City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA April 21, 2011 The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall. The Invocation was given by Pastor Janice Banks-James, followed by the Pledge of Allegiance to the Flag. The Minutes of the meeting of April 7, 2011 City Council Meeting and the April 7, 2011 Summary Minutes of the City Council Workshop and City Manager’s Briefing were approved upon motion of Alderman Osborne, seconded by Alderman Jones, and carried. PRESENT: Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson, II, Vice-Chairman of Council, Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague City Manager Rochelle D. Small-Toney City Attorney James B. Blackburn Asst. City Attorney William W. Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III Upon motion of Alderman Johnson, seconded by Alderman Jackson, approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss litigation, where no votes were taken (SEE RESOLUTIONS). PRESENTATIONS Steven High, Director and CEO of the Telfair Museums, was present to receive a proclamation designating May 3, 2011 as “Telfair Museums Day” in Savannah. Alderman Sprague read the proclamation. Mayor Johnson congratulated Mr. High on his new position and thanked him for the things he and his staff did for the Telfair Museums. Shannon Dempsey, Senior Communication Officer, and Luis Muniz, Communication Officer, was present to receive a proclamation designating April 10-16, 2011 as “National Telecommunicator’s Week” in Savannah. The proclamation was read by Alderman Thomas. Laura Walker, Environmental Administrator, along with Kelly Lockamy of Savannah Urban Garden Alliance, Scott Boylston of SCAD Design for Sustainability, Jeff Farmer of Ashland, Rene Teran of Well Fed, Faith Jaudon of Coastal Empire Beekeeping Association, Garrison Marr of Bicycle Campaign, and representatives from AWOL and YFACE, received a proclamation designating April 23, 2011 as “Savannah Earth Festival Day.” Alderman Stuber read the proclamation. Ms. Walker stated the theme for this year is Save, Recycle, Grow. Jo Hickson, Coastal Georgia Greenway: Ms. Hickson explained the trail and asked the support of Council to an applicant with Chatham County, and sign the letter of agreement. There are 15 jurisdictions. The Greenway could be designed and constructed within six years. LEGISLATIVE REPORTS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Thomas, seconded by Alderman Sprague, and carried, they were approved: 1  ALCOHOL BEVERAGES LICENSE HEARING Michael Wesley Bartlett for Rodeo Bar LLC d/b/a Desperado’s Saloon and Dance Hall, requesting a liquor, beer and wine (drink) license at 65 W. Fairmont Avenue, which is a new location between Abercorn Street and White Bluff Road in District 4. (New location.) Approval for a liquor, beer and wine (drink) license to be issued upon the applicant’s receipt of a Certificate of Occupancy. Linda Dee Odom for Tales of the South LLC d/b/a Bryson Hall, requesting a liquor, beer and wine (drink) license at 5 E. Perry Street, which had a 2007 beer and wine (drink) license and is located between Bull and Drayton Streets in District 1. (New license.) Prerna Rajendra Patel for Sai Ram Os, Inc. d/b/a In and Out Convenience, requesting to transfer a beer and wine (package) license from Shreya D. Amin d/b/a Amal’s Convenience Store at 2102 Bonabella Avenue, which is located between Skidaway Road and Jan Street in District 4. (Transfer to new owner.) PETITIONS Jason Chambless, P.E., Thomas & Hutton, for Gulfstream Aerospace Corporation – Petition 13150, requested to encroach onto the Lummus Drive right-of-way with pedestrian paths and bridges. The property is located in the Crossroads Business Center just off Crossroads Parkway. Gulfstream plans to construct additional employee parking spaces for a new facility and proposes to construct a pedestrian path and pedestrian bridges to connect the new parking area and facility with existing facilities on the east side of Lummus Drive. The requested encroachment is associated with the formal site plan review and permitting process. Gulfstream has been granted a temporary right-of- access to begin construction of the pedestrian bridges across existing storm water ditches for employee access until the remaining pedestrian paths can be permitted and constructed. The petition was reviewed by Public Works and Water Resources, Sanitation, and Development Services. Water and Sewer reports that one of the bridges will cross an existing 12-inch water main on the west side of Lummus Drive. Gulfstream has acknowledged responsibility for maintenance and repair of the bridge if it is ever damaged as the result of the City’s operation, maintenance or repair of the water line. Traffic Engineering raised safety concerns regarding the construction of the bridge and the in-ground pavement lights. In response, Gulfstream added guard rails to the bridge and agreed to privately maintain the lighted crosswalk system. Advised the petitioner that the encroachments grant no ownership rights to the property and that, if ever required, the structures must be removed at the petitioner’s expense. Robert Sample for The Waterfront Company LLC – Petition 12353, requested that the City declare surplus property located at 0 Martin Luther King, Jr., Boulevard (PIN 2- 0091-05-001) together with the adjacent unopened portion of Amaranth Street. The property is a triangular vacant lot bounded by Martin Luther King Jr. Boulevard, Exchange Street and unopened Amaranth Street. The petitioner