City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA October 20, 2011 The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall. The Invocation was given by Alderman Felser followed by the Pledge of Allegiance to the Flag. The Minutes of the meeting of October 6, 2011 City Council Meeting and the Summary/Final Minutes of the City Council Workshop and City Manager’s Briefing of October 6, 2011 were approved upon motion of Alderman Johnson, seconded by Alderman Thomas and carried. PRESENT: Mayor Otis S. Johnson, Presiding Mayor Pro-Tem Edna B. Jackson Alderman Tony Thomas, Chairman of Council Alderman Van Johnson II, Vice-Chairman of Council Aldermen Larry Stuber, Clifton Jones, Jeff Felser, Mary Osborne and Mary Ellen Sprague City Manager Rochelle D. Small-Toney City Attorney James B. Blackburn Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III PRESENTATIONS Mayor Johnsons introduced Dr. Liutz Gorgens, General Consul to Germany and Dr. Gorgens introduced: Mayor Dagmar Szabados and the other distinguished members of the delegation visiting Savannah from Halle (Saale), Germany: Harald Bartl, President of Halle City Council; Dr. Petra Sachse, Deputy Head of Halle Business Development; Dr. Ulf-Marten Schmieder, Executive Director of the Univation GmbH/Martin Luther University Halle-Wittenberg; Alex Kohler, Director of Opera Halle, and Tristan Preuk, City Marketing. Dr. Irvin Clark, Vice President for Student Affairs at Savannah State University, received a permit for the Homecoming Parade on October 29, 2011. Mike Brady, Adjutant for the Veteran's Day Parade and others on behalf of the Veteran’s Council of Chatham County, received a permit for the Veteran’s Day Parade on November 11, 2011. Paula Kreissler, Co-Coordinator of the Savannah-Chatham Food Policy Council and Executive Director of Healthy Savannah, and other members of the Food Policy Council received a proclamation designating October 24, 2011 as “Food Day” in Savannah. LEGISLATIVE REPORTS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of the licenses and upon motion of Alderman Johnson, seconded by Alderman Felser, and carried, they were approved: ALCOHOL BEVERAGES LICENSE HEARING Corine O. Small-Collins t/a Flajaes II, requesting a liquor, beer and wine (drink) license at 1721 Waters Avenue, which had a 2010 liquor, beer and wine (drink) license and is located between 34th and 35th Streets in District 2. (New business) Kimberly Giambruno t/a LongHorn Steakhouse Restaurant, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from James Truman at 7825 Abercorn Street, which is located between Mall Boulevard and White Bluff Road in District 4. (New manager) 1  PUBLIC HEARINGS 2012 Housing and Community Development Plan One-Year Action Plan. This is the second public hearing to present information and receive comments concerning the City’s 2012 Housing and Community Development One-Year Action Plan for the allocation of Community Development Block Grant (CDBG), HOME, and Emergency Shelter Grant (ESG) funds. The plan is based on (HUD) U.S. Department of Housing and Urban Development program requirements, Council priorities, public input and stated objectives as identified in the City’s 2008-2012 Housing and Community Development Plan. No one from the public spoke. Alderman Johnson thanked the City staff. Upon motion my Alderman Johnson; seconded by Alderman Felser and carried the hearing was closed. ORDINANCES First and Second Readings Ordinance read for the first and second time in Council, October 20, 2011 placed upon its passage, adopted and approved upon motion of Alderman Felser, seconded by Alderman Jones and carried: AN ORDINANCE TO BE ENTITLED AN ORDINANCE TO ADOPT THE REVISED MAP OF THE ALDERMANIC DISTRICTS TO INCLUDE ALL AREAS ANNEXED INTO THE CITY; TO REPEAL ALL LAWS IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled: SECTION 1: That the Map of the election Districts from which Members of the Municipal Governing Body are elected as Provided in Section 2-101 of the Charter be amended by adopting the map prepared by the Metropolitan Planning Commission showing the Districts with all of the areas annexed to date, all such annexations having been submitted to the Justice Department pursuant to Section 5 of the Voting Rights Act of 1965, 28 C.F.R. 51.41 and 51.43 with no objections interposed. SECTION 2: All Ordinance or parts of Ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 20TH DAY OF OCTOBER, 2011. RESOLUTIONS 2012 Housing and Community Development One-Year Action Plan. A resolution to authorize the City Manager to submit the City’s Housing and Community Development One-Year Action Plan for 2012 to the U.S. Department of Housing and Urban Development (HUD) and to enter into grant agreements with the sub-recipients. The plan is based