City Council
Regular MeetingSavannah, GA · March 22, 2012
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
MARCH 22, 2012
The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall.
The Invocation was given by Minister Nell Bordeaux; followed by the Pledge of Allegiance to the Flag.
PRESENT: Mayor Edna B. Jackson, Presiding
Alderman Van R. Johnson, II Mayor Pro-tem
Aldermen Tony Thomas, Chairman of Council
Alderman Mary Osborne, Vice-Chairman of Council
Aldermen Mary Ellen Sprague, John Hall, Carol Bell,
Estella Shabazz and Tom Bordeaux
City Manager Rochelle D. Small-Toney
City Attorney James B. Blackburn
Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III
The Minutes of the following meetings were approved upon motion by Alderman Johnson; seconded by
Alderman Thomas and carried:
The summary/final minutes of the City Council work session/City Manager’s briefing of March
8, 2012
The minutes of the City Council meeting of March 8, 2012
The summary/final minutes of the Town Hall meeting of March 6, 2012.
PRESENTATION
Volunteer Coach Ed McDaniels stated the 10 and Under Boys and Girls Club Basketball Team that
represented the City of Savannah in the Georgia Recreation and Parks Association Class A State
Tournament on March 2 and 3, 2012, had won the state championship. It was an undefeated season for
them. The team members were: Robert Bradham, Shedrick Brockington, Amaru Daniels, Ajani Davis,
D’Quan Douse, Timothy Frazier, Michael Graham, Brandon Pringle, Lamont Sams, and Nolan Smith.
LEGISLATIVE REPORTS
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the
issuance of the licenses and upon motion of Alderman Johnson; seconded by Alderman Osborne, and
carried, they were approved:
ALCOHOL BEVERAGES LICENSE HEARING
Randy Joe Brinks for Dewars Clubhouse, requesting a liquor, beer and wine (drink) license with Sunday
sales at 460 Airways Avenue, which is located between Dean Forest Road and Patrick S. Graham Drive
in District 1. (New manager)
Isaac Ben Ceaser, Jr., for Overtime Sports Bar and Grille, requesting a liquor, beer, and wine (drink)
(hybrid) license with Sunday sales and Hybrid permits at 4429 Skidaway Road, which is located between
Delesseps Avenue and Bayberry Drive in District 3. (New owner/manager)
Wasan Trimas for Lime Grill, Inc. t/a Lime Grill, requesting a beer and wine (drink) license with Sunday
sales at 125 E. Broughton Street, which is located between Abercorn and Drayton Streets in District 1.
(New owner/manager)
Matthew William Meece for Savannah Theatre Project t/a Bryson Hall, requesting a liquor, beer and,
wine (drink) license at 5 E. Perry Street, which is located between Bull and Drayton Streets in District 1.
(New owner/manager)
Surekhaben M. Patel for Shreeji Convenience Mart, requesting to transfer a beer and wine (package)
license at 10325 Abercorn Street, which is located between Tibet Avenue and Television Circle in District
6. (New owner/manager).
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PETITIONS
Neil Dawson of Dawson Architects for Anil Patel – Petition 13572, requested multiple encroachments
onto upper and lower Factor’s Walk right-of-way and River Street right-of-way at 126 W. Bay Street,
location of the proposed Ryan Hotel. The subject property at 126 W. Bay Street is located adjacent to
Barnard Street Ramp and fronts River Street. Mr. Dawson is planning for the continued development of
the Ryan Hotel which will encompass the upper three floors of the building with the two lower levels in
other ownership. The requested encroachments described below:
• Awnings: The petitioner requests permission to encroach over Factor’s Walk right-of-way in
order to install five awnings at the storefront windows and doors, at the Bay Street level. Each
awning is proposed to extend 8’-0” out from the façade and provide 10’-5” vertical clearance.
The awning design has been approved by the Historic District Board of Review.
• Pedestrian Bridges: The petitioner requests permission to encroach over Factor’s Walk right-of-
way for the construction of two pedestrian bridges. These bridges are to span approximately 20’-
0” connecting the Bay Street parking area to the front plaza of the building, and are to match the
existing bridge in design. The pedestrian bridge design has been approved by the Historic District
Board of Review.
• Balconies: The petitioner requests permission to encroach over River Street right-of-way in
order to construct new balconies on the building’s north façade. These balconies will be located at
the fourth and fifth floors, projecting approximately 3’-0” from the façade and running the
full length of the building. The design and scale of the balconies are to replicate the historic
balconies that once existed on the structure, and have been approved by the Historic District
Board of Review.
• Valet Drop-off: The petitioner requests permission to encroach onto Upper Factors Walk right-
of-way in order to build a traffic island providing a valet drop-off in front of the building. The
petitioner plans to reconfigure the existing parking to provide a traffic configuration conducive to
valet services. The parking improvement has been approved by the Metropolitan Planning
Commission (MPC).
The petition was reviewed by Water Resources and Public Works, Sanitation, Mobility and Parking, and
Development Services. Public Works notes the existence of water and/or sewer lines within the vicinity,
and requires the petitioner to field locate utilities in their vertical and horizontal locations, to be shown on
construction site plans and approved by Water and Sewer Engineering, prior to construction. Traffic
Engineering requires the plans to be approved through the Site Plan Review process prior to construction,
to ensure all ADA requirements are met. A signed letter from the property owner, Anil Patel, states his
knowledge of the petition and acceptance of all responsibility and associated liability of the
encroachments acceptance of all responsibility and associated liability of the encroachments. All City
permitting, ADA and construction guidelines must be followed. Recommend approval of Petition 13572
subject to the above noted conditions. In addition, the petitioner and the property owners should be
advised that such encroachment grants no ownership rights to the property and that, if ever required, the
structure(s) must be removed at the petitioner’s or property owner’s expense. The petitioner and the
property owners should also be advised that the City will be held harmless for maintenance and liability
of all proposed improvements.
Alderman Osborne asked that they have liability insurance. Mayor Jackson asked they seek to employ
local residents; which would be approximately 30 employees. Alderman Johnson agreed upon the
importance of hiring locally. City Manager Toney stated a Master Plan was developed years ago and she
has instructed staff to review plan. Mr. Dawson said they would start work in 5-weeks and it would take
9-months to complete. Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried
the petition was granted with the liabilities attached.
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Ryan Smith of Thomas & Hutton, representing S.J. Collins Enterprises Petition 13666, requested the City
declare surplus portions of two lanes and a street in order for S. J. Collins to quit-claim the property for a
planned redevelopment project. The redevelopment site, also referred to as the “Backus site”, is located
west of the Truman Parkway, south of Victory Drive. The first subject property is a portion of Victory
Lane (approximately 480’ long) located between Dixie Avenue on the west and terminating into Lot 107
on the east. The second subject property is a portion of Dixie Lane located between Galway Street on the
south and Victory Lane on the north (approximately 278’ long). The final subject property is a portion of
Limerick Street located between Victory Drive on the north and Galway Street on the south
(approximately 450’ long). These right-of-ways which currently divide the proposed redevelopment site,
if declared surplus and quit-claimed will allow the project to move forward in its current design.
The petition was reviewed by Public Works and Water Resources, Sanitation, Development Services, Fire
and Police. Water, sewer and stormwater lines have been identified within the requested areas referenced
for surplus declaration. The City will require that non-obstructive maintenance easements are granted for
these lines and/or that the lines are relocated at the petitioner’s expense. If the request to declare the
property surplus is approved, the property will be quit-claimed to S. J. Collins as the adjoining property
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owner at fair market value. The petitioner has already gained approval from the MPC on the General
Development Plan. The petitioner was been working with Public Works and Water Resources to resolve
the issue of the existing utility lines. Recommend approval of Petition 13666 in which Ryan Smith
requests the City to declare surplus the right-of-way portions of Victory Lane and Dixie Lane, and
abandon and close a portion of Limerick Street in order to quitclaim the property and continue planning
for the redevelopment of the old “Backus Site”.
Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried the petition was granted
subject to all legal requirements being met.
ORDINANCES
Second Readings
Stormwater Ordinance Revisions.
City Attorney Blackburn stated this was the completed re-write of the Storm Water Management Plan of
the City. The City applies for and is issued a permit by the Department of Natural Resources. Certain
requirements must be met and certain findings must be recorded as to how the stormwater will be
managed. Council was furnished by memorandum and an extensive workshop was done on this; as well
as the staff working to provide the answers to make factual determinations and present them to Council.
The reference with the ordinance is that in accordance with the permit, Council will adopt the updates
Stormwater Management System under the ordinance as suggested by the State Department of Natural
Resources. Alderman Shabazz questioned existing projects; to which Assistant City Manager Peter
Shonka stated any permit applications received before April 1, 2012 would not be subject to this
ordinance. City Attorney stated very few changes had been made. City Manager Toney thanked the
development community for working with the staff.
Ordinance read for the first in Council on March 8, 2012; read a second time in Council March 22, 2102,
placed upon its passage, adopted and approved upon motion of Alderman Bell; seconded by Alderman
Johnson and carried:
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO AMEND CHAPTER 11 OF SECTION 4, PUBLIC SERVICES OF THE CODE
OF THE CITY OF SAVANNAH (2003) STORMWATER MANAGEMENT SECTIONS 4-11001. ET
SEQ., TO PROVIDE FOR A STORMWATER MANAGEMENT PLAN PURSUANT TO THE CITY’S
NPDES MS-4 PERMIT ISSUED BY THE STATE OF GEORGIA’S ENVIRONMENTAL
PROTECTION DIVISION OF THE DEPARTMENT OF NATURAL RESOURCES; TO REPEAL ALL
ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES.
WHEREAS, the City was issued a NPDES MS-4 permit number NPDES Permit No. GA000205 by the
State of Georgia Environmental Protection Division of the Department of Natural Resources, and
WHEREAS, Permit No. GA000205 requires that the City adopt and enforce certain environmental
regulations as permittee. These regulations require adoption of the model ordinance contained within the
Coastal Stormwater Supplement (CSS) to the Georgia Stormwater Management Manual (GSMM), or its
equal, on or before April 12, 2012.
