City Council
Regular MeetingSavannah, GA · February 9, 2012
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
February 9, 2012
The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall.
The Invocation was given by Pastor Myra Mitchell, followed by the Pledge of Allegiance to the Flag.
The Minutes of the Council Retreat of January 10, 2012; the Minutes of Meeting of January 25, 2012 City
Council Meeting; the Summary/Final Minutes of the January 25, 2012 City Council Workshop and City
Manager’s Briefing; the Summary/Final Minutes of the January 10, 2012 Council Retreat;
Summary/Final Minutes of the Breakfast Meeting with the Chatham County Legislative Delegation on
January 26, 2012 were approved upon motion of Alderman Johnson, seconded by Alderman Thomas and
carried.
PRESENT: Mayor Edna B. Jackson, Presiding
Alderman Van R. Johnson, III, Mayor Pro-tem
Aldermen Tony Thomas, Chairman of Council
Alderman Mary Osborne, Vice-Chairman of Council
Aldermen Mary Ellen Sprague, John Hall, Carol Bell,
Tom Bordeaux and Estella Shabazz
City Manager Rochelle D. Small-Toney
City Attorney James B. Blackburn
Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III
PRESENTATIONS
Vaughnette Goode-Walker introduced Richard Shinhoster and the members of the Shinhoster Leadership
Group regarding their recent historical research project on the Cluskey Embankment Stores.
Armstrong Atlantic State University President Linda Bleicken announced they would be a tobacco-free
campus, starting August, 2012.
Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried the agenda was amended
to include this item: Scott Richards with the Savannah Book Festival. Mr. Richards stated this was the
fifth-year of the festival; February 15 – 19, 2012.
LEGISLATIVE REPORTS
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the
issuance of the licenses and upon motion of Alderman Johnson; seconded by Alderman Thomas and
carried, they were approved:
ALCOHOL BEVERAGES LICENSE HEARING
Vinod A. Patel for Jay Maa Shakti, Inc. t/a Jay Maa Shakti Food Mart, requesting a beer and wine
(package) license at 1516 Montgomery Street, which is located between 31st and 32nd Streets in District
1. (New owner/manager) .
Louis T. Cobello for Screamin’ Mini’s II, LLC. t/a Screamin’ Mini’s II, requesting a liquor, beer and
wine (drink) license with Sunday sales at 10 Whitaker Street, which is a new location between Bay and
Bryan Streets in District 1. (New owner/location)
ZONING HEARINGS
Clifton Kennedy, Agent for Algene Tanksley, Owner, and Restoration Praise and Worship, Petitioner (Z-
110831-63065-2), requesting an amendment to the Future Land Use Map to change the property at 3910
Waters Avenue from the Residential-Single Family classification to the Commercial Neighborhood
classification. The Metropolitan Planning Commission recommends approval. (The related rezoning
petition is the next item on the agenda.) Recommend deferring to February 23, 2012.
Jim Henson from Metropolitan Planning Commission was present to answer any questions. Upon motion
by Alderman Osborne; seconded by Alderman Johnson and carried the Public Hearing was closed.
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Clifton Kennedy, Agent for Algene Tanksley, Owner, and Restoration Praise and Worship, Petitioner (Z-
110831-63065-2), requesting to rezone 3910 Waters Avenue from BN (Neighborhood Business) and RIP
(Residential-Institutional-Professional) to BN1 (Neighborhood Business). The Metropolitan Planning
Commission (MPC) recommends approval. The subject property is currently developed with and used as
a church. Though listed as a legally non-conforming use, the church’s existence predates zoning.
Because churches are not listed as an allowed use in the BN district, the use cannot be expanded under the
present zoning classification. Churches are allowed in all other commercial classifications except
Bayfront Business (BB), a district exclusive to downtown and the river. The recommended BN1 zoning
is supportable given the surrounding uses and neighborhood character. (In the attached letter the
petitioner requests First and Second Reading of the rezoning ordinance.) Recommend deferring to
February 23, 2012
ORDINANCES
First Readings
Alcoholic Beverages on Commercial Quadricycles. An ordinance to amend the Alcoholic Beverages
Ordinance prohibit regulate alcoholic beverages on commercial quadricycles, establish an effective date,
and repeal all ordinances in conflict.
Upon motion y Alderman Johnsons; seconded by Alderman Thomas and carried this item was deferred
until March 8, 2012.
First and Second Readings
Rezone 3910 Waters Avenue (Z-110831-63065-2). An ordinance to rezone 3910 Waters Avenue from
BN (Neighborhood Business) and RIP (Residential-Institutional-Professional) to BN1 (Neighborhood
Business). Recommend deferring to February 23, 2012.
RESOLUTIONS
Lee Adler. A resolution to celebrate the life and honor the memory of Leopold (Lee) Adler, II for his
many contributions to historic preservation, community relations, and arts in Savannah.
Leopold (Lee) Adler, II
WHEREAS, Leopold (Lee) Adler II was born April 18, 1923, in Savannah, and died peacefully on
January 29, 2012; and
WHEREAS, during his remarkable lifetime, Mr. Adler traveled the world, where he never tired of
stopping strangers to tell them about the beauty of his hometown, and teaching them the lessons he
learned here; and
WHEREAS, in the 1950s Mr. Adler began dedicating his life to protecting Savannah’s beauty and
preserving its architectural heritage in neighborhoods across the community; and
WHEREAS, for six years Mr. Adler served as President of the Historic Savannah Foundation, where he
pioneered the development of the revolving fund to stabilize and re-sell endangered historic buildings, a
program that has saved hundreds of structures and served as a national model for historic preservation;
and
WHEREAS, Mr. Adler went on to found Savannah Landmark, an organization dedicated to restoring
historic homes and providing safe, affordable housing for low-income residents; and
WHEREAS, Mr. Adler was appointed a Trustee of the National Trust for Historic Preservation, where he
received the Louise Dupont Crown in Shield Award, the Trust’s highest honor, presented by President
Bush with the National Medal of the Arts; and
WHEREAS, Mr. Adler’s selfless and lifelong dedication to his hometown has made Savannah a better
community for generations of Savannahians to love and enjoy.
NOW, THEREFORE, BE IT RESOLVED, The Savannah City Council does hereby wish to formally
and publicly recognize the contributions of Lee Adler, and encourage this community to emulate his
dedication to the beautiful City of Savannah.
ADOPTED AND APPROVED this 9th day of February 2012, upon motion by Alderman Johnson;
seconded by Alderman Thomas and carried.
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Judge Dillon. A resolution to celebrate the life and honor the memory of Judge Lawrence Graham
(Larry) Dillon for his contributions to the people and community of Savannah and Chatham County. The
Mayor and Council attended Judge Dillon’s funeral.
Judge Lawrence Graham (Larry) Dillon
Chief Judge of Recorder’s Court
WHEREAS, Judge Lawrence Graham (Larry) Dillon was born November 5, 1934, in Savannah, where
lived until his passing on February 5, 2012; and
WHEREAS, following college and service in the Korean War, Mr. Dillon returned home to receive his
law degree and practice as a lawyer in his hometown; and
WHEREAS, in 1988 Mr. Dillon was appointed Chatham County Recorder’s Court Judge, a seat he was
re-elected to during numerous elections; and
WHEREAS, in 2001, Judge Dillon was elected to Chief Judge of Recorder’s Court, where he served
until his passing; and
WHEREAS, during this quarter century on the bench, Judge Dillon was known for his compassion,
integrity, fairness and just decisions; and
WHEREAS, as Chief Judge, Judge Dillon ensured that Recorder’s Court ran efficiently and effectively
while handling the highest volume of cases in Chatham County; and
WHEREAS, Judge Dillon was much loved by the people of Chatham County for his performance on the
bench, his unique personality, and his biting sense of humor and wit;
NOW, THEREFORE, BE IT RESOLVED, that the Savannah City Council wishes wish to formally
and publicly recognize the contributions of Judge Dillon to the people and community of Savannah and
Chatham County, and posthumously thank him for his years of dedicated service.
