City Council
Regular MeetingSavannah, GA · January 25, 2012
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
January 25, 2012
The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall.
The Invocation was given by Pastor Kenneth Roche followed by the Pledge of Allegiance to the Flag.
The Minutes of the meeting of January 12, 2012 City Council Meeting and the January 12, 2012
Summary/Final Minutes of the City Council Workshop and City Manager’s Briefing and the January 3,
2012 Inauguration minutes were approved upon motion of Alderman Osborne; seconded by Alderman
Sprague and carried.
PRESENT: Mayor Edna B. Jackson, Presiding
Alderman Van R. Johnson, III, Mayor Pro-tem
Aldermen Tony Thomas, Chairman of Council
Alderman Mary Osborne, Vice-Chairman of Council
Aldermen Mary Ellen Sprague, John Hall, Carol Bell,
and Estella Shabazz
City Manager Rochelle D. Small-Toney
City Attorney James B. Blackburn
Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III
ABSENT: Alderman Tom Bordeaux
Upon motion of Alderman Johnson, seconded by Alderman Shabazz, approval was given for the Mayor
to sign an affidavit and resolution for an Executive Session held this date to discuss real estate where no
votes were taken (SEE “RESOLUTIONS”).
PRESENTATIONS
Shirley B. James of the Black Heritage Festival along with Dr. Larry Stokes were present to thank the
Mayor and Aldermen for their continuing support of the Festival and to report on upcoming Festival
programming. Information on the Festival can be found at www.savannahblckheritagefestival.com. All
events are free and open to the public. The Mayor and Council Members thanked Ms. James and Dr.
Stokes.
Howard J. Morrison, Jr. was present to receive a resolution read by Alderman Bell, honoring the TARA
Foundation for Marine Research. Crew members were also present and the Captain presented the Mayor a
gift. (See “RESOLUTIONS”)
LEGISLATIVE REPORTS
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the
issuance of the licenses and upon motion of Alderman Thomas, seconded by Alderman Osborn, and
carried, they were approved:
ALCOHOL BEVERAGES LICENSE HEARING
Daniel R. Berman for Kasey’s Gourmet Grille, Inc. t/a A. Lure, requesting a liquor, beer and wine (drink)
with Sunday sales alcoholic license at 309 W. Congress Street, which is located between Montgomery
and Jefferson Streets in District 1. (New business/owner at location.)
Clara Inez Fishel for Sparetime, LLC t/a The Sparetime, requesting a liquor, beer and wine (drink) license
at 36 Martin Luther King, Jr. Boulevard, which is located between Broughton and Congress Streets in
District 1. (New owner)
Julia R. Hite for CB & JH Enterprises, Inc. d/b/a Maxwell’s, requesting a liquor, beer and wine (drink)
licenses with Sunday sales at 109 Jefferson Street, which is located in District 1. (New owner)
Devendrakumar D. Patel for Pavan Putra Enterprises, Inc. t/a Broughton Convenience, Patel
Devendrakumar D., Applicant requesting a beer and wine (package) license at 32 E. Broughton Street,
which is located in District 1. (New business/owner)
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David Troncoso for La Cosecha XX, LLC t/a La Parrilla Mexican Restaurant, requesting a liquor, beer
and wine (drink) license with Sunday sales at 7804 Abercorn Street, Suite 0063A, which is located
between Mall Boulevard and White Bluff Road in District 4. (New owner/business)
Navnitbhai Ambalal Patel for Rudra Investments, Inc. t/a Discount Point, requesting a beer and wine
(package) license at 2314 Skidaway Road, which is located between 39th and 40th Streets in District 3.
(New owner) Alderman Hall introduced himself to the owners as the Council Member for that district.
Upon motion by Alderman Hall; seconded by Alderman Osborne and carried, the petition was granted.
PETITIONS
Todd Naugle of Lott & Barber for Chatham County – Petition 13580, requesting an encroachment onto
City right-of-way at 222 W. Oglethorpe Avenue for the construction of an accessible ramp and
cantilevered canopy. The additions are planned for the Jefferson Street façade of the Chatham County
Oglethorpe Building, which is owned by Chatham County and located on the northeast corner of
Oglethorpe Avenue and Jefferson Street. The accessible ramp is designed to be 46’-5” in length and
extend into the sidewalk a total of 4’-4”. A redesign of the curbing will allow 4’-0” to remain of passable
sidewalk, complying with City standards. The canopy is designed to be 57’-0” in length, 4’-1” deep and
provide 8’-0” vertical clearance. These designs have been approved by the Historic District Board of
Review. Water Resources and Public Works, Sanitation, and Development Services reviewed the petition
and have no objections. A signed letter from Chatham County, by Patrick C. Monahan, states their
knowledge of the petition and acceptance of all responsibility and associated liability of the
encroachments. All City permitting and construction guidelines must be followed. Recommend approval
of Petition 13580 in which Todd Naugle requests permission to encroach onto City right-of-way at 222
W. Oglethorpe Avenue for the construction of a new accessible ramp and addition of a cantilevered
canopy. The petitioner and the property owners alike should be advised that such encroachment grants no
ownership rights to the property and that, if ever required, the structure(s) must be removed at petitioner’s
or property owner’s expense. Upon motion by Alderman Thomas; seconded by Alderman Osborne and
carried the request was granted.
Steven Bowen, president of Sign-A-Rama Savannah – Petition 13372, requesting an encroachment onto
City right-of-way at 206 W. Broughton Street for the installation of a hanging sign over the pedestrian
sidewalk. The property, located on the north side of Broughton Street between Barnard and Jefferson
Streets, is owned by Tora, LLC. The proposed sign is designed to be 12” h x 24” w, projecting 39.5”
from the wall, secured by an iron hanger. Mr. Bowen has provided a letter from the property owner, Tora,
LLC, stating their knowledge and acceptance of liability for said encroachment. The Historic Review
Board does not require approval due to the limited size of the sign (less than three square feet). The
petition has been reviewed by Development Services and Zoning. Zoning advises the petitioner to adhere
to the requirements as set forth in the City of Savannah Zoning Code including the vertical clearance of
not less than 10’. All City construction guidelines must be followed, and the sign installation must meet
all federal, state and local codes. Recommend approval of Petition 13372, in which Steven Bowen
requests permission to encroach onto City right-of-way at 206 W. Broughton Street for
the installation of a hanging sign over the sidewalk. The petitioner and the property owners alike should
be advised that such encroachment grants no ownership rights to the property and that, if ever required,
the sign must be removed at petitioner’s or property owner’s expense. Upon motion by Alderman
Thomas; seconded by Alderman Sprague and carried, the request was granted.
RESOLUTIONS
A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH
AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION
BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows:
At the meeting held on the 25th day of January, 2012 the Council entered into a closed session for the
purpose of discussing real estate. At the close of the discussions upon this subject, the Council re-entered
into open session and herewith takes the following action in open session:
1. The actions of Council and the discussions of the same regarding the matter set forth for the closed
session purposes are hereby ratified;
2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject
matter of the closed session was devoted to matters within the specific relevant exception(s) as set
forth above;
3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the
Council in order to comply with O.C.G.A. §50-14-4(b); 17
4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form
as required by the statute.