NOW THEREFORE, the City, after making the findings of fact as stated therein, has updated its
Stormwater Management Ordinance, pursuant to the permit to become effective at noon on Sunday, April
1, 2012, as follows:
BE IT ORDAINED, by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of
Council assembled and pursuant to lawful authority thereof:
SECTION 1: That Chapter 11 of Section 4, Public Services of the Code of the City of Savannah (2003)
Stormwater Management Sections 4-11001., et seq. be amended by striking therefrom said Sections and
inserting in lieu of a new Chapter 11, Stormwater Management Ordinance as follows:
Said ordinance in its entirety is on file in the Clerk of Council’s Office.
SECTION 2: This ordinance shall become effective at noon on Sunday, April 1, 12012. Upon its
effective date, all ordinances in conflict herewith are herby repealed.
ADOPTED AND APPROVED THIS 22ND DAY OF MARCH 2012.
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First and Second Readings
One Hour Time Zone Request – 0 Block of W. Brady, 0 Block of E. 34th Street, 100 Block of E. 36th
Street. An ordinance to authorize one hour time zones on the 0 block of W. Brady, 0 block of E. 34th
Street, and 100 block of E. 36th Street. (Continued from December 15, 2011.) Recommend continuing to
May 3, 2012. Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried, the
ordinance was continued until May 3, 2012.
90-Minute Time Zone Request – Bull Street Library/Thomas Square Parking Area. An ordinance to
authorize 90-minute time zones for all spaces in the Bull Street Library/Thomas Square parking area. The
parking lot is fronted by Bull Street, 35th Street, and Drayton Street. (Continued from December 15,
2011.) Recommend continuing to May 3, 2012. Upon motion by Alderman Osborne; seconded by
Alderman Shabazz and carried, the ordinance was continued until May 3, 2012.
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Ordinance read for the first time in Council March 22, 2102, upon unanimous consent of Council read a
second time in Council March 22, 2102, placed upon its passage, adopted and approved upon motion of
Alderman Johnson; seconded by Alderman Sprague and carried.
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF
SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE
THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND
PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND,
FOR OTHER PURPOSES.
BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of
Council assembled and pursuant to lawful authority thereof:
SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003),
pertaining to Section 7-1091 of said Code, as amended, shall be amended by adding thereto the following:
AMEND SECTION 219 STOPPING, STANDING AND PARKING
PROHIBITED AT ALL TIMES TO INCLUDE
WEST CHARLTON STREET
On the south side of West Charlton Street 105 feet west of its intersection with Martin Luther King, Jr.
Boulevard and extending in a westerly direction for a distance of 240 feet.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
ADOPTED AND APPROVED MARCH 22, 2012.
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Ordinance read for the first time in Council March 22, 2102, upon unanimous consent of Council read a
second time in Council March 22, 2102, placed upon its passage, adopted and approved upon motion of
Alderman Johnson; seconded by Alderman Sprague and carried.
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO AMEND APPENDIX I, SECTION 234 OF THE CODE OF THE CITY OF
SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1112 OF SAID CODE; TO PROVIDE
DESIGNATED TIME LIMITS AND TIME CONTROLLED PARKING ZONES (UNMETERED); TO
REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES:
BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of
Council assembled, and pursuant to lawful authority thereof
SECTION 1: That Appendix I, Section 234 of the Code of the City of Savannah, Georgia (2003),
pertaining to Section 7-1112, of said Code, as amended, shall be amended as follows:
AMEND SECTION 234, TIME CONTROLLED PARKING ZONES (UNMETERED)
Time limitations between the hours of 6:00 AM and 6:00 PM on any day except Sundays and
public holidays shall be two hours in the following controlled parking zones:
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ENACT
West Charlton Street
On the south side of West Charlton Street from 60 feet east of Purse Street to 120 feet east of Purse Street.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
ADOPTED AND APPROVED MARCH 22, 2012.
MISCELLANEOUS ITEMS
Appointments to Boards, Commissions and Authorities.
Upon motion by Alderman Sprague; seconded by Alderman Hall and carried, the following appointments
were made:
Aging Services Council Pension Board
Dessie E Baker Alderman Mary Ellen Sprague
Chatham Area Transit Pilotage Commission
William K. (Bill) Broker Robert S. Creech, III
Chatham Environmental Forum Property Maintenance Enforcement Board
J. Larry Miles, Jr. Christopher Rouse
Alderman John Hall
Water & Sewer Director John Sawyer Savannah / Chatham Board of Health
Mayor Jackson
Coastal Region Metropolitan Planning Kathryn Martin
Organization Citizens Advisory Committee
(CORE) Savannah Convention and Visitors Bureau
Paula Kreissler Re-Appoint Alderman Tony Thomas
Deborah Solana Rauers Re-Appoint City Manager Rochelle Small-
Patrick J. O’Brien, Jr Toney
Coastal Workforce Investment Board Savannah Hospital Authority
Nina B. Eidell Amy Lee Copeland
Mark D Corrigan, Sr. Irvin Jay Levine
Code Enforcement Appeals Board Savannah Resource Recovery Development
Billie D. Doby Authority
Alderman Mary Osborne
Greater Savannah International Alliance
R. Mitchell Bush Tourism Advisory Committee
James Scott Margaret Johnson
Historic Preservation Advisory Council Traffic Calming Committee
Leah G. Michalak Willard Arte Rahn, Jr
Gerald Cyr
Keep Savannah Beautiful Christopher A Barbierl
Lamont D Bryan Patrick M. Skinner
Virginia L. Mobley
The following recommendations were made for the Cultural Affairs Commission:
Lisa White, Carl A. Miller, and Kim Michael Polote.
Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried, Lisa White and Carl A.
Miller received the most votes therefore they were appointed. Voting for Kim Michael Polote was
Aldermen Osborne, Johnson, and Shabazz.
The following recommendations were made for the Savannah Airport Commission:
Steve Green and Roy L. Jackson.
Upon motion by Alderman Johnson; seconded by Alderman Sprague and carried, Steve Green received
the most votes therefore he was re-appointed. Voting for Roy L. Jackson was Alderman Shabazz.
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Historical Marker – Fairway Oaks - Greenview Subdivision. The Savannah-Chatham County Historic
Site and Monument Commission recommends approval of a request by the Fairway Oaks-Greenview
Neighborhood Association to install a metal plaque on a brick base at the entrance to the Fairway Oaks –
Greenview subdivision. This subdivision was recently listed on the National Register of Historic Places
and is the first mid-20th century suburban residential district in Georgia to be listed.
The proposed location is at the intersection of Waters Avenue and Althea Parkway. It is within the
landscape area of the neighborhood entrance sign. The plaque is 24” wide by 32” tall and made of
aluminum. The background is black with silver 1” lettering. It has been fabricated. The plaque will be
inset in a brick base which will have a slanted face (exact angle to be determined on site) so as to be
visible primarily by pedestrians. The brick base will match the existing brick planter. The plaque is paid
for and funds for the base have been fully secured. The Commission recommended that City Council
approve the petition because it is consistent with the Master Plan and Guidelines, and that the petitioner
coordinate with City departments to ensure no utilities are damaged during installation.
Alderman Osborne stated there had been numerous damages done to the monument in Chatham Square;
she pleaded to whoever was doing the damage to stop because it was costing the tax payers money for the
repairs. Mayor Jackson asked the community to make a report if they saw anyone damaging the
monuments. Upon motion by Alderman Hall; seconded by Alderman Bell and carried the petition was
granted.
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Surplus Property – 1744 E. 31st Street. Recommend that the property located at 1744 E. 31st Street, PIN
2-0057-13-044, be declared surplus and offered for sale to the adjoining property owners. The subject
property is located at the northeast corner of E. 31st and Anderson Streets and was acquired as part of the
E. Anderson/E. 31st Street improvements. Approximately 0.058 acre of the property was needed to widen
the right-of-way; the entire parcel was purchased and the residence demolished. Traffic Engineering
reports that the street improvement project is now complete and no portion of the remaining property
(approximately .222 acres) is needed by the City. Georgia Code Section 36-37-6(g) allows the governing
authority of any municipality to forego the usual requirement of selling property via public bid if the lots
in question are so shaped or so small as to be incapable of being used independently. The subject property
is handicapped by its shape and the impact that setback requirements would place on development. Staff
is proposing to subdivide the property in order to sell the east fifteen to twenty (15’-20’) feet of the parcel
to the adjacent property owner so that she can realign and expand her driveway (which was impacted by
the street improvements). The remainder of the parcel will be sold to the adjoining property owner on the
west. He will combine this portion of the City parcel with his existing lots on Anderson Street (PIN 2-
0057-13-005) for residential development. Staff will request fair market value, based on the assessed
values of the adjoining properties. Recommend that the property at 1744 E. 31st Street, PIN 2-0057-13-
044, be declared surplus to the needs of the City in order to offer the parcel for sale to the adjoining
property owners.
Upon motion by Alderman Bell; seconded by Alderman Sprague and carried the property as declared
surplus.
BIDS, CONTRACTS AND AGREEMENTS
Upon motion of Alderman Shabazz; seconded by Alderman Osborne and carried, the following bids,
contracts and agreements were approved:
Savannah-Chatham Metropolitan Police Department Administrative Center – Event No. 93. Approval to
award a contract for the Savannah-Chatham Metropolitan Police Department Administrative Services
Center from Dabbs-Williams in the amount of $3,683,317.00. The work for this project includes the
build-out of an approximately 23,415 square foot facility that will include property storage rooms,
conference rooms, common areas, offices, restrooms, and other ancillary areas. The site work is also a
part of this project and will include new driveways and parking areas, earthwork, infrastructure,
landscaping and fencing. The recommended contractor's original bid was submitted for $3,930,000.00.
Staff negotiated with the contractor for a cost reduction of $246,683.00 to meet budgetary constraints.
