City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA February 24, 2011 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. Introduced by Alderman Van Johnson, the invocation was given by Reverend Matthew S. Brown, along with Reverends Creed Crenshaw, J. Jacob Sanders, and Paul Sheppard, followed by the Pledge of Allegiance to the Flag. The Minutes of the meeting of City Council Retreat of February 8, 2011; the minutes of the Town Hall Meeting of February 9, 2011; the Summary Minutes of the City Council Works Session and City Manager's Briefing; and the Minutes of the City Council Meeting of February 10, 2011, with addendums added, were approved upon motion of Alderman Osborne, seconded by Alderman Jones, and carried. PRESENT: Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson, II, Vice-Chairman of Council, Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague Acting City Manager Rochelle S. Toney City Attorney James B. Blackburn Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III Upon motion of Alderman Johnson, seconded by Alderman Jackson, approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss litigation and real estate acquisition, where no votes were taken (SEE RESOLUTIONS). Upon motion of Alderman Johnson, seconded by Alderman Jackson, and carried, these items were added to the agenda: 1) End the Savannah's City Manager's Search, 2) Appoint Savannah's City Manager. Alderman Felser made a motion to reconsider the Mayor's prior proposal: 1) to suspend the current search until January, 2012. 2) Ask the Acting City Manager Rochelle Small- Toney to continue to serve in that position as Acting City Manager, with quarterly reviews as required by the Charter, and that she serve until a new City Manager is appointed. She would be eligible to apply for the position. 3) If Ms. Small-Toney should accept this offer and it is made, as City Manager that she be required to acquire a one- million dollar Public Officer's Surety Bond, seconded by Alderman Thomas. City Attorney Blackburn explained Alderman Felser's motion was in order. Voting in favor of the motion were Aldermen Felser, Sprague, Stuber, and Thomas; voting no on the motion were Aldermen Johnson, Jackson, Jones, Osborne, and Mayor Johnson. The motion failed. PRESENTATIONS Leisure Services Director Joe Shearouse, representing the City’s Bureau Chiefs, thanked the Council for giving them the opportunity to interview the Candidates for City Manager. Mr. Shearouse stated they interviewed the candidates with pre-arranged questions, made notes of strengths, weaknesses, and comments, and then gave the information to the Human Resource Director. He then presented Clerk of Council Dyanne C. Reese a memo from the City Bureau Chiefs to be made a part of the minutes of the City Council meeting of February 10, 2011, clarifying their positions in the review process. Alderman Stuber stated he knew the Bureau Chiefs did not rank the candidates, but he did an analysis based on a report he was given of a summary of the responses from the employees. He also based it on a business tool he used called the Balanced Score Board. He asked that this be made a part of the record along with the resumes of the four finalists, their PowerPoint presentations, and the Clerk of Council's report identifying 1 positives and negatives on each candidate. Upon motion of Alderman Johnson, seconded by Alderman Osborne, and carried the addendum to the February 10, 2011 minutes were added. See February 10, 2011 minutes. All documents are on file in the Clerk of Council's Office. Rob Gibson, Executive and Artistic Director of the Savannah Music Festival, thanked the Mayor, Council Members, and City Manager Rochelle Small-Toney for their support of the festival. Artist from all over the world will be at the festival this year. He then extended an invitation to all. LEGISLATIVE REPORTS As advertised, the following alcoholic license petition was heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Jones, seconded by Alderman Sprague, and carried, it was approved: ALCOHOL BEVERAGES LICENSE HEARING Keith Randolph Grant for Sticky Ribhouse, LLC. d/b/a Sticky Fingers, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Karen Miller at 7921 Abercorn Street, which is located between White Bluff Road and Montgomery Cross Road in District 4. *********************************** Raymond Lewis d/b/a Raymond’s Lounge, requesting a liquor, beer and wine (drink) license with Sunday sales at 2016 Skidaway Road, which is located between 36th and 37th Streets in District 3. The Sunday sales request was withdrawn. Attorney Dana Braun representing Raymond Lewis, requested a decision be made this date; he only requested a Sunday sale so that he could do maintenance