City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA August 11, 2011 The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall. The Invocation was given by Alderman Sprague followed by the Pledge of Allegiance to the Flag. The Minutes of the meeting of July 28, 2011, City Council Meeting and the July 28, 2011 Summary/Final Minutes of the City Council Workshop and City Manager’s Briefing, were approved upon motion of Alderman Osborne, seconded by Alderman Felser and carried. PRESENT: Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson II, Vice-Chairman of Council Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague City Manager Rochelle D. Small-Toney City Attorney James B. Blackburn Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III Upon motion of Alderman Johnson, seconded by Alderman Jackson, approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss litigation and personnel, where no votes were taken (SEE RESOLUTIONS). Mayor Johnson recognized Ms. Amara Ransom, a graduate intern from the University of Georgia, for her contributions to the City’s Fleet Management Efficiency Team in support of 2012 budget development. She evaluated the take home vehicle policy for the City. Her finding were submitted to her graduate program and she received an “A.” Ms. Ransom thanked the City Manager, City staff, and her mother. LEGISLATIVE REPORTS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Jackson, seconded by Alderman Stuber, and carried, they were approved: ALCOHOL BEVERAGES LICENSE HEARING Roy Quarterman for Nine Twelve LLC d/b/a Club 9-Twelve, requesting a liquor, beer and wine (drink) license at 313 - 317 W. River Street, which is the former Malone’s on the River location between the Barnard Ramp and Martin Luther King, Jr. Boulevard in District 1. Recommend authorizing the City Attorney to notify the applicant to appear at the August 25, 2011 Council meeting and show cause why the application should not be denied based on the continued involvement of the owner and employees of the former business where violations of alcohol laws and regulations resulted in the denial of the 2011 license renewal application. City Attorney Blackburn stated there were grounds for denial of the license. It must be in writing and give the applicant a due process hearing. The City was not prepared to go forward with it this date; however, Mr. Blackburn suggested the hearing be held August 25, 2011. Upon motion by Alderman Jackson, seconded by Alderman Stuber and carried, the Show Cause hearing is scheduled for August 25, 2011. 1  ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS Abercorn Chevron. A hearing for James O. Adeyelu to show cause why his application to transfer a beer and wine (package) license from Rushir Patel at 206 E. Victory Drive, which is located between Abercorn and Lincoln Streets in District 5, should not be denied based on the owner of the business having owned Malone’s on River Street where violations of alcohol laws and regulations resulted in the denial of the 2011 license renewal application. Downtown Chevron. A hearing for James O. Adeyelu to show cause why his application to transfer a beer and wine (package) license from Brijesh Patel at 147 Martin Luther King Boulevard, which is located between Oglethorpe Avenue and Fahm Street District 1, should not be denied based on the owner of the business having owned Malone’s on River Street where violations of alcohol laws and regulations resulted in the denial of the 2011 license renewal application. Attorney Blackburn suggested theses hearings be held August 25, 2011. Upon motion by Alderman Jackson, seconded by Alderman Thomas the Show Cause hearing is scheduled for August 25, 2011. PETITIONS Upon motion by Alderman Johnson, seconded by Alderman Thomas and carried, the following petitions were approved as the City Manager recommended: Dr. Kathy Love, President of Savannah Technical College – Petition 13328, requesting that the City declare surplus and quit-claim two unopened rights-of way in order to provide additional parking for Savannah Technical College. The first right-of-way is the unopened portion of Bragg Street as it terminates into 76th Street Lane. This unopened portion of Bragg Street is south of 76th Street and bordered on all sides by State of Georgia (Savannah Tech) property. The second right-of-way is the adjacent unopened portion of 76th Street Lane, approximately 320’ long, running west of Bragg Street. This right-of-way separates the main campus from the properties mentioned above. The petitioner wants to acquire the two unopened rights-of-way from the City and construct a parking lot with access from Campus Drive. The petition has been reviewed by Water Resources and Public Works, Sanitation, and