BE IT FURTHER RESOLVED that this Resolution be entered into the Minutes of Savannah City
Council and that a copy of this Resolution be presented to Judge Dillon’s family.
ADOPTED AND APPROVED this 9th day of February 2012, upon motion by Alderman Hall; seconded
by Alderman Johnson and carried.
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Mayor Jackson also recognized the passing of Ms. Jetti Adams.
St. Patrick’s Day Festival 2012. A resolution to designate March 16th through March 17th as the festival
days for the St. Patrick’s Day Festival 2012; and to designate the area bounded by the Savannah River on
the north, Jones Street on the south, Martin Luther King, Jr. Boulevard on the west, and on the east by a
line extending north along the center line of the railroad track to the Savannah River with such line being
east of the Marriott Hotel as the Festival Zone; to authorize the City Manager to implement regulations
and controls for the Festival Zone during the hours of March 16th, 8:00 a.m.– 3:00 a.m., March 17th, 8:00
a.m. – 3:00 a.m.; and to provide that outside entertainment within the Festival Zone will end at 12 a.m. on
March 16th and March 17th.
A Resolution
A resolution to enact the Festival Ordinance of 1999 for the 2012 St. Patrick’s Day Celebration and
designate the Festival period.
A resolution to designate March 16TH through March 17th 2012 as the festival days for the St. Patrick’s Day Festival;
and to designate the area bounded by the Savannah River on the north, Jones Street on the south, the centerline of the
Talmadge Memorial Bridge on the west, and on the east by a line extending north along the center line of the railroad
track to the Savannah River with such line being east of the Marriott Hotel as the Festival Zone.
Sec. 6-2423: March 16th and 17th, 2012 be designated as the St. Patrick’s Day Festival 2012.
Sec. 6-2424: The Festival Area is the area bounded on the north by the Savannah River, on the west by the
center line of the Talmadge Memorial Bridge extended south on West Boundary Street to Jones Street, on the south by
Jones Street extended east to the railroad track, and on the east by a line extending north along the center line of the
railroad track to the Savannah River with such line being east of the Marriott Hotel.
WHEREAS, the Festival Ordinance of 1999, Section 6-2423, provides that on the recommendation of the City
Manager, the Mayor, and Aldermen may designate and name certain community festival days, including the “St.
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Patrick’s Day Festival, “ and during such festival days authorize cultural and entertainment events and initiate the
regulatory provision of the ordinance within the festival area.
AND WHEREAS, the City Manager has recommended designation of the St. Patrick’s Day Festival 2012 to include
the prohibiting of reptiles (defined as vertebrates with scaly skin that are cold blooded including but not limited to:
snakes, lizards, turtles and crocodiles) on public streets, squares and parks within the Festival area during the Festival
period
NOW, THEREFORE, BE IT RESOLVED that March 16TH through March 17th, 2012 are designated as the festival
days for the St. Patrick’s Day Festival.
AND BE IT FURTHER RESOLVED that the Festival area bounded by the Savannah River on the north, Jones
Street on the south, Talmadge Memorial Bridge on the west, and on the east by a line extending north along the center
line of the railroad track to the Savannah River with such line being east of the Marriott Hotel is designated as the
Festival Zone, and that the City Manager is authorized to implement regulations and controls for the Festival Zone
during the hours of March 16, 2012 , 8:00 a.m.– 3:00 a.m., March 17, 2012 , 8:00 a.m. – 3:00 a.m. Outside
entertainment within the Festival Zone will end at 12 a.m. on March 16TH and March 17th, 2012.
Adopted and approved this 9th day of February, 2012, upon motion by Alderman Johnson; seconded by Alderman
Sprague and carried.
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Quit Claim Deed – Ramsey Khalidi LLC. A resolution to authorize the City Manager to execute a Quit
Claim Deed to Ramsey Khalidi LLC, the adjacent property owner, to those portions of unopened Darling
Street and King Street rights-of way lying east of Hopper Street in consideration of payment in the
amount of $2,655.00 and agreement to add buffering within 180 days of signing the quit-claim deed. On
August 18, 2010, Council approved Petition 12612 in which Ramsey Khalidi of Ramsey Khalidi LLC,
requested the quit-claim of two unopened streets adjacent to his properties at 2 Alfred Street, 19 Hopper
Street, 34 Hopper Street, and 145 Hopper Street. Council declared the unopened portions surplus to the
City’s needs and agreed to sell the rights-of-way to the adjoining property owner for fair market value
less survey costs. After concern was expressed by the Woodville Neighborhood Association, Council
stipulated that the petitioner would be required to add buffering to the property. The subject unopened
rights-of-way are located east of Hopper Street in the Woodville neighborhood, each approximately 40’ in
width and 100’ in length, totaling 8,000 square feet. The surrounding properties have been assessed
between $0.45 and $1.86 per square foot. The lower assessment of $0.45 per square foot is recommended
as fair market since the rights-of-way are vacant land which Mr. Khalidi has maintained since the
purchase of his own property, and because Mr. Khalidi has agreed to provide the City maintenance
easements for water utility lines across his property. In total, Mr. Khalidi is prepared to submit $2,655.00
for the rights-of-way. Ramsey Khalidi has provided a signed letter stating his acceptance and
responsibility to add buffering within 180 days of signing the quit-claim deed, with the understanding that
the City may buy back the properties if he does not complete the buffering as agreed. Approval of the
resolution authorizing the City Manger to sign the quit-claim deed transferring the unopened portions of
King Street and Darling Street to Ramsey Khalidi LLC for the sum of $2,655.00. Upon motion by
Alderman Johnson; seconded by Alderman Osborne and carried, the deed was approved.
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Council Visions and Priorities. During Council’s annual retreat, they met with Murray Weed from the
University of Georgia’s Carl Vinson Institute, and establish these visions and priorities:
Vision
Savannah will be a safe, environmentally healthy, and economically thriving community for all of its
citizens.
Priorities
Public Safety
I want to be safe and feel safe from crime, fire and other public hazards anywhere in the community.
Poverty Reduction
I want to live in a community that aggressively reduces poverty by empowering people to become
economically self-sufficient.
Neighborhood Vitality
I want to live in a city of strong and vibrant neighborhoods that is clean, safe and encourages a sense
community and affordable housing.
High Performing Government
I want a fiscally responsible, transparent and open, accessible and responsive government that maximizes
use of public resources for services I need.
Health and Environment
I want to live in a community that promotes health through good infrastructure (e.g. water, bike trails,
sewer) encourages wise use of natural resources while protecting and preserving the environment for
future generations.
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Economic Growth
I want to live in a city that encourages & supports appropriate local, regional, national and global
economic growth that creates jobs, expands city revenue and improves neighborhoods and commercial
corridors.
Culture and Recreation
I want to live in a community that is vibrant, provides recreational and cultural opportunities, that keep
my mind and body active and that recognize the diversity of our citizens.
Ambassadorship
I want to live in a city that promotes the mystique of Savannah by highlighting its historical, cultural
significance and ambiance.
Upon motion by Alderman Hall; seconded by Alderman Sprague and carried the Council’s Visions and
Priorities were adopted.