on Sundays; he will meet with the resident within the next 2-weeks. Alderman Stuber requested a continuance for 2- weeks, to allow time for the resident of the neighborhood to meet with Mr. Lewis and discuss the operating plan that was approved by Council 1.5 years ago, and to discuss their concerns about compliance with the plan. Mayor Johnson stated it was a long- standing practice of Council, that when residents raise questions of this nature, Council will postpone the hearing until the residents and the owner have a chance to meet. Upon motion of Alderman Stuber, seconded by Alderman Thomas, and carried, this hearing was continued until March 10, 2011. ORDINANCES Second Readings City Manager Bond. An ordinance to amend City Code Section 2-3001, City Manager, Bond, to increase the amount of bond the City Manager shall give to the Mayor and Aldermen from $50,000.00 to $1,000,000.00 and to require an Acting City Manager to give bond in the amount of $1,000,000.00. Alderman Johnson made a motion to to table this ordinance, seconded by Alderman Osborne. Mayor Johnson called for a vote as a motion to table is non-debatable. Alderman Jones stated he was not in accordance with the motion; he then asked the City Attorney to clarify non-debatable with the present Council because they do not use Robert Rules of Order. It was his understanding everything is debatable, because they do not follow Roberts Rules of Order, and he only needed a clarification. City Attorney Blackburn stated it was non-debatable. Aldermen voting in favor were Johnson, Jackson, Jones, Osborne, and Mayor Johnson. Those voting no were Aldermen Thomas, Sprague, Stuber, and Felser. Alderman Jones questioned the process again and asked if it was on the table indefinitely. Mayor Johnson stated it was until the maker of the motion, makes a motion to lift it off the table. He stated that gave Council some time to think about whether or not they want to do what they ordinance says. Alderman Jones stated he needed to make a comment because he was not privy to this kind of stuff happening on Council. Mayor Johnson stated it was not done very often. Alderman Jones stated someone made a motion to require a one-million dollar bond, and ordinarily the Council would have a Public Hearing and a discussion on such a motion. He stated he was the 2 one who asked the Mayor to put it on the agenda, because he felt it needed to be discussed. Mayor Johnson stated it would be discussed, but not this date. Alderman Osborne stated the public should know there has been a lot of research regarding the million-dollar bond. There is documentation from GMA, ICMA, NLC, etc., that refers to the requirements of a million-dollar bond on city managers. She stated for her, that gave good credence for tabling the ordinance until the Council can examine the information and see if this is what the Council wants; if so it can be re-introduced. Too much information has come in for an action this soon; therefore the tabling was properly in order and the Council should move forward. In regards to the one-million dollar bond for the Acting City Manager, Mayor Johnson read into the record a letter from Wells Fargo Insurance Services: To: The Mayor and City Alderman of the City of Savannah Re: Rochelle Small-Toney, Public Official Bond Rochelle Small-Toney has been approved by the Travelers Insurance Company to raise her Public Official Bond from $50,000 to $1,000,000. The bond will be in our office by next week for execution and signatures. Best regards, Charles B. Compton, Jr. February 23, 2011 Mayor Johnson gave the letter to the Clerk of Council to become a part of the record. Alderman Johnson stated his reason for tabling the ordinance was the fact it was a change to the City Charter, and what governs the City; therefore, more consideration needed to be given to it. Alderman Stuber sated the past 31-days he had been working hard to find a compromise among his fellow Council Members. Also, 2-weeks ago he voted for the Mayor's compromise. The compromise was put back on the table this day; and that he was glad Ms. Toney received the bond. However, he wanted to know why the Mayor's recommendation of 2-weeks ago did not pass this day. Alderman Felser stated it seemed it would have brought forward a unifying City. He stated it was a sad day, that they did not reach unification. It was a time for moderation, a time for healing, and a time for a leader to step forward. Mayor Johnson asked if the grand-feeling of coming together was there within the past 2-weeks, why did the attacks continue. Alderman Thomas asked the Mayor if he authorized an investigation of City employees regarding the bond issue. Mayor Johnson stated he would answer that when he was ready. Upon motion by Alderman Johnson, seconded by Alderman Osborne, and carried, the Council voted 9 - 0 to end the search for City Manager's search. Alderman Jones made a motion to nominate Rochelle-Small Toney as City Manager for the City of Savannah; this was seconded by Alderman Johnson. Voting in favor were Aldermen Jones, Johnson, Jackson, Osborne, and Mayor Johnson. Voting no were Alderman Sprague, Felser, Thomas, and Stuber. Motion carried. Mayor Johnson stated this was a nomination only; they must approach the person and find out if they want to serve and work out the terms and then go back to Council for approval. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 24th day of February, 2011, the Council entered into a closed session for the purpose of discussing litigation and real estate acquisition. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 3 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17; 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED THIS 24TH DAY OF FEBRUARY 2011, UPON MOTION OF ALDERMAN JOHNSON, SECONDED BY ALDERMAN JACKSON, AND CARRIED. Savannah-Chatham Metropolitan E-911 Advisory Committee. A resolution to amend the resolution adopted and approved on September 8, 2010 to create a 911 advisory committee by removing MedStar Emergency Medical Services from the list of represented public safety agencies. Chatham County no longer contracts with MedStar for emergency medical services. A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH TO REMOVE MEDSTAR EMERGENCY MEDICAL SERVICES FROM THE E-911 ADVISORY COMMITTEE. WHEREAS, O.C.G.A. 46-5-136(a) directs local governments to create a 911 Advisory Board by Resolution: and, NOW, THEREFORE BE IT RESOLVED that the duties of the Savannah-Chatham Metropolitan E-911 Advisory Committee shall be to assist the City of Savannah with: Reviewing and analyzing the progress by public safety agencies in developing “911” system requirements. Recommending steps of action to effect necessary coordination, regulation, and development of a “911” system. Identifying mutual aid agreements necessary to effect the “911” system. Assisting in the promulgation of necessary policies and administrative devices as shall be deemed necessary and appropriate. Providing other services as may be deemed appropriate by the local government. BE IT FURTHER RESOLVED that in accordance with O.C.G.A. 46-5-136, the City of Savannah City Council shall appoint the Sheriff and the following representatives listed below, from other public safety agencies, which respond to emergency calls under the 911 system and individuals knowledgeable of emergency 911 systems and the emergency needs of the citizens within Chatham County, Georgia. Individuals listed below, except for the Sheriff, shall be public officials or representatives appointed by said public officials provided those selected are knowledgeable of emergency 911 systems and emergency needs of all local governments, businesses, and citizens within Chatham County: The Sheriff of Chatham County, Association of Fire Chiefs of Chatham County Chatham County Emergency Management Agency, The City of Bloomingdale, The City of Garden City, The City of Pooler, The City of Port Wentworth, The Town of Thunderbolt, Savannah Fire and Emergency Services, Savannah-Chatham Metropolitan Police Department, Southside Fire Department and Emergency Medical Service BE IT FURTHER RESOLVED, that the Savannah-Chatham Metropolitan E-911 Advisory Committee in accordance with O.C.G.A. 46-5-136 at no time shall exceed thirteen (13) appointed members: and, such terms shall be for the public official’s term of office. BE IT FURTHER RESOLVED, that members of the E-911 Advisory Committee shall not be compensated: BE IT FURTHER RESOLVED, that the E-911 Advisory Committee shall elect a Chairperson, Vice-Chairperson, and Secretary from within the membership in accordance with the By-Laws that will govern the E-911 Advisory Committee. ADOPTED AND APPROVED THIS 24TH DAY OF FEBRUARY, 2011 UPON MOTION OF ALDERMAN JOHNSON, SECONDED BY ALDERMAN JACKSON, AND CARRIED. 