ADOPTED AND APPROVED THIS 25TH DAY OF JANUARY, 2012 UPON MOTION OF
ALDERMAN JOHNSON, SECONDED BY ALDERMAN SHABAZZ AND CARRIED.
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A RESOLUTION TO AUTHORIZE THE GRANTING OF A DEED FOR LOTS 2 AND 4,
BLOCK N, LAROCHE PARK, SESSOMS WARD, PIN 2-0103-12-008, 0 E. 59th STREET, TO
THE CHATHAM COUNTY/CITY OF SAVANNAH LAND BANK AUTHORITY, INC., FOR
THE DEVELOPMENT OF AFFORDABLE HOUSING.
WHEREAS, the within described property was declared surplus to the City’s needs on the 25th day of
August 2011; and
WHEREAS, Georgia Code O.C.G.A. 36-37-6(e) allows the transfer of municipal property to another
governing authority or government agency for public purposes; and
WHEREAS, the Landbank Authority is willing to accept the property for use for the construction of
affordable housing;
NOW THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in
regular meeting of Council assembled, that the City Manager is authorized to execute a deed to Chatham
County/City of Savannah Land Bank Authority, Inc., to the property described herein, and the Clerk of
Council to attest said Deed and affix the City’s seal.
All that certain lot, tract or parcel of land situate, lying and being in the City of Savannah, Chatham
County, Georgia, known as Lots 2 and 4, Block N, Laroche Park, Sessoms Ward; said parcel further
being designated on the tax records of Chatham County as Property Identification Number 2-0103-12-
008.
ADOPTED AND APPROVED this 25th DAY OF JANUARY, 2012 UPON MOTION BY
ALDERMAN THOMAS; SECONDED BY ALDERMAN SPRAGUE AND CARRIED.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAVANNAH, HONORING THE
TARA FOUNDATION FOR MARINE RESEARCH UPON THE OCCASION OF AN OFFICIAL
VISIT OF THE RESEARCH VESSEL TARA TO SAVANNAH ON JANUARY 20, 2012.
WHEREAS, Representatives of the TARA Foundation for Marine Research attended the Savannah
Ocean Exchange in September 2011; and
WHEREAS, TARA representatives identified multiple opportunities for collaboration with numerous
institutions in Savannah; and
WHEREAS, Representatives of the National Oceanic and Atmospheric Administration responsible for
the Gray’s Reef National Marine Sanctuary off the coast of Georgia as assumed a leadership role in
making arrangements for a visit of the research vessel TARA to Savannah; and
WHEREAS, The TARA research vessel has come to Savannah to reconnect and maintain the strong
bonds which have existed between the City of Savannah and the
Republic of France for over 200 years; and
WHEREAS, The honorable Pascal LE DEUNFF, Consulate General of France in Atlanta, has honored
the City of Savannah with his presence representing the Republic of France:
NOW THEREFORE, Be it resolved that the Mayor and Aldermen of the Council of the City of
Savannah do hereby welcome the representatives of the Republic of France and the TARA Foundation
for Marine Research, thank them for honoring the City of Savannah with their presence and wishing them
fair winds and following seas in the years to come.
ADOPTED AND APPROVED THIS 25TH DAY OF JANUARY UPON MOTION BY ALDERMAN
JOHNSON; SECONDED BY ALDERMAN HALL AND CARRIED.
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Fee Simple Deed – Shirley Geiger. A resolution to authorize granting a deed to Shirley Geiger for
property located at 706 W. 36th Street, PIN 2-0066-40-004, in consideration of the highest and best bid of
$7,900.00 in response to RFP Event No. 79.0. On August 11, 2011, Council approved Petition 13355 in
which Shirley Geiger requested that the City declare surplus and offer for sale the property located at 706
W. 36th Street, PIN 2-0066-40-004. The property, legally described Lot 32, Bacon Ward, is a 35’ x 116’
vacant lot which the City acquired via condemnation for potential infill but was too small for the City to
develop (per current City standards). The property was advertised for sale as Request for Proposal (RFP)
Event No. 79.0 with a minimum bid request of $7,900.00. A single qualifying bid was received from
Shirley Geiger in the amount of $7,900.00. Ms. Geiger owns the adjoining property to the east of this lot,
and plans to use the property to increase her yard size. Recommend accepting the qualifying bid of
$7,900.00 submitted by Shirley Geiger and selling 706 W. 36th Street, PIN 2-0066-40-004, legally
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described Lot 32, Bacon Ward, to her. Further recommend approval of the resolution authorizing the City
Manager to sign the Deed conveying Lot 32, Bacon Ward to Shirley Geiger.
A RESOLUTION TO AUTHORIZE GRANTING A DEED TO SHIRLEY GEIGER IN
CONSIDERATION OF THE HIGHEST AND BEST BID OF $7,900.00 IN RESPONSE TO RFP
EVENT #79.0
WHEREAS, the within described property was declared surplus to the City’s needs on August 11, 2011;
and
WHEREAS, pursuant to O.C.G.A §36-37-6 said property was offered for sale by a Request for Proposals
(event #79.0), through an advertisement in the Savannah Morning News, the legal organ in and for said
County, and on the City of Savannah official web page; and
WHEREAS, Shirley Geiger, offered the highest and best bid in the amount of $7,900.00 as provided in
the conditions of the proposed sale as advertised; and
WHEREAS, the Mayor and Aldermen of the City of Savannah accepted said proposal and approved the
conveyance of said property on January 25, 2012;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in
regular meeting of Council assembled, that the City Manager be authorized and directed to execute and
deliver a Fee Simple Deed to Shirley Geiger, and the Clerk of Council to attest said Deed and affix the
City’s seal.
All that certain lot, parcel or tract of land situate, lying and being in the City of Savannah, County of
Chatham, and State of Georgia, and being known and described on the map of said City as Lot Number
32, Bacon Ward, said Lot having a frontage on 36th Street (formerly Willow Street) of Thirty-five feet, a
rectangular depth on its eastern boundary of One Hundred fourteen and thirty-two hundredths (114.32)
feet, and a rectangular depth on its western boundary of One Hundred Thirteen and six-tenths (113.6)
feet to a lane, and being bounded on the North by a lane, on the East by Lot Number 33, said Ward and
Street, and on the South by 36th Street (formerly Willow Street), and on the West by Lot Number 29, said
Ward and Street, and further identified as PIN 2-0066-40-004.
ADOPTED AND APPROVED THIS 25TH DAY OF JANUARY, 2012 UPON MOTION BY
ALDERMAN THOMAS; SECONDED BY ALDERMAN SHABAZZ AND CARRIED.
