Pickleball Donation $350.00 – The motion to accept the Pickleball Donation from Allen R. Remaley in the amount of $350.00 was made by Michelle Merola and seconded by Robert Manasier. Discussion: A sign with rules would be posted at the courts. The Recreation Commission discussed the amount of pickleball players at East Side Rec. (Ayes-All) 7. Discussion and Vote: Accept Stanley Donations – The motion to accept the donation of cups, plates and napkins from Stanley Paper Co., Inc. to the Recreation Center was made by John Dowd and seconded by Derrick Legall. Discussion: The Recreation Center received two donated deliveries of cups, plates, and napkins from Stanley Paper Co., Inc. One was used for Camp Saradac and the other would be used for the Recreation Center. (Ayes all) 8. Discussion and Vote: Authorize New Program – Fundamentals of Figure Skating and Fees – The motion to approve the Fundamental of Figure Skating along with the new fees was made by Amy Smith and seconded by Robert Manasier. Discussion: The Recreation Department was looking to offer the Fundamentals of Figure Skating. The objective of the program was to provide the opportunity for participants to explore the many facets of figure skating, and build upon skills already learned. Skaters would be taught introductory jumps, spins, and figure skating moves. The program would run 12 weeks on Saturdays 1/7-4/1 from 10-11am and again in October. Skaters who had been in our Introduction to Ice Skating program should have successfully passed through Level 6. Skaters coming in from outside our program should be able to do back crossovers and a moving turn from forward to backward. This would be helping the Figure Skating Club until they could take it back over. The Department was requesting approval of the Fundamentals of Figure Skating program and Early Bird Registration Fees of $120.00 for City Residents and $140.00 for Non City Residents for 15-20 participants with an Estimated Revenue of $2,000.00 and Estimated Expenses $ 1,449.50 with a Net of $550.50 per session. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 6 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 9. Discussion and Vote: New Program – Pumped Up Strength - The motion to approve the Pumped Up Strength co-sponsored program along with the fees was made by Amy Smith and seconded by Robert Manasier. Discussion: Pumped Up Strength was a combination strength training and cardio exercise program. Strength classes provided multiple benefits, including improving strength, increasing bone density, and reducing the risk of injury. This class provided added benefit in that there was a cardio component that boosted metabolism and challenged a participant's body in different, challenging ways. This was a 6 week class 1 day/week - October 27-December 8, no November 24 - Thursdays 10-11am. The Program Director was discussing moving the start date back. The Department was requesting approval of the Pumped Up Strength Fitness program and early bird fees of $90.00/$110.00 and Drop in $18.00/$20.00 with an estimated Revenue of $1,020.00 and estimated Expense of $610.00 with a Net of $410.00. (Ayes – All) 10. Discussion and Vote: New Program – Balletone - The motion to approve the Balletone co-sponsored program along with the fees was made by Amy Smith and seconded by Robert Manasier. Discussion: Balletone was an innovative program that allowed the non-dancer to develop strength, balance, and agility through a combination of dance, Pilates and fitness moves. There was also a cardio component that boosts metabolism and develops muscle endurance. This was a 6 week class 1 day/week – October 27-December 8, no November 24 - Thursdays 9-10am. The Program Director was discussing moving the start date back. The Department was requesting approval of the Balletone Fitness program and early bird fees of $90.00/$110.00 Drop in $18.00/$20.00 with an estimated Revenue of $1,020.00, an estimated Expense of $610.00 with a Net of $410.00. (Ayes – All) 11. Discussion and Vote: Recommend the Authorization for Mayor to sign the Fitness Co-Sponsored Program Agreement with Marcie Fiet (50/50 split) – The motion to recommend to the City Council the Authorization for Mayor to sign the Fitness Co-Sponsored Program Agreement with Marcie Fiet (50/50 split) was made by Robert Manasier and seconded by Derrick Legall. Discussion: The Recreation Department was requesting the recommendation to the City Council the authorization for the Mayor to sign a Co-Sponsored Fitness Program Agreement with Marcie Fiet for a 50/50 split in revenue. Marcie Fiet would be running Fitness programs such as Balletone