Recreation Commission

City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, November 28, 2023 6:30pm Recreation Center Agenda Attendance Public Comment 1. Discussion and Vote: Minutes 2. Discussion and Vote: Recreation Department Part Time Personnel 3. Discussion and Vote: Recreation Department Purchases 4. Discussion and Vote: 2024 Part Time/Seasonal & Independent Contractor Rates 5. Discussion and Vote: Holiday Skating Show 6. Discussion and Vote: Request for Ice Fee Waiver 7. Discussion and Vote: 2024 Fees 8. Announcement: 2nd Annual Campers Holiday Party 9. Discussion: Friends of Recreation 10. Discussion: Capital Projects 1. Veterans Memorial Park 2. Scott T. Johnson Recreation Center 3. Ice Rink 4. Bike Park 5. Waterfront Project 6. Station Lane 11. Discussion: General Budget 12. Discussion: Director’s Report 13. Discussion: Program Report 14. Discussion and Vote: Electronic Office Products Inc Maintenance Agreement Adjournment – Next Meeting – Tuesday, December 12, 2023 - 6:30pm at the Saratoga Springs Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. Please note due to the Holidays the meeting would be on the 2nd Tuesday in December. If you cannot attend, please submit questions via email to Recreservations@saratoga-springs.org. 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 1 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, November 28, 2023 6:30pm Recreation Center Agenda Saratoga Springs Recreation Commission meeting was called to order by Derrick Legall. Attendance – Derrick Legall, John Dowd, Robert Manasier, Adrianna Britt-Gaeta, Michelle Merola, Alphonse Lambert, and Amy Smith. John Hirliman and Lisa Morahan Public Comment – There was no public comment. 1. Discussion and Vote: Minutes The motion to approve the October 24, 2023 minutes was made by Amy Smith and seconded by Robert Manasier. (Ayes-All) 2. Discussion and Vote: Recreation Department Part Time Personnel The motion to approve listing of part time personnel submitted to Civil Service was made by Amy Smith and seconded by John Dowd. Discussion: There was 4 staff hired at the Ice Rink. There were three staff who were not returning to the Ice Rink. Saratoga Springs Recreation Commission Meeting Tuesday, November 28, 2023 Saratoga Springs Recreation Department Part Time/Seasonal Personnel 2023 RPC 2023 HR Start Date Rate Last Name First Name Job Class Desc 12/17/2023 $ 14.50 Hussey Flynn Recreation Assistant 12/9/2023 $ 15.00 Boyea Danielle Recreation Leader 11/17/2023 $ 15.00 Barcomb Jacob Recreation Leader 11/8/2023 $ 14.50 Christoffersen Samuel Recreation Assistant 2023 RPC 2023 HR End Date Rate Last Name First Name Job Class Desc 11/13/2023 $ 14.60 Temple Patrick Recreation Assistant 11/13/2023 $ 14.60 Klochaney Peter Daniel Recreation Assistant 11/13/2023 $ 15.25 Bates Elisabeth Recreation Specialist - Level I (Ayes-All) 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 2 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 3. Discussion and Vote: Recreation Department Purchases The motion to approve Recreation Department Purchases was made by Amy Smith and seconded by Michelle Merola. Discussion: The Administrative Director-Recreation requested that the Department purchase a mover (Grassland Equipment Sandpro), Pickleball Nets and Supplies, and Electronic Office Product copier estimate for the year. Company/Vendor Description Amount Org Obj - Proj Note Grassland Mower - Up to $ 49,000.00 A3567144 54758 A056-42351 Revenue Transfer Pickleball Supplies and Nets - up to $ 3,000.00 A3567144 54758 A3567141-54170-6016 Transfer Electronic Office Products - Estimate Paid Monthly; Transfers will cover 12/2023-12/2024 $ 4,550.00 A3567144 54740 any overages (Ayes-All) 4. Discussion and Vote: 2024 Part Time/Seasonal & Independent Contractor Rates The motion to approve 2024 Part Time/Seasonal & Independent Contractor Rates was made by Amy Smith and seconded by John Dowd. Discussion: The Recreation Commission had discussed the rates during the budget process. The Recreation Commission was approving the rates as discussed. The Department was requesting that returning staff - Recommendation $.75 per hour for Recreation Assistant, Camp Saradac Counselors, Youth Parkers, Recreation Leaders; and recommending $1.00 per hour for Recreation Specialists, Youth Parking supervisor, Coordinator, etc. The significant increase would be to the starting rates of the Recreation Specialists Level II+. The starting rate would go from $17.25 to $20.00 increase to start for $2.75/hour for one week clinic $41.25 15 hrs to $82.50 30 hours. The 2024 referee rates were discussed. The NYS Minimum wage was increasing to $15.00 per hour so the