MISCELLANEOUS ITEMS
Chatham Artillery Afghanistan Marker. The Savannah - Chatham County Historic Site and Monument
Commission recommends approval of a request by Chatham Artillery Corporation to add a 30” x 56”
engraved granite ground slab to the existing Chatham Artillery Monument in Emmet Park and to update
the engraving on an existing slab. The theme of the marker is Military History and commemorates the
Chatham Artillery’s service in Afghanistan. The slab will be located within the fence enclosing the
Chatham Artillery Monument in Emmet Park. Two existing slabs commemorate service in Iraq and list
the prior Commanders/Presidents. The proposed text provides an overview of the Chatham Artillery’s
service in Afghanistan. When the Iraq plaque was approved in November 2009, it was anticipated that
there would be an additional commemoration for the Chatham Artillery’s Afghanistan service. Three new
names will also be added to the existing Commanders/President’s slab. The estimated cost for the granite
slab is $1,000. The funds have been fully secured by the petitioner. Because maintenance of the granite
will be minimal, the petitioner has requested the Escrow Payment be waived. The Historic Site and
Monument Commission recommends that City Council approve the petition, because it is consistent with
the Master Plan and Guidelines, and that the petitioner coordinate with City departments to ensure no
utilities are damaged during installation. Upon motion by Alderman Johnson; seconded by Alderman
Sprague and carried the request was granted.
Yamacraw Art Park Marker. The Savannah - Chatham County Historic Site and Monument Commission
recommends approval of a request by the Georgia Historical Society (GHS) to install a standard GHS
marker commemorating John C. Fremont in Yamacraw Art Park off W. Bay Street. The marker
commemorates John C. Fremont who was born in Savannah in 1813. He went on to lead multiple
exploring expeditions in the west, ran for President of the United States in 1856, served as a General in
the Civil War,
and was an ardent opponent of slavery. His childhood home was located at 563-565 W. Bay Street. The
building no longer exists but it would have been very close to the Yamacraw Art Park. There is currently
one historical marker within the park dedicated to Andrew Bryan. Additionally there are a series of wall
plaques, many of them missing, along the low brick wall which tell the history of Yamacraw. There is
also a bronze sculpture of three children within the park. The proposed location of the marker is sited far
enough away from the other objects so as to not interfere with their message. The estimated cost for the
marker is $3,000.00. The funds have been fully secured. As GHS, which administers the Georgia
Historical Marker Program, assumes responsibility for the repair and replacement of all markers the
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petitioner has requested the Escrow Payment be waived. The Historic Site and Monument Commission
recommends that City Council approve the petition, because it is consistent with the Master Plan and
Guidelines, and that the petitioner coordinate with City departments to ensure no utilities are damaged
during installation. Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried the
request was granted.
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Final Plat – Summerside Subdivision No. 2. Approval of the final plat for Summerside Subdivision No. 2
being a recombination of Lots 1-8 and Lots 18 - 26 Block 17, Summerside Subdivision and Lots 22 - 24
Block 14, Summerside Subdivision Corporation Parcel IX, located on Scott Avenue and Bates Street in
District 5. Upon motion by Alderman Johnson; seconded by Alderman Thomas and carried the request
was granted.
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Upon motion of Alderman Osborne; seconded by Alderman Thomas and carried, the following bids,
contracts and agreements were approved:
BIDS, CONTRACTS AND AGREEMENTS
Third Party Administration Worker’s Compensation – Annual Contract Renewal – Event No. 128.
Renewed an annual contract to procure third party administration services for worker's compensation
claims and automotive liability claims from Gallagher-Bassett (formerly GAB Robins) in the estimated
amount of $241,166.00. The services are needed to control worker's compensation costs for employees
who are injured on the job and automobile liability costs associated with City vehicles involved in an
accident. This is the third of four renewal options available for this contract. Gallagher-Bassett has
included 19% Women Business Enterprise (WBE) participation utilizing Review Works and 13%
Minority Business Enterprise (MBE) participation utilizing Sapphire Solutions. Proposals were originally
received on September 23, 2008 and evaluated on the basis of experience and technical competence,
program management, coordination and quality assurance, capacity and functionality of claims
management information system and MWBE participation. Funds are available in the 2012 Budget, Risk
Management Fund/Accounts Payable (Account No. 621-0000-21125) (Deferred from January 12, 2012.)
Coffee Bluff Marina Design Services (RE309) – Contract Modification No. 1 – Bid No. 11.104.
Approval of Contract Modification No. 1 with EMC Engineering in the amount of $63,000.00. The
original contract was for design and construction services to upgrade the marina facility and bulkhead,
improve roadways and parking areas, grassing and landscaping, an ADA compliant restroom, playground
and picnic areas, floating dock and a new fishing pier/observation deck. As a result of the structural
evaluation report and subsequent master plan development, the improvements were expanded to include
replacement of the existing store with a new sales area, restrooms, shower/laundry area, storage area and
a screened multipurpose room. A boat storage shed will also be included. This contract modification
includes additional design services, bidding services, construction management and drawings for these
additional items. Recommend approval of Contract Modification No. 1 to EMC Engineering in the
amount of $63,000.00. Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Coffee Bluff Marina (Account No. 311-9207-52842-RE309).
Brush Chipper – Event No. 138. Approval to procure one brush chipper from Atlantic Coastal Equipment
in the amount of $83,475.00. The brush chipper will be used by Street Maintenance to replace unit 5280
which is no longer economical to repair or operate. The reason for not awarding to the low bidder, Ditch
Witch of Georgia, is that they did not meet the specifications in regard to axle load capacity, chipper
opening size and fuel tank capacity as well as other areas such as warranty. Bids were received July 26,
2011. This bid has been advertised, opened and reviewed. Delivery: 30-60 Days. Terms: Net-30 Days.
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-
51515).
Litter Receptacles – Event No. 95. Approval to procure 48 litter receptacles from SiteScapes, Inc. in the
amount of $31,440.00. The receptacles will be used by Park and Tree, Recycling and Litter Services,
Buildings and Grounds, Cemeteries and the Citizens Office both to replace damaged equipment and for
new placements throughout the city. The reason for not recommending the low bidder, OCC Outdoors, is
that the equipment they offered did not meet the specifications pertaining to size. They offered a 36
gallon container rather than the 40 gallon specified. SiteScapes is the lowest bidder meeting
specifications. The equipment offered by SiteScapes has been purchased by the City since 2006. Staying
with the same size and style of receptacle will allow for parts interchange with existing equipment and
will standardize stock parts for litter receptacles. Funds are available in various 2012 Small Fixed Asset
(51321) accounts.
Palo Alto Firewall Maintenance and Support – Sole Source – Event No. 148. Approval to procure Palo
Alto Firewall maintenance and support from Layer 3, Inc. in the amount of $53,852.06. The
maintenance and support will be used by Information Technology to maintain Palo Alto firewall
equipment. The firewalls consolidate firewalling, web filtering and threat prevention in one
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device instead of maintaining three separate more costly devices. Pricing is based on prices submitted in
the original equipment purchase contract approved by Council in January of 2011. Delivery: As Needed:
Term: Net-30 Days. Funds are available in the 2012 Budget, Internal Service fund/Information
Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251).