and Pumped Up Strength. (Ayes – All) 12. Discussion and Vote: Recommend Halloween On Ice Promotion – The motion to recommend to the City Council the Halloween On Ice promotion to give away 100 admission passes (estimated value $490.00) was made by Adriana Britt-Gaeta and seconded by Derrick Legall. Discussion: The Recreation Department would like to offer a Halloween On Ice Promotion. Halloween on Ice would occur during Family Skate and Open Public sessions on the Sundays closest to Halloween. Participants who wore “Halloween” themed costumes or clothing during these sessions would receive a free admission ticket to an upcoming Family Skate or Open Public session. For 2022, Sunday October 30th during the 1:30pm Family Skate and 3:45pm Open Public. The estimated number of admission tickets distributed would be 50 at each session – 100 total. Proposed Credits: City $4.00 Non-city $5.00. If all anticipated number of participants wore the “Halloween” themed costumes or clothing and a majority (roughly 90%) are Non-City participants, the Recreation Department would potentially hand out $245.00 in free admission tickets for each session. This promotion would increase participation in the Open Public and Family Skate sessions. Olympic Promotion distributed 30 passes and 20 were redeemed. By giving out passes this encouraged increased participation in Open Public and Family Skate programs and with each pass redeemed generally would bring another paid skater(s) for increased business. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 7 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 13. Discussion and Vote: Authorize New Program – Ski Club Program and Fees – The motion to approve the Ski Club program and fees $150.00/$175.00 including Upstate Transit transportation at the cost of $560.00 per day was made by Adriana Britt-Gaeta and seconded by Derrick Legall. Discussion: The Recreation Department was requesting approval of the Ski Club and fees of $150 for City Resident and $175 for Non City Residents. This would include transportation via Upstate Transit at $560.00 per day session with 30 participants, $4,875.00 in Revenue, and $4,859.25 in Expenses, with a Net of $15.75. Saratoga Springs Recreation Department Ski Club would foster a lifelong passion for winter sports through skiing and snowboarding, offer a weeknight ski and boarding opportunity to local youth, create a fun opportunity to build skills and friendships with peers who share similar interests and was open to Saratoga Springs Middle School Students and capped at 30 students. The Six consecutive Tuesday nights would start January 10, 2023. The School Bus pickup would be at Maple Avenue Middle School afterschool. Participants would ski and board at West Mountain. Parent would pickup at the Maple Avenue Middle School. The Ski Club would be staffed by two, resulting in a 1:12.5 staff to student ratio. Approved Ski club members would purchase a discounted ski club specific pass through West Mountain with club code at an additional fee. The staff /volunteer would ski on the mountain and would have contact through a group chat. Students required having a cell phone. Students would store ski equipment in a designated area at Maple Avenue on ski club days. Students could rent equipment from West Mountain for an additional fee. Students could bring food with them or purchase dinner at the lodge. The dates were 1/10, 1/17, 1/24, 1/31, 2/7, and 2/14. Ages were 11 to 14 year olds, or any Maple Ave students. The cost was City $150.00 and Non-city $175.00. The estimated revenue would be from 15 City Residents $150.00; 15 Non City Residents $175.00, totaling $4,875.00. The Expenses included Staff or 2-3 volunteers $185.00 each $555.00; Winter Hats $330.00; Transportation $560.00 x 6=$3,360.00 and the Total Expenses were $4,859.25 with a Net of $15.75. Adriana Britt-Gaeta explained that there was a waitlist for the Middle School’s Ski Club. Michelle Merola questioned the supervision. Lisa Morahan explained that the staff/volunteer would supervise the participants on the bus and make sure they would get on the bus at the end of the session. This program would be on Tuesdays and the School’s Ski Club on Thursdays. The participants would ski on the mountain. The staff would not be with them on the mountain. (Ayes – All) 14. Discussion and Vote: Authorize Drop In Program – Adult Volleyball fees - $4.00/$5.00 – The motion to approve the Drop In Volleyball program and fees was made by Michelle Merola and seconded by Robert Manasier. Discussion: The Department was requesting to include Adult Volleyball to the Recreation Center Drop In