Development Services. An 8” water main within the Bragg Street right-of-way into 76th Street Lane will require a 15’ minimum non-obstructive easement for maintenance and operation. If the request to declare the property surplus is approved, the property will be quit-claimed to Savannah Technical College at fair market value. Recommend that the City declare surplus the unopened portions of Bragg Street and 76th Street Lane in order to quit-claim the property to Savannah Technical College, subject to the granting of a 15’ minimum non-obstructive utility easement for maintenance and operation of the existing water main. Shirley Geiger – Petition 13355, requesting that the City declare surplus the property located at 706 W. 36th Street and offer it to the adjacent property owner(s). This property is a vacant lot approximately 35’ x 116’. It is located on the north side of 36 th Street between Harden and Florance Streets adjacent to Ms. Geiger’s residence at 704 W. 36th Street in the Cuyler/Brownsville neighborhood. The City originally acquired this property in 2004 via condemnation for potential infill but it is too small to develop. The petitioner wants to acquire the property in order to increase her yard size. The petition has been reviewed by Water Resources and Public Works, Sanitation, Development Services, Housing, Leisure Services, Police and Fire and there are no objections to the petitioner’s request. Recommend that the City declare surplus the property located at 706 W. 36th Street in order to offer it to the adjacent property owner(s). Alethia Canady of Coastal Canvas for Jennifer Jenkins – Petition 13359, requesting to encroach onto the Bull Street right-of-way for the installation of an awning. The subject property is located at 1919 Bull Street, PIN 2-0065-06-006, between 35th and 36th Streets. The awning, which will display the business name Foxy Loxy Graphics, will be 12’4” wide and will project 4’10” from the face of the building. The bottom of the awning will be 10’ feet above the sidewalk. The Historic Board of Review has approved the design and location of the awning. The petition has been reviewed by Water Resources and Public Works, Sanitation, and Development Services. There are no objections to the request, and it is consistent with other development in the area. Staff 2 has received signed authorization from the property owners, Herbert and Janet Galloway, agreeing to accept responsibility and liability for the encroachment. Recommend advising the petitioner and the property owner that the encroachment grants no ownership rights to the property and that, if ever required, the structure(s) must be removed at the petitioner’s expense. ORDINANCES Ordinance read for the first time in Council July 28, 2011, read a second time August 11, 2011, placed upon its passage, adopted and approved upon motion of Alderman Johnson, seconded by Alderman Thomas and carried. Second Readings Zoning of 4.76 Acres Annexed to the City. An ordinance to amend the zoning map of the City to establish zoning for 4.76 acres of land annexed to the City on July 28, 2011. The zoning classification assigned will be equivalent to the classification currently assigned by the County. The parcel is located on Bradley Boulevard and is under contract for purchase by the City for use as a future fire station. AN ORDINANCE TO BE ENTITLED AN ORDINANCE TO ANNEX TO THE CORPORATE LIMITS OF THE CITY OF SAVANNAH PROPERTY LYING CONTIGUOUS TO THE EXISTING CORPORATE LIMITS AND BEING LOT 2 OF THE TERRITORY DESCRIBED IN THE SURVEY ENTITLED “A MINOR SUBDIVISION OF PARCEL 2-B, VALLAMBROSA PLANTATION, 7TH G.M. DISTRICT CHATHAM COUNTY, STATE OF GEORGIA” PREPARED BY KERN-COLEMAN & CO. LLC, DATED SEPTEMBER 11, 2007; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. WHEREAS, Robert W. Lee and L. Richard Lee, the owners of certain a certain parcel of land contiguous to the corporate limits of the City has submitted a petition requesting annexation to the City; and WHEREAS, the provisions of Chapter 36 of Title 36 of the Official Code of Georgia Annotated (O.C.G.A. 36-36-20 et seq.) have been complied with; NOW THEREFORE BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following tract being contiguous to the City of Savannah and described as: LOT 2 of a MINOR SUBDIVISION OF PARCEL 2-B, VALLAMBROSA PLANTATION, 7TH G.M. DISTRICT, CHATHAM COUNTY, GEORGIA as recorded in Subdivision Map Book 39-S, Page 24 of the Public Records of said county and being more particularly described as follows: For a POINT OF REFERENCE commence at a concrete monument at the intersection of the Southeasterly right of way line of U.S. Highway 17 (a 280’ right of way as now established) with the Southwesterly right of way line of Bradley