Petroleum Waste Removal from Lift Station No. 67 – Emergency Purchase. Approval to procure
petroleum waste removal service from Intra Coastal Environmental, LLC in the amount of $68,431.16. In
October of 2011, petroleum waste product was found in the wet-well of City Lift Station 67 at 6 Hatch
Cover Road off of Whalstrom Road. This lift station discharges directly into the gravity sanitary sewer
system that flows to the President Street Water Reclamation Plant. The amount of petroleum in the lift
station wet-well was in a concentration that would have caused an immediate threat to the operation of the
President Street Plant. The contractor was engaged on an emergency basis to remove and dispose of the
petroleum product from the lift station and the gravity sanitary sewer system. Water Reclamation’s
Pretreatment staff, along with Sewer Maintenance is investigating the source of the petroleum. Sampling
is being done and will be evaluated. The contractor was the first available to respond to this emergency.
Funds are available in the 2012 Budget, Water & Sewer Operating Fund/Sewer Maintenance/Other
Contractual Service (Account No. 521-2551-51295).
Membrane Disc Fine Bubble Aeration Grid – Sole Source – Event No. 152. Approval to procure
membrane disc fine bubble aeration grid from Xylem Sanitaire Corporation in the amount of $26,900.00.
The diffusers are needed to replace all of the diffusers in the aeration basin at the Wilshire Water
Reclamation Plant. The existing diffusers have outlived their useful life and must be replaced. The
reason for the sole source is that Xylem Sanitaire is the manufacturer and sole source of the membrane
diffusers which are used to break down the effluent at the plant. With this change out, Water Reclamation
will have converted all plant facilities to these diffusers for consistency of maintenance and inventory
control. The bid was opened and reviewed. Delivery: 18 Weeks. Terms: Net-30 Days. Funds
are available in the 2012 Budget, Water & Sewer Operating Fund/Regional Plants/Equipment
Maintenance (Account No. 521-2554-51250).
Benches for the Historic District – Event No. 154. Approval to procure 48 park benches from Swartz
Associates, Inc. in the amount of $37,726.24. The benches will be used by Park and Tree to replace
damaged benches in the Historic District with 24 benches being installed as part of the River Street
renovation and 24 benches installed on Wright Square. Bids were received October 11, 2011. This bid
has been opened and reviewed. Delivery: As Required. Terms: Net-30 Days. Funds are available in the
2012 Budget, Capital Improvement Projects/Other Costs (Account No. 311-9207-52842).
Preventative Maintenance Agreement for Variable Frequency Drives – Sole Source – Event No. 157.
Approval to procure a preventative maintenance agreement for variable frequency drives (VFD) from
Siemens Industry Inc. in the amount of $42,630.00. The 18 variable frequency drives are located at the I
& D Water Treatment Plant, Abercorn Creek Pump Station and the President Street Pump Station. The
VFDs are critical to the continued operation of each pump. The reason for the sole source is that this
supplier is the manufacturer of the drives and the only authorized service provider. The service agreement
covers two visits by technicians a year. The bid was opened and reviewed. Delivery: Bi-Annually.
Terms: Net-30 Days. Funds are available in the 2012 Budget, I & D Water Operating Fund/ I & D Water
Operations/Equipment Maintenance (Account No. 531.2581-51250).
Knuckle Boom Trash Loader/Grapple Loader – Event No. 60. Approval to procure two knuckle boom
trash/grapple loaders from Roberts International Trucks in the amount of $252,432.66. These trucks will
be used by Residential Refuse and replace units 5719 and 5720 which are no longer economical to
operate or maintain. Bids were received December 27, 2011. This bid had been advertised, opened and
reviewed. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2012 Budget,
Vehicle Purchases/ Vehicular Equipment Fund (Account No. 613-9230-51515).
Log Loader – Event No. 62. Approval to procure one log loader from Roberts International Trucks in the
amount of $157,642.52. The loader will be used by Park and Tree to replace unit 4241 which is no longer
economical to repair or operate. This bid has been advertised, opened and reviewed. Delivery: As
Required. Terms: Net-30 Days. Funds are available in the 2012 Budget, Vehicle Purchases/ Vehicular
Equipment Fund (Account No. 613-9230-51515).
Landfill Cover Material – Annual Contract Renewal – Event No. 133. Renewed an annual contract to
procure landfill cover material from Kelly Dukes, Inc. in the amount of $375,000.00. The cover material
will be used by the Dean Forest Landfill to meet daily cover requirements. This is the first of two renewal
options available. The reason for not originally awarding to the low bidder is because Landfill Service
Corporation did not meet the specification requiring soil capable of supporting vegetation. This
specification is necessary to meet EPD regulations and the City's landfill operations permit. The product
offered by the lowest bidder does not support vegetation. Bids were originally received September
7, 2010. This bid has been advertised, opened and reviewed. Funds are available in the 2012 Budget,
Refuse Disposal/Other Contractual Service (Account No. 511-7103-51295.)
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Towing of Class II Vehicles – Annual Contract Renewal – Event No.136. Renewed an annual contract to
procure towing services for class II vehicles from Jackson Brothers Car Care in the amount of
$31,100.00. The towing services will be used by Vehicle Maintenance to transport inoperable heavy
equipment such as street sweepers and garbage trucks. This is the first of two renewal options available.
Although several solicitations were made, only one bid was received. The bid was originally
received October 5, 2010. This bid has been advertised, opened and reviewed. Delivery: As Required.
Terms: Net-30 Days. Funds are available in the 2012 Budget, Internal Service Fund/Vehicle
Maintenance/Towing Services (Account No. 611-1130-51286).
Water and Sewer Agreement – Hampstead High School. The Board of Public Education for the City of
Savannah and the County of Chatham received a water and sewer agreement for Hampstead High School.
The water and sewer systems have adequate capacity to serve this development located on Little Neck
Road. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been
reviewed and approved by the City Attorney for legal format.
Water and Sewer Agreement – Gadsden Elementary School. The Board of Public Education for the City
of Savannah and the County of Chatham received a water and sewer agreement for Gadsden Elementary
School. The water and sewer systems have adequate capacity to serve this development located on May
Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has
been reviewed and approved by the City Attorney for legal format.
Water and Sewer Agreement – Oglethorpe Charter School. The Board of Public Education for the City of
Savannah and the County of Chatham received a water and sewer agreement for Oglethorpe Charter
School. The water and sewer systems have adequate capacity to serve this development located on
Central Avenue. The agreement is consistent with policy directives given by the Mayor and Aldermen
and has been reviewed and approved by the City Attorney for legal format.
Water and Sewer Agreement – Beach High School. The Board of Public Education for the City of
Savannah and the County of Chatham received a water and sewer agreement for Beach High School.