Department had to increase the Starting rate from $14.75 to $15.00. The increase for returning employees would be $0.75-$1.00 increase. (Ayes-All) 5. Discussion and Vote: Holiday Skating Show The motion to approve Holiday Skating show fees was made by Amy Smith and seconded by Alphonse Lambert. Discussion: The Department was requesting of $10.00 fee per non-Introduction to Ice/Fundamentals of Skating Skater. This would allow skaters from outside of the program to showcase their skating ability. The flyer was included in the online agenda. The Holiday Skating show for the Introduction to Ice/Fundamentals to Skating program would be on 12/16/2023. Michelle Merola’s daughter was on the Holiday flyer. (Ayes-All) 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 3 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 6. Discussion and Vote: Request for Ice Fee Waiver The motion to approve Request for Ice Fee Waiver was made by Robert Manasier and seconded by Adrianna Britt-Gaeta. Discussion: Christopher Stewart emailed John Hirliman 11/1/2023 requesting a fee waiver for all associated fees with usage of the Weibel Ice Rink and fees associated with ice time. The waiver of these fees would allow them to donate 100% of all monetary donations from the game to the Franklin Community Center to better support their efforts. The value is 3 hours x $182.00/hour = $546.00. This is an annual request. To Saratoga Springs Recreation Commission, On November 18 the Saratoga Springs Firefighters IAFF Local 343 and the Saratoga Springs Police PBA will be renting the Weibel Ice Rink for our annual charity hockey game to benefit the Franklin Community Center and their Holiday Assistance Program. The game is free admission but donations of new unwrapped toys are accepted at the door to benefit the FCC. I am requesting that all fees associated with rental of the rink be waived for the game to be conducted to allow both the firefighters and PBA to maximize our donations to the FCC to benefit a true community program. Any questions I can be contacted at 518-338-2664 or my email ssfd159@gmail.com Thank you for your time, Chris Stewart Firefighter City of Saratoga Springs Fire Department (Ayes-All) 7. Discussion and Vote: 2024 Fees The motion to approve 2024 Fees was made by Amy Smith and seconded by Robert Manasier. Discussion: Camp Saradac fees were increased $5 for weekly fees. The new full day sport camps fees were added. Field fee rental rates were increased $1.00 per hour which would be $2.00-$2.50/game. The field house fee would be the same as the Scott T. Johnson Recreation Center Multipurpose room. There was a $2.00/hour increase Recreation Center fees. The Tournament fee would be increased. Dailey drop in fees would increase $1 beginning in July 2024. The tournament fee was a lump sum and included the MPR and concession stand. John Dowd mentioned that the $25/weekend pass was ridiculous. Alphonse Lambert told the tournaments raised up to $100,000.00. Ice Rink rental fee did not increase. Open Public/Family Skate admission fees did not increase the other drop in programs increased $1.00. The Public skating was $4.00/$5.00. Some other organization sessions were free and others were more. Recreation Programs increased $3.00-$10.00 This would be $57.00 to $60.00. The Basketball fee increased $5.00-$10.00. Amy Smith asked if the City would be doing Youth Parking during the Belmont weekend, Thursday 6/6 – Sunday 6/9 for Belmont in Saratoga Springs. The Co-Sponsor fees would vary. Aqueduct was looking to get new surfacing. Alphonse Lambert said the crowds would not be the same as the summer. The State Baseball championships were Belmont Weekend. (Ayes-All) 8. Announcement: 2nd Annual Campers Holiday Party nd Discussion: The 2 Annual Campers Holiday Party would be on Saturday, December 16, 2023 beginning 5:00 pm to 8:30pm. The cost is $10.00 per participant. Registration began 11/1/2023. Amy Smith thought the 2 ½ hour was much better than 2 hours that was not enough time. This was primarily for Camp Saradac campers. 9. Discussion: Friends of Recreation – Discussion: The Friends of Recreation would be having apparel sales to benefit the Friends of Recreation. There was a QR code to purchase FOR $5.00/shirt. The organization raised $5,000.00 football party. 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 4 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 10. Discussion: Capital Projects – The Recreation Commission discussed the 2024 Capital projects. 1. Veterans Memorial Park – Discussion: The Administrative Director-Recreation met with DPW regarding the Master Plan. A field turf option was being discussed. 