Boulevard (a 100’ right of way as now established). Thence Southeasterly along said Southwesterly right of way line of Bradley Road as shown on aforesaid Subdivision Map Book 39-S Page 24 the following three (3) courses: Course No. 1: thence S 50°26’08” E, a distance of 301.20 feet to a Point of Curvature of a curve concave Northeasterly and having a radius of 719.47 feet. Course No. 2: thence Southeasterly along said curve to the left, through a central angle 16°59’25” an arc distance of 213.35 feet. Said curve being subtended by a chord bearing and distance of S 58°55’50” E, 212.57 feet to a Point of Tangency. Course No. 3: thence S 67°25’33” E, a distance of 300.50 feet to the most Northerly corner of said LOT 2 and the POINT OF BEGINNING of the herein described LOT 2. Thence continuing Southeasterly along said Southwesterly right of way line of Bradley Boulevard the following three (3) courses: Course No. 1: thence continue S 67°25’33” E, a distance of 194.24 feet to a 3 Point of Curvature of a curve concave Southwesterly and having a radius of 354.05 feet. Course No. 2: thence Southeasterly along said curve to the right, through a central angle of 27°48’10” an arc distance of 171.80 feet. Said curve being subtended by a chord bearing and distance of S 53°31’29” E, 170.12 feet to a Point of Tangency. Course No. 3: thence S 39°37’24” E, a distance of 249.17 feet. Thence departing said right of way line and along the Southeasterly, Southwesterly and Northwesterly boundary of said LOT 2 the following three (3) courses: Course No. 1: thence S 44°28’27” W, a distance of 335.70 feet. Course No. 2: thence N 53°51’33” W, a distance of 490.85 feet. Course No. 3: thence N 26°13’48” E, a distance of 354.14 feet to the POINT OF BEGINNING and to close. Said LOT 2 containing 4.76 acres in area, and designated as Property Identification Number 1-1030 -01-006 in the tax records of said Chatham County. Is hereby annexed into the City of Savannah and made a part of said City. SECTION 2. The Clerk of Council is hereby authorized and directed to file a report on this annexation with the Georgia Department of Community Affairs and with Chatham County as provided by O.C.G.A. 36-36-3. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 11TH DAY OF AUGUST, 2011. ******************************* First and Second Readings Ordinance read for the first and second time in Council August 11, 2011, placed upon its passage, adopted and approved upon motion of Alderman Johnson, seconded by Alderman Thomas and carried. Intersection of Montgomery and Taylor Streets. An ordinance to change the intersection of Montgomery and Taylor Streets to multi-way stop signs to control traffic in a positive and safe manner. (Traffic Engineering Report approved July 28, 2011.) AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 227 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1121 OF SAID CODE TO PROVIDE THAT MULTI-WAY STOP TRAFFIC CONTROL SIGNS SHALL BE ERECTED AT THE WITHIN INTERSECTIONS; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 227 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1121 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 227, MULTI-WAY STOP TRAFFIC CONTROL SIGN ENACT Montgomery Street and Taylor Street, Four-Way Stop. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 11TH DAY OF AUGUST, 2011. 4  ********************************* Ordinance read for the first and second time in Council August 11, 2011, placed upon its passage, adopted and approved upon motion of Alderman Felser, seconded by Alderman Sprague and carried. New School on Central Avenue. An ordinance to prohibit left turn movements in the northbound direction on Central Avenue at Skidaway Road. The Board of Public Education requested that northbound traffic on Central Avenue be restricted for left turn movements at Skidaway Road until Chatham County reconstructs the intersection alignment as part of the Skidaway Road Improvement SPLOST Project. (Traffic Engineering Report approved July 28, 2011.) AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 2l3 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-l030 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT LEFT TURNS; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION l: That Appendix I, Section 2l3 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-l030 of said Code, as amended shall be amended, as follows: AMEND SECTION 213 (1), NO LEFT TURNS ENACT Intersection Direction of Travel Effective Hours Skidaway Road and Capitol Northbound All Street SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 11TH DAY OF AUGUST, 2011. *************************************** RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 11th day of August, the Council entered