Bids were accepted from pre-qualified bidders only for this project. This bid has been advertised, opened
and reviewed. Delivery: 210 Days. Terms: Net-30 Days. Funds are available in the 2012 Budget, Capital
Improvement Fund/Capital Improvement Projects/Other Costs/SCMPD Administrative Services Center
(Account No. 311-9207-52842-PB836).
Fire Station Prototype Design Services – Event No. 173. Awarded a contract for Fire Station Prototype
consultant design services from Kern-Coleman & Co., LLC in the amount of $135,967.00. The consultant
services will include the development of a fire station prototype for use in various locations including the
initial site at Bradley Boulevard. The requested amount for approval is for the prototype design services,
construction management services and site design services for the Bradley Point station only. The overall
project will include architectural, structural, mechanical, electrical, plumbing, and civil design services
for the building design of a pre-engineered structure compatible for use with both shallow and deep
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foundations. Proposers submitted separate fee proposals for the design of the building prototype for use
at Bradley Boulevard, re-use of the building prototype design at a future location, re-use of the building
prototype design with a different foundation at a future location, construction management services, and
the site design for the Bradley Boulevard location. The awarded consultant’s fee proposals shall be valid
for a period two years from the Notice to Proceed date. The method used for this procurement was the
Request for Proposal RFP which evaluates criteria in addition to costs. The criteria evaluated as part of
this RFP were the proposer’s qualifications and experience, methodology, schedule for the performance
of services, references, MWBE participation and fees. Six proposers responded to the solicitation;
following a review and evaluation of the stated criteria, three proposers were deemed qualified. Those
that were not qualified did not have the required experience designing fire stations. Fee proposals were
considered for the three qualified proposers in relation to the qualification points awarded to determine
the overall best proposal in terms of fees and qualifications. Delivery: 5 Months. Terms: Net 30 Days.
*NOTE: The recommended award amount ($135,967.00) is only for the Bradley Point Station. The total
amount ($182,192.00) includes the development of a fire station prototype for future sites. Each future
site will have different needs. Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Bradley Fire Station (Account No. 311-9207-52842-PB823).
Brass Water Distribution Fittings – Annual Contract – Event No. 90. Awarded an annual contract to
procure brass water distribution fittings from H.D. Supply Waterworks in the amount of $193,087.07. The
brass fittings will be used by Water Distribution in the maintenance and repair of water lines throughout
the city. The apparent low bidder, Delta Municipal Supply, did not bid on all requested parts. Delivery:
Net-30 Days. Funds are available in the 2012 Budget, Water Distribution/Construction Supplies and
Materials (Account No. 521-2503-51340).
Tree Root Damage Repair – Annual Contract – Event No. 194. Awarded an annual contract to procure
tree root damage repair to Savannah River Utilities (Primary) and Savannah Paving Company, Inc.
(Secondary) in the amount of $202,300.00. The services will be used by Streets Maintenance to repair
sidewalks and streets damaged by the intrusion of tree roots. This is an annual contract and as such
contains line item pricing for most of the services that the using department may need during the
upcoming year for this type of repair work. Not all of the line items or estimated quantities listed on the
contract will necessarily be utilized during this contract period. Funds are available in the 2012 Budget,
Streets Maintenance/Other Contractual Services/Construction Supplies and Materials (Account No. 101-
2105-51295-51340) as well as various capital improvement projects
Street Repair and Resurfacing – Annual Contract – Event No. 211. Awarded an annual contract to
procure street repair and resurfacing to Savannah River Utilities (Primary) and SABE, Inc. (Secondary) in
the amount of $505,100.00. The services will be used by Streets Maintenance for minor street repairs (pot
holes and utility cuts) and street resurfacing. This is an annual contract and as such contains line item
pricing for most of the services that the using department may need during the upcoming year for this
type of repair work. Not all of the line items or estimated quantities listed on the contract will necessarily
be utilized during this contract period. Street included in the 2012 Resurfacing Contract are: Street From
To Miles: 56th Street Montgomery Street Meding Street 0.05; Brickyard Road Louisville Road Dead
End 0.12; River Street Fahm Street MLK Boulevard 0.06; Atlantic Avenue 51st Street 52nd Street 0.05;
Floyd Street Hull Street Oglethorpe Street 0.05; DeRenne Drive Paulson Street W Waters Drive 0.20; Ott
Street Gwinnett Street Joe Street 0.12; Bilbo Canal Street Wolf Street Gwinnett Street 0.11; 40th Street
Burroughs Street Florance Street 0.13; 50th Street Stevens Street Bulloch Street 0.10; 56th Street Bull
Street Habersham Street 0.25; Alice Street MLK Boulevard Jefferson Street 0.10; Wolf Street Harmon
Street Bilbo Canal Street 0.13; Stevens Street Victory Drive 42nd Street 0.05; York Street Drayton Street
Abercorn Street 0.06; Atlanta Street Lamar Street Ewell Street 0.10; LaRoache Court LaRoache Avenue
Dead End 0.06; Perry Street Bull Street Drayton Street 0.06; W Waters Drive Althea Parkway DeRenne
Drive 0.20; Abbott Street Chester Street New Castle Street 0.10; Anderson Street Habersham Street Price
Street 0.05; Caroline Street LaRoache Avenue Dead End 0.18; Haven Street Webster Street Betty Street
0.15; Hopewell Street Rankin Street Dead End 0.10; Huntington Street Lincoln Street Habersham Street
0.05 Oakview Street Berkley Street Montgomery Street 0.20; St Julian Street Price Street Houston Street
0.05; Wickford Street Winston Avenue Parnell Street 0.15. Funds are available in the 2012 Budget, Street
Maintenance/Other Contractual Services/Construction Supplies and Materials (Account No. 101- 2105-
51295/51340) as well as various capital improvement projects.
Motorola Repair Parts – Annual Contract – Event No. 333. Awarded an annual contract for Motorola
equipment repair parts and replacement accessories from Motorola Solutions Inc. in the estimated amount
of $61,000.00. The equipment and parts to be purchased will be used to maintain and repair mobile,
portable and fixed end radio equipment used by Public Safety, Public Works and other City personnel.
The State of Georgia has awarded a state wide contract to the recommended contractor which offers a
fixed discount from the list price and has proven to be the most cost effective and timely method for the
City's purchase of its needed Motorola parts and accessories. This bid was opened and reviewed.
Delivery: As Needed. Terms: NetFunds are available in the 2012 Budget, Internal Service
Fund/Information Technology/Equipment Repair and Parts (Account No. 611-1140-51335)
Temporary Casual Labor – Annual Contract Renewal – Event No. 86. Renewed an annual contract to
procure temporary casual labor personnel services from Temporaries Unlimited in the amount of
$738,665.40. The temporary casual labor contract will be used by various City departments and Bureaus
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to fill positions requiring skilled or casual labor. This is the first of four renewal options. Delivery: As
Required. Terms: Net-30 Days. Funds are available in the 2012 Budget, Temporary Labor (Account No.
various 51256). A Pre-Bid Conference was not conducted as this is an annual contract renewal
Chlorine and Hydrofluosilicic Acid – Annual Contract Renewal – Event No. 327. Renewed an annual
contract to procure chlorine and hydrofluosilicic acid from Savannah Brush and Chemical in the amount
of $230,400.00. The chlorine and hydrofluosilicic acid will be used by Water Supply and Treatment in the
treatment of water. This is the last renewal option available. Although 60 bidders were solicited, only
one bid was received. The bid was originally received July 6, 2010. Funds are available in the 2012
Budget, Water & Sewer Fund/ Water Supply/Chemicals (Account No. 521-2502-51323).
Aluminum Sulfate – Annual Contract Renewal – Event No. 328. Renewed an annual contract to procure
aluminum sulfate from General Chemical in the amount of $ 410,362.00. The aluminum sulfate will be
used by the Industrial and Domestic Water Treatment Plant in the water treatment process. This is the
first of two renewal options available. Funds are available in the 2012 Budget, I & D Water Operating
Fund/I & D Operation & Maintenance/Chemicals (Account No. 531-2581-51323). Funds are available in
the 2012 Budget, Water & Sewer Operating Fund/Lift Station Maintenance/Equipment Repair Parts
(Account No. 521-2552-51335.)
Autodialers – Annual Contract Renewal – Event No. 329. Renewed an annual contract to procure
autodialers to USA Bluebook in the amount of $49,499.70. The autodialers will be used by
Sewer Conveyance to monitor the lift station system and provide notification if the lift station
fails. Delivery: 20-30 Days. Terms: Net-30 Days. Funds are available in the 2012 Budget, Water
& Sewer Operating Fund/Lift Station Maintenance/Equipment Repair Parts (Account No. 521-
2552-51335.)
Temporary Clerical Labor – Annual Contract Renewal – Event No. 331. Renewed an annual contract to
procure temporary clerical labor personnel services from Ambassador Personnel in the amount of
$289,271.04. The temporary clerical labor contract will be used by various City departments and bureaus
to fill clerical positions. This is the first of four renewal options available. Delivery: As Needed. Terms:
Net-30 Days. Funds are available in the 2012 Budget, Various Accounts/Temporary Labor (Account No.
Various 51256).
Participation in the Visit Savannah Advertising Campaign – Savannah/Hilton Head International Airport.
The Savannah Airport Commission received approval to participate in Visit Savannah Advertising
Campaign in the amount of $120,000.00 and has entered into an agreement with Travelocity for a
spring/summer co-op advertising campaign. The campaign will highlight the Airport and will be marketed
to nonstop destinations. Visit Savannah has found that the Travelocity partnership is one of their highest
return on investment expenditures and offers measurable results. The campaign is scheduled to launch the
end of May and run 4 to 6 months.