Programs. The Recreation Department would be expanding the Drop In Adult Basketball Program to include Volleyball and other sports. The Drop In Volleyball Program, for ages 17+, would cost the same at the Adult Basketball program, $4.00 for City Residents and $5.00 for Non City Residents. The program would begin on the same night as Adult Basketball and so participants can participate in both Volleyball and Basketball programs. Estimated 5 City/5 Non City Revenue of $45, Staff $30, Overhead/Marketing $15 with total Expense of $45 and a Net of $0. Derrick Legall asked about the program participation. Lisa Morahan explained that the Department would be promoting the program to the other outdoor programs. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 8 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 15. Discussion and Vote: Authorize New Program – C.R.E.A.T.E and Fees – The motion to approve the C.R.E.A.T.E art program and fees was made by Amy Smith and seconded by Robert Manasier. Discussion: The Department was recommending a new C.R.E.A.T.E. ART program. The recommended fees were $60.00 for City Residents and $80.00 for Non-City Residents & drop in rates of $12.00/$15.00. The cost was $120.00 per class or a co-sponsor agreement of (60/40). C.R.E.A.T.E. Community Studios (501 C3 non-profit local art organization) was offering a 6 week series for children to experience a variety of artistic mediums (paint, clay, sculpture, drawing, etc) learning to develop their own unique expression. They would bring in/out all supplies. Participants would be asked to bring a smock, use sanitizer and wash hands. C.R.E.A.T.E Community Studios trained art instructor would lead sessions. $60 City/ $80 Non-City / Potential Drop In Fee: $12.00 City/ $15.00 Non-City per person. Participants were grades 1st-5th grade for up to 15 participants. Classes would run Nov 1-Dec 6, Tuesdays 4:30pm-5:30pm. Julie (Julianne) Lewis, MEd Saratoga Site Director C.R.E.A.T.E. Community Studios 70-B Beekman Street, Saratoga Springs, NY 12866 www.createcommunitystudios.org julie@createcommunitystudios.org 518-290-0537 (studio) would be the contact. Estimated revenue would include 7 $60.00/5 $80.00 Revenue $820.00 and expense would include Instructor $120.00 x 6 $720.00 plus Overhead/CC fee $820.00/with a Net of $0 OR requested Co- sponsoring at 60/40 split. Robert Manasier asked why it was not 50/50. Lisa Morahan explained the program to the Recreation Commission. (Ayes – All) 16. Discussion and Vote: Fitness Room – The motion to approve the Fitness room, rules and a free introductory rate to participants was made by Amy Smith and seconded by Michelle Merola. Discussion: The Recreation Department was requesting to open up the Fitness Room with by establishing the proposed rules and is recommending charging the Drop In fee of $4/$5 to offset some of the cleaning supplies costs. The Recreation Commission felt the room was small with a few donated items. Derrick Legall asked if the participants would sign off and rules would be posted. The Recreation Commission was recommending introductory free rate. Adrianna Britt-Gaeta mentioned that other locations had more to offer with $10.00 monthly fee. She was concerned that the public would not want to pay the fee. John Dowd and Amy Smith mentioned that the public would not use the Fitness Room for that price. Michelle Merola thought it would be a good conditioning room for our drop in pickleball players. John Dowd asked could it be a monthly fee. Derrick Legall recommended being part of Open Gym. Fitness Room at Scott T. Johnson Recreation Center was to provide an area for adults to exercise independently using provided equipment. The Fitness equipment already provided in room True 550 Soft Select (treadmill) Parabody 660 Gym System, Bosu Balance Trainer (ball), Free weights, Gym Mats, etc. The original fee was $4 City/ $5 Non-City Drop in fee (like basketball and pickleball), having up to 5 for ages 17+ yrs Monday-Friday 9am-2pm during Sept-June. The Department was looking to open in November. Fitness Room Rules The following rules apply in addition to the Scott T. Johnson Recreation Center Public Session Rules  Capacity: 5 participants (ages 17+); 1 hour limit  Check-in with the Fitness Room Staff at the desk upon entering the facility using a Drop In Rec card.  No food or beverages are allowed in the Fitness Room. Plastic Bottled water/sports drinks are permissible  Observe weight room etiquette and demonstrate courtesy towards others at all times.  Personal headsets or ear buds are welcome as long as the volume is not disruptive to others. No personal boom boxes, blue tooth speakers or stereos allowed.  