2. Scott T. Johnson Recreation Center– Discussion: The lights in the parking lot were fixed. The need for storage at the Scott T. Johnson Recreation Center was discussed. 3. Ice Rink – Discussion: The flooring, doors, and scoreboard were being fixed. The surveillance system was discussed. 4. Bike Park – Discussion: The Committee met and discussed the Bike Park project. The first meeting was with American ramp company. The working will them to make sure that all the documents were in order. The City was looking to work with Saratoga County. 5. Waterfront Project – Discussion: The Waterfront Playground was discussed. 6. Station Lane– Discussion: The Station Lane Park was being discussed. The Director would like to have a proposal for the space to be able to give to the developers to develop the property. Amy Smith asked which projects were funded. Projects thru 12 were propsed to be funded and #20 would be funded with surplus funding. The capital budget was on the online agenda. The amended budget was included in the general budget agenda. 11. Discussion: General Budget – Discussion: The Recreation fees would be short. The other Revenue lines should be fine. The Supervision lines for Basketball, Introduction to Ice and Recreation Center would be short. Transfers and amendments would cover the expenses. The field fees were up. There was a big push in the fall. Last year, the lights were on a handful of times, but this year the lights were increased. The booking of the fields was discussed by the Recreation Commission. The billing would be completed in November. The Ice Rinks should make budget. The Recreation Commission appreciated & thanked the staff. The School funding was discussed. The Recreation Account specialist line was covering supervision expense Basketball, Recreation Center, etc. 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 5 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 6 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 12. Discussion: Director’s Report – Discussion: The Administrative Director-Recreation gave his report to the Recreation Commission members. The Director was concerned about the increased demand in the Spring. The outside schools would be booked a game and then the school district would bump for a needed practice. The field maintenance & fertilization schedule was discussed. With increase in time, there needed to be time to have to the fields maintained. Section II tournament utilized the City facilities. The Curling program was discussed. The Program Coordinator position was discussed. 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 7 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 13. Discussion: Program Report – Discussion: Fall participant numbers were down 65. Overall need 33 participants to exceed last year’s registration numbers. The Recreation Commission discussed the 2nd and 3rd grade basketball division. The Recreation Commission discussed that there were 15 players in the Basketball League grade 9-12 division. There would be if the player shows up they get a point, win 3 points. The player with the most points win overall. Adrianna Gaeta-Britt gave suggestions. 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 8 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 9 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta 14. Discussion and Vote: Electronic Office Products Inc Maintenance Agreement The motion to approve the Electronic Office Products Inc Maintenance Agreement was made by Amy Smith and seconded by Robert Manasier. Discussion: The b&w rate was going from .0075 to .008 and color rate was from .0060 to .0065. (Ayes – All) 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 10 of 11  City of Saratoga Springs Derrick LeGall RECREATION COMMISSION Recreation Commission Chair Amy Smith 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Alphonse Lambert Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 John Dowd www.SaratogaRec.com Michelle Merola Adrianna Britt-Gaeta Derrick Legall mentioned to the Recreation Commission regarding the Ice Rink sign needed to be redone. The City needed to fix it. Derrick Legall said if the City found the sign he would find the money for the sign. The Recreation Commission discussed the Holiday Skating Show. Adjournment – The motion to Adjourn was made by Amy Smith and seconded by Robert Manasier. Discussion: The Next Meeting would be on Tuesday, December 12, 2023 - 6:30pm at the Saratoga Springs Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. Please note due to the Holidays the meeting would be on the 2nd Tuesday in December. (Ayes-All) 2023-11-28 Saratoga Springs Recreation Commission Minutes Page 11 of 11