City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA May 19, 2011 The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall. The Invocation was given by Mayor Johnson, followed by the Pledge of Allegiance to the Flag. The Summary/Final Minutes of the meeting of May 4, 2011 Town Hall Meeting; the Summary/Final Minutes of the May 5, 2011 City Council Workshop and City Manager’s Briefing; and the May 5, 2011 City Council Meeting Minutes were approved upon motion of Alderman Johnson, seconded by Alderman Thomas and carried. PRESENT: Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson, II, Vice-Chairman of Council, Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague City Manager Rochelle D. Small-Toney City Attorney James B. Blackburn Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III PRESENTATIONS The 2010-2011 Savannah Youth Council Members made a presentation to the Mayor and Aldermen in appreciation of their support over the past school year. The members present were: Vice President Dushana A. Anderson-Cooksey, Teaysia Biggins, Xavier Blake, Gabrielle Brady, Victoria N. Brown, Imari A. Bryant, Remington Coleman, Cateria Coleman, Victoria Coles, Leondriald Garvin, Chauncey Grant, Joshua A. Green, Javon Green, Simone S. Greene, Secretary Joseph A. Hale, JeQuan Hatcher, Fern Hodge, President Sa'Vanna Jackson, Ryan M. Kelley, Ra'Gene Kelly, Jarkelious Kelly, Kayla E. Kemp, Anthony Nolan, Lamar R. Oliver II, Mumia Orr, Mary Person, Parliamentarian Tori D. Roberts, Jontel Scott, Ashleigh-Helen D. Stafford, Kaleeuh I.M. Steele, Andrea M. Stokes, Tyson Truedell, Emanuel T. Williams, and Antonique A. Williams. They also presented a certificate of appreciation to Alderman Johnson for his support. Alderman Johnson recognized Carliss Bates, Brett Bell, and various City departments for their support. Ms. Bates recognized Lida Coleman, Pauline Haywood, and Lillian Baptiste for their support. Mayor Johnson recognized Dyanne C. Reese, Clerk of Council for being the first director and for laying the ground-work for the program. Candice Johnson, Ambassador Girl Scout from Girl Scout Troop 30440, and Peggy Johnson, her Gold Award mentor from the Savannah-Chatham County Public School System, received a proclamation from the Mayor and Council designating May 25, 2011 as “Health Awareness Day” in Savannah. LEGISLATIVE REPORTS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Thomas, seconded by Alderman Johnson, and carried, they were approved: ALCOHOL BEVERAGES LICENSE HEARING Annie Hang Ngo t/a Saigon Bistro, requested a beer and wine (drink) license with Sunday sales at 5700 Waters Avenue, which had a 2008 liquor, beer and wine (drink) license with Sunday sales and is located between 71st and 72nd Streets in District 3. (New location.) The B-N (Neighborhood-Business) zoning permits a sit-down restaurant or cafeteria which serves alcoholic beverages only as part of a meal. 1 Christopher Ray Wilson for Food Lion No. 361, requested to transfer a beer and wine (package) license from Jeremy Maslak at 1100 Eisenhower Avenue, which is located between Waters Avenue and Seawright Drive in District 3. (New manager/applicant.) ************************************ Jan Nguyen t/a Jan and Hung LLC d/b/a X & I Nails Studio, requesting a wine (drink) license at 10419 Abercorn Street, which is located between Tibet and Magnolia Avenues in District 6. (New location.) Recommend continuing the hearing until June 2, 2011. Upon motion by Alderman Felser, seconded by Alderman Jackson and carried, approval was given for continuance. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 5th day of May, 2011 the Council entered into a closed session for the purpose of discussing litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED THIS 19th DAY OF MAY UPON MOTION OF ALDERMAN JOHNSON, SECONDED BY ALDERMAN THOMAS AND CARRIED. ************************************************* Upon motion of Alderman, seconded by Alderman and carried, the following bids, contracts and agreements were approved: BIDS, CONTRACTS AND AGREEMENTS Bradley Boulevard Fire Station Site. Staff, on behalf of Savannah Fire and Emergency Services (SFES), has entered into negotiations with Bradley Boulevard LLC for the purchase of a 4.76 acre parcel located on Bradley Boulevard. The property is legally described as Lot 2, Subdivision of Parcel 2B, Vallambrosa Plantation, PIN 1-1030-01-005. It is located on the southwest side of Bradley Boulevard, between Ogeechee Road and the entrance to Bradley Point South. Acquiring this parcel would allow SFES to relocate an existing station from a temporary site closer to the service area. The property contains 3.65 upland (usable) acres and was recently appraised at $143,000.00. Staff has negotiated a purchase price of $140,000.00 for the parcel. The proposed sales contract contains stipulations to insure suitability for the construction of a fire station on the site, including evidence of soil stability and the absence of negative environmental conditions. The current owner is willing to take the necessary steps to annex the property into the City of Savannah prior to closing. Approval of the contract for purchase of a 4.76 parcel on Bradley Boulevard for use as a fire station site. Motorola Service – Sole Source – Requisition No. 11196961. Approval to procure a Motorola service contract for a period of six months from Motorola in the amount of $62,538.78. The contract will be used by the Mobile Radio Shop to provide infrastructure repair, technical support services and on-site response for police dispatch and operator positions. Motorola is the sole provider for this radio system equipment and service. 