Proper fitness attire is required. Appropriate SHIRTS and SHOES must be worn at all times.  Please make sure and sanitize the equipment after each use and before you move to another workout station. A roll of paper towels and sanitizing bottles will be at workout stations.  No equipment is to be taken out of the Fitness Center.  DO NOT step on the benches or use them to store your belongings.  Bars, dumbbells, and plates must be returned to their proper place/racks after use.  DO NOT drop dumbbells and plates on the floor; use on padded floor section.  Please perform exercises with weight that you can safely lift or have 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 9 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta someone spot you.  All equipment malfunctions and concerns need to be reported to the staff immediately.  The rules and regulations are designed to make the Fitness Center a safe and enjoyable place for all. Violations of these rules and regulations can result in suspension and/or termination of your Fitness Center privileges and membership.  “ PLAY AT YOUR OWN RISK” Staff Checklist o 2022 November – June 2023; September 2023-June 2024 - 9am-2pm o $4.00 for City Residents & $5.00 for Non City Residents o Spray equipment at least 15 minutes prior to Opening and after closing the Fitness Center. Do not touch equipment until fully dry o Open Fitness Room o Check Fitness Room to ensure neatness o Follow Drop In Program Procedures o Use Community Pass to check in participants & receive payment, if applicable o Check Fitness Room throughout the Shift o Close Fitness Room at the end of the Session. The estimated Revenue was discussed at 19 $4.00/1 $5.00 $810.00; Expenses Misc $729.00 no more than $80/month; $81.00 Overhead (FT Staff Covers M-F 9am-2pm); $810.00; with a Net of $0. The Recreation Commission would begin with a free introductory rate. (Ayes – All) 17. Discussion and Vote: Recommend the award of bid RFP#2022-35 Ice Rink Doors Replacement and Contract - The motion to recommend to the City Council the award of bid Ice Rink Doors Replacement - RFP #2022-35 PRC# 2022009328 to Allegion Access Technologies, LLC. f.k.a Stanley Access Technologies, LLC. and contract was made by John Dowd and seconded by Amy Smith. Discussion: The Recreation Department was requesting that the Recreation Commission would be recommending to the City Council the award of bid Ice Rink Doors Replacement - RFP #2022-35 PRC# 2022009328 to Allegion Access Technologies, LLC. f.k.a Stanley Access Technologies, LLC. along with the contract. Ice Rink Doors Replacement RFP 2022‐35 Bid Results Bid Dormakada USA, Inc. $87,990.00 Allegion Access Technologies, NY Branch, 131 South Main Street, Homer NY 13077 $43,400.00 Department That Owns Award/Extension of Bid: _Recreation_____________________________ Project or Item Being Awarded: __Ice Rink Doors Replacement - RFP # 2022-35________________ Vendor Who Won the Bid: Allegion Access Technologies, LLC. f.k.a Stanley Access Technologies, LLC Budget Line Item: H3567182 52000 1193 $__43,400.00_____ The Recreation Commission would be recommending to the City Council the award of bid Ice Rink Doors Replacement - RFP #2022-35 PRC# 2022009328 to Allegion Access Technologies, LLC. f.k.a Stanley Access Technologies, LLC. along with the contract. Listed on page 5 of 10 of the proposal was Name of Bidder: Stanley Access Technologies, LLC. on pages 8 & 9 of 10 – listed as Allegion Access Technologies, LLC., and on the Contractor Services Agreement: Allegion Access Technologies, LLC. The information from the W-9 would be used. Lisa Morahan explained the project was less than the estimated $50,000.00. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 10 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 18. Discussion and Vote: Award the Printed Shirts and Jerseys Winter 2022 Quote to Walton’s Sport Shop, Inc. –The motion to award the Printed Shirts and Jerseys Winter 2022 quote to Walton’s Sport Shop at the submitted unit prices was made by Adrianna Britt-Gaeta and seconded by Derrick Legall. (Ayes – All) 19. Discussion and Vote: Vending Machines Agreement – The motion to continue Prestige Vending at the Recreation facilities at 15% commission was made by Derrick Legall and seconded by Robert Manasier. Discussion: The Recreation Department was requesting to continue utilizing Prestige Vending at the Recreation facilities at 15% commission on all beverage and snack sales. There would be two vending machines added at the Saratoga Springs Ice Rink on Weibel Avenue and two machines at the Vernon Arena. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 11 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 20. Discussion and Vote: School District & Recreation Department Work Base Learning Program – The motion to continue the Work Base Learning program was made by Derrick Legall and seconded by Robert Manasier. Discussion: The Saratoga Springs City School District would be having students volunteering again this semester. The students would come every Wednesday for about two hours to work with their job coach and our staff. Additionally, these individuals would be considered volunteers in the eyes of the Recreation Department and as such we will be required to complete the standard volunteer application. The blank forms were approved by City Council on October 5, 2021. (Ayes – All) 21. Discussion and Vote: Annual Report – The motion to approve the Annual Report was made by Amy Smith and seconded by John Dowd. Discussion: The Recreation Commission reviewed Annual report as presented. There was revenue of $1,210,283.18, over 16% over budget, and the expenses of $1,873,638.74 was under budget. DPW helped keeping the expenses down. The Recreation Drop Programs had over 12,000 participants. Youth Basketball program was back in the Recreation Center. The Basketball Sponsors included: Adirondack Trust Company, Allerdice Building Supply, Amsure Insurance, Afsco Fence, Bonacio Construction, Cudney’s Launderers,George & Martha Parker, Holiday Inn, Henry Street Taproom, Marilyn & Shaun Rivers, Molloy Partners, Flatbread Social, Friends of Recreation, Saratoga Springs Lions Club, Saratoga Springs Firefighters, Saratoga Springs Rotary Club, Saratoga/Wilton Elks Club, Principessa Elena Society, Saratoga PBA (2 teams), and Stewart’s Shops. Soccer added the challenge division. Little Kickers was popular again this year with a wait list. Camp Saradac had a walking trip to Ben and Jerrys/Congress Park. There were no bus trips. The Department brought a number of programs/vendors into Camp. The kids had fun. Camp saved money last year due to the cut of bussed field trips. The Department received donations from Hawley Foundation, Saratoga County Children’s Committee, WGY Christmas Wish, the Parker Family and Saratoga County Youth Bureau/OCFS. Introduction to Ice was popular. The other programs were broken up by season and pickleball. The summer clinics, coming off of 2020 where they were canceled, the revenue generated was outstanding ($52,000.00). The Department gave out 51 scholarships included 34 Camp. Facility projects included West Side sidewalks, West Side Dugouts, East Side Breakers, Engineered wood fiber & Nevco Scoreboard controls. There were 3,600 field hours bringing in over $39,000.00 for the 32 user groups, over 2,200 hours were rented by 30 user ice rink groups, and there were over 2,800 Recreation Center rental hours. The Recreation Center additional parking lot was planned and DPW had been working on it during tournaments. Youth Parking netted over $26,000.00. ON DECK for the Skate Park had been raising money. The City had not received it yet. On December 30, 2021, former Mayor Scott T. Johnson was presented with a plaque, Recreation Center signage was installed. The Department welcomed Lisa Morahan, Assistant Administrative Director-Recreation. Derrick Legall and the Recreation Commission thanked the staff for their work on the annual report. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 12 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 22. Discussion and Vote: Authorize Staff to Attend NYRPS Event – The motion to approve the Administrative Director – Recreation to attend to the NYS RPS executive board retreat as part of his duties was made by Adrianna Britt-Gaeta and seconded by Robert Manasier. Discussion: Derrick Legall and the Recreation Commission felt that the attending this event was a part of the Director’s duties. The request for approval from the Recreation Commission was to attend a two day (October 27- 28th) executive board retreat for the New York State Recreation and Park Society. The Director was the Treasurer of NYSRPS. The Director was okay either way. The Recreation Commission was authorizing the Administrative Director – Recreation to attend the NYS RPS executive board retreat as part of his duties. (Ayes – All) 23. Discussion and Vote: Playground - Friends of Recreation Request – The motion to allow Friends of Recreation to fundraise and honor donors for the Veterans Memorial Park Playground in accordance with City guidelines was made by Amy Smith and seconded by John Dowd. Discussion: The Friends of Recreation was requesting approval to fundraise for