4 2010 Action Plan Substantial Amendment: Neighborhood Stabilization Program (NSP 3) Allocation. A resolution to authorize the Acting City Manager to submit the City’s NSP 3 Substantial Amendment to the 2010 One Year Action Plan to the U.S. Department of Housing and Urban Development (HUD). The proposed housing activities are based on HUD program requirements and are consistent with the City’s consolidated plan. The funds will be used to stabilize neighborhoods whose viability continues to be threatened by the economic effects of properties that have been foreclosed upon and abandoned. A RESOLUTION TO AUTHORIZE THE ACTING CITY MANAGER TO SUBMIT THE CITY'S NSP 3 SUBSTANTIAL AMENDMENT TO THE 2010 ONE-YEAR ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD). WHEREAS, the City of Savannah, Georgia expects to receive a special allocation of 2010 Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development as part of the Neighborhood Stabilization Program 3 (NSP 3), and WHEREAS, these funds must be targeted to the “area of greatest need”, including those areas: with an individual or average combined index score for the City of Savannah’s identified geography that is not less than the lesser of 17 or the twentieth percentile most needy score in the state of Georgia. WHEREAS, the City will use the NSP funds to purchase and redevelop abandoned and foreclosed homes and residential properties that will benefit individuals whose households income is at or below 120% of the Area Median Income, with no less than 25% of the NSP funds to benefit individuals and families whose household income is at or below 50% of the Area Median Income; and WHEREAS, it is a condition for receipt of such funding that the City submit to the United States Department of Housing and Urban Development a Substantial Amendment to the City’s 2010 Housing and Community Development One-Year Action Plan, and NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah authorize Rochelle D. Small-Toney, Acting City Manager, to submit to the United States Department of Housing and Urban Development a Substantial Amendment to the 2010 Housing and Community Development One-Year Action Plan. ADOPTED AND APPROVED THIS 24TH DAY OF FEBRUARY, 2011 UPON MOTION BY ALDERMAN JOHNSON, SECONDED BY ALDERMAN OSBORNE, AND CARRIED. A RESOLUTION TO ALLOW THE SUBMITTAL OF EARNEST MONEY AS PART OF A BID TO PURCHASE PROPERTY AT 0 OGLETHORPE AVENUE. WHEREAS, the Mayor and Aldermen of the City of Savannah wish to make a viable bid for the purchase of property located at 0 Oglethorpe Avenue (PIN 2-0030-08-003); and WHEREAS, the seller requires submittal of an Ernest Money bond to accompany said bid in the amount of 5% of the purchase price; NOW THEREFORE, BE IT RESOLVED, by the Mayor and Aldermen of the City of Savannah, in regular meeting of Council assembled, that the City Manager is authorized to offer a sum not to exceed $2,200,000.00 for said property and to provide earnest money in the amount of 5% of said offer, not to exceed $110,000.00, upon acceptance. ADOPTED AND APPROVED THIS 24TH DAY OF FEBRUARY, 2011 UPON MOTION BY ALDERMAN JOHNSON, SECONDED BY ALDERMAN OSBORNE, AND CARRIED. 5  MISCELLANEOUS Revisions to the Master Plan and Guidelines for Markers, Monuments and Public Art. City Council approved the Master Plan and Guidelines for Markers, Monuments and Public Art on March 1, 2007. This was the first comprehensive document outlining both the process for marker and monument approval as well as establishing evaluation guidelines. A review of the Master Plan and Guidelines found that there are some guidelines which need improvement and some processes which should be modified. Additionally, the inventory maps and spreadsheets need to be updated. The proposed revisions are as follows: • Inventory updates – Additions are made to the inventory list of markers, monuments and available sites. • Guidelines – Revisions are made to clarify or strengthen guidelines on theme, site, design, text and funding. • Process – The application process is being revised to provide a preliminary review of the design before final submission, add site plan review, and revise the role of the Technical Advisory Committee to provide comments rather than recommendations. Upon motion by Alderman Thomas, seconded by Alderman Sprague, and carried, this item is continued until March 10, 2011, to allow Council Members time to review it. ************************************************* Upon motion of Alderman Thomas, seconded by Alderman Jones and carried, the following bids, contracts and agreements were approved: BIDS, CONTRACTS AND AGREEMENTS Tenant Relocation Agreement between City of Savannah and Sukei Morris (Beauty World), 2005 Waters Avenue. Approval for the Acting City Manager to move forward with finalizing an agreement to cover relocation expenses of the tenant currently leasing space at 2005 Waters Avenue in the amount of $27,400.00. This Relocation Agreement releases the City from any future claims and provides proceeds to buy out the existing lease agreement with the City and to relocate the tenant to another suitable location. A location has been identified and is acceptable to the tenant for the tenant’s beauty supply business. Relocation of all three tenants currently leasing space at the Waters Avenue site is required prior to moving forward with construction of the Waters Avenue Police Precinct. Critical