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Upon motion of Alderman Bell; seconded by Alderman Thomas and carried, the following bids, contracts
and agreements were approved:
BIDS, CONTRACTS AND AGREEMENTS
Dean Forest Road 24” Water Transmission Main - Summary Contract Modification No. 1 (WT925) – Bid
No. 11.104. Approval of Summary Contract Modification No. 1 with BRW Construction Group, LLC in
the amount of a deduction of $31,110.00. The original contract was for construction of a 24” water
transmission main along Dean Forest Road. The water transmission main connected the I & D surface
water system at Travis Field to the Southbridge groundwater system. The water transmission main was
needed to provide water to the megasite to meet the proposed domestic and fire flow demands for the
Mitsubishi plant developed on the site. All work is now complete under this contract. The summary
change order adjusts the contract based on final installed quantities and other approved changes.
Approval of Summary Contract Modification No. 1 to BRW Construction Group, LLC in the amount of a
deduction $31,110.00. Funds are available in the 2012 Account, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Dean Forest Road 24” Water Transmission Main (Account No. 311-
9207-52842-WT925).
Fork Lift – Event No. 61. Approval to procure two forklifts from Barloworld Handling in the amount of
$47,076.44. One forklift will be used by the Civic Center to replace unit 7608 which is no longer
economical to operate or repair. The other forklift will be a fleet addition for Water Reclamation
Department to be utilized in the various water plants.
Delivery: 3 Months. Terms: Net-30 Days. Funds are available in the 2012 Budget, Vehicle
Purchases/Vehicular Equipment Fund (Account No. 613-9230-51515).
Police Sedans – Event No. 116. Approval to procure 10 police sedans from Wade Ford, Inc. in the
amount of $234,570.00. Metro will use the 10 Ford Police Interceptor sedans to evaluate their
performance as a replacement for the Crown Victoria which are no longer produced and to replace units
that are no longer economical to repair or operate. Delivery: As Required. Terms: Net-30 Days. Funds
are available in the 2012 Account (Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-
51515
Juniper Network Equipment – Sole Source – Event No. 200. Approval to procure Juniper network
hardware equipment from Layer 3 Communications in the amount of $54,198.50. The hardware will be
used to support the network access security requirements at the Emergency Command and Control Center
and e911 Emergency Backup Center. A condition of the federal grant was that the Emergency Command
and Control Center would provide agency interoperability in the event of an emergency. This equipment
will facilitate the implementation of the solution that will control network access at this facility and
protect the City’s network from access by unauthorized users. The reason why a sole source vendor is
required is that Layer 3 Communications was awarded the contract for Juniper equipment in September,
2007. The City has standardized its networking systems with Juniper equipment. Pricing is based on the
same discount structure (50% off list) offered though that contract. Funds are available in 2012 Budget,
Capital Improvement Fund/Capital Improvement Projects/Other Costs/Emergency Command and Control
Center/E911 System Upgrade & Backup (Account No. 311-9207-52842-OP651).
Commercial Refuse Containers – Annual Contract – Event No. 121. Awarded an annual contract to
procure commercial refuse containers from Wastequip Mfg. Co., LLC in the amount of $77,330.00. The
containers will be used by Sanitation for commercial refuse disposal. Delivery: As Required. Terms:
Net-30 Days. Funds are available in the 2012 Budget, Commercial Refuse/Small Fixed Assets (Account
No. 511-7105-51321).
Long Term Disability Benefits – Annual Contract Renewal – Event No. 195. Approval to renewing an
annual contract for group long term disability benefits to Standard Insurance Company in the amount of
$153,504.00. Rates are $.19 per $100 payroll. The insurance plan guarantees that employees with one or
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more years of service who become permanently or temporarily disabled will receive a monthly benefit of
at least 50% of their salary. The benefit is offset by other income benefits such as the pension plan,
Social Security and Worker’s Compensation for the employee and any additional benefits received by the
family due to the employee's disability. This is the last renewal option available. The method used to
procure these services was the Request for Proposal which evaluates other criteria in addition to price.
The criteria evaluated as part of this RFP was completeness of response, comparison of proposed plan
with current plan, qualifications, experience & service capabilities, references, industry rating and
premium rates. Proposals were received from 4 proposers and evaluated on the basis of all evaluation
criteria. The proposers were: Funds are available in the 2012 Budget, Rick Management Fund/Risk
Management Disability/Purchased Insurance Premiums (Account No. 621-9808-52225).
Construction Testing – Annual Contract Renewal – Event No. 196. Renewed an annual contract to
procure construction testing services from Terracon (formerly WPC, Inc.) as primary and EMC
Engineering Services, Inc. as secondary in the amount of $111,432.00. The testing services will be used
by various City departments to test soils, concrete, asphalt and other materials used in City construction
projects. This is the last renewal option available. Delivery: As Needed. Terms: Net-30 Days. Funds
are available in the 2012 Budget, Account No. Various.
Ground Maintenance for Laurel Grove South Cemetery – Annual Contract Renewal – Event No. 126.
Renewed an annual contract to procure ground maintenance from Complete Lawn Care in the amount of
$39,000.00. This contract will be used by the Cemeteries Department to mow the grass, remove trash,
trims shrubbery and mulch for the up keep of the Laurel Grove South Cemetery. This is the last renewal
option available. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2012 Budget,
City Cemeteries/Other Contractual Services (Account No. 101-6124-51295).
Disposal of Scrap Tires – Annual Contract Renewal – Event No. 131. Renewed annual contract to
procure disposal of scrap tires services from Quality Tire Recycling Inc. in the amount of $26,000.00.
This contract will be used by Vehicle Maintenance and Refuse Disposal to dispose of used tires in an
environmentally safe and legal manner. Although several vendors were solicited, only one bid was
received. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2012 Budget,
Sanitation Fund Operating/Refuse Disposal/Other Contractual Service (Account Number 511-7103-
51295).
Oils, Lubricants and Anti-Freeze – Annual Contract Renewal – Event No. 169. Renewed an annual
contract to procure oils, lubricants and anti-freeze from Colonial Oil Industries in the amount of
$68,006.89. The contract will be used by Vehicle Maintenance in servicing of the City’s fleet vehicles.
This is the first of two renewal options available. Delivery: As Required. Terms: 1%-10 Days/Net-30
Days. Funds are available in the 2012 Budget, Vehicle Maintenance/Oil and Grease Fund (Account No.
611-1130-51365).
Microfilm Services – Annual Contract Renewal – Event No. 175. Renewed an annual contract to procure
microfilm services from The DRS Group in the amount of $59,400.00. The microfilm services will be
used by the Development Services Department for records management. This is the last renewal option
available on this contract. Although several solicitations were made, only one bid was received.
Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2012 Budget, General
Fund/Development Services/Other Contractual Services (Account No. 101-3102-51295).
Thermoplastic Pavement Markings – Annual Contract Renewal – Event No. 202. Renewed an annual
contract for thermoplastic pavement markings with Peek Pavement Markings in the amount of
$104,175.00. The contract will be used by Traffic Engineering for the installation of pavement markings
for lane lines, intersections, railroad crossings, directional arrows and various other pavement markings.
This is the second and final renewal option. Funds are available in the 2012 Budget, General
Fund/Traffic Engineering/Operating Supplies and Materials (Account No. 101-2103-51320).