on HUD program requirements, Council priorities, public input and stated objectives as identified in the City’s 2008-2012 Housing and Community Development Plan. RESOLUTION WHEREAS, the City of Savannah, Georgia expects to receive a total of $5,127,565 from the United States Department of Housing and Urban Development in the form of Community Development Block Grant, Emergency Shelter Grant, and HOME Investment Partnerships funds for fiscal year 2012; and WHEREAS, it is a condition for receipt of such funding that the City submit to the United States Department of Housing and Urban Development a Housing and Community Development One-Year Action Plan for fiscal year 2012, and 2 WHEREAS, a 2012 One-Year Action Plan has been developed, published, and made available for comment for 30 days, and two public hearings have been held, on May 11 and October 20, 2011, to discuss and receive comments on the Action Plan; and WHEREAS, the City of Savannah seeks to support agencies that can successfully demonstrate the ability to assist low-to-moderate income persons in moving out of poverty, and NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah authorize Rochelle D. Small-Toney, City Manager, to submit to the United States Department of Housing and Urban Development the City’s Housing and Community Development One-Year Action Plan for 2012 and to enter into grant agreements with the sub-recipients named in the One-Year Action Plan for 2012. Upon motion by Alderman Johnson, seconded by Alderman Felser this Resolution was adopted and approved October 20, 2011. **************************************** Tri-Centennial Comprehensive Plan. A resolution to authorize the City Manager to transmit the Short Term Work Program of Accomplishments and the new Short Term Work Program (2011-2016) to the Coastal Regional Commission and the Georgia Department of Community Affairs for review, as required by the Georgia Planning Act of 1989. RESOLUTION OF SUBMITTAL BY THE CITY OF SAVANNAH COUNCIL WHEREAS, the Comprehensive Plan for Chatham County and the City of Savannah, Georgia was adopted in November, 2006; and WHEREAS, the Minimum Planning Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning Act of 1989 require that Chatham County and City of Savannah submit the Short Term Work Program Report of Accomplishments at either one-year or five-year intervals; and WHEREAS, Chatham County and the City of Savannah, Georgia, have elected to submit the Short term Work Program Report of Accomplishments at a five-year interval; and WHEREAS, a public hearing was held on October 11, 2011. BE IT THEREFORE RESOLVED, that the Savannah City Council does hereby authorize the City Manager to transmit the Short Term Work Program report of Accomplishments and the New Short Term Work Program (2011-2016) to the Coastal Regional Commission and the Georgia Department of Community Affairs for review, required by the Georgia Planning Act of 1989. Adopted and approved this 20th day of October upon motion by Alderman Johnson, seconded by Alderman Felser and carried. ******************************************** Refinancing of Series 2001A Section 108 Loan. A resolution to authorize the refinancing of Series 2001A Section 108 Loan and the execution on behalf of the City all documents necessary or desirable to accomplish the transaction. The US Department of Housing and Urban Development (HUD) has offered the City the opportunity to participate in a refinancing of its Section 108 Loan of year 2001. This loan was entered into in 2001 to fund several economic development projects including the Entrepreneurial Center and is secured by the City’s Community Development Block Grant (CDBG). The amount outstanding on this loan is just $595,000 so the amount of saving that will be realized is not huge-- about $14,000 per year. However, we do not wish to leave any potential savings on the table. 3  RESOLUTION RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A TRANSACTION TO REFINANCE ITS 2001-A SECTION 108 LOAN WITH THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZE THE CITY MANAGER AND THE CHIEF FINANCIAL OFFICER TO EXECUTE ON BEHALF OF THE CITY ALL DOCUMENTS NECESSARY AND DESIRABLE TO ACCOMPLISH THIS TRANSACTION. WHEREAS, the City borrowed in year 2001 the sum of $1,000,000 from the US Department of Housing and Urban Development (“HUD”) under the Section 108 Loan program which loan was secured by the City’s future CDBG grants; and WHEREAS, there is currently an outstanding balance on this loan in the amount of $595,000; and WHEREAS, HUD has offered the City the opportunity to participate in the refinancing of this loan at lower interest rates that would reduce the City’s future debt service cost; NOW THEREFORE BE IT RESOLVED THAT: The City is hereby authorized to enter into