is under contract to purchase the adjacent properties at 3101 Montgomery, 411-415 South Street, 0 MLK, and 0 Whatley Avenue (PINs 2-0074-53-002, -003, -004, -006, -007, -008, and 2-0091-04- 015.) The seller, Bayokopa LLP, supports the petition. The petitioner plans to develop the adjacent properties for the location of a Family Dollar Store and needs the City lot and unopened right-of-way for ingress and egress from Exchange Street. Conveyance of the City-owned land will be dependent on transfer of the adjoining properties to the petitioner. The City has received previous petitions for the disposal of these properties, including a request from the current owner, Bayokopa, in 2001 and 2009. The following concerns and stipulations have been submitted by Water and Sewer, Traffic Engineering, Stormwater Management, and the Savannah-Chatham Metropolitan Police Department: The City will require a minimum 15’ non-obstructive easement for a 6” water line in the Amaranth Street right-of-way or the relocation of the line at the petitioner’s expense. Adequate right-of-way must be reserved on the north side of Exchange Street for future utilities and sidewalk construction. The presence of a catch basin at the intersection of unopened Amaranth Street and Martin Luther King Jr. Boulevard must be recognized and/or addressed in future development plans. Any proposed business development must have adequate lighting in all common areas as well as an alarm system to include video 2 surveillance; and must not include the sale of alcoholic beverages. Recommend declaring surplus that portion of unopened Amaranth Street running between Martin Luther King Jr. Boulevard on the west and Montgomery Street on the east together with the adjacent triangular remnant lot (PIN 2-0091-05-001) in order to offer the properties for sale to the adjacent owner. The sale will be contingent upon satisfying the above concerns and stipulations. Upon motion by Alderman Johnson, seconded by Alderman Thomas and carried, the petitions were approved. ORDINANCES Ordinance read for the first time and read a second time today, April 21, 2011, placed upon its passage, adopted and approved upon motion of Alderman Johnson, seconded by Alderman Jackson and carried. AN ORDINANCE TO BE ENTITLED AN ORDINANCE TO AMEND APPENDIX I, SECTION 223 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO THE SECTION 7-1093 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING DURING CERTAIN HOURS; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof; SECTION 1: That Appendix I, Section 223 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1093 of said Code, as amended, shall be as follows: AMEND SECTION 553, STOPPING, STANDING AND PARKING PROHIBITED DURING CERTAIN HOURS. MONTGOMERY STREET HOURS DURING WHICH STREET PARKING IS PROHIBITED Montgomery Street on the Anytime except Sundays. West side from 56th Street to 58th Street. ADOPTED AND APPROVED THE 21ST DAY OF APRIL, 2011. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 21st day of April, the Council entered into a closed session for the purpose of discussing litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED THIS 21ST DAY OF APRIL, 2011 UPON MOTION OF ALDERMAN JOHNSON, SECONDED BY ALDERMAN JACKSON AND CARRIED. A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH WHEREAS, the “Gateway to Coastal Georgia: Connecting the Coast” Master Plan, that calls for creation of the Coastal Georgia Greenway, has been adopted in 1997 by previous action of the Chatham County Board of Commissioners, and has been approved in concept by the City of Savannah; and WHEREAS, the Coastal Georgia Greenway through-corridor route in Chatham County is defined in more detail in the Coastal Georgia Alternative Master Plan dated December 2003 as follows: The Coastal Georgia Greenway trail will enter Chatham County at the US 17 bridge over the Ogeechee River; it will circle under the bridge as needed for access to/from Love Drive and along it to the Chatham County wetland mitigation site and then westerly to cross under the I-95 Bridge that is 0.45 miles north of the I-95 Bridge over the Ogeechee River; thence within Lower Ogeechee River Corridor Buffer lands, utilizing public access easements, and thence to Ft. Argyle Road and the Savannah-Ogeechee Canal Corridor; then within the Bush Road, Savannah-Ogeechee Canal corridor, Canal Bank Road rights of way to and west along Quacco Road to the Pooler Parkway and crossing I-16; thence to Pine Barren Road and northeast to cross I-95; and thence to US 80 and along it to Tom Triplett Community Park; and entering the park on existing trails, proceed around the lake and back to the Savannah – Ogeechee Canal Corridor to and crossing Dean Forest Road, Chatham Parkway; Old Louisville Road and still within the Savannah-Ogeechee Canal corridor to and under Lynes Parkway; along the future First Century Campus to Louisville Road at the US 17 intersection and thence along City of Savannah city streets to and proceeding along Fahm Street to Indian Street and east on city streets to Belles Ferry; on Hutchinson Island the trail will be located in accordance with the Hutchinson Island Civic Master Plan and back to the US 17 Bridge and crossing the Back River to the South Carolina line; public access easements will be sought on portions of the identified route that is privately owned, as needed; and WHEREAS, during final design, the trail route may be modified within the named street and highway rights of way to meet schedule and budget requirements; and