Airport IT Upgrade Phase IV (Internet Fiber) – URS Corporation – Savannah/Hilton Head International
Airport. The Savannah Airport Commission received approval to enter into a contact with URS
Corporation in the amount of $39,712.00 for Airport IT Upgrade Phase IV (Internet Fiber). In response to
growing demands and technological advances, the Airport has programmed to upgrade the network
infrastructure in 2012. This upgrade consists of a Distributed Antenna System (DAS), complementary
Wi-Fi service, and a new IP based telephone system. In order to ensure that proper data throughput is
available for these new systems, the fiber broadband services must be upgraded. The network currently
operates on a total of 2 bonded T1 lines that support all Airport systems. Each T1 line is capable of
handling 1.54Mbs for a total connection speed of 3Mbs. To explain this more clearly 1.54Mbs can
reasonably support approximately 50-100 users on a network. The network currently has 3Mbs and peaks
at approximately 100-200 users. Each of the new systems could easily consume this throughput (200
users) by themselves. By installing new fiber broadband services, the Airport would increase its
throughput from 3Mps to speeds of 10Gbs (30,000Mbs) or more depending on network requirements.
Upgrading the broadband service not only provides the speeds needed for the new systems, but also
ensures that adequate throughput is available for any future expansion. URS is the Commission’s
Engineer of Record and has qualified staff to perform the design and implementation services associated
with the new Internet fiber system.
Thirty-Two Passenger, ADA Compliant Bus – Savannah/Hilton Head International Airport. The
Savannah Airport Commission received approval to purchase a thirty-two passenger bus, including two
wheel chairs with ADA compliant lifts from Bus Services in the amount of $101,718.00. The Airport has
programmed to replace the existing 1995 twenty-seven passenger bus (purchased used) due to life cycle
and unreliability. The bus will be used for passenger deployment in the event of an airfield emergency
and by Marketing for group tours.
Rental Car Company Booths – Event No. 192 – Savannah/Hilton Head International Airport. The
Savannah Airport Commission received approval to enter into a contract with Pioneer Construction, Inc.
in the amount of $204,510.00 for the Rental Car Company Booths project. This project consists of
providing all labor and materials to furnish and install seven (7) pre-fabricated booths at the north and
8
south rental car lots which will include, but not be limited to, asphalt demolition, concrete construction,
and electrical service to each respective booth per the plans and specifications.
Update Level 2 Restrooms Floor Tile and Countertops – Event No. 193 . Savannah/Hilton Head
International Airport. The Savannah Airport Commission received approval to enter into a contract with
H & H Carpets, Inc. in the amount of $95,760.00 for the Update Level 2 Restrooms Floor Tile and
Countertops project. This project consists of, but is not limited to, furnishing all labor and materials to
replace floor tile, countertops, and fixtures in restrooms as shown on the plans and specifications
Amendment No. 1 to Supplemental Agreement No. 12 with URS Corporation Southern –
Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of
Amendment No. 1 to Supplemental Agreement No. 12 with URS Corporation Southern in the amount of
$74,730.00. This assignment consists of conducting an Aeronautical Survey for runways 1/19 and 10/28
in accordance with FAA (Federal Aviation Administration) guidelines and revising all airspace drawings
contained in the current Airport Layout Plan Drawing Set using the obstruction data derived from the
survey.
FAA Design Review Reimbursable Agreement for Midfield RVR – Savannah/Hilton Head International
Airport. The Savannah Airport Commission received approval of a Design Review Reimbursable
Agreement with FAA (Federal Aviation Administration) for the Midfield Runway Visual Range (RVR)
in the amount of $30,000.00. This Agreement provides funding for FAA services required to review a
design package, including drawings and specifications, provided by the Commission for the establishment
of a FAA navigational aid facility (a Midfield RVR) at the Airport. The review will be to
ensure conformance to FAA design standards. No government furnished equipment or implementation
services will be provided under this agreement. If required, the FAA and the Commission will enter into a
separate agreement to cover the implementation of the project. The fully-loaded estimated FAA cost
associated with this Agreement is $30,000.00. The Commission is required by FAA to prepay the entire
estimated cost of the agreement. The cost estimates contained in the agreement are expected to be the
maximum costs, but may be modified to recover the FAA’s actual costs.
Amendment No. 1 to Intergovernmental Agreement between Chatham County and the Savannah Airport
Commission to Construct Drainage Improvements on a Portion of Pipemakers Canal on Airport Property
– Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval of
Amendment No. 1 to its Intergovernmental Agreement with Chatham County to Construct Drainage
Improvements on a Portion of Pipemakers Canal on Airport Property. The County is constructing
improvements to Pipemakers Canal to lessen flooding problems. A portion of the canal is on Airport
property, and part of it crosses a section of the airfield. While the construction is underway, the Airport
asked the County to move the canal off of the airfield to meet FAA requirements. The County agreed
provided the Airport/FAA paid the additional costs for moving the canal. FAA agreed and this project is
in the Airport’s Capital Improvement Program. An Intergovernmental Agreement was entered into on
June 25, 2004, between the County and the Airport to allow the County to work on Airport property and
for the Airport to provide the additional funding to the County for
the changes to comply with FAA regulations. The Intergovernmental Agreement required the County to
relocate the airfield security fence and FAA navigational aid cables and required the Airport to buy the
wetlands mitigation credits. Since that time, Chatham County has developed a mitigation bank and can
provide wetlands mitigation credits at less cost. Amendment No. 1 to the Intergovernmental Agreement
will stipulate that the County provide the wetlands mitigation instead of the Airport and that the Airport
relocate the airfield security fence and FAA NAVAID cables instead of the County. The cost to each
party is estimated to be equivalent, so there will be no change in funding arrangements.
Topcon Hi Per II Base and Rover Package – Savannah/Hilton Head International Airport. The Savannah
Airport Commission received approval to purchase one Topcon Hi Per II Base and Rover Package survey
grade GPS System with associated appurtenances in the amount of $28,665.00 from Georgia Surveyors
Exchange Company. This is a sole source purchase. Airport Engineering performs multiple inspections
throughout the year which include runway and taxiway pavement, drainage, and roadways. This GPS
tracking and data collection system will allow Airport Engineering the means by which to accurately
locate and catalog with photographs any issue found during these inspections. In addition, the system will
be instrumental in corroborating as built conditions, within inches, on capital projects as well as creating
as built plans for Operations and Maintenance. FAA Draft AC 150/5300-19 Airport Data and
Information Program, when enacted, will require all level III airports to create a Geographic Information
System (GIS) database depicting certain aspects of the Airport. This data would be managed by the
Airport Operator and shared with the FAA and aviation community in order to encourage and promote
airport safety. Some of the data collected would include information regarding the Airport’s physical
infrastructure such as elevations of navigational aids, objects located in the approach and departure areas,
and runway critical points with elevations. The Topcon Hi Per II would be able to transfer any collected
data to AutoCAD software and a number of other programmed sources. Georgia Surveyors Exchange
Company, Inc. is the sole distributor of TPS products in this region and their agreement with Topcon
precludes any other supplier to compete within that region. The Topcon Hi Per II system is fully
compatible with the Airport’s Topcon Total Station which allows the GPS equipment to integrate with the
survey equipment.
9
Vernon River Phase IIA Grant. The City of Savannah has received a grant contract in the amount of
$43,500.00 for continued work within the Vernon River Watershed. This is Savannah’s second grant from
the Georgia Environmental Protection Division funded through the U.S. Environmental Protection
Agency dedicated towards reducing fecal bacteria levels in the Vernon River. The grant will be used to
complete a study on field detection of optical brighteners typically found in toilet tissues and detergents.
Positive findings will ultimately assist field personnel in determining whether high fecal bacteria levels
are due to human waste or wildlife waste. Work efforts associated with the grant will be shared with
Chatham County and the Town of Vernonburg totaling approximately $29,000.00 of in-kind services.
Upon motion by Alderman Thomas; second by Alderman Johnson and carried the grant was approved.
**************************************************
Mayor Jackson announced the Clerk of Council Dyanne Reese was out due to an emergency family
illness.
Alderman Bell congratulated the residents in the community who were alumni of Shaw University. The
Shaw University Lady Bears had advanced to the final in the NCAA Division II, out of 360 universities.
Mayor Jackson recognized the entire staff of the City of Savannah for the success of the past St. Patrick’s
Day festivities; she complimented the staff working 24-7 cleaning the streets and parks at night. She also
wanted to show appreciation for the team work of the parade committee working with staff. Alderman
Bell stated she heard many comments on how hospitable the City staff were as well as the public safety
staff. City Manager Toney stated the Council would receive a written report on the successful event; she
was extremely proud of the staff. Alderman Osborne stated she understood a team was looking at the
importance and ways and means of emergency vehicles reaching victims. Alderman Johnson said the
City and Council would like to extend condolences to the family and friends of 2 casualties. Alderman
Hall stated before granting the parade permit next year, they should request to be moved up in the parade
schedule.
Alderman Sprague stated the Savannah Music Festival and the Tour of Homes started the coming
weekend.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese, Clerk of Council
10
Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
MARCH 22, 2012
1. Approval of the summary/final minutes of the City Council work session/City
Manager’s briefing of March 8, 2012.
2. Approval of the minutes of the City Council meeting of March 8, 2012.
3. Approval of the summary/final minutes of the Town Hall meeting of March 6,
2012.
4. Recognition of the 10 and Under Boys and Girls Club Basketball Team that
represented the City of Savannah in the Georgia Recreation and Parks
Association Class A State Tournament on March 2 and 3, 2012 and won the
state championship.
ALCOHOLIC BEVERAGE LICENSE HEARINGS
5. Randy Joe Brinks for Dewars Clubhouse, requesting a liquor, beer and wine
(drink) license with Sunday sales at 460 Airways Avenue, which is located
between Dean Forest Road and Patrick S. Graham Drive in District 1. (New
manager) Recommend approval.
6. Isaac Ben Ceaser, Jr., for Overtime Sports Bar and Grille, requesting a liquor,
beer, and wine (drink) (hybrid) license with Sunday sales and Hybrid permits
at 4429 Skidaway Road, which is located between Delesseps Avenue and
Bayberry Drive in District 3. (New owner/manager) Recommend approval.
7. Wasan Trimas for Lime Grill, Inc. t/a Lime Grill, requesting a beer and wine
(drink) license with Sunday sales at 125 E. Broughton Street, which is located
between Abercorn and Drayton Streets in District 1. (New owner/manager)
Recommend approval.