this transaction and that the proper officers of the City including the City Manger and the Chief Financial Officer are authorized to execute on behalf of the City all documents necessary or desirable to accomplish the transaction. Adopted and approved this 20th day of October, 2011, upon motion by Alderman Jones; seconded by Alderman Osborne and carried. ******************************************** Criminal Justice System Concerns. A resolution to address concerns about public safety and the criminal justice system. (Continued from October 6, 2011.) Upon motion by Alderman Johnson; seconded by Alderman Felser and carried, the resolution was continued until November 3, 2011. MISCELLANEOUS ITEMS Second Reading of Downtown Savannah Authority Application. The Commissioners of Chatham County have requested the assistance of the Downtown Savannah Authority in the financing of the acquisition of 125 Fahm Street, which facility will then be leased to the Union Mission organization by the issuance of 2011 revenue bonds. As required by state statue, the Authority in turn has made application to the City requesting the City Council’s express approval for the issuance of such bonds. Under state statue, the Authority’s application to the City to issue such bonds must receive two readings before City Council. The first reading was during the meeting of October 6, 2011. The second reading has been advertised for the meeting of October 20, 2011. The expected size of the bond issue is approximately $2,600,000, plus amounts for real estate transaction costs and bond issuance costs. The bonds will be fully secured by a contract with the County. It is recommended that express approval for the DSA to issue bonds on behalf of Chatham County for the financing of the acquisition of 125 Fahm Street be granted by City Council. Upon motion by Alderman Johnson; seconded by Alderman Jackson and carried the request was granted. ***************************************** Announcement of Downtown Savannah Authority’s (DSA) Intent to Issue Bonds. Public announcement that the DSA plans to issue bonds to assist Chatham County in the acquisitions of 125 Fahm Street, which property will in turn be leased to the Union Mission organization. This is a public announcement only; no Council action is required for this agenda item. ************************************* Property Redevelopment Plan– Waters & 36th Street. Recommend authorizing the City Manager to proceed with the Property Redevelopment Plan for the City-owned property at Waters Avenue and 36th Street. The commercial redevelopment of the property 4 presents an opportunity to stimulate economic activity and locate desired goods and services along the Waters Avenue corridor. City Manager Toney stated the City purchased the property with plans to renovate and relocate the Police Department’s Central Precinct. She recommended taking the property and continuing its commercialized use. The important issue is to make sure the City maintains control of the property. Alderman Felser stated he was in favor of the Waters Avenue redevelopment; in the Council Work Session they requested an additional 30-day to explore a potential public/private partnership. One-point-six million dollars was spent on the property and now they were being asked to renovate for one-point-four million dollars, and become a landlord. Alderman Osborne stated she was not opposed to public/private partnership, however, there is no reason to delay this project; it can be explored later down the line. Alderman Johnson asked why they couldn’t move forward and seek partnerships as they moved forward. Alderman Thomas stated they had been talking about Waters Avenue revitalization for as many as 8-years. In order to move forward, the City is going to have to “ignite the match” to make it happen. The City needs to take the property and renovate it and start what could become the catalyst for private partners moving in there. He stated public/private partnerships do work, but it can be looked at after deciding to move forward. This is a depilated corridor. He was supported of it. Alderman Sprague stated she was in favor of Waters Avenue revitalization; however, The City Manager, at the time, did not do due diligence on the property. She stated she needed to see the marketing analysis on the property and wait other 30-days before making a decision. Alderman Jones stated the City made a mistake in buying the property. Mayor Johnson stated, based on the information they had at the time, this Council did not make a mistake. They were given a set of facts that have proven not to be true. Alderman Jones stated that he believed to invest another one- point-four million dollars in the property is another mistake. Alderman Osborne stated the deterioration of the