WHEREAS, when constructed, this route will be designated to the East Coast Greenway as part of that national trail linking Key West, Florida to Calais, Maine and Canada; and WHEREAS, the Coastal Georgia Greenway is consistent with the Coastal Region Metropolitan Planning Organization’s (CORE MPO’s) Long Range Transportation Plan; and WHEREAS, the City of Savannah, agrees to be an APPLICANT for the Coastal Georgia Greenway Alternative Transportation Project (THE PROJECT), for Bicycle and Pedestrian Project Transportation Investment Act of 2010 Unconstrained Investment Funding for those portions not existing or currently funded that lie within its jurisdiction; and Administration of THE PROJECT shall be funded as part of the project so that either the LEAD APPLICANT or GDOT shall be responsible for project delivery including design and construction. When funded, THE PROJECT shall be completed within the 10-year sales tax period; and As an APPLICANT, the City of Savannah shall be responsible for maintenance of the portion of the project constructed within its jurisdiction; and 4 Adoption of this resolution authorizes the Mayor to enter all agreements and execute all documents pertaining to THE PROJECT, in particular the APPLICANT LETTER OF AGREEMENT. NOW, THEREFORE, BE IT RESOLVED THAT, the City of Savannah submits its support for the Coastal Georgia Greenway to apply for the ARRA TIGER Discretionary Grant. ADOPTED AND APPROVED THIS 21ST DAY OF APRIL, UPON MOTION BY ALDERMAN JACKSON, SECONDED BY ALDERMAN FELSER AND CARRIED. MISCELLANEOUS ITEMS TRAFFIC ENGINEERING REPORTS Parking Meters Request - 400 Block E. Macon Street. Residents in the 400 block of Macon Street between Habersham and Price Streets petitioned the City to install parking meters on the north side of the street. Currently there are eleven two-hour parking meters installed on the south side of the street. There are 16 angled parking spaces on the north side of the street. Traffic Engineering conducted a survey on the usage of the non- metered spaces on the north side of E. Macon Street on March 22, 2011. The survey indicated that the average duration of vehicle parking between 9:00am and 4:00pm is 5.6 hours. The average turnover (the number of different vehicles parked in a single space during the study period) was one vehicle per day. The Citizen Office confirmed that six of the eight signers of the petition are property owners and two of the signers are tenants. Recommendation was that two-hour parking meters be installed on the north side of the 400 Block of E. Macon Street to encourage parking turnover during business hours. Upon motion by Alderman Johnson, seconded by Alderman Felser and carried, the petition was approved. ************************************************* BIDS, CONTRACTS AND AGREEMENTS Project Agreement for Cay Building. A “Project Agreement” has been drafted between the City and Whitaker Associates LLC (“Whitaker”) with regard to the construction of the Cay Building on the parking lot owned by Whitaker located on the southwest corner of Whitaker and Bryan Streets (the “Whitaker Lot”). The Cay Building will be a six story 66,000 square foot office building and will sit on top of the City’s Whitaker Street Garage. The upper four floors of the structure will be leased to the Federal GSA for use by the US Attorney; the lower two floors will be offered for lease speculatively. A portion of the Whitaker Garage is built in a subterranean area conveyed to the City by the owner of the Whitaker Lot. This conveyance to the City was made at no out-of-pocket cost to the City; rather the consideration for the needed subterranean rights was in the form of a commitment by the City to design and build the garage in the way that it could serve as a foundation for a future six story building on the Whitaker Lot. Additional consideration was also provided by the City in the form of optional rights to lease parking spaces within the Garage. The terms of this transaction were defined in a three party Garage Project Agreement approved by Council in 2005 among the City, Whitaker Street Associates, and Batson-Cook Development Company. As provided by the 2005 Garage Project Agreement, the City caused the garage to be designed and constructed with the foundation structure for a six story building. Prior to construction of the garage, Whitaker Street Associates provided the City’s design builder with architectural plans which were the design basis for the foundation structures incorporated into the garage. Whitaker has received approval of its exterior design by the Historic Review Board and is in the process of detailed construction design. Whitaker plans to commence construction in early May 2011 with the intention of delivering space to the GSA/U.S. Attorney by a contractually committed April 1, 2012. The Project Agreement is intended to clarify the rights and responsibilities of Whitaker and the City with regard the construction and operation of the Cay Building. The major terms of the proposed agreement are listed below: All costs related to the Cay Building construction including all work located within the Garage will be funded solely by Whitaker with two exceptions: (i) the City will fund the fees of the structural Engineer-of-Record (“EOR”) to review the planned 5 loadings caused by the Cay Building and the construction crane, and confirm that these planned loadings are within the designed loadings of the Garage structure; and (ii) the City will fund modification of the air exhaust system at the northwest