the Veterans Memorial Park Playground. The Friends of Recreation was requesting approval to establish areas to recognize donors at Veterans Memorial Park. John Dowd mentioned that during the Softball scoreboard donation there were City requirements. Derrick Legall mentioned that during the Recreation Center and donations for Little League the City had requirements for the donations. Lisa Morahan explained the levels of sponsoring. Amy Smith wanted to make sure it would benefit the City. (Ayes – All) 24. Discussion: Capital Projects – The Capital Budget was submitted to the Capital Committee. The complete Capital Committee information presented to the City Council from the online agenda was discussed. The Recreation Commission discussed the Capital projects. The next City Council Meeting had been moved to Thursday, October 6, 2022 where the Comprehensive Budget would be released. Amy Smith asked what project numbers were? The Recreation Department 2023 projects were 7 Playground and Facilities $530,000 18 Ice Rink Rehabilitation $181,000 20 Bike Park $400,000 Amy Smith asked what project was number 1. The Dam, as John Hirliman announced last month, had remained ranked number 1. 25. Discussion: Camp Saradac – The Recreation Commission discussed Camp Saradac. The number of age groups at the second location would be reduced, 7-12. The Recreation Center Full day had 78-95 campers per week, slightly lightly less than last year but with East Side Rec. had 31-42 per week, increased the overall participation. The Recreation Commission received the Camp survey. Fifty-one surveys were returned of 160 families. Lisa Morahan gave a recap of the Camp survey. Eighty-six percent surveyed said they would return to Camp Saradac & nine percent not sure. Ninety-eight percent reported their expectations were met or exceeded and seventy-six percent were exceeded. 26. Discussion: Friends of Recreation – The Recreation Commission discussed the Friends of Recreation donation of $5,000.00 for East Side Recreation Field House. Twenty six hundred was spent. There was a balance. 27. Discussion: Waterfront – The Administrative Director Recreation met with City Hall discussing having a beach at the Waterfront. 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 13 of 14  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd Michelle Merola www.SaratogaRec.com Adrianna Britt-Gaeta 28. Discussion: Budget 2023 – The Administrative Director Recreation met with the Finance Department. The Finance Department was requesting a 15% cut in expenditures which was over 400,000. This would bring us less than the 2022 budget. The Recreation Budget adjustments were: Recreation Specialist Account $ 5,000.00. Supervision (Parks/Cleanup) $21,218.00 Part Time Payroll – Bring back to 2022 Starting Rates & Social Security $10,983.00 Equipment cuts $2,500.00 General Supplies, Advertising, Printing, Pool, Phones, Skate Park, office supplies $5,250.00 Program Sports Supplies $7,729.00 $ 52,680.00 DPW Truck & 4 PT Laborers inc. Social security $110,409.00 DPW/Rec including Retirement, Opt Out/Vision net $ 27,497.99 Total $190,586.99 from Original request We did have to increase lines that were not in the MUNIS requested budget Soccer $12,695.00, Rec. Center Repairs Building $25,200.00 & Rec Center Prof Service inc. Floors $22,500.00 Additional Revenue of $2 fee increase rentals/programs, $5 Camp, $1 drop in programs: Additional $37,004.24 Recreation Fees $1,522.00 Field Fees $ 5,120.00 Indoor Recreation Facility $7,092.00 Rental Ice Rink Weibel $12,638.42 Race Track Parking fees $3,956.22 Clinic Fees $995.60 Summer Program $5,680.00 $120,245.15 +37,004.24 =157,249.39 from Finance numbers 29. Discussion: General Budget – The July 2022, August 2022, Yearend 2021 MUNIS Revenue and Expense Summary reports were discussed. The Ice Rink Revenue Yearend increased $881.57 from the 3/6/2022 Report. As of Right now, Youth Parking did well. Camp revenue was up and expenses were saved. Recreation Center supervision was saved the first part of the year. 30. Discussion: Director’s Report – The Fall and Winter brochures were reviewed. The report was given with the Annual Report. 31. Discussion: Program Report – The 9/23/2022 Program Statistics report was discussed. Camp participation was up. Summer Sports Camps numbers were up. Adjournment – The motion to adjourn at 8:38pm was made by John Dowd and seconded by Robert Manasier. The Next Meeting would be Tuesday, October 25, 2022 - 6:30pm at the Scott T. Johnson Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. (Ayes – All) 2022-09-27 Saratoga Springs Recreation Commission Minutes Page 14 of 14