The water and sewer systems have adequate capacity to serve development located on Hopkins Street.
The agreement is consistent with policy directives given by the Mayor and Aldermen and has been
reviewed and approved by the City Attorney for legal format.
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Mayor Jackson announced that she and Council would be in Atlanta the next day meeting with the
Chatham County Legislative Delegation.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese
Clerk of Council
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Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
JANUARY 25, 2012
1. Approval of the summary/final minutes of the City Council work session/City
Manager’s briefing of January 12, 2012.
2. Approval of the minutes of the City Council meeting of January 12, 2012.
3. Approval of the minutes of the Inauguration on January 3, 2012.
4. An appearance by Shirley B. James of the Black Heritage Festival to thank
the Mayor and Aldermen for their continuing support of the Festival and to
report on upcoming Festival programming.
5. An appearance by Howard J. Morrison, Jr. to receive a resolution honoring
the TARA Foundation for Marine Research. (See “RESOLUTIONS”.)
ALCOHOLIC BEVERAGE LICENSE HEARINGS
6. Daniel R. Berman for Kasey’s Gourmet Grille, Inc. t/a A. Lure, requesting a
liquor, beer and wine (drink) license with Sunday sales at 309 W. Congress
Street, which had a 2009 liquor, beer and wine (drink) license and is located
between Montgomery and Jefferson Streets in District 1. (New
business/owner at location.) Recommend approval.
7. Clara Inez Fishel for Sparetime, LLC t/a The Sparetime, requesting a liquor,
beer and wine (drink) license at 36 Martin Luther King, Jr. Boulevard, which
had a 2011 liquor, beer and wine (drink) license with Sunday sales and is
located between Broughton and Congress Streets in District 1. (New owner)
Recommend approval.
8. Julia R. Hite for CB & JH Enterprises, Inc. d/b/a Maxwell’s, requesting a
liquor, beer and wine (drink) license with Sunday sales at 109 Jefferson
Street, which had a 2011 liquor, beer and wine (drink) license and is located
in District 1. (New owner) Recommend approval.
9. Navnitbhai Ambalal Patel for Rudra Investments, Inc. t/a Discount Point,
requesting a beer and wine (package) license at 2314 Skidaway Road, which
had a 2011 beer and wine (package) license and is located between 39th and
40th Streets in District 3. (New owner) Recommend approval.
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10. Devendrakumar D. Patel for Pavan Putra Enterprises, Inc. t/a Broughton
Convenience, requesting a beer and wine (package) license at 32 E.
Broughton Street, which is a new location between Drayton and Bull Streets
in District 1. (New business/owner) Recommend approval.
11. David Troncoso for La Cosecha XX, LLC t/a La Parrilla Mexican Restaurant,
requesting a liquor, beer and wine (drink) license with Sunday sales at 7804
Abercorn Street, Suite 0063A, which is a new location between Mall
Boulevard and White Bluff Road in District 4. (New owner/business)
Recommend approval.
PETITIONS
12. Todd Naugle of Lott & Barber for Chatham County – Petition 13580,
requesting an encroachment onto City right-of-way at 222 W. Oglethorpe
Avenue for the construction of an accessible ramp and cantilevered canopy.
The additions are planned for the Jefferson Street façade of the Chatham
County Oglethorpe Building, which is owned by Chatham County and located
on the northeast corner of Oglethorpe Avenue and Jefferson Street.
The accessible ramp is designed to be 46’-5” in length and extend into the
sidewalk a total of 4’-4”. A redesign of the curbing will allow 4’-0” to remain of
passable sidewalk, complying with City standards. The canopy is designed to
be 57’-0” in length, 4’-1” deep and provide 8’-0” vertical clearance. These
designs have been approved by the Historic District Board of Review.
Water Resources and Public Works, Sanitation, and Development Services
reviewed the petition and have no objections. A signed letter from Chatham
County, by Patrick C. Monahan, states their knowledge of the petition and
acceptance of all responsibility and associated liability of the encroachments.
All City permitting and construction guidelines must be followed.
Recommend approval of Petition 13580 in which Todd Naugle requests
permission to encroach onto City right-of-way at 222 W. Oglethorpe Avenue
for the construction of a new accessible ramp and addition of a cantilevered
canopy. The petitioner and the property owners alike should be advised that
such encroachment grants no ownership rights to the property and that, if
ever required, the structure(s) must be removed at petitioner’s or property
owner’s expense. (See attached photo and drawing.) Recommend approval.
13. Steven Bowen, president of Sign-A-Rama Savannah – Petition 13372,
requesting an encroachment onto City right-of-way at 206 W. Broughton
Street for the installation of a hanging sign over the pedestrian sidewalk. The
property, located on the north side of Broughton Street between Barnard and
Jefferson Streets, is owned by Tora, LLC.
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The proposed sign is designed to be 12”h x 24”w, projecting 39.5” from the
wall, secured by an iron hanger. Mr. Bowen has provided a letter from the
property owner, Tora, LLC, stating their knowledge and acceptance of liability
for said encroachment. The Historic Review Board does not require approval
due to the limited size of the sign (less than three square feet).
The petition has been reviewed by Development Services and Zoning.
Zoning advises the petitioner to adhere to the requirements as set forth in the
City of Savannah Zoning Code including the vertical clearance of not less
than 10’. All City construction guidelines must be followed, and the sign
installation must meet all federal, state and local codes.
Recommend approval of Petition 13372, in which Steven Bowen requests
permission to encroach onto City right-of-way at 206 W. Broughton Street for
the installation of a hanging sign over the sidewalk. The petitioner and the
property owners alike should be advised that such encroachment grants no
ownership rights to the property and that, if ever required, the sign must be
removed at petitioner’s or property owner’s expense. (See attached photos.)
Recommend approval.
RESOLUTIONS
14. TARA Foundation for Marine Research. A resolution honoring the TARA
Foundation for Marine Research upon the occasion of an official visit of the
research vessel TARA. Recommend approval.
15. Quit Claim Deed – Land Bank Authority, Inc. A resolution to authorize the
granting of a deed for Lots 2 and 4, Block N, LaRoche Park, Sessoms Ward,
PIN 2-0103-12-008, 0 E. 59th Street, to the Chatham County/City Of
Savannah Land Bank Authority, Inc., for the development of affordable
housing.
On August 25, 2011, Council declared this property surplus in order to make
the property available for the construction of affordable housing. The subject
property is a 60’ x 100’ vacant lot in the LaRoche Park neighborhood. The
City acquired a tax interest in this property via a Marshal’s Deed for unpaid
City taxes dated December 3, 1963.
Under Georgia Code, the City is authorized to convey property to another
governmental entity, such as the Chatham County/City of Savannah
Landbank Authority. The Landbank Authority has agreed to accept the
transfer of the property for use of the lot for the construction of low-income
housing.
-4-
Recommend approval of the resolution authorizing the City Manager to sign
the quit claim deed conveying property located at 0 E. 59th Street, PIN 2-
0103-12-008 to the Chatham County/City of Savannah Landbank Authority for
the construction of affordable housing. (See attached map and aerial photo.)