Office Supplies – Annual Contract Renewal – Event No. 203. Renewed an annual contract for office
supplies to Staples Advantage in the estimated amount of $434,442.00. The contract will be utilized by
City staff to procure office supplies, small office equipment and small furniture items. A sample market
basket of approximately 30 of the City’s most frequently ordered items was utilized to evaluate the
pricing offered by each vendor. Proposals were evaluated on the basis of qualifications and experience
including distribution capability, user friendly website, pricing, local sales representation and providing a
local storefront. The two lowest priced proposers, Office Max and Office Services did not provide
discounted market basket pricing as required in the RFP specifications. The RFP specified the discount
offered for the sample market basket be the same discount offered for office supplies in that category and
was required to prevent bidders from artificially underbidding and consequently appearing to offer the
best pricing. Though Staples was higher on the market basket pricing, the discount offered for all catalog
items will result in better pricing overall for the City. In addition to offering the best overall package,
Staples offered a signing bonus of $10,000, a 2% rebate on all orders placed as well as a large order
rebate of $6 per order to departments placing orders of $200 or more. The City received $8,775.00 for the
2% rebate and $4,902.00 in large order rebates in 2011. Staples also offered to partner with the City to
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negotiate directly with the manufacturer of the most ordered toner cartridges for deeper discounts and
rebates. Funds are available in the 2012 Budget, Various Office Supplies (51306).
Passenger Boarding Bridge Ball Screw Replacements – Savannah/Hilton Head International Airport. The
Savannah Airport Commission received approval for the purchase of Passenger Boarding Bridge Ball
Screw Replacements in the amount of $42,573.46 from John Bean Technologies. The Airport has
programmed to replace three sets of ball screws (vertical lift) on three passenger boarding bridges (4, 5
and 6) this year as a life cycle replacement. The units are the original ball screws and are approximately
18 years old and are in constant use. The price includes required materials and travel expenses for a John
Bean Technologies manufacturer representative to be on site to assist in the replacement of the ball
screws. John Bean Technologies is the manufacturer and sole source provider for the required
replacement parts.
Purchase and Installation of York Air Handler Unit 3-3 (APD) with Up-Sized Replacement –
Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval for
the purchase and installation of York Air Handler Unit 3-3 (APD) with Up-Sized Replacement in the
amount of $31,936. Additional video surveillance equipment has been added to the Airport Police
Department (APD) which has increased the heat load in this area. Due to the increased heat loads, air
handler unit (AHU) 3-3 is unable to maintain the required constant temperature. To maintain continuity,
a replacement York Air Handler Unit which has been engineered and upsized by 25% of the original
design capacity has been budgeted to replace the existing unit. The price includes all material and labor
to install the replacement AHU. Johnson Controls Inc. is the York manufacturer and sole source
provider.
Purchase and Installation of York Original Equipment Manufacturer (OEM) Variable Speed Drive (VSD)
Chiller Retrofit – Savannah/Hilton Head International Airport. The Savannah Airport Commission
received approval for the purchase and Installation of York Original Equipment Manufacturer (OEM)
Variable Speed Drive (VSD) Chiller Retrofit from Johnson Controls Inc. in the amount of $121,932. The
terminal has three equal 750 ton centrifugal chillers that do not allow for low load conditions. During the
winter months, there are several areas that need cooling, such as the Airport Police Department. The
current chiller setup only allows the chillers to run at 40% of their run capacity which is drawing high
amperage resulting in increased energy cost. Under these conditions, the chillers are constantly surging
causing premature wear and tear resulting in equipment failure. By installing the York OEM VSD Chiller
Retrofit on one chiller, the chiller can be operated at 10% run capacity with less amperage draw resulting
in decreased energy cost. Surging is also eliminated resulting in a significant reduction of premature wear
and tear. The fee includes all time and material to install the York OEM VSD Driver Chiller Retrofit
from Johnson Controls Inc., which is the manufacturer and sole source provider.
Water and Sewer Agreement – Chatham County Public Works and Park Services Facility. Chatham
County Board of Commissioners received approval for a water and sewer agreement for Chatham County
Public Works and Park Services Facility. The water and sewer systems have adequate capacity to serve
this 6-equivalent residential unit development located at 7226 Varnedoe Drive. The agreement is
consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved
by the City Attorney for legal format.
Water and Sewer Agreement – Bradley Point – Phase III. HRW Developers, LLC received approval for
a water and sewer agreement for Bradley Point – Phase, III. The water and sewer systems have adequate
capacity to serve this 41-equivalent residential unit development located off Saybrook Point. The
agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed
and approved by the City Attorney for legal format.
Ground Maintenance for Parks and Medians – Event No. 84. Approval to procure grounds maintenance
services from Chase Landscaping in the amount of $30,780.00. This contract will be used by Park and
Tree to maintain Floyd Adams, W. Parks, and White Bluff and Middleground Medians. This bid has
been advertised, opened and reviewed. Delivery: As Required. Terms: Net-30 Days. Funds are
available in the 2012 Account, Park and Tree Department/Other Contractual Service Fund (Account No.
101-6122-51295). Council had much concern over the medians in the City. Alderman Thomas was the
most concerned and gave much discussion with the medians; particularly Abercorn Street; and Alderman
Osborne with Victory Drive. Alderman Thomas requested to see a plan and wanted to know when to
expect the medians to start “shaping up.” Alderman Osborne stated there have been too many excuses for
too long. Alderman Johnson suggested Council give the City Manager their requests. Upon motion by
Alderman Thomas; seconded by Alderman Osborne and carried, the contract was granted.
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Transportation Services for Golden Age Centers – Annual Contract Renewal - Event No. 150.
Recommend renewing an annual contract to procure transportation services for senior citizens from JLM
Transport in the amount of $100,000.00. The services are needed to provide an estimated 10,250 trips for
the elderly to various Golden Age Centers for participation in the Leisure Services Golden Age programs.
This is the second of two renewal options available on this contract.
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Alderman Shabazz read the following into the record:
Madame Mayor, Fellow Aldermen, and Citizens of Savannah, Please allow me to publicly disclose to
you a conflict of interest that I have concerning JLM Transport Services, Incorporated and recuse and
disqualify myself from any consideration of any matter involving that corporation. I want to make sure
that all of you know about my relationship to this company and I want this disclosure to become a part of
the public record. I will not only refrain from participating in Council’s consideration of any matter
concerning this company, but will also refrain from discussing the same with staff or other Council
members. I want you all to know that this company is owned by my sister, Gloria B. Mitchell, who is
C.E.O., and that I use to be an officer and employee of the company. I resigned by position after I was
elected to Council, but I was involved at the time the original bid on this contract was submitted and
continued to be involved until my election. I ask that the City Manager make me aware of any time a
matter concerning this company will come before Council, so that I may excuse myself from the room
prior to the matter being brought up. Thank you Madame Mayor. At this time Alderman Shabazz
recused herself from the meeting and left the room. An original copy of this letter is on file in the Clerk
of Council’s Office.