into a closed session for the purpose of discussing personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 5 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED THIS 11TH DAY OF AUGUST, UPON MOTION OF ALDERMAN JOHNSON, SECONDED BY ALDERMAN JACKSON AND CARRIED. ************************************************* A RESOLUTION AUTHORIZING THE CITY OF SAVANNAH TO TRANSFER THE GRANT AGREEMENT BETWEEN THE CITY AND THE UNITED STATES DEPARTMENT OF COMMERCE/ECONOMIC DEVELOPMENT ADMINISTRATION FOR THE REVOLVING LOAN FUND (EDA/RLF) PROGRAM TO THE SMALL BUSINESS ASSISTANCE CORPORATION, UPON APPROVAL OF THE U.S. ECONOMIC DEVELOPMENT ADMINISTRATION AND THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, the City of Savannah was awarded $750,000 in 1995 from the United States Department of Commerce/ Economic Development Administration to capitalize a Revolving Loan Fund Program identified as EDA RLF Project No. 043904101 to promote business development; and the City of Savannah contributed a required twenty- five percent (25%) match of $250,000 utilizing Community Development Block Grant (CDBG) funds provided by the United States Department of Housing and Urban Development; WHEREAS, the City of Savannah has contracted with the Small Business Assistance Corporation (SBAC) since 2006 to administer the Revolving Loan Fund, to include managing the program’s finances and meeting Single Audit requirements. WHEREAS, the City will retain its involvement with the Revolving Loan Fund Program and continue to monitor the use of the required twenty-five percent (25%) Community Development Block Grant (CDBG) match provided by the U.S. Department of Housing and Urban Development and managed through the City’s contractual agreement with the Small Business Assistance Corporation. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah authorize the City Manager and staff to take all necessary and appropriate actions to transfer the grant agreement between the City of Savannah and the United States Department of Commerce/Economic Development Administration (EDA) for the Revolving Loan Fund program to the Small Business Assistance Corporation (SBAC) upon the approval of the Economic Development Administration and the U.S. Department of Housing and Urban Development. ADOPTED AND APPROVED THIS 11TH DAY OF AUGUST UPON MOTION BY ALDERMAN JOHNSON, SECONDED BY ALDERMAN JACKSON AND CARRIED MISCELLANEOUS ITEMS City Manager’s Evaluation. Mayor Johnson stated the Council had received the City Manager’s 90-day Update. It was received as information and is available to anyone who wants to get it. ************************************************* Upon motion of Alderman Thomas, seconded by Alderman Felser and carried, the following bids, contracts and agreements were approved: BIDS, CONTRACTS AND AGREEMENTS 6 Daffin Park Lighting Phase IV – Bid No. 11.128. Approval to procure construction services for Phase IV of the Daffin Park Lighting project from White Electrical in the amount of $122,748.00. The project will provide decorative street lamps for safety lighting along the Waters Avenue edge of the park and along Victory Drive from Waters Avenue to the Soccer Field where the previous project ended. This will complete the lighting of the exterior perimeter of the facility. The lighting project is part of the Master Plan as previously developed for Daffin Park. Delivery: 105 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Daffin Park Master Plan (Account No. 311-9207- 52842). Critical Workforce Shelter Design Services – Contract Modification No. 1 – WT228. Approval of Contract Modification No. 1 to Lominack Kolman Smith in the amount of $31,272.00. The original project involved the design of a new Critical Workforce Shelter to provide shelter and housing for approximately 240 City of Savannah critical workforce employees during hurricanes or other natural catastrophe events. The contract modification includes additional design work associated with space being added to the design for a decontamination area, mechanical storage, a laundry room, a mezzanine, and a stairwell to the mezzanine area. The additional space increased the total usable floor area of the building by 25%. The contract time for the construction contract is increased to 65 weeks to accommodate the larger building size increasing fees due to the additional construction administration and inspection services. Approval of Contract Modification No. 1 to Lominack Kolman Smith in the amount of $31,272.00 and increasing time by 13 weeks. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Critical Workforce Shelter Account No. (311-9207- 52842-WT228). Renovation of Motor Coach Permit Office – Bid No. 11.168. Approval to procure construction services from MCN Construction & Management, Inc. in the amount of $48,880.00. The services will be used by Parking and Mobility Services for the renovation of the old Motor Coach Permit Office. The Motor Coach Permit office is located at the rear of the Visitor’s Center and requires renovation because a caboose was removed by the Coastal Heritage Society for restoration. The caboose had previously formed part of the wall of the permit office. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Motor Coach Renovation (Account No. 311-9207- 52842-OP540). Stump Grinder and Chippers – One Time Purchase – Bid No. 11.149. Approval to procure one stump grinder from J.P. Carlton Company in the amount of $32,841.00 and three chippers from Atlantic Coastal Equipment in the amount of $83,475.00 for a total of $116,316.00. The stump grinder will replace 3210 used by Park and Tree and the chippers will replace 4227 used by Park and Tree, 2220 used by Cemeteries, and 5274 used by Streets Maintenance. The units being replaced are no longer economical to repair or operate. The reason for not awarding to the chipper low bidder, Ditch Witch of Georgia, is that they did not meet the specified requirements in regard to axle load capacity, chipper opening size and fuel tank capacity as well as other areas such as warranty. Delivery: 30-60 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). Concrete and Asphalt Crushing – One Time Purchase – Bid No. 11.152. Approval to procure crushing services from ADRS Services, Inc. in the amount of $52,500.00. The services will be used by Streets Maintenance to crush concrete and asphalt waste from street and sidewalk repair projects into suitable material to be recycled as fill on new projects. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/Streets Maintenance/Construction Supplies & Materials (Account No. 101-2105-51340). Blower Maintenance – Annual Contract – Bid No. 11.130. Approval to award an annual contract for blower maintenance to Siemens Energy & Automation (formerly Turblex, Inc.) in the amount of $213,441.00. The maintenance will be used by the Water Quality Control President Street Plant to maintain and repair the Turblex blowers. The apparent low bidder, Alloy Industrial Contractors, did not submit pricing for any preventative maintenance inspections or repair parts; they only submitted pricing for labor and a mark- 7 up for materials. As this bid specified firm pricing be submitted for preventative maintenance inspections and 15 specific parts, their bid does not meet specifications. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Water & Sewer Fund-Operating/President Street Plant/Other Contractual Service; Water & Sewer Fund-Operating/Small Plant Operating & Maintenance/Shop Supplies/Propane (Account No. 521-2553/2554-51295; 521-2553/2554/51350). Automotive Parts – Annual Contract – Bid No. 11.144. Recommend awarding an annual contract to procure automotive parts from Johnson Industries in the amount of $36,613.59 for items 5-19, 28, 29, 33, 37, 38, 40, 41, 42, 44, 46, 53, 54, 56, 63, 69, 72, 73, 75, 77, 78 and 79 and from The Parts House in the amount of $17,097.06 for items 1-4, 20-27, 30- 32, 34-36, 39, 43, 47, 48, 50-52,55,57-62,64-68,70,71,74,76 and 80 for a total of $53,710.65. The parts will be used by Vehicle Maintenance to maintain and repair the City's vehicle fleet. The low bidder meeting specifications was selected for each item. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Inventory-Vehicle Parts (Account No. 611-0000-11325). Grounds Maintenance for Laurel Grove Cemetery North – Annual Contract – Bid No. 11.148. Awarded an annual contract for grounds maintenance to Complete Lawn Care in the amount of $59,800.00. The services will be used by Cemeteries to maintain the grounds at Laurel Grove Cemetery North. The reason for not awarding to the low bidder, Best Landscape, is that they do not have the experience or staff required to handle a contract of this size. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, General Fund/City Cemeteries/Other Contractual Services (Account No. 101-6124-51295). Street Sweeper Replacement Brooms – Annual Contract – Bid No. 11.138. Awarded an annual contract to procure street sweeper replacement brooms from Keystone Plastics, Inc. in the amount of $124,404.00. The replacement brooms will be used by Street Cleaning. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2011 Budget, Sanitation Fund-Operating/Street Cleaning/Operating Supply & Materials (Account No. 511-7104-51320). Natural Gas Interruptible Service – Annual Contract Renewal – Bid No. 11.177. Renewed an annual contract to procure natural gas interruptible services from SCANA Energy Marketing in the amount of $200,400.00. The services are needed to furnish natural gas to the Water Reclamation Plant. This is the first of two renewal options available. Delivery: 4 Weeks. Terms: Net-30 Days. Funds are available in the 2011 Budget, Water & Sewer Operating Fund/President St. Plant/Natural Gas (Account No. 521-2553-51206). Chlorine – One Ton Cylinders – Annual Contract Renewal – Bid No. 11.179. Renewed an annual contract to procure liquid chlorine from Jones Chemicals, Inc. in the amount of $117,500.00. The chlorine will be used by the I & D Water Plant and Water Quality Control in the water and wastewater treatment processes. This is the last renewal option available for this contract. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, I & D Water Operating Fund/I & D Operation & Maintenance/Chemicals/Water & Sewer Operating Fund/President Street Plant/Chemicals (Account Nos. 531-2581-51323/521-2553-51323). One Year Extension to Contract with Royal Bank of Canada Heritage Golf Tournament – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of a one year extension to the contract with the Heritage Golf Tournament in the amount of $28,350. In July 2009 the Airport Commission approved the renewal of the sponsorship with the Verizon Heritage Golf Tournament from 2009 – 2011 by securing and maintaining a hospitality booth on the 16th green of the golf course. The booth provides an amenity to business and community leaders and stakeholders in both the Savannah and Hilton Head areas and gets the message out that this is the airport of choice for the Lowcountry. The Airport Commission also uses the booth and the tournament in the efforts to increase air service by inviting decision makers from all carriers to the tournament to become better acquainted with the communities and people who live here. The Airport Commission believes that the goal of continuing to provide support for the Hilton Head area, continuing to increase Savannah/Hilton Head International Airport’s name recognition as the airport for the Lowcountry, and the success the Airport Commission has had locally, as well as in the area of air service 8 development, warrants continued involvement with the Heritage Golf Tournament. This is the third year of the 3-year contract. The Airport Commission has been able to maintain the same rate for the hospitality suite for the past 5 years and has the opportunity to secure the same rate through 2012. Passenger Facility Charge Services – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of Passenger Facility Charge (PFC) Services with Ricondo & Associates, Inc. in the amount not to exceed $29,000.00. Ricondo will amend SAC’s PFC application #1 which includes the bond debt refunding ($11,500.00) and prepare PFC application #9 ($17,500.00). A PFC application is required by the Federal Aviation Administration (FAA) for those projects that are "Impose Only". Because SAC now has environmental clearance, SAC’S PFC #8 application will be changed to "Impose and Use" for the North Aviation Development (NAD) projects. The service costs are 100% PFC eligible. After FAA approval of the PFC #9 application, SAC will be able to utilize PFC funds for the following projects: Breakdown of PFC #9 Application for “Impose and Use”: Site Mitigations, Relocate Gulfstream Road, Taxiway A Extension North – NAD, Taxiway H –NAD, Electrical Vault – NAD, and Storm Water Update. Design Costs for NAD Projects: Taxiway A, Taxiway H, Gulfstream Road Relocation, and Vault. Five Boom-Air Automated Hose Management Systems – Sole Source – Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to procure from Twist, Inc. five Boom-air Automated Hose Management Systems in the amount of $233,100. The Boom-Air Systems minimize the potential for engine ingestion, minimize lifting and pulling which will reduce on-the-job injuries, and minimize wear and tear on the hose and coupling which will reduce maintenance costs. One unit was installed May 6, 2010, on passenger boarding bridge No. 11 for demo purposes. As a result of the successful demo period, both Delta and US Airways have requested units for each of their gates. The additional four systems will be installed on bridges No. 13 and 15 for Delta and gates No. 12 and 14 for US Air. The quote includes the manufacturing and installation of four additional units and the purchase of the original demo unit. A one year warranty is included in the price and Twist has agreed to extend an additional one year warranty on the demo unit that has been in service for just over a year on bridge No. 11. Twist, Inc. is the sole manufacturer of this type of automated hose management system. Two 10 Foot Carry-On Bridge Mounted Conveyor Belt Systems – Sole Source – Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to procure two 10-Foot Carry-On