corner of Whitaker and St. Julian Streets discussed below. Cay Building construction must be planned and executed to allow normal Garage operation to be maintained with as little disruption as possible. The water proof integrity of the Garage must be maintained at all times. Whitaker (or its contractor(s)) must provide and maintain the following casualty and liability insurance: Property insurance for all work located within or related to the Garage Commercial General Liability and Excess Liability (to included work-in- progress and completed operations) with a limit of $50,000,000; three years after project completion the limit may be reduced to $10,000,000 Automobile and Workers Compensation Payment and performance bonds must be posed for all work related to the Garage The City shall be named additional insured and subrogation rights against the City shall be waived. Whitaker shall submit its final design and construction loading plans for review by the structural EOR. The City will cause the EOR to review the design and construction plans for the Clay Building and confirm that the Garage design loading limits are not exceeded thereby. Whitaker shall adhere to the Garage structural load limits as set forth by the structural EOR at all times. It is possible that the EOR will recommend temporary shoring within the Garage whenever the limits are expected to be approached. Whitaker (or its contractor) shall provide monthly written confirmation to the City and EOR that it has monitored and adhered to the prescribed load limits. The section of St. Julian Street immediately south of the Whitaker Lot will be available to the project for staging during the construction of the building. Construction crane will also be staged in this area. The sidewalk immediately north of the White Hardware Building will remain open to the public. During construction it may be necessary at times to close Bryan Street, Whitaker Street, and north bound Barnard Street. Overhead protection will be constructed protecting the Garage entrance/exit ramp and the Garage entrance stairway at St. Julian and Barnard from falling debris, which will be kept open except during periods when Barnard must be closed. Whitaker shall lease a nest of approximately 60 parking spaces (for use by the US Attorney) on the first level of the Garage. The nest will be located in the southwestern area of the level under Ellis Square. The lease fee shall be approximately $161,000 per year subject to annual adjustment by the City. These terms are identical to the terms for parking spaces leased by the Avia Hotel and the studio homes project. Whitaker shall have the option to lease up to 154 additional undesignated parking spaces on the same basis as they are made available to the general public for a period of two years after Cay Building completion. The City shall fund modification of the air exhaust grates located in the sidewalk at the northwest corner of Whitaker and St. Julian Streets. The redesigned air exhaust system will consist of a reduced sized sidewalk grate in combination with a louvered opening in the vehicle ramp area so as to provide for solid sidewalks to comply with ADA requirements at building entrances on the south side of the Cay Building. The estimated cost of this modification is $80,000. Easements will be provided for the building exterior to extend over the sidewalk area, because in order to accommodate optimal garage function, the foundation columns do not match the historic property lines of the Whitaker Lot. This was anticipated by the 2005 Project Agreement. The City Manager was authorized to execute the Project Agreement as outlined above. Alderman Sprague asked for clarification on the insurance clause. City Attorney Blackburn stated each party would carry insurance and that the clause was standard insurance language, and crafted by the City’s insurance advisors. Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the agreement was approved. Tatemville Traffic Noise Wall Design and Construction Services. Approval of the contract with Kimley-Horn, Associates in the amount of $133,324 for design and construction services for the construction of a traffic noise wall on the north side of I-516 from Montgomery Street to Mildred Street. This project will shield residents in the Tatemville neighborhood from noise and exhaust generated by traffic along I-516. The design and construction services including geotechnical investigation, noise study finalization, design plans, GDOT and City approvals, bid phase services, construction phase services, and public involvement. City staff has worked extensively with the adjacent property owners to ensure their understanding of both the wall and the associated impacts from construction and long term maintenance after construction. Fourteen of the 15 affected property owners have submitted Letters of Support to the City and the 15th property owner (and current occupant) supports the wall but was unable to collect the signatures of all the owners due to family estate issues. Funds are available in 6 the SPLOST 4 CIP for Roads, Streets and Bridges Project TE613. Alderman Jones stated this is something that the community has asked for, for ten years. It will cut down on noise as well as vehicle fumes. Also, it is not a part of the SPLOST fund. Alderman Jones, seconded by Alderman Felser and carried, the contract was approved. Burying Overhead Comcast Cable Lines on Pennsylvania Avenue at Savannah Gardens (PD400). Approval to procure services to bury overhead cable lines on Pennsylvania Avenue at Savannah Gardens from Comcast Cable in the amount of $49,843.39. These lines are being relocated underground at the request of the City as part of the Savannah Gardens revitalization. The Mayor and Alderman approved burying AT & T lines at the March 24 Council meeting and burying the Comcast cable lines is the next step in the process of relocating these overhead utility lines as they pass in front of Savannah Gardens. It is important that as much as possible of this take place while Pennsylvania Avenue is closed for reconstruction. Astra Group, the City’s infrastructure contractor, plans to complete work on Pennsylvania Avenue no later than July 1, 2011. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Savannah Gardens (Account No. 311-9207-52842-PD400). Alderman Sprague stated she was delighted that the City was burying cables and hopes they continue in the future. Upon motion by Alderman Sprague, seconded by Alderman Thomas and carried, the contract was approved. Juniper Data Network Equipment Annual Maintenance and Support – Sole Source – Requisition No. 11203421. Approval to procure Juniper data network equipment maintenance and support from Layer 3 in the amount of $65,497.05. The maintenance and support will be used by Information Technology to support the Juniper equipment that is installed throughout the City's data network that provides wireless access to City staff. The reason why a sole source vendor is required is that Layer 3 Communications was awarded the contract for Information Technology supported network Juniper equipment and maintenance in September, 2007. Pricing is based on the same discount structure offered though that contract. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Information Technology/Data Process Equipment Maintenance (Account No. 611-1140-51251). Upon motion by Alderman Thomas, seconded by Alderman Jones and carried, the contract was approved. HVAC for Visitor’s Information Center – Bid No. 11.050. Approval to procure services to replace the HVAC system at the Visitor's Center from Waters Mechanical, Inc. in the amount of $208,000.00 The work to be done consists of removing two 30 ton HVAC units that serve the west end of the Train Shed and installing five new units at the Visitor Center on Martin Luther King, Jr. Boulevard. The five units consist of two 30 ton units and three Munters units being purchased under a separate contract. The work also includes associated electrical and duct additions and modifications. Delivery: 60 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Visitor’s Center Information Renovations (Account No. 311-9207-52842-PB130). Upon motion by Alderman Sprague, seconded by Alderman Jackson and carried, the contract was approved. HVAC – Munter Units for Visitor’s Center – Bid No. 11.073. Approval to procure three HVAC systems from Mingledorff's Inc. in the amount of $134,586.00. The units will be used in the Visitor's Center Renovation. Delivery: 84 Days. Terms: 1%-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Cost/Visitor’s Center Renovation (Account No. 311-9207- 52842-PB130). Alderman Sprague asked why the contracts were split. Acting Purchasing Director Joy Kirchhoff stated they were purchasing them separately to speed- up delivery. Upon motion by Alderman Sprague, seconded by Alderman Jackson and carried, the contract was approved. Power Hawk System Kit Upgrade for Savannah-Chatham Metropolitan Police Department – Sole Source – Requisition No. 11197816. Approval to procure a Power Hawk System Kit from Remotec, Inc. in the amount of $29,394.00. The kit is an upgrade to the existing Savannah-Chatham Metropolitan Police Department Bomb Squad Andros Robot. The reason for sole source is this is the manufacturer and only known qualified company to provide upgrade services. Delivery: 120 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Other Federal Grants/Homeland 7 Security/Operating Supplies & Materials/Homeland Security-FY09-SCMPD (Account No. 212-3114-51320-GT134). Upon motion by Alderman Thomas, seconded by Alderman Jackson and carried, the contract was approved. APC Data Center Equipment – One Time Purchase – Bid No. 11.078. Approval to procure APC data center equipment from Technology Integrated Group in the amount of $52,501.20. The equipment will be used by Information Technology as part of its expansion to serve the Emergency Command and Control Center being located at the Civic Center. The cooling, server racks, monitoring equipment and software and will be used to maintain proper operating conditions for the servers and networking equipment that run the data network. Delivery: 3-5 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/ Capital Improvements Projects/Other Costs/Command & Control Center (Account No. 311-9207-52842- PB526). Upon motion by Alderman Thomas, seconded by Alderman Jackson and carried, the contract was approved. Vans – Passenger and Cargo – One Time Purchase – Bid No. 11.077. Approval to procure four cargo vans and three passenger vans from J.C. Lewis Ford in the amount of $151,534.72 and one cargo van from O.C. Welch Ford in the amount of $17,357.18 for a total of $168,891.90. The passenger vans will be used by Community Services and Fire Operations. The cargo vans will be used by Metro Patrol Division and Buildings and Grounds. All vehicles will replace vehicles that are no longer economical to repair or operate. J.C. Lewis Ford has offered under the Local Vendor Preference Ordinance to meet the low bid prices offered