Recommend approval.
16. Fee Simple Deed – Shirley Geiger. A resolution to authorize granting a deed
to Shirley Geiger for property located at 706 W. 36th Street, PIN 2-0066-40-
004, in consideration of the highest and best bid of $7,900.00 in response to
RFP Event No. 79.0.
On August 11, 2011, Council approved Petition 13355 in which Shirley Geiger
requested that the City declare surplus and offer for sale the property located
at 706 W. 36th Street, PIN 2-0066-40-004. The property, legally described Lot
32, Bacon Ward, is a 35’ x 116’ vacant lot which the City acquired via
condemnation for potential infill but was too small for the City to develop (per
current City standards).
The property was advertised for sale as Request for Proposal (RFP) Event
No. 79.0 with a minimum bid request of $7,900.00. A single qualifying bid
was received from Shirley Geiger in the amount of $7,900.00. Ms. Geiger
owns the adjoining property to the east of this lot, and plans to use the
property to increase her yard size.
Recommend accepting the qualifying bid of $7,900.00 submitted by Shirley
Geiger and selling 706 W. 36th Street, PIN 2-0066-40-004, legally described
Lot 32, Bacon Ward, to her. Further recommend approval of the resolution
authorizing the City Manager to sign the Deed conveying Lot 32, Bacon Ward
to Shirley Geiger. Recommend approval.
MISCELLANEOUS
17. Chatham Artillery Afghanistan Marker. The Savannah - Chatham County
Historic Site and Monument Commission recommends approval of a request
by Chatham Artillery Corporation to add a 30” x 56” engraved granite ground
slab to the existing Chatham Artillery Monument in Emmet Park and to update
the engraving on an existing slab.
The theme of the marker is Military History and commemorates the Chatham
Artillery’s service in Afghanistan. The slab will be located within the fence
enclosing the Chatham Artillery Monument in Emmet Park. Two existing
slabs commemorate service in Iraq and list the prior Commanders/Presidents.
-5-
The proposed text provides an overview of the Chatham Artillery’s service in
Afghanistan. When the Iraq plaque was approved in November 2009, it was
anticipated that there would be an additional commemoration for the Chatham
Artillery’s Afghanistan service. Three new names will also be added to the
existing Commanders/President’s slab.
The estimated cost for the granite slab is $1,000. The funds have been fully
secured by the petitioner. Because maintenance of the granite will be
minimal, the petitioner has requested the Escrow Payment be waived.
The Historic Site and Monument Commission recommends that City Council
approve the petition, because it is consistent with the Master Plan and
Guidelines, and that the petitioner coordinate with City departments to ensure
no utilities are damaged during installation. (See attached text.) Recommend
approval.
18. Yamacraw Art Park Marker. The Savannah - Chatham County Historic Site
and Monument Commission recommends approval of a request by the
Georgia Historical Society (GHS) to install a standard GHS marker
commemorating John C. Fremont in Yamacraw Art Park off W. Bay Street.
The marker commemorates John C. Fremont who was born in Savannah in
1813. He went on to lead multiple exploring expeditions in the west, ran for
President of the United States in 1856, served as a General in the Civil War,
and was an ardent opponent of slavery. His childhood home was located at
563-565 W. Bay Street. The building no longer exists but it would have been
very close to the Yamacraw Art Park.
There is currently one historical marker within the park dedicated to Andrew
Bryan. Additionally there are a series of wall plaques, many of them missing,
along the low brick wall which tell the history of Yamacraw. There is also a
bronze sculpture of three children within the park. The proposed location of
the marker is sited far enough away from the other objects so as to not
interfere with their message.
The estimated cost for the marker is $3,000.00. The funds have been fully
secured. As GHS, which administers the Georgia Historical Marker Program,
assumes responsibility for the repair and replacement of all markers, the
petitioner has requested the Escrow Payment be waived.
The Historic Site and Monument Commission recommends that City Council
approve the petition, because it is consistent with the Master Plan and
Guidelines, and that the petitioner coordinate with City departments to ensure
no utilities are damaged during installation. (See attached text.) Recommend
approval.
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19. Final Plat – Summerside Subdivision No. 2. Recommend approval of the final
plat for Summerside Subdivision No. 2 being a recombination of Lots 1-8 and
Lots 18 - 26 Block 17, Summerside Subdivision and Lots 22 - 24 Block 14,
Summerside Subdivision Corporation Parcel IX, located on Scott Avenue and
Bates Street in District 5. Recommend approval.
BIDS, CONTRACTS AND AGREEMENTS
20. Third Party Administration Worker’s Compensation – Annual Contract
Renewal – Event No.128. Recommend renewing an annual contract to
procure third party administration services for worker's compensation claims
and automotive liability claims from Gallagher-Bassett (formerly GAB Robins)
in the estimated amount for 2012 of $241,166.00. The services are needed
to control worker's compensation costs for employees who are injured on the
job and automobile liability costs associated with City vehicles involved in an
accident.
This is the third of four renewal options available for this contract.
Gallagher-Bassett has included 19% Women Business Enterprise
participation utilizing Review Works and 13% Minority Business Enterprise
participation utilizing Sapphire Solutions.
Funds are available in the 2012 Budget, Risk Management Fund/Worker’s
Compensation/TPA Fees (Account No. 621-9806-52239) and Risk
Management Fund/Auto Liability/TPA Fees (Account No. 621-9812-52239).
A Pre-Bid Conference was not conducted as this is an annual contract
renewal. (D)Indicates non-local non-minority owned business. (See attached
memo.) Recommend approval.
21. Coffee Bluff Marina Design Services (RE309) – Contract Modification No. 1 –
Bid No. 11.104. Recommend approval of Contract Modification No. 1 with
EMC Engineering in the amount of $63,000.00.
The original contract was for design and construction services to upgrade the
marina facility and bulkhead, improve roadways and parking areas, grassing
and landscaping, an ADA compliant restroom, playground and picnic areas,
floating dock and a new fishing pier/observation deck. As a result of the
structural evaluation report and subsequent master plan development, the
improvements were expanded to include replacement of the existing store
with a new sales area, restrooms, shower/laundry area, storage area and a
screened multipurpose room. A boat storage shed will also be included. This
contract modification includes additional design services, bidding services,
construction management and drawings for these additional items.
-7-
Recommend approval of Contract Modification No. 1 to EMC Engineering in
the amount of $63,000.00. Funds are available in the 2012 Budget, Capital
Improvement Fund/Capital Improvement Projects/Other Costs/Coffee Bluff
Marina (Account No. 311-9207-52842-RE309). Recommend approval.
22. Brush Chipper – Event No. 138. Recommend approval to procure one brush
chipper from Atlantic Coastal Equipment in the amount of $83,475.00. The
brush chipper will be used by Street Maintenance to replace unit 5280 which
is no longer economical to repair or operate.