Bridge Mounted Conveyor Belt Systems from R.J. Design, LLC in the amount of $44,500.00. The two systems will be installed, based on local airline requests, on passenger boarding bridge gates No. 12 for US Air and No. 13 for Delta. The proposed systems are to match existing units currently installed on passenger boarding bridges 1, 2, 4, 5, 14 and 15. The belt systems provide air carriers the ability to safely handle bags for regional jets. The air carriers that already have the ability to use boarding bridges with the carry-on belt systems have reduced the amount of injuries due to handling passenger bags. The price includes the manufacturing, installation and mobilization of the two additional units. R.J. Design, LLC is the sole manufacturer of this type of carry-on bridge mounted conveyor belt system which matches existing equipment already installed on 6 additional boarding bridges. Valet Parking and Canopy Additions – Bid No. 11.121-7-26 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval to enter into a contract with Dabbs-Williams General Contractors, LLC in the amount of $1,350,000 for construction of additional valet parking, curbside canopy modifications, and repainting and seal coating of the existing north and south rental car lots. The bid proposals received include a base bid and two additive alternates. The base bid consists of extensions to the upper level curbside canopies on the north and south ends, lengthening the roof canopy section adjacent to the curb to fully cover parked vehicles, re-painting all structural steel, and gutter replacement. Additive Alternate No. 1 will add 12 parking spaces to the lower level Valet Parking area and will expand the existing rental car canopy to cover these areas. Additive Alternate No. 2 work associated with the North and South Rental Car Lots includes seal coating the existing asphalt pavement to maintain its serviceable life and re-painting all structural steel on the canopies. The project will be funded with Passenger Facility Charge (PFC) and Customer Facility Charge (CFC) funds. 9 Water and Sewer Agreement – SCAD Museum of Art. SCAD Museum, LLC has received a water and sewer agreement for SCAD Museum of Art. The water and sewer systems have adequate capacity to serve this 21-equivalent residential unit development off Turner Boulevard. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Project DeRenne Phase III Engineering and Environmental Services – Bid No. 11.180. Approval of a contract for engineering and environmental consulting services for Phase III of Project DeRenne to Kimley-Horn and Associates in the amount of $2,804,404.00. Phase III of the project includes the development of preliminary design documents and an environmental assessment document for the three primary design components of the project: The Boulevard Concept from I-516 to White Bluff Road. Improvements to West DeRenne (State Route 21) between Mildred Street and Abercorn Street. Improvements to East DeRenne (City maintained, on National Highway System) from east of Abercorn Street to Truman Parkway. The scope of work includes transportation reporting update, environmental assessment, boulevard option design and coordination, West DeRenne Avenue improvements, East DeRenne Avenue improvements, a monumentation master plan, adjacent neighborhood coordination, public involvement, and project coordination. Because of the current maintenance jurisdiction of each design segment and/or the intent to seek State and/or Federal funding for the project, the process to develop the preliminary design and complete the environmental review will primarily follow GDOT (Georgia Department of Transportation) procedures as outlined in their Plan Development Process. The consultant firm was selected on the basis of qualifications, experience and project understanding through the RFP process for all phases in 2007 and has already completed Phase I of the project approved by Council in December, 2007 and Phase II approved in June, 2009. Delivery: 24 Months. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Project DeRenne (Account No. 311- 9207-52842-TE309). Alderman Jones questioned the side of the street. City Manager Toney stated that was the purpose of this contract, to decide where the road would go; therefore they do not know at this time. She will get him additional information once the design of the road system is done. Upon motion by Alderman Jones, seconded by Alderman Sprague and carried, the bid was approved. ********************************** Alderman Stuber congratulated Dyanne Hunter who has opened a new boutique on Waters Road. There being no further business, Mayor Johnson declared this meeting of Council adjourned. Dyanne C. Reese Clerk of Council 10 11