building has been mentioned, but it has not been mentioned that the Council was given information on the basis that everything was A-OK; they were not given all the correct information. The community gets confused about who is responsible for actions. The Council accepted the information given to them by the former City Manager in good faith. The people of the second district deserve this upgrade. Alderman Stuber stated they had known about the property for several months, and this is the first time they had been presented with alternatives. Three alternatives were discussed earlier: one-to put it on the market and sell it; two-implement a public/private partnership to accomplish the exact same goals that Alderman Osborne illustrated; and three-to redevelop the property for the citizens of the neighborhood. He stated he did not feel the 13-year pay back was a good idea; and they stood a better chance of being successful with a public/private partnership, such as Walgreens. He felt the Council should wait 30 days and have the staff have discussions on public/private partnerships. City Manager Toney stated she could not legally go around and talk to developers; it would have to become a formal RFP process. Alderman Osborne stated the City did not want to lose control of this property. City Attorney Blackburn stated the City Manager has brought to them a recommendation that would change the focus of what might happen with this City owned property; and that she be authorized to try to develop some plan for the property. There are no plans or approbations asked at this time. He suggested they allow her to go forward with the planning process and ask that she report back within a period of time, after 30-days. Alderman Jackson stated she thought they were going to move forward with the project, with consideration given to the suggestions that were made regarding the public/private partnership. The main thing was to give the City Manager the approval to move forward. Alderman Felser asked that the motion be repeated for clarity. Alderman Jones stated the City Manager was asking them to spend $1,417,000 to do renovations. Alderman Thomas stated he was firm in his belief that the City needed to be in control of the property. Soliciting a private partnership would take time. Alderman Osborne made a motion to move forward with the plan presented to Council, with what was discussed it in the pre-council meeting – to authorize the City Manager to proceed with the property redevelopment plan and explore the option to enter into a public/private partnership; seconded by Alderman Thomas the authorization was granted. Voting yes were: Aldermen Osborne, Johnson, Thomas, Stuber, Jackson, and Mayor Johnson. Voting no were: Alderman Sprague, Jones, and Felser. 5 City Manager Toney stated she would feel extremely uncomfortable calling developers. In a procurement process you have to honor the legal requirements for the process; you have to open it up for an RFP, you tell people what it is you want them to do and you receive those solicitations and then you evaluate them. She also stated she would be very hesitant to have these kinds of discussions because with the discussion comes the appearance of a promise; and she did not want to put the City, Council, or herself in that position. If the City went the public/private partnership way it would have to be done by a proposal. It can be done simultaneously, but this is the preferred way of getting that kind of feed-back. Alderman Thomas stated he did not believe the public/private partnership is the answer to this site; the City needs to have total control of the development of the site. Alderman Jackson asked the City Manager to look into the kinds of stores the community wanted at that site. Mayor Johnson stated what is present is a belief that this site should be a City-controlled development and on the other side is a belief that it should be a public/private partnership. The Council has voted to maintain control at this time; in the motion that passed there the ability of the City Manager to craft an RFP and to look at what the public/private partnership would be. He stated he trusted her judgment because her reputation is tied up in this as well as every-other decision she makes. With the team she will put together to evaluate it, if she sees through the public/private partnership it is a better option to help recoup the investment of the City, then she would bring the recommendation to Council. However, the struggle is over the belief of the path Council needs to take at this point. Alderman Sprague stated there seems to be a belief that in a public/private partnership that the City would lose all control. City Manager stated that was not true; however, it is something that needed to be negotiated