The reason for not awarding to the low bidder, Ditch Witch of Georgia, is that
they did not meet the specifications in regard to axle load capacity, chipper
opening size and fuel tank capacity as well as other areas such as warranty.
Bids were received July 26, 2011. This bid has been advertised, opened and
reviewed. Delivery: 30-60 Days. Terms: Net-30 Days. The bidders were:
L.B.(D) Atlantic Coast Equipment $ 83,475.00
(D)
+ Ditch Witch of Georgia $ 80,985.00
(D)
J.P. Carlton $ 94,500.00
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular
Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and five vendors attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
23. Litter Receptacles – Event No. 95. Recommend approval to procure 48 litter
receptacles from SiteScapes, Inc. in the amount of $31,440.00. The
receptacles will be used by Park and Tree, Recycling and Litter Services,
Buildings and Grounds, Cemeteries and the Citizens Office both to replace
damaged equipment and for new placements throughout the city.
The reason for not recommending the low bidder, OCC Outdoors, is that the
equipment they offered did not meet the specifications pertaining to size.
They offered a 36 gallon container rather than the 40 gallon specified.
SiteScapes is the lowest bidder meeting specifications. The equipment
offered by SiteScapes has been purchased by the City since 2006. Staying
with the same size and style of receptacle will allow for parts interchange with
existing equipment and will standardize stock parts for litter receptacles.
Bids were received December 22, 2011. This bid has been advertised,
opened and reviewed. The bidders were:
L.B.(D) SiteScapes, Inc. $ 31,440.00
(D)
+ OCC Outdoors $ 29,961.60
(D)
Belson Outdoor $ 38,064.00
(D)
Office Max $ 38,163.96
-8-
(D)
Maglin Site Furniture $ 41,064.00
(D)
WESNIC, Inc $ 44,400.00
(D)
Leslie's Poolmart $ 42,237.60
(D)
Leader Manufacturing $ 51,814.08
(D)
American Architectural Design $ 52,008.00
Funds are available in various 2012 Small Fixed Asset (51321) accounts.
Recommend approval.
24. Palo Alto Firewall Maintenance and Support – Sole Source – Event No. 148.
Recommend approval to procure Palo Alto Firewall maintenance and support
from Layer 3, Inc. in the amount of $53,852.06. The maintenance and
support will be used by Information Technology to maintain Palo Alto firewall
equipment. The firewalls consolidate firewalling, web filtering and threat
prevention in one device instead of maintaining three separate more costly
devices. Pricing is based on prices submitted in the original equipment
purchase contract approved by Council in January of 2011.
Delivery: As Needed: Term: Net-30 Days. The bidder was:
S.S.(D) Layer 3, Inc. $ 53,852.06
Funds are available in the 2012 Budget, Internal Service fund/Information
Technology/Data Processing Equipment Maintenance (Account No. 611-
1140-51251). A Pre-Bid Conference was not conducted as this is a sole
(D)
source purchase. Indicates non-local-non-minority owned business.
Recommend approval.
25. Petroleum Waste Removal from Lift Station No. 67 – Emergency Purchase.
Recommend approval to procure petroleum waste removal service from Intra
Coastal Environmental, LLC in the amount of $68,431.16.
In October of 2011, petroleum waste product was found in the wet-well of City
Lift Station 67 at 6 Hatch Cover Road off of Whalstrom Road. This lift station
discharges directly into the gravity sanitary sewer system that flows to the
President Street Water Reclamation Plant. The amount of petroleum in the
lift station wet-well was in a concentration that would have caused an
immediate threat to the operation of the President Street Plant. The
contractor was engaged on an emergency basis to remove and dispose of the
petroleum product from the lift station and the gravity sanitary sewer system.
Water Reclamation’s Pretreatment staff, along with Sewer Maintenance is
investigating the source of the petroleum. Sampling is being done and will be
evaluated. The contractor was the first available to respond to this
emergency.
The bidder was:
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S.S.(D) Intra Coastal Environmental, LLC $ 68,431.16
Funds are available in the 2012 Budget, Water & Sewer Operating
Fund/Sewer Maintenance/Other Contractual Service (Account No. 521-2551-
51295). A Pre-Bid Conference was not conducted as this is an emergency
purchase. (D)Indicates non-local-non-minority owned business. Recommend
approval.
26. Membrane Disc Fine Bubble Aeration Grid – Sole Source – Event No. 152.
Recommend approval to procure membrane disc fine bubble aeration grid
from Xylem Sanitaire Corporation in the amount of $26,900.00. The diffusers
are needed to replace all of the diffusers in the aeration basin at the Wilshire
Water Reclamation Plant. The existing diffusers have outlived their useful life
and must be replaced.
The reason for the sole source is that Xylem Sanitaire is the manufacturer
and sole source of the membrane diffusers which are used to break down the
effluent at the plant. With this change out, Water Reclamation will have
converted all plant facilities to these diffusers for consistency of maintenance
and inventory control.
The bid was opened and reviewed. Delivery: 18 Weeks. Terms: Net-30
Days. The bidder is:
S.S.(D) Xylem Sanitaire $ 26,900.00
Funds are available in the 2012 Budget, Water & Sewer Operating
Fund/Regional Plants/Equipment Maintenance (Account No. 521-2554-
51250). A Pre-Bid Conference was not conducted as this is a sole source
purchase. (D)Indicates non-local non-minority owned business. Recommend
approval.
27. Benches for the Historic District – Event No. 154. Recommend approval to
procure 48 park benches from Swartz Associates, Inc. in the amount of
$37,726.24. The benches will be used by Park and Tree to replace damaged
benches in the Historic District with 24 benches being installed as part of the
River Street renovation and 24 benches installed on Wright Square.
Bids were received October 11, 2011. This bid has been opened and
reviewed. Delivery: As Required. Terms: Net-30 Days. The bidder was:
L.B.(B) Swartz Associates, Inc. $ 37,726.24
(D)
Blue Valley $ 41,136.00
(D)
Peach State $ 48,768.00
- 10 -
Funds are available in the 2012 Budget, Capital Improvement Projects/Other
Costs (Account No. 311-9207-52842). A Pre-Bid Conference was not
conducted. (B)Indicates local non-minority owned business; (D)Indicates non-
local non-minority owned business. Recommend approval.
28. Preventative Maintenance Agreement for Variable Frequency Drives – Sole
Source – Event No. 157. Recommend approval to procure a preventative
maintenance agreement for variable frequency drives (VFD) from Siemens
Industry Inc. in the amount of $42,630.00. The 18 variable frequency drives
are located at the I & D Water Treatment Plant, Abercorn Creek Pump Station
and the President Street Pump Station. The VFDs are critical to the
continued operation of each pump.
The reason for the sole source is that this supplier is the manufacturer of the
drives and the only authorized service provider. The service agreement
covers two visits by technicians a year.