2 Chatham County pays half of the cost. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Information Technology/Equipment Maintenance (Account No. 611-1140-51251). Furniture for Emergency Command and Control Center and 911 Backup Facility – RFP No. 11.044. Approval to procure furniture for the Emergency Command and Control Center from Mason, Inc. in the amount of $124,626.21. The center will be a new separate occupancy space in the basement of the Civic Center and will be used for all port and public safety partners to interact and plan responses in emergency situations. The method used for this procurement was the Request for Proposal (RFP) which allows for the evaluation of other criteria as well as price. This RFP was evaluated on product functionality and responsiveness to proposal, design capabilities, references and cost. Proposals were received from 9 vendors. Four proposers were found to be responsive and were selected for further consideration. After review the field was narrowed to two who presented best and final offers. The recommended proposer is a local vendor with a proven track record of providing excellent service and response. Delivery: 8 Weeks. Terms: Net- 30 Days. Funds are available in the 2011 Budget, Other Federal Grants / Department of Homeland Security / Georgia Port Security Grant / Office / Building Furniture Equipment / Department of Homeland Security/Georgia Tech Port Security Grant Program (Account No. 212-3118-51520-GT020). Grounds Maintenance for Hutchinson Island Area – Annual Contract – Bid No. 11.081. Awarded an annual contract to procure grounds maintenance services from Tri Scapes, Inc. in the amount of $38,097.00. The services will be used by Park and Tree for the upkeep of City-maintained rights-of-way, squares and a park on Hutchinson Island. The contract covers grounds maintenance for Wayne Shackleford Boulevard, Hutchinson Island Road, the entrance to the Reserve at Savannah Harbor, Bryan and Tomochichi Squares, and Mary Musgrove Park. The mowing of the rights-of-way from Talmadge Bridge to Wayne Shackleford Boulevard and the Corps of Engineers Road are not being awarded at this time. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Funds/Park & Tree/Other Contractual Services (Account No. 101-6122- 51295). Performance Measurement Data Management System, Annual Contract, RFP No. 11.033. Awarded an annual contract to procure performance measurement data management services from Social Solutions in the amount of $26,967.40. The services will provide the Savannah Impact program (SIP) a means to monitor and evaluate services, staff and programs to determine those that are most effective at achieving desired outcomes. The web-based system will identify and track key trends; monitor participant attendance; manage and analyze assessment results; manage referrals; maintain a comprehensive history of participant information; and address multi-funder reporting obligations. The costs include one-time implementation and training fees and on-going hosting and licensing fees. This is the first of three renewal options available. The method used for this procurement was the Request for Proposal (RFP) which allows for the evaluation of other criteria as well as price. This RFP was evaluated on qualifications and experience, the proposal's compliance with the City's functional requirements, references and fees. Of the two proposals submitted, the lowest cost proposal was far superior in meeting those functional requirements. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Computer Replacement/Operating Supplies & Materials (Account No. 612-9240-51320). Sewer Backup Cleaning – Annual Contract Renewal – Bid No. 11.110. Renewed an annual contract to procure sewer backup cleaning services from Service Master of Savannah in the amount of $30,507.40. The services are used by Sewer Maintenance to sewage backups in homes. This is the first of two renewal options available. Although over 100 solicitations were made, only one bid was received. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Water & Sewer Fund Operation/Sewer Maintenance/Other Contractual Service (Account No. 521-2551-51295). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local non-minority owned business. Security for Municipal Cemeteries – Annual Contract Renewal – Bid No. 11.109. Renewed an annual contract to provide security services from Saber Security and Investigations in the amount of $48,406.12. The services will be used by Cemeteries for protection at Bonaventure, Colonial, Greenwich, Laurel Grove North and South 3 Cemeteries. This is the last of two renewal options available. The contract was originally awarded in May of 2009. Saber Security has offered to renew at the same terms and conditions for an additional year. The reason for not selecting the two lowest bidders, Shareef Security and CPS Security USA, is they do not have the required local offices and did not provide the required local references. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund / City Cemeteries / Other Contractual Services (Account No. 101-2106-51295). Contract with Georgia Department of Transportation – $65,750 New Electrical Vault and Relocate Gulfstream Road – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval for the request to enter into a contract with the Georgia Department of Transportation (GDOT) for the North Aviation Development. GDOT will fund 2.5% of the cost of eligible work. Should additional funds become available, GDOT may provide 2.5% funding assistance for those phases of the project not included in this contract. Three Utility Body Trucks – Bid No. 11.085 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to purchase three utility body trucks from Summerville Ford in the amount of $90,909.00. Approval to purchase these three vehicles from Summerville Ford in the total amount of $90,909. Recommend approval. Two Midsize 4-Wheel Drive SUVs, Bid No. 11.084, Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to purchase two midsize 4-wheel drive SUVs from Summerville Ford in the amount of $53,124.00 to replace Unit 5 (2002 Explorer) and Unit 10 (2004 Dodge Durango). The reason for not selecting the lowest bid is because O.C. Welch Ford offered a V6 engine instead of the specified V8 with Flex Fuel. Approval for the Airport Commission to purchase the two vehicles from Summerville Ford, the lowest responsive bidder, in the total amount of $53,124.00. 3/4-Ton Extended Cab 4-Wheel Drive Pickup Truck, Bid No. 11.084, Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to purchase one 3/4-ton extended cab 4-wheel drive pickup truck from J.C. Lewis Ford in the amount of $32,373.90. J.C. Lewis Ford bid $32,409.90 and has offered under the City’s Local Vendor Preference Ordinance to meet the bid price offered by the lowest bidder meeting specifications, O.C. Welch Ford. Water and Sewer Agreement, Villages of Vallambrosa, IIB, III & Future Phases. Beacon Builders, Inc. has received approval for a water and sewer agreement for Villages of Vallambrosa IIB, III & Future Phases. The water and sewer systems have adequate capacity to serve this 190+/- equivalent residential unit development located off Bradley Boulevard. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Parking Garage Access Equipment – RFP No. 10.196. Approval to procure parking garage access equipment from ITR of Georgia in the amount of $266,355.00. The parking garage access equipment will be installed initially in State and Robinson Garages. The current gate equipment in these garages were installed when the garages were built and have not been upgraded since. The average life span for gate equipment is 7-10 years which the current garages have exceeded. Due to the constant repairs and faulty equipment, the equipment have to be replaced. The costs requested for approval are for the initial equipment and system software licensing and hardware, implementation and training services, and first year maintenance. The selected proposer's system will improve functionality of the garages and provide complete services for customers. The selected system will allow the garages to offer additional services currently unavailable including online payments, faster access and exit capabilities, advanced reporting systems and auditing capabilities allowing for better internal control procedures. The method used for this procurement was the Request for Proposal (RFP) which evaluates other criteria in addition to costs. This RFP was evaluated on the proposer's approach to parking operations management, the maintainability, flexibility and modifiability of the proposed system, the proposer’s qualifications and experience, and costs (both initial and ongoing). Delivery: 60-90 Days. Terms: Net-30Days. Funds are available in the 2011Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Parking Garage Software (Account No. 311-9207-52842-OP523). Director of Parking Services Sean Brandon 4 explained the process to Council on the ongoing project. Stating the gates are the original gates installed when then garage was built. Alderman Jackson encouraged all citizens to watch the Council Work Session of May 19, 2011; it contains extremely important information about the City. Alderman Sprague announced May 20, 2011 as “Bike to Work Day.” There being no further business, Mayor Johnson declared this meeting of Council adjourned. Dyanne C. Reese Clerk of Council 5