and agreed upon. This is a commitment to the community and it goes beyond a balance sheet. This is about revitalization and the condition of a neighborhood; one that has suffered for quite a long time. The last study she saw was in 1989 and the City has made promises to this neighborhood, so it is time. If the City is going to be a leader in this community, it starts with everyone. Therefore, her recommendation this day is to ignite that spark. The funds are available to move forward. Alderman Stuber made a motion to authorize the City Manager to issue and RFP for a public/private development of the Waters Avenue site, to go along with the proposal just approved; seconded by Alderman Felser. The motion did not pass. Voting yes were: Aldermen Felser, Stuber, and Sprague. Voting no were: Aldermen Johnson, Jackson, Osborne, Thomas, Jones, and Mayor Johnson. ************************************************* Upon motion of Alderman Thomas, seconded by Alderman Stuber and carried, the following bids, contracts and agreements were approved: BIDS, CONTRACTS AND AGREEMENTS Authorized the purchase of the CAT Authority property located at the southeast corner of Oglethorpe Avenue and MLK (PIN 2-0031-02-002) for the sum of $2,400,000.00. The County has requested that the City take possession of the property no sooner than January 1, 2012 to satisfy the Sheriff’s Office parking requirements and to allow time for the 40 County employees who park on the lot time to make other arrangements. Site Infrastructure Improvements at Roundhouse Complex for Coastal Heritage Society – Bid No. 11.162. Approval to reject all bids due to a change in the scope of work to be completed on this project. Bids were received that exceeded the available budget for this project from three pre-qualified bidders. Although negotiations were conducted with the apparent low bidder as allowed by state law to reduce the scope, it was determined that the significant change in scope warranted re-bidding the project. The Coastal Heritage Society concurs. (Deferred from October 6, 2011.) Recommend approval to reject all bids and to re-bid based on the project’s reduced scope. Auxiliary Power Unit Maintenance – Annual Contract – Bid No. 11.176. Approval of an annual contract to procure auxiliary power unit maintenance from Pro Power Solutions (Items 3-4) in the amount of $82,106.00; Cummins Power South (Items 5-6 partial, 17- 20) in the amount of $70,971.60; W.W. Williams (Items 1-2,7-14) in the amount of $64,632.00; Yancey Power Systems (Items 5-6 partial) in the amount of $14,508.00; and TAW (Items 15-16,21-22) in the amount of $9,607.00, for a grand total $396,324.60 which includes $154,400 for additional labor and parts not included in the scheduled 6 maintenance program. The maintenance will be used by various City departments to maintain and repair generators which are critical to the operation of the City, especially in emergency situations. For items 5-6 and 15-22 the low bidder is not being recommended for award due to the critical needs of those specific departments. Both Water Reclamation and Stormwater have highly critical generators which operate the wastewater treatment plants during power outages and stormwater pumping stations during heavy rain events. This equipment must be maintained by the authorized manufacturer's representatives due to the proprietary nature of the software that operates the switchgear and the availability of original equipment manufacturer parts. For all other items, the low bidder is being recommended for award. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2011 Budget, Parking Services Fund/Parking Garages/Equipment Maintenance/Stormwater Management/Equipment Maintenance/Administrative Services/Equipment Maintenance/Fire Administration/Equipment Maintenance/Water Supply & Treatment/Equipment Maintenance/Lift Station Maintenance/Equipment Maintenance/President Street Plant/Other Contractual Service/Regional Plants/Other Contractual Services/I & D Operation & Maintenance/Equipment Maintenance (Account Nos. 561-1114-51250, 101- 2104-51250, 101-4240-51250, 521-2502-51250, 521-2552-51250, 101-5101-51250, 521- 2553-51298, 521-2554-51295 and 531-2581-51250.) . Remove and Replace Concrete Sidewalk – Forsyth Park North Walkway – Bid No. 11.205. Approval to procure concrete sidewalk installation services from Savannah Paving in the amount of $48,452.00. The work will include the removal and replacement of Section 1 of the Forsyth Park north walkway sidewalk. Section 2 is not being awarded at this time. Delivery: 30 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Square Renovation (Account No. 311-9207-52842-PT902). Mobile Data Terminals – Sole Source – Bid No. 11.117A. Approval to procure seven mobile data terminals from CDW-G in