City Attorney Blackburn stated all documentation will be in the record. City Manager Toney stated this
item should be continued until the next meeting. She quoted the City’s Council’s Ethics Policy: The City
should not enter into any contract involving services or property with an elected official of the City of
Savannah or a business in which an elected official has an interest. Item D: Contracts entered into with
an elected official or with a business in which the elected official has an interest, provided that such
contract is the result of a competitive bid, disclosure of the nature of the elected official’s interest is made
prior to the time any bid is submitted, and a waiver of the prohibition contemplated by this section is
issued by the City Manager following disclosure. She stated she would need time to go through the
documents present by Alderman Shabazz and determine ownership and interest and this could be done by
the next meeting. City Attorney stated that for the record it was not a new contract, and the public
bidding at the time was on the agenda. It was given to a company that Alderman Shabazz was apparently
involved in, and is now owned by her sister. However, under the procurement rules and the ethics
ordinance, a family member that close has to be revealed with the facts that will be presented by the City
Manager and the Council will make a decision. The point being it is not a new contract but an option that
the City has a right to exercise at this price. After the facts have been presented, Council will make a
decision with full public disclosure and public knowledge. Alderman Bell asked if it was the last
renewal, to which City Manager stated it was the second of two renewals. Alderman Sprague asked why
it was different from other Aldermen recusals. City Manager Toney stated this is different due to
documentation of ownership. The procurement policy is clear in its definition of immediate family; which
includes brothers and sisters. Alderman Hall asked why it was different and Mayor Jackson stated it was
prior ownership from previous Aldermen at the time; it was a different issue now. Alderman Johnson
moved to defer this item until the February 23, 2012 meeting to allow the City Manager could do research
and report back to Council her findings; seconded by Alderman Bell and carried.
*******************************************
Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried the Council went into
Executive Session for the purpose of discussing personnel. Upon completion of Executive Session
Alderman Johnson moved to close the Council meeting seconded by Alderman Sprague and carried.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese
Clerk of Council
8
Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
FEBRUARY 9, 2012
1. Approval of the summary/final minutes of the City Council retreat on January
10, 2012.
2. Approval of the summary/final minutes of the City Council work session/City
Manager’s briefing of January 25, 2012.
3. Approval of the minutes of the City Council meeting on January 25, 2012.
4. Approval of the summary/final minutes of the meeting with the Chatham
County Legislative Delegation on January 26, 2012.
5. A presentation by Vaughnette Goode-Walker and the members of the
Shinhoster Leadership Group regarding their recent historical research
project on the Cluskey Embankment Stores.
6. An appearance by Armstrong Atlantic State University President Linda
Bleicken to make an announcement regarding a tobacco-free campus.
ALCOHOLIC BEVERAGE LICENSE HEARINGS
7. Vinod A. Patel for Jay Maa Shakti, Inc. t/a Jay Maa Shakti Food Mart,
requesting a beer and wine (package) license at 1516 Montgomery Street,
which is located between 31st and 32nd Streets in District 1. (New
owner/manager) Recommend approval.
8. Louis T. Cobello for Screamin’ Mimi’s II, LLC t/a Screamin’ Mimi’s II,
requesting a liquor, beer and wine (drink) license with Sunday sales at 10
Whitaker Street, which is a new location between Bay and Bryan Streets in
District 1. (New owner/location) Recommend approval.
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ZONING HEARINGS
9. Clifton Kennedy, Agent for Algene Tanksley, Owner, and Restoration Praise
and Worship, Petitioner (Z-110831-63065-2), requesting an amendment to
the Future Land Use Map to change the property at 3910 Waters Avenue
from the Residential-Single Family classification to the Commercial
Neighborhood classification. The Metropolitan Planning Commission
recommends approval. (The related rezoning petition is the next item on the
agenda.) Recommend continuing to February 23, 2012.
10. Clifton Kennedy, Agent for Algene Tanksley, Owner, and Restoration Praise
and Worship, Petitioner (Z-110831-63065-2), requesting to rezone 3910
Waters Avenue from BN (Neighborhood Business) and RIP (Residential-
Institutional-Professional) to BN1 (Neighborhood Business). The Metropolitan
Planning Commission (MPC) recommends approval. The subject property is
currently developed with and used as a church. Though listed as a legally
non-conforming use, the church’s existence predates zoning. Because
churches are not listed as an allowed use in the BN district, the use cannot be
expanded under the present zoning classification. Churches are allowed in
all other commercial classifications except Bayfront Business (BB), a district
exclusive to downtown and the river. The recommended BN1 zoning is
supportable given the surrounding uses and neighborhood character. (In the
attached letter the petitioner requested First and Second Reading of the
rezoning ordinance.) Recommend continuing to February 23, 2012.
ORDINANCES
First Readings
11. Alcoholic Beverages on Commercial Quadricycles. An ordinance to amend
the Alcoholic Beverages Ordinance to prohibit alcoholic beverages on
commercial quadricycles, establish an effective date, and repeal all
ordinances in conflict.
First and Second Readings
12. Rezone 3910 Waters Avenue (Z-110831-63065-2). An ordinance to rezone
3910 Waters Avenue from BN (Neighborhood Business) and RIP
(Residential-Institutional-Professional) to BN1 (Neighborhood Business). This
item relates to item 10. Recommend continuing to February 23, 2012.
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RESOLUTIONS
12.1. Lee Adler. A resolution to celebrate the life and honor the memory of Leopold
(Lee) Adler, II for his many contributions to historic preservation, community
relations, and arts in Savannah. Recommend approval.
12.2. Judge Dillon. A resolution to celebrate the life and honor the memory of
Judge Lawrence Graham (Larry) Dillon for his contributions to the people and
community of Savannah and Chatham County. Recommend approval.
12.3. St. Patrick’s Day Festival 2012. A resolution to designate March 16th through
March 17th as the festival days for the St. Patrick’s Day Festival 2012; and to
designate the area bounded by the Savannah River on the north, Jones
Street on the south, the centerline of the Talmadge Memorial Bridge on the
west, and on the east by a line extending north along the center line of the
railroad track to the Savannah River with such line being east of the Marriott
Hotel as the Festival Zone; to authorize the City Manager to implement
regulations and controls for the Festival Zone during the hours of March 16th,
8:00 a.m.– 3:00 a.m., March 17th, 8:00 a.m. – 3:00 a.m.; and to provide that
outside entertainment within the Festival Zone will end at 12 a.m. on March
16th and March 17th. Recommend approval.
13. Quit Claim Deed – Ramsey Khalidi LLC. A resolution to authorize the City
Manager to execute a Quit Claim Deed to Ramsey Khalidi LLC, the adjacent
property owner, to those portions of unopened Darling Street and King Street
rights-of way lying east of Hopper Street in consideration of payment in the
amount of $2,655.00 and agreement to add buffering within 180 days of
signing the quit-claim deed.
On August 18, 2010, Council approved Petition 12612 in which Ramsey
Khalidi of Ramsey Khalidi LLC, requested the quit-claim of two unopened
streets adjacent to his properties at 2 Alfred Street, 19 Hopper Street, 34
Hopper Street, and 145 Hopper Street. Council declared the unopened
portions surplus to the City’s needs and agreed to sell it to the adjoining
property owner for fair market value less survey costs. After concern was
expressed by the Woodville Neighborhood Association, Council stipulated
that the petitioner would be required to add buffering to the property.
-4-
The unopened rights-of-way are located east of Hopper Street in the
Woodville neighborhood, each approximately 40’ wide and 100’ long, totaling
8,000 square feet. The surrounding properties have been assessed between
$0.45 and $1.86 per square foot. The lower value of $0.45 per square foot is
recommended as fair since the rights-of-way are vacant land which Mr.
Khalidi has maintained and because he has agreed to provide the City
maintenance easements for water utility lines across his property. In total,
Mr. Khalidi is prepared to pay $2,655.00. He has provided a signed letter
stating his acceptance and responsibility to add buffering within 180 days of
signing the quit-claim deed, with the understanding that the City may buy
back the properties if the buffering is not completed as agreed.
Recommend approval of the resolution authorizing the City Manger to sign
the quit-claim deed transferring the unopened portions of King Street and
Darling Street to Ramsey Khalidi LLC for the sum of $2,655.00. (Photos and
a plat are attached.) Recommend approval.