8. Matthew William Meece for Savannah Theatre Project t/a Bryson Hall,
requesting a liquor, beer and, wine (drink) license at 5 E. Perry Street, which
is located between Bull and Drayton Streets in District 1. (New
owner/manager) Recommend approval.
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9. Surekhaben M. Patel for Shreeji Convenience Mart, requesting to transfer a
beer and wine (package) license at 10325 Abercorn Street, which is located
between Tibet Avenue and Television Circle in District 6. (New
owner/manager) Recommend approval.
PETITIONS
10. Neil Dawson of Dawson Architects for Anil Patel – Petition 13572, requesting
multiple encroachments onto upper and lower Factor’s Walk right-of-way and
River Street right-of-way at 126 W. Bay Street, location of the proposed Ryan
Hotel. The subject property at 126 W. Bay Street is located adjacent to
Barnard Street Ramp and fronts River Street. Mr. Dawson is planning for the
continued development of the Ryan Hotel which will encompass the upper
three floors of the building with the two lower levels in other ownership. The
requested encroachments are described below:
• Awnings: The petitioner requests permission to encroach over
Factor’s Walk right-of-way in order to install five awnings at the
storefront windows and doors, at the Bay Street level. Each awning is
proposed to extend 8’-0” out from the façade and provide 10’-5”
vertical clearance. The awning design has been approved by the
Historic District Board of Review.
• Pedestrian Bridges: The petitioner requests permission to encroach
over Factor’s Walk right-of-way for the construction of two pedestrian
bridges. These bridges are to span approximately 20’-0” connecting
the Bay Street parking area to the front plaza of the building, and are to
match the existing bridge in design. The pedestrian bridge design has
been approved by the Historic District Board of Review.
• Balconies: The petitioner requests permission to encroach over River
Street right-of-way in order to construct new balconies on the building’s
north façade. These balconies will be located at the fourth and fifth
floors, projecting approximately 3’-0” from the façade and running the
full length of the building. The design and scale of the balconies are to
replicate the historic balconies that once existed on the structure, and
have been approved by the Historic District Board of Review.
• Valet Drop-off: The petitioner requests permission to encroach onto
Upper Factors Walk right-of-way in order to build a traffic island
providing a valet drop-off in front of the building. The petitioner plans
to reconfigure the existing parking to provide a traffic configuration
conducive to valet services. The parking improvement has been
approved by the Metropolitan Planning Commission (MPC).
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The petition has been reviewed by Water Resources and Public Works,
Sanitation, Mobility and Parking, and Development Services. Public Works
notes the existence of water and/or sewer lines within the vicinity, and
requires the petitioner to field locate utilities in their vertical and horizontal
locations, to be shown on construction site plans and approved by Water and
Sewer Engineering, prior to construction. Traffic Engineering requires the
plans to be approved through the Site Plan Review process prior to
construction, to ensure all ADA requirements are met. A signed letter from
the property owner, Anil Patel, states his knowledge of the petition and
acceptance of all responsibility and associated liability of the encroachments.
All City permitting, ADA and construction guidelines must be followed.
Recommend approval of Petition 13572 subject to the above noted
conditions. In addition, the petitioner and the property owners should be
advised that such encroachment grants no ownership rights to the property
and that, if ever required, the structure(s) must be removed at the petitioner’s
or property owner’s expense. The petitioner and the property owners should
also be advised that the City will be held harmless for maintenance and
liability of all proposed improvements. (Photos and drawings are attached.)
Recommend approval.
11. Ryan Smith of Thomas & Hutton, representing S.J. Collins Enterprises
Petition 13666, requesting the City declare surplus portions of two lanes and
a street in order for S.J. Collins to quit-claim the property for a planned
redevelopment project. The redevelopment site, also referred to as the
“Backus site”, is located west of the Truman Parkway, south of Victory Drive.
The first subject property is a portion of Victory Lane (approximately 480’
long) located between Dixie Avenue on the west and terminating into Lot 107
on the east. The second subject property is a portion of Dixie Lane located
between Galway Street on the south and Victory Lane on the north
(approximately 278’ long). The final subject property is a portion of Limerick
Street located between Victory Drive on the north and Galway Street on the
south (approximately 450’ long). These right-of-ways which currently divide
the proposed redevelopment site, if declared surplus and quit-claimed will
allow the project to move forward in its current design.
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The petition has been reviewed by Public Works and Water Resources,
Sanitation, Development Services, Fire and Police. Water, sewer and
stormwater lines have been identified within the requested areas referenced
for surplus declaration. The City will require that non-obstructive
maintenance easements are granted for these lines and/or that the lines are
relocated at the petitioner’s expense. If the request to declare the property
surplus is approved, the property will be quit-claimed to S.J. Collins as the
adjoining property owner at fair market value. The petitioner has already
gained approval from the MPC on the General Development Plan. The
petitioner has also been working with Public Works and Water Resources to
resolve the issue of the existing utility lines.
Recommend approval of Petition 13666 in which Ryan Smith requests the
City to declare surplus the right-of-way portions of Victory Lane and Dixie
Lane, and abandon and close a portion of Limerick Street in order to quit-
claim the property and continue planning for the redevelopment of the old
“Backus Site”. (An aerial photo is attached.) Recommend approval.
ORDINANCES
Second Readings
12. Stormwater Ordinance Revisions. An ordinance to amend the Stormwater
Management Ordinance to adopt the required provisions of the Georgia
Coastal Stormwater Supplement. The City is required to adopt the provisions
of the Coastal Stormwater Supplement to the Georgia Stormwater Design
Manual as a condition of its Municipal Stormwater Discharge Permit. Our
current ordinance was developed to reduce flooding by requiring developers
to control the rate of stormwater discharge from their sites. Post-development
discharge rates had to be less than or equal to pre-development rates up to
the 25-year 24-hour storm event.
The new requirements that must be adopted will require the City to address
stormwater quality by controlling the discharge of potential pollutants from a
site. A Local Design Manual has been developed to help the design
community understand and comply with the new ordinance requirements. We
are proposing that the new ordinance take effect on April 1st.
The main changes to the ordinance are as follows:
• Added Coastal Stormwater Supplement definitions and minimum
standards;
• Added clarification of enforcement process;
• Added applicability exemption for projects consisting of 5,000 square
feet or less of impervious surface or less than one acre of disturbance;
• Added exclusions for active development permits;
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• Updated permit review process to Coastal Stormwater Supplement
guidance; and
• Added watercourse protection provisions.
The National Pollutant Discharge Elimination System (NPDES) Municipal
Stormwater Discharge permit issued to the City by the State of Georgia
requires adoption of the model ordinance contained within the Coastal
Stormwater Supplement or its equal on or before April 13, 2012.
Recommend approval.
First and Second Readings
13. One Hour Time Zone Request – 0 Block of W. Brady, 0 Block of E. 34th
Street, 100 Block of E. 36th Street. An ordinance to authorize one hour time
zones on the 0 block of W. Brady, 0 block of E. 34th Street, and 100 block of
E. 36th Street. (Continued from December 15, 2011.) Recommend continuing
to May 3, 2012.
14. 90-Minute Time Zone Request – Bull Street Library/Thomas Square Parking
Area. An ordinance to authorize 90-minute time zones for all spaces in the
Bull Street Library/Thomas Square parking area. The parking lot is fronted by
Bull Street, 35th Street, and Drayton Street. (Continued from December 15,
2011.) Recommend continuing to May 3, 2012.
15. Two-Hour Time Zone Request - 500 Block of W. Charlton Street. An
ordinance to amend the code of the City of Savannah, Section 7-1112,
Appendix I, Section 234, designated time limits; time-controlled parking zones
(unmetered) to restrict parking to two hours once per day on the south side of
the west end of the 500 block of W. Charlton Street across from the hotel’s
on-street parallel parking in order to maintain two-way traffic. (The Traffic
Engineering Report was approved on March 8, 2012.) Recommend approval.
MISCELLANEOUS
16. Appointments to Boards, Commissions and Authorities.
17. Historical Marker – Fairway Oaks - Greenview Subdivision. The Savannah-
Chatham County Historic Site and Monument Commission recommends
approval of a request by the Fairway Oaks-Greenview Neighborhood
Association to install a metal plaque on a brick base at the entrance to the
Fairway Oaks – Greenview subdivision. This subdivision was recently listed
on the National Register of Historic Places and is the first mid-20th century
suburban residential district in Georgia to be listed.
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The proposed location is at the intersection of Waters Avenue and Althea
Parkway. It is within the landscape area of the neighborhood entrance sign.
The plaque is 24” wide by 32” tall and made of aluminum. The background is
black with silver 1” lettering. It has been fabricated. The plaque will be inset
in a brick base which will have a slanted face (exact angle to be determined
on site) so as to be visible primarily by pedestrians. The brick base will match
the existing brick planter.
The plaque is paid for and funds for the base have been fully secured.
The Commission recommends that City Council approve the petition because
it is consistent with the Master Plan and Guidelines, and that the petitioner
coordinate with City departments to ensure no utilities are damaged during
installation. (The text and a drawing are attached.) Recommend approval.
18. Surplus Property – 1744 E. 31st Street. Recommend that the property located
at 1744 E. 31st Street, PIN 2-0057-13-044, be declared surplus and offered
for sale to the adjoining property owners. The subject property is located at
the northeast corner of E. 31st and Anderson Streets and was acquired as
part of the E. Anderson/E. 31st Street improvements. Approximately 0.058
acre of the property was needed to widen the right-of-way; the entire parcel
was purchased and the residence demolished. Traffic Engineering reports
that the street improvement project is now complete and no portion of the
remaining property (approximately .222 acres) is needed by the City.
Georgia Code Section 36-37-6(g) allows the governing authority of any
municipality to forego the usual requirement of selling property via public bid if
the lots in question are so shaped or so small as to be incapable of being
used independently. The subject property is handicapped by its shape and
the impact that setback requirements would place on development.