the amount of $25,348.26. The Panasonic Toughbook data terminals will be used by CNT to enter crime reports and to access various databases and systems to complete their work. The terminals are removable from their mounts and are extremely heavy duty. These units are being purchased from a contract previously approved by Council in July 28, 2011. The contractor is willing to honor pricing from that contract for these additional units. Delivery: 28-56 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Internal Service Fund/Computer Replacement/Data Processing Equipment (Account No. 612-9240- 51321). Deductive Change Order No. 1 with McLendon Enterprises, Inc. – North Aviation Development (NAD) – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of a deductive Change Order with McLendon Enterprises, Inc. in the amount of $41,064.48. Change Order No. 1 consists of two major scope changes to the NAD project. The first scope change is the shortening of Taxiway “H” to accommodate modifications to Gulfstream’s ramp area and location of the future Taxiway “H” connector. This will reduce the length of future Taxiway “H” by approximately 950 feet and will result in a reduction of unit price costs on the project. The second scope change implements a Federal Aviation Administration (FAA) directive to widen the paved asphalt shoulders on the proposed taxiways. All of the existing taxiways have 12' wide shoulders paved with 1 1/2" of asphalt approved by FAA. Over time, FAA standards have evolved to requiring 25' wide shoulders paved with 2" thick asphalt for airports serving Group IV aircraft (which includes Savannah/Hilton Head). This change order will increase unit prices for items associated with some of the work, but the combined changes will result in an overall slight reduction to the contract. Fuel Tank No. 5 Interior Repairs and Fuel Farm Painting - Bid No. 11.203-9-20 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received authorization to enter into a contract with E & D Coatings, Inc. in the amount of $29,640.00 for Fuel Tank No. 5 Interior Repairs and Fuel Farm Painting. This project consists of providing all labor and materials to repair a section of the interior coating on Fuel Tank No. 5 and repainting of six fuel storage tanks and associated piping to include, but not be limited to, valves, filter vessels, and pump assemblies. Included in the painting scope are all tank catwalk sections to include handrails, stairs, and supports. 7 Alderman Thomas and Alderman Johnson recused themselves from the discussion and voting. Upon motion by Alderman Sprague; seconded by Alderman Jackson the following contract was approved: Property Purchase – Oglethorpe Avenue at MLK Boulevard. Authorized the purchase of property on the southeast corner of Oglethorpe Avenue and Martin Luther King, Jr. (MLK) Boulevard. The property, legally described as Lots 5 through 12, Elbert Ward, consists of two separate .5 acre parcels lying on either side of Oglethorpe Lane, the whole being bounded by Oglethorpe Avenue, Montgomery Street, Hull Street and MLK Boulevard. Chatham Area Transit (CAT) acquired the property for a downtown transfer station. The City quit claimed the portion of unopened Oglethorpe Lane bisecting the property and a portion of the Oglethorpe Avenue right-of- way on the north to CAT for the transfer station with the understanding that the rights-of- way would revert to the City if the site was not used for that purpose. Those rights-of- way will be deeded back to the City and are not part of this transaction. The CAT property was appraised at $4,700,000.00 in November 2010. CAT has agreed to sell the property to the City for $2,400,000.00 (approximately half the appraised value). CAT will use these funds to acquire property on W. Oglethorpe Avenue for the transfer station. Council consented to the City entering into a contract for purchase of the property, subject to the completion of appropriate Due Diligence activities, which are under way. Staff has received copies of prior environmental reports (including a Phase I Environmental Site Assessment acquired in 2004) as well as information on outstanding leases and agreements. The City’s environmental advisers are satisfied with the ESA conclusions that the site does not have a high potential for gross contamination, and there is no evidence of recognized environmental conditions within the property boundaries. However, a small brick and concrete block building on the site did show evidence of both lead-based paint and asbestos-containing materials. This, plus the historic designation of the building, will impact any future use and/or potential demolition of the structure. The property is paved and used as a parking lot by Chatham County employees and the Sheriff’s Department and