The bid was opened and reviewed. Delivery: Bi-Annually. Terms: Net-30
Days. The bidder was:
S.S.(D) Siemens Industry $ 42,630.00
Funds are available in the 2012 Budget, I & D Water Operating Fund/ I & D
Water Operations/Equipment Maintenance (Account No. 531.2581-51250). A
Pre-Bid Conference was not conducted. (D)Indicates non-local non-minority
owned business. Recommend approval.
29. Knuckle Boom Trash Loader/Grapple Loader – Event No. 60. Recommend
approval to procure two knuckle boom trash/grapple loaders from Roberts
International Trucks in the amount of $252,432.66. These trucks will be used
by Residential Refuse and replace units 5719 and 5720 which are no longer
economical to operate or maintain.
Bids were received December 27, 2011. This bid had been advertised,
opened and reviewed. Delivery: As Required. Terms: Net-30 Days. The
bidders were:
L.B.(D) Roberts International Truck $ 252,432.66
(D)
Freightliner of Savannah $ 255,538.00
(D)
Carolina Industrial Equipment $ 261,828.18
(D)
MHC Kenworth Savannah $ 274,028.72
Funds are available in the 2012 Budget, Vehicle Purchases/ Vehicular
Equipment Fund (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and two vendors attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
- 11 -
30. Log Loader – Event No. 62. Recommend approval to procure one log loader
from Roberts International Trucks in the amount of $157,642.52. The loader
will be used by Park and Tree to replace unit 4241 which is no longer
economical to repair or operate.
This bid has been advertised, opened and reviewed. Delivery: As Required.
Terms: Net-30 Days. The bidders were:
L.B.(D) Roberts International Trucks $ 157,642.52
(D)
Freightliner of Savannah $ 163,761.00
(D)
MHC Kenworth Savannah $ 171,611.32
Funds are available in the 2012 Budget, Vehicle Purchases/ Vehicular
Equipment Fund (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and one vendor attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
31. Landfill Cover Material – Annual Contract Renewal – Event No. 133.
Recommend renewing an annual contract to procure landfill cover material
from Kelly Dukes, Inc. in the amount of $375,000.00. The cover material will
be used by the Dean Forest Landfill to meet daily cover requirements.
This is the first of two renewal options available.
The reason for not originally awarding to the low bidder is because Landfill
Service Corporation did not meet the specification requiring soil capable of
supporting vegetation. This specification is necessary to meet EPD
regulations and the City's landfill operations permit. The product offered by
the lowest bidder does not support vegetation.
Bids were originally received September 7, 2010. This bid has been
advertised, opened and reviewed. The bidders were:
L.B.(C) Kelly Dukes, Inc. $ 375,000.00
(D)
+ Landfill Service Corporation $ 136,850.00
(F)
B & N Trucking, Inc. $ 446,250.00
Funds are available in the 2012 Budget, Refuse Disposal/Other Contractual
Service (Account No. 511-7103-51295.) A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (C)Indicates non-local
minority owned business; (D)Non-local non-minority owned business.
(F)
Indicates non-local woman owned business. Recommend approval.
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32. Towing of Class II Vehicles – Annual Contract Renewal – Event No.136.
Recommend renewing an annual contract to procure towing services for class
II vehicles from Jackson Brothers Car Care in the amount of $31,100.00. The
towing services will be used by Vehicle Maintenance to transport inoperable
heavy equipment such as street sweepers and garbage trucks.
This is the first of two renewal options available.
Although several solicitations were made, only one bid was received.
The bid was originally received October 5, 2010. This bid has been
advertised, opened and reviewed. Delivery: As Required. Terms: Net-30
Days. The bidder was:
L.B.(A) Jackson Brothers Car Care $ 31,100.00
Funds are available in the 2012 Budget, Internal Service Fund/Vehicle
Maintenance/Towing Services (Account No. 611-1130-51286). Recommend
approval.
33. Water and Sewer Agreement – Hampstead High School. The Board of Public
Education for the City of Savannah and the County of Chatham has
requested a water and sewer agreement for Hampstead High School. The
water and sewer systems have adequate capacity to serve this development
located on Little Neck Road. The agreement is consistent with policy
directives given by the Mayor and Aldermen and has been reviewed and
approved by the City Attorney for legal format. Recommend approval.
34. Water and Sewer Agreement – Gadsden Elementary School. The Board of
Public Education for the City of Savannah and the County of Chatham has
requested a water and sewer agreement for Gadsden Elementary School.
The water and sewer systems have adequate capacity to serve this
development located on May Street. The agreement is consistent with policy
directives given by the Mayor and Aldermen and has been reviewed and
approved by the City Attorney for legal format. Recommend approval.
35. Water and Sewer Agreement – Oglethorpe Charter School. The Board of
Public Education for the City of Savannah and the County of Chatham has
requested a water and sewer agreement for Oglethorpe Charter School. The
water and sewer systems have adequate capacity to serve this development
located on Central Avenue. The agreement is consistent with policy
directives given by the Mayor and Aldermen and has been reviewed and
approved by the City Attorney for legal format. Recommend approval.
- 13 -
36. Water and Sewer Agreement – Beach High School. The Board of Public
Education for the City of Savannah and the County of Chatham has
requested a water and sewer agreement for Beach High School. The water
and sewer systems have adequate capacity to serve development located on
Hopkins Street. The agreement is consistent with policy directives given by
the Mayor and Aldermen and has been reviewed and approved by the City
Attorney for legal format. Recommend approval.
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City of Savannah
Summary of Solicitations and Responses
For January 25, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #138 Brush Chipper Yes Yes 33 6 4 0 $ 83,475.00 0 D 0 0
Event #95 Litter Yes Yes 28 5 9 0 $ 31,440.00 0 D 0 0
Receptacles
Event #148 Palo Alto No No 1 0 1 0 $ 53,852.06 0 D 0 0
Firewall
Maintenance
And Support
Event #149 Petroleum No No 1 0 1 0 $ 68,431.16 0 D 0 0
Waste Removal
From Lift
Station #67
Event #152 Membrane No No 1 0 1 0 $ 26,900.00 0 D 0 0
Disc Fine
Bubble Aeration
Grid
Event #154 Benches for Yes No 3 0 3 0 $ 37,726.24 0 B 0 0
Chippewa Square
Event #157 Preventative No No 1 0 1 0 $ 42,630.00 0 D 0 0
Maintenance
Agreement for
Variable Frequency
Drives
Event #60 Knuckle Yes Yes 20 1 4 0 $252,432.66 0 D 0 0
Boom Trash
Loader/Grapple
Loader
- 15 -
City of Savannah
Summary of Solicitations and Responses
For January 25, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #62 Log Loader Yes Yes 20 1 3 0 $157,642.52 0 D 0 0
Event #133 X Landfill Cover Yes Yes 55 19 3 2 $375,000.00 $375,000.00 C 0 0
Materials
Event #136 X Towing of Yes Yes 10 1 1 1 $ 31,100.00 $ 31,100.00 A 0 0
Class II Vehicles
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
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Petition 13580
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