Staff is proposing to subdivide the property in order to sell the east fifteen to
twenty (15’-20’) feet of the parcel to the adjacent property owner so that she
can realign and expand her driveway (which was impacted by the street
improvements). The remainder of the parcel will be sold to the adjoining
property owner on the west. He will combine this portion of the City parcel
with his existing lots on Anderson Street (PIN 2-0057-13-005) for residential
development. Staff will request fair market value, based on the assessed
values of the adjoining properties.
Recommend that the property at 1744 E. 31st Street, PIN 2-0057-13-044, be
declared surplus to the needs of the City in order to offer the parcel for sale to
the adjoining property owners. (A map is attached.) Recommend approval.
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BIDS, CONTRACTS AND AGREEMENTS
19. Vernon River Phase IIA Grant. The City of Savannah has received a grant
contract in the amount of $43,500.00 for continued work within the Vernon
River Watershed. This is Savannah’s second grant from the Georgia
Environmental Protection Division funded through the U.S. Environmental
Protection Agency dedicated towards reducing fecal bacteria levels in the
Vernon River. The grant will be used to complete a study on field detection of
optical brighteners typically found in toilet tissues and detergents. Positive
findings will ultimately assist field personnel in determining whether high fecal
bacteria levels are due to human waste or wildlife waste. Work efforts
associated with the grant will be shared with Chatham County and the Town
of Vernonburg totaling approximately $29,000.00 of in-kind services. (A
memo is attached.) Recommend approval.
20. Savannah-Chatham Metropolitan Police Department Administrative Center –
Event No. 93. Recommend approval to award a contract for the Savannah-
Chatham Metropolitan Police Department Administrative Services Center
from Dabbs-Williams in the amount of $3,683,317.00. The work for this
project includes the build-out of an approximately 23,415 square foot facility
that will include property storage rooms, conference rooms, common areas,
offices, restrooms, and other ancillary areas. The site work is also a part of
this project and will include new driveways and parking areas, earthwork,
infrastructure, landscaping and fencing. The recommended contractor's
original bid was submitted for $3,930,000.00. Staff negotiated with the
contractor for a cost reduction of $246,683.00 to meet budgetary constraints.
Bids were accepted from pre-qualified bidders only for this project.
The Minority and Women Business Enterprise (MWBE) goal is 28%, 18%
MBE and 10% WBE. The recommended contractor submitted participation of
30.58% MWBE, 20.03% MBE utilizing Groundworks Unlimited and 10.55%
WBE utilizing Floyd Concrete, RPI Residential, Henry Plumbing and Superior
Rebars.
This bid has been advertised, opened and reviewed. Delivery: 210 Days.
Terms: Net-30 Days. The bidders were:
L.B.(D) Dabbs-Williams $ 3,930,000.00
(A)
Pioneer Construction Inc. $ 3,959,100.00
(E)
Paul S. Akins Company $ 3,986,000.00
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Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/SCMPD Administrative Services center
(Account No. 311-9207-52842-0PB836). A combination of General Funds
and SPLOST V Funds will be used for this project. A mandatory Pre-Bid
Conference was conducted and ten vendors attended. (A)Indicates local non-
minority owned business; (D)Indicates non-local non-minority owned business.
Recommend approval.
21. Fire Station Prototype Design Services – Event No. 173. Recommend
approval to award a contract for Fire Station Prototype consultant design
services from Kern-Coleman & Co., LLC in the amount of $135,967.00. The
consultant services will include the development of a fire station prototype for
use in various locations including the initial site at Bradley Boulevard. The
requested amount for approval is for the prototype design services,
construction management services and site design services for the Bradley
Point station only.
The overall project will include architectural, structural, mechanical, electrical,
plumbing, and civil design services for the building design of a pre-engineered
structure compatible for use with both shallow and deep foundations.
Proposers submitted separate fee proposals for the design of the building
prototype for use at Bradley Boulevard, re-use of the building prototype
design at a future location, re-use of the building prototype design with a
different foundation at a future location, construction management services,
and the site design for the Bradley Boulevard location. The awarded
consultant’s fee proposals shall be valid for a period two years from the
Notice to Proceed date.
The method used for this procurement was the Request for Proposal RFP
which evaluates criteria in addition to costs. The criteria evaluated as part of
this RFP were the proposer’s qualifications and experience, methodology,
schedule for the performance of services, references, MWBE participation
and fees. Six proposers responded to the solicitation; following a review and
evaluation of the stated criteria, three proposers were deemed qualified.
Those that were not qualified did not have the required experience designing
fire stations. Fee proposals were considered for the three qualified proposers
in relation to the qualification points awarded to determine the overall best
proposal in terms of fees and qualifications.
The Minority and Women Business Enterprise (MWBE) goal for this proposal
was 23% MWBE; 14% MBE, 9% WBE. The recommended proposer
submitted participation of 33% MWBE; 22% MBE utilizing S.L King &
Associates and 11% WBE utilizing Clemmons Engineering.
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Proposals were received March 14, 2012. This proposal has been
advertised, opened and reviewed. Delivery: 5 Months. Terms: Net 30 Days.
The proposers were:
Bradley Point Future Site
Fees Fees Total
B.P.(B Kern-Coleman & Co., LLC $135,967.00 $46,225.00 $182,192.00*
(B)
Watkins Associates $106,710.00 $76,500.00 $183,210.00
(D)
Precision Planning $342,877.00 $47,000.00 $389,877.00
*NOTE: The recommended award amount ($135,967.00) is only for the
Bradley Point Station. The total amount ($182,192.00) includes the
development of a fire station prototype for future sites. Each future site will
have different needs.
Experience Proposed Schedule References MWBE Fee Totals
Criteria: Methodology Participation Proposal
(30 pts) (15 pts) (10 pts) (10 pts) (10 pts) (25 pts) (100 pts)
Proposer:
Kern-Coleman &
22.8 9.5 9.0 5.3 10.0 25.0 81.6
Co., LLC
Precision
29.3 15.0 8.8 10.0 0.0 11.7 74.7
Planning
Watkins
19.8 9.3 8.3 5.7 0.0 24.8 67.7
Associates
Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Bradley Fire Station (Account No. 311-
9207-52842-PB823). A Pre-Proposal Conference was conducted and ten
vendors attended. (B)Indicates local non-minority owned business; (D)Indicates
non-local non-minority owned business. Recommend approval.
22. Full Size Flatbed Trucks – Event No. 119. Recommend approval to procure
two full size flatbed trucks from Bartow Ford in the amount of $94,894.00.
One flatbed truck will be used by Fire and Emergency Services to replace unit
2500 that is no longer economical to operate or repair. The other flatbed
truck will be used as a hauler for a foam trailer that is being purchased with a
grant.
Bids were received February 7, 2012. This bid has been advertised, opened
and reviewed. Terms: Net-30 Days. The bidders were:
L.B.(C) Bartow Ford $ 94,894.00
(D)
Hardy Chevrolet, Inc. $ 95,170.00
(D)
Roberts Truck Center $ 98,500.00
(C)
Allan Vigil Ford $ 98,538.00
(B)
J.C. Lewis Ford $ 99,006.00
(D)
O.C. Welch Ford $ 99,758.00
(D)
Wade Ford, Inc. $ 111,392.00
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Funds for the replacement vehicle are available in the 2012 Budget, Vehicular
Purchases/Vehicular Equipment (Account No. 613-9230-51515). Funds for
the fleet addition are available in the 2012 Budget, Fire Grants (212-3117-
51730-GT0147). A Pre-Bid Conference was conducted and no vendor
attended. (B)Indicates local non-minority owned business; (C)Indicates non-
local minority owned business; (D)Indicates non-local non-minority owned
business. Recommend approval.
23. Brass Water Distribution Fittings – Annual Contract – Event No. 90.
Recommend awarding an annual contract to procure brass water distribution
fittings from H.D. Supply Waterworks in the amount of $193,087.07. The
brass fittings will be used by Water Distribution in the maintenance and repair
of water lines throughout the city.
The apparent low bidder, Delta Municipal Supply, did not bid on all requested
parts.
Bids were received February 7, 2012. This bid has been advertised, opened
and reviewed. Delivery: Net-30 Days. The bidders were:
L.B.(D) HD Supply Waterworks $ 193,087.07
(D)
Delta Municipal Supply (Partial Bid) $ 184,512.35
(D)
Ferguson Waterworks $ 193,175.69
(D)
Consolidated Pipe & Supply Co. $ 212,051.45
(E)
Frankie Thompson Enterprises $ 266,389.01
Funds are available in the 2012 Budget, Water Distribution/Construction
Supplies and Materials (Account No. 521-2503-51340). A Pre-Bid
(D)
Conference was conducted and one vendor attended. Indicates non-local
non-minority owned business; (E)Indicates local woman-owned business.
Recommend approval.
24. Tree Root Damage Repair – Annual Contract – Event No. 194. Recommend
awarding an annual contract to procure tree root damage repair to Savannah
River Utilities (Primary) and Savannah Paving Company, Inc. (Secondary) in
the amount of $202,300.00. The services will be used by Streets
Maintenance to repair sidewalks and streets damaged by the intrusion of tree
roots. This is an annual contract and as such contains line item pricing for
most of the services that the using department may need during the
upcoming year for this type of repair work. Not all of the line items or
estimated quantities listed on the contract will necessarily be utilized during
this contract period.
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There was a combined Minority and Women Business Enterprise (MWBE)
goal for this project of 47%. Savannah River Utilities submitted participation
of 100% MWBE; 90% MBE self-performing and 10% WBE utilizing Chatham
Concrete Construction. Savannah Paving Company, Inc. submitted
participation of 47% MWBE; 27% MBE utilizing Entrepreneurial Construction
and 20% WBE utilizing Floyd Concrete.