MISCELLANEOUS
13.1. Council Visions and Priorities.
BIDS, CONTRACTS AND AGREEMENTS
14. Dean Forest Road 24” Water Transmission Main - Summary Contract
Modification No. 1 (WT925) – Bid No. 11.104. Recommend approval of
Summary Contract Modification No. 1 with BRW Construction Group, LLC in
the amount of a deduction of $31,110.00.
The original contract was for construction of a 24” water transmission main
along Dean Forest Road. The water transmission main connected the I & D
(Industrial and Domestic) surface water system at Travis Field to the
Southbridge groundwater system. The water transmission main was needed
to provide water to the mega site to meet the proposed domestic and fire flow
demands for the Mitsubishi plant developed on the site.
All work is now complete for the contract. The summary change order adjusts
the contract based on final installed quantities and other approved changes.
Recommend approval of Summary Contract Modification No. 1 to BRW
Construction Group, LLC in the amount of a $31,110.00 deduction. Funds
are available in the 2012 Account, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Dean Forest Road 24” Water
Transmission Main (Account No. 311-9207-52842-WT925). Recommend
approval.
-5-
15. Fork Lifts – Event No. 61. Recommend approval to procure two forklifts from
Barloworld Handling in the amount of $47,076.44. One forklift will be used by
the Civic Center to replace unit 7608 which is no longer economical to
operate or repair. The other forklift will be a fleet addition for Water
Reclamation to utilize in various water plants.
Bids were received January 10, 2012. This bid has been advertised, opened
and reviewed. Delivery: 3 Months. Terms: Net-30 Days. The bidders were:
L.B.(D) Barloworld Handling $ 47,076.44
(D)
Dougherty Equipment Company $ 49,974.28
(D)
Coastal Forklift & Hydraulics $ 56,228.00
(D)
Thompson Tractor Company $ 60,066.00
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular
Equipment Fund (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and one vendor attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
16. Grounds Maintenance for Parks and Medians – Event No. 84. Recommend
approval to procure grounds maintenance services from Chase Landscaping
in the amount of $30,780.00. This contract will be used by Park and Tree to
maintain Floyd “Pressboy” Adams and, W. Bay Street Parks, and White Bluff
and Middleground Road medians.
This bid has been advertised, opened and reviewed. Delivery: As Required.
Terms: Net-30 Days. The bidders were:
L.B.(D) Chase landscaping $ 30,780.00
(C)
Complete Lawn Care $ 31,080.00
(F)
Dean Forest Nursery Inc $ 31,725.00
(B)
The Greenery Inc. $ 36,385.00
(D)
DLG Contractors, LLC $ 40,635.00
(D)
Premier Landscape Management $ 48,195.00
(A)
All in One Services $ 61,700.00
Funds are available in the 2012 Account, Park and Tree Department/Other
Contractual Service Fund (Account No. 101-6122-51295). A Pre-Bid
Conference was conducted and four vendors attended. (A)Indicates local
minority owned business; (B)Indicates local non-minority owned business;
(D)
Indicates non-local non-minority owned business; (F)Indicates non-local
woman owned business. Recommend approval.
17. Pickup Trucks – Event No. 162. Recommend approval to procure 30 pick-up
trucks from J.C. Lewis Ford in the amount of $484,278.16. The trucks will be
used by Vehicle Maintenance to replace trucks for various departments that
are no longer economical to repair or operate.
-6-
Bids were received November 22, 2011. This bid has been advertised,
opened and reviewed. The bidders were:
L.B.(B) J.C. Lewis Ford $ 484,278.16
(E)
Dan Vaden Chevrolet $ 546,747.00
(D)
Hardy Chevrolet $ 551,812.00
Funds are available in the 2012 Budget, Vehicular Purchases/Vehicular
Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and no vendors attended. (B)Indicates local non-minority owned
business; (E)Indicates local woman owned business; (D)Indicates non-local
non-minority owned business. Recommend approval.
18. Police Sedans – Event No. 116. Recommend approval to procure 10 police
sedans from Wade Ford, Inc. in the amount of $234,570.00. Savannah-
Chatham Metropolitan Police will use the 10 Ford Police Interceptor sedans to
evaluate them as a replacement for the no longer produced Crown Victoria
and to replace units that are no longer economical to repair or operate.
Bids were received January 31, 2012. This bid had been advertised, opened
and reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders
were:
L.B.(D) Wade Ford, Inc. $ 234,570.00
(D)
Hardy Family Ford $ 237,180.00
(C)
Allan Vigil Ford Lincoln, Inc. $ 241,890.00
Funds are available in the 2012 Account (Vehicle Purchases/Vehicular
Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and no vendors attended. (C)Indicates non-local minority owned
business; (D)Indicates non-local non-minority owned business. Recommend
approval.
19. Juniper Network Equipment – Sole Source – Event No. 200. Recommend
approval to procure Juniper network hardware equipment from Layer 3
Communications in the amount of $54,198.50. The hardware will be used to
support the network access security requirements at the Emergency
Command and Control Center and E911 Emergency Backup Center. A
condition of the federal grant was that the Emergency Command and Control
Center would provide agency interoperability in the event of an emergency.
This equipment will facilitate the implementation of the solution that will
control network access at this facility and protect the City’s network from
access by unauthorized users. The reason why a sole source vendor is
required is that Layer 3 Communications was awarded the contract for
Juniper equipment in September, 2007. The City has standardized its
networking systems with Juniper equipment. Pricing is based on the same
discount structure (50% off list) offered though that contract.
-7-
The bidder was:
S.S.(D) Layer 3 Communications $ 54,198.50
Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Emergency Command and Control
Center/E911 System Upgrade & Backup (Account No. 311-9207-52842-
OP651). A Pre-Bid Conference was not conducted as this is a sole source
purchase. (D)Indicates non-local non-minority owned business. Recommend
approval.
20. Commercial Refuse Containers – Annual Contract – Event No. 121.
Recommend awarding an annual contract to procure commercial refuse
containers from Wastequip Mfg. Co., LLC in the amount of $77,330.00. The
containers will be used by Sanitation for commercial refuse disposal.
Bids were received January 17, 2012. The bid was advertised, opened and
reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders were:
L.B.(D) Wastequip Mfg. Co., LLC $ 77,330.00
(D)
Bakers Waste Equipment $ 85,495.00
Funds are available in the 2012 Budget, Commercial Refuse/Small Fixed
Assets (Account No. 511-7105-51321). A Pre-Bid Conference was
conducted and no vendors attended. Recommend approval.
21. Long Term Disability Benefits – Annual Contract Renewal – Event No. 195.
Recommend approval to renew an annual contract for group long term
disability benefits to Standard Insurance Company in the amount of
$153,504.00. Rates are $.19 per $100 payroll. The insurance plan
guarantees that employees with one or more years of service who become
permanently or temporarily disabled will receive a monthly benefit of at least
50% of their salary. The benefit is offset by other income benefits such as the
pension plan, Social Security and Worker’s Compensation for the employee
and any additional benefits received by the family due to the employee's
disability.
This is the last renewal option available.
Funds are available in the 2012 Budget, Risk Management Fund/Risk
Management Disability/Purchased Insurance Premiums (Account No. 621-
9808-52225). A Pre-Bid Conference was not conducted as this is an annual
contract renewal. Recommend approval.
-8-
22. Construction Testing – Annual Contract Renewal – Event No. 196.
Recommend renewing an annual contract to procure construction testing
services from Terracon (formerly WPC, Inc.) as primary and EMC
Engineering Services, Inc. as secondary in the amount of $111,432.00. The
testing services will be used by various City departments to test soils,
concrete, asphalt and other materials used in City construction projects.