by O.C. Welch on the one ton cargo vans and by Summerville Ford on the 15 passenger vans. Delivery: 57 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Replacement/Vehicular Equipment (Account No. 613-9230-51515). Alderman Sprague pointed out the Local Vendor Ordinance was enacted; she thanked the staff for taking it seriously. She also asked about the use of hybrids and Ms. Kirchhoff stated there were several in the City fleet, but they required more maintenance and they were more expensive to purchase. Upon motion by Alderman Sprague, seconded by Alderman Thomas and carried, the contract was approved. Mid-Size Sedans – One Time Purchase – Bid No. 11.076. Approval to procure 28 mid- size sedans from J.C. Lewis Ford in the amount of $475,916.00. Twenty-six of the vehicles will be used by Savannah-Chatham Metropolitan Police and one each by Residential Refuse and Water and Sewer. All vehicles will replace units that are no longer economical to repair or operate. J. C Lewis has offered under the Local Vendor Preference Ordinance to meet the bid price offered by the lowest bidder meeting specifications, Bartow Ford. Delivery: 60 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Purchase/Vehicular Equipment (Account No. 613-9230-51515). Upon motion by Alderman Sprague, seconded by Alderman Thomas and carried, the contract was approved. Police Sedans – One Time Purchase – Bid No. 11.075. Approval to procure 10 police sedans from Hardy Chevrolet in the amount of $258,766.90 and an additional $3,910.00 for factory installed spotlights for a total of $262,676.90. The Savannah-Chatham Metropolitan Police Department will use 10 Chevrolet Caprice to evaluate their performance as a replacement for the Crown Victoria which is no longer in production. The new units will replace units that are no longer economical to repair or operate. Delivery: 120-150 Days. Terms: 3% 20 Days/Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). Upon motion by Alderman Thomas, seconded by Alderman Stuber and carried, the contract was approved. Excavators – One Time Purchase – Bid No. 11.074. Approval to procure two excavators from Atlantic Coastal Equipment in the amount of $111,496.00. The excavators will be used by Water Distribution to replace unit 1803 and by Sewer Maintenance to replace 7831 both of which are no longer economical to repair or operate. Delivery: 60 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Purchase/Vehicular Equipment (Account No. 613-9230-51515). Upon motion by Alderman Thomas, seconded by Alderman Stuber and carried, the contract was approved. 8 Tractor – One Time Purchase – Requisition No. 11202584. Approval to procure one tractor form Hendrix Machinery in the amount of $26,503.00. The tractor will be used by Stormwater Management. In February 2010, Hendrix was awarded Bid No. 10.023 and has offered to extend the bid price for this purchase. The reason for not awarding to the low bidder, Low Country Machinery, is that the equipment they offered did not include the specified enclosed cab. Delivery: 15 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). Upon motion by Alderman Thomas, seconded by Alderman Stuber and carried, the contract was approved. National Fire Protection Association (NFPA) Target Safety Management Annual User License and Subscription for Savannah Fire Department – Sole Source – Requisition No. 11200756. Approval to renew an annual user license and subscription services fee for internet based fire training system services from Target Safety.com, Inc. in the amount of $26,250.00. The system provides Risk Management comprehensive on-line training for safety, OSHA, Fire, EMS, HazMat and other job related subjects and tracks training classes completed by firefighters. The reason for the sole source is that Target Safety.com was awarded the contract for internet-based training in 2008 and pricing is based on that contract. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Fire Administration/Books Periodicals and Subscriptions (Account No. 101-5101-51234.) Upon motion by Alderman Thomas, seconded by Alderman Stuber and carried, the contract was approved. Personal Paper Products – Annual Contract – Bid No. 11.035. Approval to procure personal paper products from Dade Paper Company in the amount of $41,252.00. The toilet tissue, paper towels, roll towels, paper cups, degreaser, corn brooms, mop heads will be used by the Central Warehouse to distribute to various departments needing these supplies. Delivery: As Needed. Term: Net-30 Days. Funds are available in the 2011 Budget, Internal Funds/Various Departments/ Inventory Account (Account No. 611- 0000-11330). Alderman Sprague stated she notice the City using more Styrofoam and suggest the City look at going more “green.” Alderman Johnson agreed with Alderman Sprague and suggested the City talk with suppliers and caters, since the City has a THRIVE initiative. Mayor Johnson suggested Ms. Toney talk with the City’s Environmental Administrator Laura Walker. Upon motion by Alderman Sprague, seconded by Alderman Jackson and carried, the contract was approved. Aluminum Sulfate – Annual Contract – Bid No. 11.079. Awarded an annual contract to procure aluminum sulfate from General Chemical in the amount of $ 410,362.00. The aluminum sulfate will be used by I & D Water Treatment in the water treatment process. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, I & D Water Operating Fund/I & D Operation & Maintenance/Chemicals (Account No. 531-2581-51323). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Annual Software Maintenance and Support for Lawson ERP System – Sole Source – Requisition No. 11203429. Approval to procure ERP software maintenance and support from Lawson Software in the amount of $154,600.34. The maintenance and support will be used by Information Technology to support the Lawson ERP software system currently in the implementation stage. The annual maintenance covers all modules included in the Lawson project – Financial, Budgeting, Payroll and Human Resources. The reason for the sole source is that the software maintenance is only available from the developer of the system. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Drive Train Components – Annual Contract Renewal – Bid No. 11.091. Renewed an annual contract to procure drive train components from Savannah Drive Line in the amount of $57,750.00. The drive train components will be used by Vehicle Maintenance to maintain and repair vehicles in the City’s vehicle fleet. This is the first of three renewal options available. Although several solicitations were made, only one bid was received. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/inventory Vehicle Parts (Account No. 611-0000- 9 11325). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Directional Boring – Annual Contract Renewal – Bid No. 11.094. Renewed an annual contract to procure directional boring services from D & C Directional Boring, LLC in the amount of $66,800.00. The services are needed to provide directional boring in Water and Sewer service areas. Directional boring is used in areas where open trenching is too disruptive and impractical. This is the first of two renewal options available. The original contractor, Molehead Construction & Boring was terminated because they did not maintain required liability and worker’s compensation insurance coverage as specified in the contract. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Cost/Various and Water & Sewer Operating Fund/Lift Station Maintenance/Other Contractual Service (Account No. 311-9207-52842-Various CIP’s and 521-2552-51295). Alderman Sprague stated someone is doing a good job of monitoring the contracts. Upon motion by Alderman Sprague, seconded by Alderman Felser and carried, the contract was approved. Computer Hardware – Annual Contract Renewal – RFP No. 11.093. Renewed an annual contract to procure desktop computers, laptop computers and file servers from TIG Technologies in the estimated amount of $279,730.00. The contract will be used to obtain quality equipment for the City’s computer network. This is the third renewal option of a four year contract. Throughout the year, Information Technology purchases 200 to 250 personal computers, 100 laptop computers and up to ten servers as replacements. Additional equipment is also purchased as the expenditures are approved by Research and Budget. The dollar amount requested for approval is for the budgeted amount for replacement desk top and laptop computers, servers and any additional desk tops and laptops included in the 2011 budget and an additional amount for unforeseen needs. One of the eight responses received was non-responsive to the requirements of the Request for Proposals (RFP) and was not evaluated. A best and final offer was received from the best proposer. Funds are available in the 2011 Budget, Information Technology/Computer Replacement (Account No. 611-1140-51510). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Summer Lunch Program – Annual Contract Renewal – Bid No. 11.097. Renewed an annual seasonal contract to provide catering services for the Summer Lunch Program from Coastal Catering Services, Inc. in the amount of $3.05 per lunch for a total of $442,250.00. The contract was originally awarded in 2007. Coastal Catering has offered to provide the lunches again this year with an increase of $.20 per lunch over last year due to higher food and fuel costs. The cost per meal is based on anticipated increases in fuel and food. If these costs go above the anticipated level, renegotiating the per lunch cost may be required. The summer lunch program is administered by Recreation Services and provides children enrolled in the summer recreation program a well balanced lunch during the summer when school is not in session. This year the program will run from June 20th through August 12th and will serve approximately 145,000 lunches delivered to 85 sites. The summer lunch program is funded by a grant from the U.S. Department of Agriculture. Federal guidelines mandate that local school nutrition services be utilized where feasible. The School Nutrition Office declined to participate this year due to staffing concerns and the anticipated high cost of both food and fuel required by federal guidelines. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Summer Lunch/Other Contractual Services (Account No. 101-6130-51295). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Barricades, Lights and Safety Equipment – Annual Contract Renewal – Bid No. 11.098. Renewed an annual contract to procure barricades, lights and safety equipment from Transafe Inc. in the amount of $27,965.00 and Garden State Highway Products in the amount of $11,882.50. The safety equipment will be used by Traffic Engineering to provide a safe work environment during routine maintenance and repairs. Traffic cones will be stocked by the Central Warehouse for the use of various departments. This is the first for two renewal options available. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Traffic Engineering/ Construction Supplies & Materials (Account No. 101-2103-51340). Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. 10 McKenna/Airways Improvements – Change Order No. 1 – Bid No. 10.283-12-7 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of Change Order No. 1 with Plant Improvement Company, Inc., d/b/a Seaboard Construction, in an amount not to exceed $55,000.00 for asphalt repairs and overlay to the parking lot at Building 760 (formerly Foreign Trade Zone). Due to the light duty nature of the existing asphalt pavement design, the heavy tractor trailer traffic has damaged several sections of the lot which need to be repaired. Once these repairs have been completed, an overlay consisting of 1½” of asphalt will be placed over the entire lot which should stabilize the area. Gulfstream Aerospace Corporation has leased this building and anticipates using the lot as parking for employees and an occasional tractor trailer. Plant Improvement Company, Inc. is currently under contract with the Commission for the McKenna/Airways Improvements and has unit prices for the work required. These unit prices reflect the low bid costs associated with the project and were used to price this change order. Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Aviation Village Sidewalks – Bid No. 11.0070 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval to enter into a contract with Pine Valley Concrete Company in the amount of $39,396.00 for the Aviation Village Sidewalks project. The Airways Avenue/Crossroads Parkway intersection has become increasingly busy with pedestrian traffic and, while there are crosswalks and handicap ramps with pedestrian signal heads at the intersection, there is limited access to and from the establishments to these areas on the North and South sides of Airways Avenue. The proposed sidewalks will allow pedestrians easier access to the crosswalks and subsequent crossover to their destinations. Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Real Restaurant 220 LLC Water Agreement. The structure at 220 W. Broughton Street owned by Real Restaurant 220 LLC is under renovation with the assistance of the Savannah Development and Renewal Authority. A water agreement is needed for water service and for the installation of a fire suppression sprinkler system. This renovation project is eligible for participation in the fire suppression assistance program. This program is intended to encourage upper floor redevelopment in the Broughton Street/Martin Luther King, Jr. Boulevard corridors. Under the agreement, the City water system will assist the owner for the actual cost of the fire suppression sprinkler system up to a maximum of $32,675. The water system will recover this cost, with interest, over a eight-year period through a special water service fee to be included on the building’s water bill. Failure to pay the fee will subject the property to cut-off of water service. Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. Water and Sewer Agreement – Windward Commons Area Water & Sewer. Board of Regents of the University System of Georgia – Armstrong Atlantic State University was approved a water and sewer agreement for Windward Commons Area Water & Sewer. The water and sewer systems have adequate capacity to serve this 114.18-equivalent residential unit development located at 11935 Abercorn Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Upon motion by Alderman Thomas, seconded by Alderman Felser and carried, the contract was approved. ***************************************** Acting Assistant City Manager Marty Johnston introduced the City of Savannah’s Sanitation Department in recognition of their work during the St. Patrick’s Day festivities. She stated she has witnessed, at 3:00 a.m., the lines, and lines of trash trucks and staff going the City, cleaning to make sure the next morning no one can tell there was a party the night before. Starting at 3:30 a.m., it is like watching a well-oiled machine to see them going through the streets cleaning. The City should be very appreciative of all the work that they do. City Manager Toney expressed her gratitude to the department. She stated it is a phenomenal sight to watch these men and women at work. Also, anyone having the fortitude to be on the job at 3:00 a.m., preparing for a very long, exhausting day deserves a great deal of applause and recognition on behalf of the Council, the administration, and the community. Alderman Johnson stated they clean up for a party that they can’t go to and they are much appreciated. Alderman Thomas stated this is 11 often referred to as the “forgotten department.” If they didn’t do their job, the phones would be ringing. They are the one of the most efficient and less complained-about departments in the City. Alderman Jackson stated she agreed with Alderman Thomas that they were the department with no complaints and they make the City look good. Alderman Osborne stated they were fortunate to have this department. Alderman Felser stated this department allows the City economic development. Alderman Jackson commended the City Manager and staff for getting the palm trees on Victory Drive trimmed. Alderman Felser expressed sympathy to the family of Lewis Allen Kooden. He stated Mr. Kooden was a strong man in the community. Mayor Johnson stated during the mist of the two religious seasons he, on behalf of Council wished everyone well. There being no further business, Mayor Johnson declared this meeting of Council adjourned. Dyanne C. Reese Clerk of Council 12