Workforce Shelter – Bid No. 10.302. Approval to procure construction services for the Critical Workforce Shelter from Dabbs-Williams in the amount of $5,590,000.00. This project includes the construction of a new Critical Workforce Shelter to provide shelter and housing for approximately 240 City of Savannah critical workforce employees during hurricanes or other natural catastrophe events. The facility will be approximately 32,000 square feet, and will be located on the property of the Industrial and Domestic (I&D) Water Treatment Plant. It is designed to withstand a Category 5 hurricane, and will be a one-story, poured-in-place concrete structure with a pre-cast concrete roof deck. The facility contains sleeping quarters, a dining area, a full commercial kitchen, bathroom facilities, laundry facilities, electrical service with back-up generator and mechanical systems. During non-emergency events, the facility will also serve as a multi-use facility for meetings and training purposes. Bids were accepted from pre-qualified bidders only. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Critical Workforce Shelter (Account No. 311-9207-52842-WT228). Pump and Filter Replacement for Bowles C. Ford Pool – Bid No. 11.028. Approval to procure pool repair services from Year Round Pool Company, Inc. in the amount of 32,584.00. The services will be used by Buildings and Grounds to replace the aging pump and filter at the Bowles C. Ford pool. Delivery: 45 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget Capital Improvement Fund/Capital Improvement Projects/Other Costs/Pool House Renovations (Account No.311-9207-52842-PB918). Upgrade of Lift Stations 23 and 26 – Contract Modification No. 2 – Bid No. 10.011 (SW805). Approval of Contract Modification No. 2 to PINCO Inc. in the amount of $36,200.00 for modifications to Lift Stations 23 (next to SCAD’s Dyson dorm) and 26 (Styles Avenue and Ryals Street). The project will upgrade the lift stations to 6 accommodate current and future wastewater flows, and to reduce maintenance issues by replacing deteriorated piping and equipment. The upgrades include all electrical, mechanical, structural, and civil modifications that are necessary. This modification covers the removal of a concrete suspended slab and upper trough that has inhibited access to an area of the wet well adjacent to the influent structure at Lift Station 23. The removal of these structures will reduce future maintenance and rehabilitation costs and provide improved access for maintenance purposes. Due to the age of the lift station and subsequent modifications and rehabilitation that was not documented on record drawings, the configuration showing this slab was unknown at the time of the engineering design and bidding process. Approval of Contract Modification No. 2 to PINCO Inc. in the amount of $36,200.00 and a 70 day time extension which includes a 40 day extension at the beginning of the project associated with a valve delivery delay. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Lift Station Rehabilitation (Account No.311-9207-52842-SW805). Emergency Command and Control Center – Bid No. 11.001. Approval to procure construction services for the Emergency Command and Control Center from Pioneer Construction in the amount of $609,270.00. The work includes the construction of a new occupancy space in the basement of the existing Civic Center, located on Montgomery Street between Oglethorpe Avenue and Liberty Street in the City of Savannah, Georgia. The new space will be used as a Command and Control Center for all port and public safety partners to interact and plan responses to incidents. The space will be accessible from the upper levels. Delivery: 90 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Command & Control Center (Account No. 311-9207-52842-PB526). Lawn and Leaf Bags – Annual Contract – Bid No. 11.015. Awarded an annual contract to procure lawn and leaf bags from Dano Enterprises, Inc. in the amount of $39,650.00. The will be distributed by the Central Warehouse for departments to use to pick up debris. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Inventory Central Stores (Account No. 611-0000-11330). Janitorial Services for City Hall and Gamble Building - Annual Contract Renewal – Bid No. 11.010. Renewing an annual contract to procure janitorial services from American Janitorial Services in the amount of $78,792.00. The janitorial services are needed to maintain City Hall and the Gamble Building. This is the last renewal option available. The reason for not originally selecting the low bidders for City Hall is that Randall Green and American Facility Services could not meet specifications. Ann Morgan and JMC Janitorial Services did not have the workforce required. The reason for not selecting the low bidders for the Gamble Building is that JMC Janitorial and All in One Service did not meet specifications. OJS Systems did not have commercial experience. Delivery: As Needed. Terms: 2%-10 Days. Funds are available in the 2011 Budget, General Fund/Mail and Municipal Services (Account No. 101-1153-51243). Janitorial Services for Broughton Municipal Building – Annual Contract Renewal – Bid No. 11.011. Renewed an annual contract to procure janitorial services from American Janitorial Services in the amount of $30,576.00. The janitorial services are needed to clean the Broughton Municipal Building. Swiftsweep Cleaning Services was terminated from the original award and American Janitorial was approved by Council on September 2, 2010. The original reason why Ann Morgan was not selected is that the bid price would not cover salaries for the required six workers. On the Spot Cleaning and Green's Commercial Cleaning were not selected because they did not have the 2 years local commercial experience as required by the specifications. JMC Janitorial was not selected because they do not have the six people required to execute this contract and past performance with large buildings has been poor. This is the first of two renewal options. Bids were originally received January 26, 2010. Delivery: As Needed. Terms: 2%-10 Days. Funds are available in the 2011 Budget, General Fund/Central Services/Janitorial Services (Account No. 101-1153-51243). Janitorial Services for Savannah-Chatham Metropolitan Police Department – Annual Contract Renewal – Bid No. 11.011A. Recommend renewing an annual contract to procure janitorial services from Imagann Cleaning Services, Inc. in the amount of $73,116.00. The janitorial services are needed to clean Savannah-Chatham Metropolitan Police Headquarters, precincts, T.R.A.P., Internal Affairs and Police Training. This is the first of two renewal options. The reason for not originally selecting the low bidders is that 7 Right Solutions and Green's Commercial Cleaning do not have two years commercial experience as required by bid specifications. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Support Services/Janitorial Services (Account No. 101-4240-51243). Janitorial Services for Grayson Stadium – Annual Contract Renewal – Bid No. 11.042. Renewed an annual contract to procure janitorial services from Superior Janitorial Services for Georgia in the amount of $28,000.00. The janitorial services are needed for cleaning Grayson Stadium after Sand Gnat games. The cost is shared with the Sand Gnats. This is the first of two renewal options. The reason for not originally selecting American Janitorial Services is because they did not have the required experience in cleaning stadiums. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2010 Budget, General Fund/Building & Grounds/ Janitorial Services (Account No. 101- 6120-51243). Third Party Administration Services for Health Plan – Annual Contract Renewal – RFP No. 11.045. Renewed an annual contract to procure Health Plan Third Party Administrator (TPA) services from Paragon Benefits in the estimated amount of $401,428.00 per year. The services are needed to administer employee benefit medical claims and COBRA (Consolidated Omnibus Budget Reconciliation Act) administration for the City’s health plan. This is the first of four possible renewals. There is no price increase for 2011 because Paragon guaranteed pricing for the first three years of the contract. The City received eight responses to the RFP issued in 2009 and staff narrowed the list of respondents to four finalists: Paragon Benefits, Web-TPA, Benefit Management Services, and Allied Benefit Systems. Each finalist was extensively evaluated on experience, expertise, and reliability; plan administration and services; financial criteria; and MWBE (Minority and Women Business Enterprise) commitment. The financial criteria included the fees for health plan claims administration, COBRA administration, and the savings to the plan through each TPA’s contract for Pharmacy Benefit Management Services. Paragon received the highest score of any respondent. Paragon Benefits has committed to a MWBE participation of 3%; 1% MBE utilizing Proforma Direct and 2% WBE utilizing ARMS Rx. B.P.(D) Paragon Benefits $ 400,440.00 Funds are available in the 2011 Budget, Account No. 651-9805-52231. A Bedding Plants – Annual Contract Renewal – Bid No. 11.053. Renewed an annual contract to procure various bedding plants from Oelschig’s Nursery, Inc. in the estimated amount of $30,000.00. The bedding plants are needed by Park and Tree for parks and right-of-ways. This is the second renewal option. Bids were originally received February 17, 2009. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Park & Tree/Operating Supplies (Account No. 101-6122- 51320). Electric Motor Repair – Annual Contract Renewal – Bid No. 11.055. Renewed an annual contract to procure electric motor repair from Tampa Armature Works (TAW) in the amount of $27,564.46. The repair services will be used by Water Reclamation and other City departments to repair electric motors used in various plant operations. The reason for not originally selecting the low bidder is that Industrial Electro-Mechanics held the previous annual contract and had performance issues that included not repairing motors per the bid specifications, late deliveries and incorrect billing. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Water & Sewer Fund/Water Supply & Treatment/Water & Sewer Director/President St Plant/Small Regional Plants/Equipment Maintenance/Small Fixed Assets/Equipment Repair Parts /Other Contractual Service/I & D Water operating fund/I & D/Equipment Repair Parts/Equipment Maintenance (Account Nos. 521-2502/2504/2553/2554-51250/51321 /51335/51295, 531-2581-51335/51250). Mowing for Street Maintenance – Annual Contract Renewal – Bid No. 11.056. Renewed an annual contract to procure mowing services from Southern Palmetto Landscapes, Inc. in the amount of $51,868.96. The mowing services are needed by Streets Maintenance to keep 345 vacant City lots mowed and maintained during the eight months growing season. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Street 8 Amendment No. 4 to Supplemental Agreement No. 6 for North Aviation Development – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of Amendment No. 4 to Supplemental Agreement No. 6 with URS Corporation for North Aviation Development in the amount of $571,352. URS will furnish bid, award, and construction phase engineering services for the construction of the North Aviation Development project (Realign Gulfstream Road, Construct Taxiway Bridge, New Electrical Vault, Construct Taxiway “A” Extension, and Construct Taxiway “H”. Under contract with URS, Environmental Services, Inc. (ESI) will help expedite the Corps of Engineers permit processing; prepare materials associated with the case document needed to evaluate the proposed permit action and implement ongoing coordination with the Corps to assist as necessary; and work with the Savannah District to prepare a draft “Evaluation for Compliance”. Reynolds, Smith, & Hills, under contract to URS, will prepare for and conduct a Public Hearing for the North Aviation Development Draft Environmental Assessment. Water and Sewer Agreement – Lo-Cost Pharmacy New Parking Lot. Carey Hilliard’s Drive-in Restaurants, Inc. has received approval quested a water and sewer agreement for Lo-Cost Pharmacy New Parking Lot. The water and sewer systems have adequate capacity to serve this 5.04-equivalent residential unit development located on Abercorn Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Water and Sewer Agreement – Savannah Toyota Parking Lot Expansion. Low Country Motors, Inc. received approval for a request of a water and sewer agreement for Savannah Toyota Parking Lot Expansion. The water and sewer systems have adequate capacity to serve this development located on Abercorn Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Alderman Felser requested Ms. Toney move forward on a resolution for LNG and request the agencies from Atlanta visit Savannah. Ms. Toney stated they had received word that there would be a meeting March 7th and she would keep Council informed. Alderman Jackson asked that a City representative be present at the meeting. Ms. Toney stated she would be there, as well as Chief Middleton and any member of Council is welcome to attend. Alderman Felser also stated he attended the groundbreaking for Savannah State University, Student Housing Project, and they asked him to give the Mayor a commemorative, rubber brick of the occasion. Alderman Sprague requested to discuss the funding of the National Forum of Black Administrators. She stated it was not part of the budget, yet in in the past 2-years $15,000 a year was allocated; and there should be a group discussion on how it was funded without Council's approval and why the City was funding an organization that was only for black public administrators. Mayor Johnson stated this would be on the next Work Session Agenda. Alderman Johnson requested all City funded organizations also be discussed at this meeting. Alderman Felser stated, for the record, he would not be attending NLC as a commitment to reducing travel expenses and City spending. There being no further business, Mayor Johnson declared this meeting of Council adjourned. Dyanne C. Reese Clerk of Council 9