This is the last renewal option available.
Bids were originally received September 22, 2009. This bid has been
advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The bidders were:
L.B.(D) Terracon (Primary) $ 111,432.00
(B)
EMC Engineering Services, Inc. (Secondary) $ 128,267.00
(E)
Building and Earth Sciences, Inc. $ 175,039.00
(D)
Whitaker Laboratory, Inc. $ 474,510.00
(D)
S & ME, Inc. $ 688,389.00
Funds are available in the 2012 Budget, Account No. Various. A Pre-Bid
Conference was not conducted as this is an annual contract renewal.
(B)
Indicates local non-minority owned business; (D)Indicates non-local non-
minority owned business; (E)Indicates local woman owned business.
Recommend approval.
23. Grounds Maintenance for Laurel Grove South Cemetery – Annual Contract
Renewal – Event No. 126. Recommend renewing an annual contract to
procure grounds maintenance from Complete Lawn Care in the amount of
$39,000.00. This contract will be used by Cemeteries to mow grass, remove
trash, trim shrubbery and mulch in Laurel Grove South Cemetery.
This is the last renewal option available.
Bids were originally received August 11, 2009. This bid has been advertised,
opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The
bidders were:
L.B.(C) Complete Lawn Care $ 39,000.00
(C)
Atlantic Building Construction $ 52,000.00
(C)
Dean Forest Nursery, Inc. $ 54,600.00
(D)
Southern Palmetto Landscapes, Inc. $ 55,160.00
(C)
Delegal Landscapes $ 56,940.00
(C)
Charlie's Lawn Care $ 59,800.00
(A)
Sodman Landscape and Design $ 62,400.00
(D)
Property Upgrades $ 66,300.00
(C)
Antonio Nixon's Services $ 67,860.00
(C)
Davis Lawn Care $ 71,500.00
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(B)
Premier Landscape Management $ 77,350.00
(A)
All In One Services $ 78,000.00
(D)
Collins Lawn & Landscaping Services $ 81,900.00
(D)
Tidewater Landscape Management, Inc. $ 89,986.00
(A)
Bush Lawn Care $ 96,000.00
(F)
The Outsider $ 158,600.00
Funds are available in the 2012 Budget, City Cemeteries/Other Contractual
Services (Account No. 101-6124-51295). A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (A)Indicates local non-
minority owned business; (B)Indicates local non-minority owned business;
(C)
Indicates non-local minority owned business; (D)Indicates non-local non-
minority owned business; (F)Indicates non-local woman owned business.
Recommend approval.
24. Disposal of Scrap Tires – Annual Contract Renewal – Event No. 131.
Recommend renewing an annual contract to procure disposal of scrap tires
services from Quality Tire Recycling Inc. in the amount of $26,000.00. This
contract will be used by Vehicle Maintenance and Refuse Disposal to dispose
of used tires in an environmentally safe and legal manner.
Although several vendors were solicited, only one bid was received.
The bid was originally received August 24, 2010. This bid has been
advertised, opened and reviewed. Delivery: As Required. Terms: Net-30
Days. The bidder was:
L.B.(D) Quality Tire Recycling $ 26,000.00
Funds are available in the 2012 Budget, Sanitation Fund Operating/Refuse
Disposal/Other Contractual Service (Account Number 511-7103-51295).
Recommend approval.
25. Transportation Services for Golden Age Centers – Annual Contract Renewal
– Event No. 150. Recommend renewing an annual contract to procure
transportation services for senior citizens from JLM Transport in the amount
of $100,000.00. The services are needed to provide an estimated 10,250
trips for the elderly to various Golden Age Centers for participation in the
Leisure Services Golden Age programs.
This is the second of two renewal options available on this contract.
Bids were originally received January 12, 2010. This bid had been
advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The bidders were:
L.B.(A) JLM Transport Service, Inc. $ 100,000.00
- 10 -
(B)
Senior Citizens, Inc. $ 153,750.00
(A)
Southern Belles Net, Inc. $ 266,600.00
(A)
Wallace Outreach $ 624,000.00
Funds are available in the 2012 Budget, Senior Citizen/Other Contractual
Services (Account No. 101-6117-51295). A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (A)Indicates local minority
owned business; (B)Indicates non-local minority owned business.
26. Oils, Lubricants and Anti-Freeze – Annual Contract Renewal – Event No. 169.
Recommend renewing an annual contract to procure oils, lubricants and anti-
freeze from Colonial Oil Industries in the amount of $68,006.89. The contract
will be used by Vehicle Maintenance in servicing the City’s fleet of vehicles.
This is the first of two renewal options available.
Bids were originally received February 8, 2011. This bid has been advertised,
opened and reviewed. Delivery: As Required. Terms: 1%-10 Days/Net-30
Days. The bidders were:
L.B.(D) Colonial Oil Industries $ 68,006.89
(D)
Emerald Petroleum Company $ 76,014.11
(D)
Yancey Power Systems $ 89,373.26
(B)
Barrett Oil Distributors, Inc. $ 100,506.35
(D)
Strickland Oil Company $ 113,616.52
Funds are available in the 2012 Budget, Vehicle Maintenance/Oil and Grease
Fund (Account No. 611-1130-51365). A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (B)Indicates local non-
minority owned business; (D)Indicates non-local non-minority owned business.
Recommend approval.
27. Microfilm Services – Annual Contract Renewal – Event No. 175.
Recommend renewing an annual contract to procure microfilm services from
The DRS Group in the amount of $59,400.00. The microfilm services will be
used by Development Services for records management.
This is the last renewal option available on this contract.
Although several solicitations were made, only one bid was received.
The bid has been advertised, opened and reviewed. Delivery: As Required.
Terms: Net-30 Days. The bidder was:
L.B.(D) The DRS Group $ 59,400.00
- 11 -
Funds are available in the 2012 Budget, General Fund/Development
Services/Other Contractual Services (Account No. 101-3102-51295). A Pre-
Bid Conference was not conducted as this is an annual contract renewal.
(D)
Indicates non-local non-minority owned business. Recommend approval.
28. Thermoplastic Pavement Markings – Annual Contract Renewal – Event No.
202. Recommend renewing an annual contract for thermoplastic pavement
markings with Peek Pavement Markings in the amount of $104,175.00. The
contract will be used by Traffic Engineering for the installation of pavement
markings for lane lines, intersections, railroad crossings, directional arrows
and various other pavement markings.
This is the second and final renewal option.
Bids were originally received July 14, 2009. This bid has been advertised,
opened and reviewed. The bidders were:
L.B.(D) Peek Pavement Markings $ 104,175.00
(F)
Thompson Pavement Markings, Inc. $ 104,572.00
(D)
Roadside North Florida, Inc. $ 106,226.00
(F)
Diversified Traffic Services $ 109,250.00
(F)
Mid-State Construction & Striping $ 162,250.00
Funds are available in the 2012 Budget, General Fund/Traffic
Engineering/Operating Supplies and Materials (Account No. 101-2103-
51320). A Pre-Bid Conference was not conducted as this is an annual
(D)
contract renewal. Indicates non-local non-minority owned business;
(F)
Indicates non-local woman owned business. Recommend approval.
29. Office Supplies – Annual Contract Renewal – Event No. 203. Recommend
renewing an annual contract for office supplies to Staples Advantage in the
estimated amount of $434,442.00. The contract will be utilized by City staff to
procure office supplies, small office equipment and small furniture items.