Bids were received February 21, 2012. This bid has been advertised, opened
and reviewed. The bidders were:
L.B.(C) Savannah River Utilities (Primary) $ 202,300.00
(D)
Savannah Paving Company, Inc. (Secondary) $ 305,950.00
(F)
Superior Excavation Contractors $ 355,469.50
(C)
SABE, Inc. $ 515,566.70
(D)
Coastline Concrete Services, Inc. $ 539,800.00
(D)
Southern Champion Construction, Inc. $ 832,000.00
Funds are available in the 2012 Budget, Streets Maintenance/Other
Contractual Services/Construction Supplies and Materials (Account No. 101-
2105-51295-51340) as well as various capital improvement projects. A Pre-
Bid Conference was conducted and four vendors attended. (C)Indicates non-
local minority owned business; (D)Indicates non-local non-minority owned
business; (F)Indicates non-local woman owned business. Recommend
approval.
25. Street Repair and Resurfacing – Annual Contract – Event No. 211.
Recommend awarding an annual contract to procure street repair and
resurfacing to Savannah River Utilities (Primary) and SABE, Inc. (Secondary)
in the amount of $505,100.00. The services will be used by Streets
Maintenance for minor street repairs (pot holes and utility cuts) and street
resurfacing. This is an annual contract and as such contains line item pricing
for most of the services that the using department may need during the
upcoming year for this type of repair work. Not all of the line items or
estimated quantities listed on the contract will necessarily be utilized during
this contract period.
Street included in the 2012 Resurfacing Contract are shown below.
Street From To Miles
56th Street Montgomery Street Meding Street 0.05
Brickyard Road Louisville Road Dead End 0.12
River Street Fahm Street MLK Boulevard 0.06
Atlantic Avenue 51st Street 52nd Street 0.05
Floyd Street Hull Street Oglethorpe Street 0.05
DeRenne Drive Paulson Street W Waters Drive 0.20
Ott Street Gwinnett Street Joe Street 0.12
Bilbo Canal Street Wolf Street Gwinnett Street 0.11
40th Street Burroughs Street Florance Street 0.13
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50th Street Stevens Street Bulloch Street 0.10
56th Street Bull Street Habersham Street 0.25
Alice Street MLK Boulevard Jefferson Street 0.10
Wolf Street Harmon Street Bilbo Canal Street 0.13
Stevens Street Victory Drive 42nd Street 0.05
York Street Drayton Street Abercorn Street 0.06
Atlanta Street Lamar Street Ewell Street 0.10
LaRoache Court LaRoache Avenue Dead End 0.06
Perry Street Bull Street Drayton Street 0.06
W Waters Drive Althea Parkway DeRenne Drive 0.20
Abbott Street Chester Street New Castle Street 0.10
Anderson Street Habersham Street Price Street 0.05
Caroline Street LaRoache Avenue Dead End 0.18
Haven Street Webster Street Betty Street 0.15
Hopewell Street Rankin Street Dead End 0.10
Huntington Street Lincoln Street Habersham Street 0.05
Oakview Street Berkley Street Montgomery Street 0.20
St Julian Street Price Street Houston Street 0.05
Wickford Street Winston Avenue Parnell Street 0.15
This project had a combined Minority and Women Business Enterprise
(MWBE) goal of 27%. The recommended primary contractor, Savannah
River Utilities, and the recommended secondary contractor, SABE, Inc.,
submitted participation of 100% MWBE through self-performance.
This bid has been advertised, opened and reviewed. The bidders were:
L.B.(C) Savannah River Utilities (Primary) $ 505,100.00
(C)
SABE, Inc. (Secondary) $ 984,671.60
Funds are available in the 2012 Budget, Street Maintenance/Other
Contractual Services/Construction Supplies and Materials (Account No. 101-
2105-51295/51340) as well as various capital improvement projects. A Pre-
Bid Conference was conducted and two vendors attended. (C)Indicates non-
local minority owned business. Recommend approval.
26. Motorola Repair Parts – Annual Contract – Event No. 333. Recommend
awarding an annual contract for Motorola equipment repair parts and
replacement accessories from Motorola Solutions Inc. in the estimated
amount of $61,000.00. The equipment and parts to be purchased will be
used to maintain and repair mobile, portable and fixed end radio equipment
used by Public Safety, Public Works and other City personnel. The State of
Georgia has awarded a state wide contract to the recommended contractor
which offers a fixed discount from the list price and has proven to be the most
cost effective and timely method for the City's purchase of its needed
Motorola parts and accessories.
This bid was opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The bidder was:
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S.S.(D) Motorola Solutions Inc. $ 61,000.00
Funds are available in the 2012 Budget, Internal Service Fund/Information
Technology/Equipment Repair and Parts (Account No. 611-1140-51335).
(D)
Indicates non-local non-minority owned business. A Pre-Bid Conference
was not conducted as this is a sole source purchase. Recommend approval.
27. Temporary Casual Labor – Annual Contract Renewal – Event No. 86.
Recommend renewing an annual contract to procure temporary casual labor
personnel services from Temporaries Unlimited in the amount of
$738,665.40. The temporary casual labor contract will be used by various
City departments and Bureaus to fill positions requiring skilled or casual labor.
This is the first of four renewal options.
Bids were originally received November 23, 2010. This bid has been
advertised, opened and reviewed. Delivery: As Required. Terms: Net-30
Days. The bidders were:
L.B.(B) Temporaries Unlimited $ 738,665.40
(B) st
1 Choice Staffing $ 739,082.20
(C)
MDT Personnel, LLC $ 841,288.69
(D)
Trojan Labor of Savannah $ 902,729.60
Funds are available in the 2012 Budget, Temporary Labor (Account No.
various 51256). A Pre-Bid Conference was not conducted as this is an
annual contract renewal. (B)Indicates local non-minority; (C)Indicates non-local
minority owned business; (B)Indicates local non-minority owned business.
Recommend approval.
28. Chlorine and Hydrofluosilicic Acid – Annual Contract Renewal – Event No.
327. Recommend renewing an annual contract to procure chlorine and
hydrofluosilicic acid from Savannah Brush and Chemical in the amount of
$230,400.00. The chlorine and hydrofluosilicic acid will be used by Water
Supply and Treatment in the treatment of water.
This is the last renewal option available.
Although 60 bidders were solicited, only one bid was received.
The bid was originally received July 6, 2010. This bid has been advertised,
opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The
bidder was:
L.B.(B) Savannah Brush and Chemical $ 230,400.00
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Funds are available in the 2012 Budget, Water & Sewer Fund/Water
Supply/Chemicals (Account No. 521-2502-51323). A Pre-Bid Conference
was not conducted as this is an annual contract renewal. (B)Indicates local
non-minority owned business. Recommend approval.
29. Aluminum Sulfate – Annual Contract Renewal – Event No. 328. Recommend
renewing an annual contract to procure aluminum sulfate from General
Chemical in the amount of $410,362.00. The aluminum sulfate will be used
by the Industrial and Domestic Water Treatment Plant in the water treatment
process.
This is the first of two renewal options available.
Bids were originally received April 5, 2011. This bid has been advertised,
opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The
bidders were:
L.B.(D) General Chemical $ 410,362.00
(B)
Kemira Water Solutions $ 551,000.00
(D)
GEO Specialty Chemicals $ 773,927.00
(D)
C & S Chemicals $ 997,500.00
Funds are available in the 2012 Budget, I & D Water Operating Fund/I & D
Operation & Maintenance/Chemicals (Account No. 531-2581-51323). A Pre-
Bid Conference was not conducted as this is an annual contract renewal.
(B)
Indicates local non-minority owned business; (D)Indicates non-local non-
minority owned business. Recommend approval.
30. Autodialers – Annual Contract Renewal – Event No. 329. Recommend
renewing an annual contract to procure autodialers to USA Bluebook in the
amount of $49,499.70. The autodialers will be used by Sewer Conveyance to
monitor the lift station system and provide notification if the lift station fails.
Bids were originally received December, 2010. This bid has been advertised,
opened and reviewed. Delivery: 20-30 Days. Terms: Net-30 Days. The
bidders were:
L.B.(D) USA Bluebook $ 49,499.70
(D)
J.K. Duren company $ 50,280.00
(D)
Godwin Pumps $ 51,500.00
Funds are available in the 2012 Budget, Water & Sewer Operating Fund/Lift
Station Maintenance/Equipment Repair Parts (Account No. 521-2552-51335.)
A Pre-Bid Conference was not conducted as this is an annual contract
renewal. (D)Indicates non-local non-minority owned business. Recommend
approval.
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31. Temporary Clerical Labor – Annual Contract Renewal – Event No. 331.
Recommend renewing an annual contract to procure temporary clerical labor
personnel services from Ambassador Personnel in the amount of
$289,271.04. The temporary clerical labor contract will be used by various
City departments and bureaus to fill clerical positions.
This is the first of four renewal options available.
Bids were originally received November 23, 2010. This bid has been
advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The bidders were:
L.B.(B) Ambassador Personnel $ 289,271.04
(B)
1st Choice Staffing $ 293,522.40
(B)
Chatham Personnel $ 295,696.88
(B)
Kelly Services, Inc. $ 302,412.08
(A)
Healthcare Staffing Professional, Inc. $ 320,332.32
Funds are available in the 2012 Budget, Various Accounts/Temporary Labor
(Account No. Various 51256). A Pre-Bid Conference was not conducted as
this is an annual contract renewal. (A)Indicates local minority owned business;
(B)
Indicates local non-minority owned business. Recommend approval.
32. Participation in the Visit Savannah Advertising Campaign – Savannah/Hilton
Head International Airport. The Savannah Airport Commission requests
approval to participate in Visit Savannah Advertising Campaign in the amount
of $120,000.00 and has entered into an agreement with Travelocity for a
spring/summer co-op advertising campaign. The campaign will highlight the
Airport and will be marketed to nonstop destinations. Visit Savannah has
found that the Travelocity partnership is one of their highest return on
investment expenditures and offers measurable results. The campaign is
scheduled to launch the end of May and run 4 to 6 months. Recommend
approval.
33. Airport IT Upgrade Phase IV (Internet Fiber) – URS Corporation –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval to enter into a contact with URS Corporation
in the amount of $39,712.00 for Airport IT Upgrade Phase IV (Internet Fiber).