as overflow parking for the Hampton Inn. Oglethorpe Associates, LLC, owners of the Hampton Inn, have a temporary parking lot agreement with CAT for use of the lot. The agreement, which was renewed on September 9, 2011, grants Oglethorpe a non-exclusive license to utilize the lot except between the hours of 9:00 AM and 5:00 PM weekdays. The term of the license runs through June 1, 2012 but can be terminated upon 60 days notice to Oglethorpe. There is no written agreement governing Chatham County’s use of the lot, which is currently available to County employees, Sheriff’s Office employees in the Court Services Division, and marked law enforcement vehicles. The County has notified its employees that parking will cease on January 1, 2012. The Sheriff’s Office has been asked to consider other parking options. Upon motion by Alderman Thomas; seconded by Alderman Stuber the following contract was approved: Old Savannah Pharmacy Design Services – RFP No. 11.209. Approval to procure design services for the Old Savannah Pharmacy from Wubbena AD in the amount of $42,000.00. The services include design of the rehabilitation of the Fonvielle Office Building/Savannah Pharmacy at 916 Martin Luther King Jr. Boulevard. The restored building will be utilized in some capacity similar to its original use, with historic areas open to the public, as well as to house the City’s Economic Development Department and outside partners. The design will include the build out of existing space to serve as offices, conference area, and a historic component (the original pharmacy space). Existing restrooms will be modified to meet accessibility requirements. Although not required by code, the City wishes to make every effort to make the building as accessible as possible following ADA guidelines, without compromising its historic integrity. The method used for this procurement was the Request for Proposal which evaluates criteria in addition to price. The criteria evaluated as part of this RFP were qualifications and experience, experience rehabilitating historical buildings, the proposed methodology, schedule, references and MWBE participation goals in addition to fees. Delivery: 90-120 Days. Terms: Net-30 Days. Funds are available in the 2011 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/MLK Corridor Revitalization (Account No. 311-9207-52842-PD501). Upon motion by Alderman Thomas; seconded by Alderman Jackson the following contract was approved: Prescription Benefit Manager – Annual Contract – RFP No. 11.186. Approval to secure Pharmacy Benefit Management (PBM) services for City employees from CVS Caremark in the amount of $3,511,000.00. The City offers a self- funded prescription drug plan to eligible active employees, pre-65 retirees and eligible dependents. The total current enrollment is 5,655. The prescription drug plan provides retail and mail order outpatient prescription drugs as well as specialty pharmacy. The 8 method used for this procurement was the Request for Proposal (RFP) which evaluates criteria in addition to price. The criteria evaluated as part of this RFP were experience and references, plan management, service and pricing. A total of eight firms responded to the request for proposal. Of those, four failed to meet the City’s minimum standards. The remaining four were evaluated and a short list of three finalists was considered for further evaluation. While all are capable of providing excellent service, customized strategies, and competitive pricing, the recommend proposer has the broadest network, very strong pricing, a broad range of strategies for improving health and reducing costs, very high satisfaction levels for both clients and members, and a client focused service strategy. The contract will be provided through Employers Health, an employer purchasing coalition that negotiates and manages the contract with CVS using the leverage of 600,000 participants. They add an additional layer of account management and vendor oversight and offer many other advantages to the City. With these two entities partnering on this bid, they present an offer that is an improvement over the current arrangement and with the highest score. Funds are available in the 2011 Budget, Risk Management Fund/Risk Management Medical Insurance/Reimbursement to Medical Insurance Carrier (Account No. 621-9805-52291). ******************************************* City Manager Toney announced the promotion of Peter Shonka to Assistant City Manager. Alderman Thomas announced three Council Members would be in Washington, DC the following week. Mayor Johnson announced the 32nd consecutive Town Hall Meeting scheduled for October 26, 2011. There being no further business, Mayor Johnson declared this meeting of Council adjourned. Dyanne C. Reese Clerk of Council 9