A sample market basket of approximately 30 of the City’s most frequently
ordered items was utilized to evaluate the pricing offered by each vendor.
That pricing is listed below.
- 12 -
Proposals were evaluated on the basis of qualifications and experience
including distribution capability, user friendly website, pricing, local sales
representation and providing a local storefront. The two lowest priced
proposers, Office Max and Office Services, did not provide discounted market
basket pricing as required in the RFP specifications. The RFP specified the
discount offered for the sample market basket be the same discount offered
for office supplies in that category and was required to prevent bidders from
artificially underbidding and consequently appearing to offer the best pricing.
Though Staples was higher on the market basket pricing, the discount offered
for all catalog items will result in better pricing overall for the City.
In addition to offering the best overall package, Staples offered a signing
bonus of $10,000, a 2% rebate on all orders placed as well as a large order
rebate of $6 per order to departments placing orders of $200 or more. The
City received $8,775.00 for the 2% rebate and $4,902.00 in large order
rebates in 2011. Staples also offered to partner with the City to negotiate
directly with the manufacturer of the most ordered toner cartridges for deeper
discounts and rebates.
The proposers were:
Market Basket
(B)
B.P. Staples Advantage $ 199,467.62
(B)
Office Max $ 176,494.15
(B)
Office Services $ 184,830.75
(F)
VIP $ 204,188.42
Criteria: Qualifications User Friendly Discounted Local Sales Local Total
& Experience Website Pricing Representative Storefront
Proposer Distribution
(30 pts) (25 pts) (25 pts) (10 pts) (5 pts)
Staples
30 25 22 10 5 92
Advantage
VIP 30 25 22 10 0 87
Office Max 25 25 0 5 5 65
Office Services 0 0 24 0 0 24
Funds are available in the 2012 Budget, Various Office Supplies (51306). A
Pre-Proposal Conference was not conducted as this is an annual contract
renewal. (B)Indicates local non-minority owned business; (F)Indicates non-
local woman owned business. Recommend approval.
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30. Passenger Boarding Bridge Ball Screw Replacements – Savannah/Hilton
Head International Airport. The Savannah Airport Commission requests
approval for the purchase of Passenger Boarding Bridge Ball Screw
Replacements in the amount of $42,573.46 from John Bean Technologies.
The Airport has programmed to replace three sets of ball screws (vertical lift)
on three passenger boarding bridges (4, 5 and 6) this year as a life cycle
replacement. The units are the original ball screws and are approximately 18
years old and are in constant use. The price includes required materials and
travel expenses for a John Bean Technologies representative to be on site to
assist in the replacement of the ball screws. John Bean Technologies is the
manufacturer and sole source provider for the required replacement parts.
Recommend approval.
31. Purchase and Installation of York Air Handler Unit 3-3 (APD) with Up-Sized
Replacement – Savannah/Hilton Head International Airport. The Savannah
Airport Commission requests approval for the purchase and installation of
York Air Handler Unit 3-3 (APD) with Up-Sized Replacement in the amount of
$31,936. Additional video surveillance equipment has been added to the
Airport Police Department (APD) which has increased the heat load in this
area. Due to the increased heat loads, air handler unit (AHU) 3-3 is unable to
maintain the required constant temperature. To maintain continuity, a
replacement York Air Handler Unit which has been engineered and upsized
by 25% of the original design capacity has been budgeted to replace the
existing unit. The price includes all material and labor to install the
replacement AHU. Johnson Controls Inc. is the York manufacturer and sole
source provider. Recommend approval.
32. Purchase and Installation of York Original Equipment Manufacturer (OEM)
Variable Speed Drive (VSD) Chiller Retrofit – Savannah/Hilton Head
International Airport. The Savannah Airport Commission requests approval
for the purchase and Installation of York Original Equipment Manufacturer
(OEM) Variable Speed Drive (VSD) Chiller Retrofit from Johnson Controls
Inc. in the amount of $121,932. The terminal has three equal 750 ton
centrifugal chillers that do not allow for low load conditions. During the winter
months, there are several areas that need cooling, such as the Airport Police
Department. The current chiller setup only allows the chillers to run at 40% of
their run capacity which is drawing high amperage resulting in increased
energy cost. Under these conditions, the chillers are constantly surging
causing premature wear and tear resulting in equipment failure. By installing
the York OEM VSD Chiller Retrofit on one chiller, the chiller can be operated
at 10% run capacity with less amperage draw resulting in decreased energy
cost. Surging is also eliminated resulting in a significant reduction of
premature wear and tear. The fee includes all time and material to install the
York OEM VSD Driver Chiller Retrofit from Johnson Controls Inc., which is
the manufacturer and sole source provider. Recommend approval.
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33. Water and Sewer Agreement – Chatham County Public Works and Park
Services Facility. Chatham County Board of Commissioners has requested a
water and sewer agreement for Chatham County Public Works and Park
Services Facility. The water and sewer systems have adequate capacity to
serve this 6-equivalent residential unit development located at 7226 Varnedoe
Drive. The agreement is consistent with policy directives given by the Mayor
and Aldermen and has been reviewed and approved by the City Attorney for
legal format. Recommend approval.
34. Water and Sewer Agreement – Bradley Point – Phase III. HRW Developers,
LLC has requested a water and sewer agreement for Bradley Point – Phase,
III. The water and sewer systems have adequate capacity to serve this 41-
equivalent residential unit development located off Saybrook Point. The
agreement is consistent with policy directives given by the Mayor and
Aldermen and has been reviewed and approved by the City Attorney for legal
format. Recommend approval.
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City of Savannah
Summary of Solicitations and Responses
For February 9, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #61 Fork Lifts Yes Yes 28 4 4 0 $ 47,076.44 0 D 0 0
Event #84 Grounds Yes Yes 35 13 5 1 $ 30,780.00 0 D 0 0
Maintenance
for Parks and Medians
Event #162 Pickup Trucks Yes Yes 31 3 3 1 $484,278.16 0 B 0 0
Event #116 Police Yes Yes 22 2 3 1 $234,570.00 0 D 0 0
Sedans
Event #200 Juniper No No 1 0 1 0 $ 54,198.50 0 D 0 0
Network
Equipment
Event #121 X Commercial Yes Yes 19 1 2 0 $ 77,330.00 0 D 0 0
Refuse Containers
Event #195 X Long Term Yes Yes 78 24 4 0 $153,504.00 0 D 0 0
Disability Benefits
Event #196 X Construction Yes Yes 277 66 5 1 $111,432.00 0 D 0 0
Testing
Event #126 X Ground Yes Yes 384 43 16 11 $ 39,000.00 $ 39,000.00 A 0 0
Maintenance
for Laurel Grove
South Cemetery
Event #131 X Disposal of Yes Yes 30 11 1 0 $ 26,000.00 0 D 0 0
Scrap Tires
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City of Savannah
Summary of Solicitations and Responses
For February 9, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #150 X Transportation Yes Yes 91 25 4 3 $100,000.00 $100,000.00 A 0 0
Services for Golden
Age Centers
Event #169 X Oils, Lubricants Yes Yes 75 14 5 0 $ 68,006.89 0 D 0 0
and Anti-Freeze
Event #175 X Microfilm Yes Yes 57 13 1 0 $ 59,400.00 0 D 0 0
Services
Event #202 X Thermoplastic No Yes 68 19 5 3 $104,175.00 0 D 0 0
Pavement
Markings
Event #203 X Office Yes Yes 132 45 6 1 $199,467.62 0 B 0 0
Supplies
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
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