In response to growing demands and technological advances, the Airport has
programmed to upgrade the network infrastructure in 2012. This upgrade
consists of a Distributed Antenna System (DAS), complementary Wi-Fi
service, and a new IP based telephone system. In order to ensure that
proper data throughput is available for these new systems, the fiber
broadband services must be upgraded.
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The network currently operates on a total of 2 bonded T1 lines that support all
Airport systems. Each T1 line is capable of handling 1.54Mbs for a total
connection speed of 3Mbs. To explain this more clearly 1.54Mbs can
reasonably support approximately 50-100 users on a network. The network
currently has 3Mbs and peaks at approximately 100-200 users. Each of the
new systems could easily consume this throughput (200 users) by
themselves. By installing new fiber broadband services, the Airport would
increase its throughput from 3Mps to speeds of 10Gbs (30,000Mbs) or more
depending on network requirements. Upgrading the broadband service not
only provides the speeds needed for the new systems, but also ensures that
adequate throughput is available for any future expansion.
URS is the Commission’s Engineer of Record and has qualified staff to
perform the design and implementation services associated with the new
Internet fiber system. Recommend approval.
34. Thirty-Two Passenger, ADA Compliant Bus – Savannah/Hilton Head
International Airport. The Savannah Airport Commission requests approval to
purchase a thirty-two passenger bus, including two wheel chairs with ADA
compliant lifts from Bus Services in the amount of $101,718.00. The Airport
has programmed to replace the existing 1995 twenty-seven passenger bus
(purchased used) due to life cycle and unreliability. The bus will be used for
passenger deployment in the event of an airfield emergency and by Marketing
for group tours. The bidders were:
L.B.(D) Bus Services Inc. $ 101,718.00
(D)
National Bus Sales $ 111,073.00
(D)
Indicates non-Local non-minority owned business. Recommend approval.
35. Rental Car Company Booths – Event No. 192 – Savannah/Hilton Head
International Airport. The Savannah Airport Commission requests approval to
enter into a contract with Pioneer Construction, Inc. in the amount of
$204,510.00 for the Rental Car Company Booths project. This project
consists of providing all labor and materials to furnish and install seven (7)
pre-fabricated booths at the north and south rental car lots which will include,
but not be limited to, asphalt demolition, concrete construction, and electrical
service to each respective booth per the plans and specifications.
The bidders were:
L.B.(A) Pioneer Construction, Inc. $ 204,510.00
(D)
Tommy Gibson Builders, Inc. $ 242,000.00
(D)
Marchese Construction, LLC $ 248,850.00
(D)
Dabbs-Williams General Contractors $ 268,600.00
(C)
Collins Construction Services, Inc. $ 275,000.00
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(A)
Indicates local minority owned business, (C)Indicates non-local minority
owned business, (D)Indicates non-local non-minority owned business.
Recommend approval.
36. Update Level 2 Restrooms Floor Tile and Countertops – Event No. 193 –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval to enter into a contract with H & H Carpets,
Inc. in the amount of $95,760.00 for the Update Level 2 Restrooms Floor Tile
and Countertops project. This project consists of, but is not limited to,
furnishing all labor and materials to replace floor tile, countertops, and fixtures
in restrooms as shown on the plans and specifications.
The bidders were:
L.B.(D) H & H Carpets, Inc. $ 95,760.00
(D)
Marchese Construction, LLC $ 113,775.00
(C)
Collins Construction Services, Inc. $ 121,518.00
(A)
Pioneer Construction, Inc. $ 128,725.00
(A)
Indicates local minority owned business, (C)Indicates non-local minority
owned business, (D)Indicates non-local non-minority owned business.
Recommend approval.
37. Amendment No. 1 to Supplemental Agreement No. 12 with URS Corporation
Southern – Savannah/Hilton Head International Airport. The Savannah
Airport Commission requests approval of Amendment No. 1 to Supplemental
Agreement No. 12 with URS Corporation Southern in the amount of
$74,730.00. This assignment consists of conducting an Aeronautical Survey
for runways 1/19 and 10/28 in accordance with FAA (Federal Aviation
Administration) guidelines and revising all airspace drawings contained in the
current Airport Layout Plan Drawing Set using the obstruction data derived
from the survey. Recommend approval.
38. FAA Design Review Reimbursable Agreement for Midfield RVR –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval of a Design Review Reimbursable Agreement
with FAA (Federal Aviation Administration) for the Midfield Runway Visual
Range (RVR) in the amount of $30,000.00. This Agreement provides funding
for FAA services required to review a design package, including drawings and
specifications, provided by the Commission for the establishment of a FAA
navigational aid facility (a Midfield RVR) at the Airport. The review will be to
ensure conformance to FAA design standards.
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No government furnished equipment or implementation services will be
provided under this agreement. If required, the FAA and the Commission will
enter into a separate agreement to cover the implementation of the project.
The fully-loaded estimated FAA cost associated with this Agreement is
$30,000.00. The Commission is required by FAA to prepay the entire
estimated cost of the agreement. The cost estimates contained in the
agreement are expected to be the maximum costs, but may be modified to
recover the FAA’s actual costs. Recommend approval.
39. Amendment No. 1 to Intergovernmental Agreement between Chatham
County and the Savannah Airport Commission to Construct Drainage
Improvements on a Portion of Pipemakers Canal on Airport Property –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval of Amendment No. 1 to its Intergovernmental
Agreement with Chatham County to Construct Drainage Improvements on a
Portion of Pipemakers Canal on Airport Property. The County is constructing
improvements to Pipemakers Canal to lessen flooding problems. A portion of
the canal is on Airport property, and part of it crosses a section of the airfield.
While the construction is underway, the Airport asked the County to move the
canal off of the airfield to meet FAA requirements. The County agreed
provided the Airport/FAA paid the additional costs for moving the canal. FAA
agreed and this project is in the Airport’s Capital Improvement Program.
An Intergovernmental Agreement was entered into on June 25, 2004,
between the County and the Airport to allow the County to work on Airport
property and for the Airport to provide the additional funding to the County for
the changes to comply with FAA regulations. The Intergovernmental
Agreement required the County to relocate the airfield security fence and FAA
navigational aid cables and required the Airport to buy the wetlands mitigation
credits. Since that time, Chatham County has developed a mitigation bank
and can provide wetlands mitigation credits at less cost.
Amendment No. 1 to the Intergovernmental Agreement will stipulate that the
County provide the wetlands mitigation instead of the Airport and that the
Airport relocate the airfield security fence and FAA NAVAID cables instead of
the County. The cost to each party is estimated to be equivalent, so there will
be no change in funding arrangements. Recommend approval.
40. Topcon Hi Per II Base and Rover Package – Savannah/Hilton Head
International Airport. The Savannah Airport Commission requests approval to
purchase one Topcon Hi Per II Base and Rover Package survey grade GPS
System with associated appurtenances in the amount of $28,665.00 from
Georgia Surveyors Exchange Company. This is a sole source purchase.
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Airport Engineering performs multiple inspections throughout the year which
include runway and taxiway pavement, drainage, and roadways. This GPS
tracking and data collection system will allow Airport Engineering the means
by which to accurately locate and catalog with photographs any issue found
during these inspections. In addition, the system will be instrumental in
corroborating as built conditions, within inches, on capital projects as well as
creating as built plans for Operations and Maintenance.
FAA Draft AC 150/5300-19 Airport Data and Information Program, when
enacted, will require all level III airports to create a Geographic Information
System (GIS) database depicting certain aspects of the Airport. This data
would be managed by the Airport Operator and shared with the FAA and
aviation community in order to encourage and promote airport safety. Some
of the data collected would include information regarding the Airport’s
physical infrastructure such as elevations of navigational aids, objects located
in the approach and departure areas, and runway critical points with
elevations. The Topcon Hi Per II would be able to transfer any collected data
to AutoCAD software and a number of other programmed sources.
Georgia Surveyors Exchange Company, Inc. is the sole distributor of TPS
products in this region and their agreement with Topcon precludes any other
supplier to compete within that region. The Topcon Hi Per II system is fully
compatible with the Airport’s Topcon Total Station which allows the GPS
equipment to integrate with the survey equipment. Recommend approval.
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City of Savannah
Summary of Solicitations and Responses
For March 22, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #119 Full Size Yes Yes 26 3 5 1 $ 94,894.00 $ 94,894.00 C 0 0
Flatbed
Trucks
Event #93 SCMPD Yes Yes 6 4 3 2 $3,930,000.00 0 D 0 0
Administrative
Services Center
Event #173 Fire Station Yes Yes 43 7 6 2 $ 183,192.00 0 B 0 0
Prototype Design
Services
Event #90 X Brass Water Yes Yes 14 7 5 1 $ 193,087.07 0 D 0 0
Distribution
Fittings
Event #194 X Tree Root Yes Yes 122 34 6 3 $ 202,300.00 $202,300.00 C 0 0
Damage Repair
Event #211 X Street Repair Yes Yes 72 13 2 2 $ 505,100.00 $505,100.00 C 0 0
and Resurfacing
Event #333 Motorola No No 1 0 1 0 $ 61,000.00 0 D 0 0
Repair Parts
Event #86 X Temporary Yes Yes 71 14 5 1 $ 738,665.40 0 B 0 0
Casual Labor
Event #327 Chlorine and Yes Yes 60 17 1 0 $ 230,000.00 0 B 0 0
Hydrofluosilicic
Acid
Event #329 X Autodialers Yes Yes 236 31 3 0 $ 49,499.70 0 D 0 0
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City of Savannah
Summary of Solicitations and Responses
For March 22, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #331 X Temporary Yes Yes 71 14 6 3 $ 289,271.04 0 B 0 0
Clerical Labor
Event #328 X Aluminum Yes Yes 41 15 4 0 $ 410,000.00 0 D 0 0
Sulfate
B.192 Rental Car Yes Yes 77 21 5 2 $0 $204,510.00 A 0 0
Company Booths
B.193 Update Level 2 Yes Yes 85 20 4 2 $95,760.00 0 D 0 0
Restrooms Floor
Tile and Countertops
B.97-0 32-Passenger Yes Yes 19 2 2 0 $101,718.00 0 D 0 0
Bus
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
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